HomeMy Public PortalAbout15) 7L Petty Cash ReportDATE :
TO :
FROM:
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
April 5, 2016
The Honorable City Council
Bryan Cook , City Manager
Via : Tracey L. Hause , Adm ini strative Services Di rector
By: Lee Ma , Accountant
SUBJECT: PETTY CASH REPORT
RECOMMENDATION:
The City Council is requ est ed to review, receive and fi le the Petty Cash Report .
BACKGROUND:
AGENDA
ITEM ?.L.
On August 6 , 1991, staff bega n submitti ng th e Petty Cash Report to the City Council on
a regular basis .
ANALYSIS :
In the i nterest of full transparency , the C it y Counci l is being requested to revi ew th e Petty
Cash Report from February 17, 2016 to Ma rc h 17, 2016 . The tota l of petty cash
expenditures were $503 .91 (Attachment "A" and Attachment "B"). The petty cash fund wil l
be reimbursed after the City Counci l approves the April 5, 2016 , Warrant Register.
CITY STRATEGIC GOALS :
The City Counci l is requested to rece ive and file the Petty Cash Report to f urther City's
Strategic Goal to promote Good Govern ance .
FISCAL IMPACT:
This item does not have an impact on the Fisca l Year (FY) 2015-16 City Budget.
City Council
April 5 , 2016
Page 2 of 2
ATTACHMENT:
A. Petty Cash Details
B . Petty Cash Details
Attachment A
Account No. Description FY 2015-16
01 -920-48-4465 $ 27 .24 Cell phone cover.
$ 27 .24
01 -910-42 -4465 $ 7 .37 Supplies for Youth Committee Camellia Festival.
$ 7 .37
01 -910-41-4640 $ 46 .96 Supplies for Mayor's State of the City Address .
$ 39 .24 Supplies for Mayor's State of the City Address.
$ 25 .98 Supplies for Mayor's State of the City Address.
$ 17.44 Supplies for Mayor's State of the City Address.
$ 14.98 Supplies for Mayor's State of the City Address.
$ 6 .53 Supplies for Mayor's State of the City Address.
$ 151 .13
01-940 -57-4465 $ 3.99 Supplies for Volunteer Luncheon .
R16-10 $ 3.99
01-940-57-4690 30 .50 Prizes for Senior Bingo.
R16-06 $ 30 .50
01 -940-57-4690 $ 20 .00 Prizes for Senior Bingo.
R16-06 $ 20 .00
$ 240.23 Grand Total
Reciepts # 16-0174-16-0184
Description FY 2015-16
----=-----=2-=-8--:.1-=0-Food for Laserfi che Training
28 .10
Attachment B
----=----...:::2-=-5-:.1-=7,.--Mileage Reimbursement: Master Municipal Clerk Academy
25 .17 in San Jose
46 .80 Little Stars Program
35 .71 Little Stars Program --'--------82 .51
15 .92 Senior Lunar New Year -..,...------15.92
~---..:;3~3.:..:::.5:...:1 -Little Stars Program
33 .51
13.07 Volunteer Supplies
32 .70 Embroidery Volunteers
~---...:::3.=2.:.:..7...:::0_ Embroidery Volunteers
78.47
263 .68 Grand Total
Reciepts # 16-0185 -16-0193