The URL can be used to link to this page

Home My Public Portal About11) 7G Petty Cash and Visa Card Report - Copy - CopyAGEND A ITEM 7 .G . ADMINISTRATIV E SERVICES DEPARTMENT MEMORANDUM DAT E: Apri l 19, 2016 TO: The Honorable City Council FROM : Bryan Cook , City Manager Via : Tracey L. Hause , Administrative Services Director By: Lee Ma , Accountant SUBJEC T: PETTY CASH AND VISA C ARD REPORT RECOMMENDATION: The Ci ty Counci l is requested to review, receive and f il e the Petty Cash and Visa Card Report . BACKGROUND : 1. On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Council on a regular basis . 2. On June 3 , 1997, staff began submitt ing the Visa Card Report to the City Council on an as needed bas is . ANALYSIS : In the interest of full transparency , the City Counci l is being requested to review the Petty Cash Report from March 15 , 2016 to Apri14 , 2016 . The total of petty cash expenditures were 349 .97 (Attachment "A "). The petty cash fund will be reimbursed after the City Cou nci l approves the April 19 , 2016 Warrant Register. Further, the City Council is being requested to review the Visa Card Report from February 7 , 2016 to March 7 , 2016 . The total of the Visa card expenditures were $13 ,200 .32 (Attachment "B") and were paid on the April19 , 2016 Warrant Register . C ITY STR AT E GIC GOALS : The City Counci l is requested to receive and file the Petty Cash and Visa Card Reports and further City 's Strategic Goa l to promote Good Governance . City Council April 19 , 2016 Page 2 of 2 FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2015-16 City Budget. ATTACHMENTS: A. Petty Cash Detail B. Visa Card Charge ATTACHMENT A Account No. Description FY 2015-16 01-940-57-4690 $ 47.89 Litte Stars Supplies R16 -05 $ 27.32 Litte Stars Supplies $ 75.21 01-940-57-4690 $ 39.10 St. Patricks Day Celebration for Senior Lunch Program R16 -06 $ 39.10 01 -940-57-4465 $ 19.32 Senior Easter Event R16 -06 $ 40 .00 Senior Bingo $ 59.32 01 -940-57-4630 $ 46 .91 Camellia Festival Luncheon -Hall Decoration Supplies R16-07 $ 44.04 Camellia Festival Luncheon -Hall Decoration Supplies $ 90 .95 01-910-46-4410 $ 12.29 Lunch with Katy Sutter from City Attorney's Office $ 12.29 01-930-53-441 0 $ 20.65 Meeting Supplies $ 20 .65 01-910-45-4410 $ 40 .00 So. Cal City Clerk Association General Members hip Training $ 40 .00 01 -920-49-4450 $ 12 .4 5 Mailing a Package $ 12 .45 $ 349.97 Grand Total Receipts# 16-0194 -16-0204 ATTACHMENT B VISA CARD CHARGES 2/7/16-3/7/16 2fl/16 SMART N FINAL (12 6 9 ) Refund 2/8/16 TARGET 11 07 Supplies for Volunteer Luncheon 2/8/16 41MPRINT 263 94 Lanyards for Volunteer Luncheon 2/8/16 SMART N F IN A L 7 07 Cups for Voluntter Luncheon 2/8/16 OFFICE DEPOT 35.91 Supplies for Parks & Recreation Department 2/9/16 SILHOUTTE MACHINE.COM 0.99 Ticket template for Volunteer Luncheon 2/9/16 PAPER MART 196.15 Kraft paper and bags for Volunteer Luncheon 2/9/16 IN-N-OUT BURGERS 500.00 Employee Luncheon Deposit 2/9/16 MICHAELS STOR ES (36 4 4 ) Refund 2/10/16 MICHAELS.COM 19.09 Supplies for Volunteer Luncheon 2/10/16 AMAZON MKTPLACE 32 .39 Helium tank regulator for Spring Fling Event 2/10/16 I NDEPENDENT CITIES 650 00 Summer Seminar Reg istration -Councilmember Sternquist 2/11 /16 CITY CLERKS ASSOCIATION 595.00 CCAC Annual Conference -C1ty Clerk Kuo 2/11 /16 SHINDIGZ 85 59 Decor for Volunteer Luncheon 2/11 /16 ETSY.COM 72.03 Supplies for Volunteer L uncheon 2/11 /16 JELLY BELLY CANDY CO. 73.41 Supplies for Volu nteer Luncheon 2/11 /16 SAVE ON CRAFTS 45.22 Supplies for Volunteer Luncheon 2/11 /16 PASADENA-SO CAL BASE 22.71 Fuel for City Vehicle 2/12/16 AMAZON.COM 40.98 Red Kap Men's Utilt iy 2/13/16 AMAZON MKTPLACE 32 43 Helium tank regulator for Parks & Recreation Program 2/15/16 OR IENTAL TRADING 43 .10 Crafts for Arbor Day Event Page 1 o f 4 VISA CARD CHARGES 2/7/16-3/7/16 2/15/16 AMAZON .COM (4 098) Refund 2/15/16 AMAZON .COM (34 98) Refund 2/16/16 TEMPLE CITY A UTO S PA 319.00 Car wash co upons fo r ci ty vehicles 2/17/16 T MOBILE 141 66 Phone accessories for Pa rk M aintenance Staff 2/17/16 SIMPLY PREPAID T 202 58 S1te phone a ccessories 2/17/16 CONSERVATION WAREHOUSE 187 50 Toilet Tank Bank 2/17/16 TACOS EL CHAPARRITO 450.00 Food for Ne ighborhood Watch Meeting 2/17/16 T-MOBILE 196 15 Stand by phones and accessories for tree trimmer crew 2/18/16 GOURMET GOU RMET CATERING 1,810.69 Food for the Mayor's State of the City Addresss 2016 2/19/16 OFFICE DEPOT 45.77 Fax machme ink 2/19/16 THE HOME DEPOT 166 92 Supplies for Camellia Festival Event 2/19/16 T MOBIL 54 49 Case for tablet 2/19/16 PASADENA-S O CAL BASE 25 .20 Fuel for City Vehicle 2/19/16 THE HOME DEPOT (36 10) Refund 2/22/16 DANCEWEAR SOLUTIO NS (117 68) Refund 2/22/16 VROMAN'S BOO KSTORE Book for City Manager Cook 32 .70 2/23/16 OFFICE DEPOT 69 .75 Inks 2/25/16 WE GOT GREE N.COM 174.53 Supplies for Volunteer Luncheon 2/25/16 T MOBILE 81 .73 Cell phone cases 2/25116 PASADENA-SO CAL BASE 26 .21 Fuel for Ci ty Vehicle 2/25/16 99-CE NTS-O NLY 10.90 Supplies for the Youth Committee Water Conservation Page 2 of 4 VISA CARD C HARG ES 2/7/16-3/7/16 2/25/16 THE HOME DEPOT 182 68 Plants and craft supplies for the Youth Committee Water Conservatio n 2/26/16 OFFICE DEPOT 108.80 Supplies for Came llia Festiv1al 2/28/16 HYATT HOT EL S PARK AVIARA CARLSBAD 278.77 Hote l Regist ration for ICA Summer Seminar -Co u ncilmember Sternq uist 2/29/16 AMAZON MKTPLACE 40.81 Candy for Volunteer Luncheon 2129/16 MICHAELS 26 65 S upplies for Volu nteer Luncheon and T iny T ots Program 3/1/16 RALPHS 55 .63 Beverages for City Council Meeting 3/1/16 GOURMET GOU RMET CATERING 629.48 Food for the Council Reorgamzation 3/1/16 PIZZA CART 88.70 Food for City Council Meeting 3/2/16 ETSY 24 .95 Supplies for Volunteer Luncheon 3/2/16 SHARP I NTER NATI O NAL 300.00 Competition ent ry fe e for the Dri ll Team 3/21 16 CALI FOR NIA CONTRACT CI TI ES ASSOC IAT ION 57 5.00 Annual Mumcipal Seminar Reg1strat1on -C1ty Manager Cook 3/2116 CROWN AWARDS IN C 35 97 Recognition award for City Council Reorga niza tion 3/21 16 WPY O NLINE EVENT BY CONTR 2 ,875.00 Annual Municipal Seminar Registrat ion -Mayor Chavez, Mayor ProTem Yu, Councilmembers Sternquist, Fish and Man 3/2/16 BOOT BARN 87.18 Umforms for Parking Facilities Staff 3/3/16 ETSY 32.63 Supplies for Volunteer Luncheon 3/3/16 WE GOT G REEN ,COM 137 .25 Supplies for Volu nteer Luncheon 3/3/16 VISTAPR• VISTA PRINT .COM 63 21 Drill Team Uniforms 3/4/16 CHUCK E CHEESE 180 75 Food for Little Stars Progam Field Tnp 3/4/16 SMART N FINAL 21 98 Crafts for Arbor Day Event 3/4/16 SAFETY SMART GEAR 490 27 Orange/Green Mesh Safety Vests for the Emergency Services Program 3/5/16 AMAZON.COM 56 .45 Sihoutte cutting mats for events Pag e 3 of 4 I VISA CARD CHARGES I 2/7/16-3/7/16 3/5/16 JOANNE STORES 36 .35 Supplies for Vol u nteer Luncheon and Sports Program 3rl/16 TARGET 234 59 Suppl ies and gift cards for Volunteer Luncheon 3rl/16 MICHAELS 21 75 Supplies for Arbor Da y Event 3rl/16 BLUERIBBONT 105 03 Gavel for Council Chambers , Ci ty Council Reorgamzatlon 3rl/16 SMART N FINAL 66 .45 Supplies for Volunteer Luncheon TOTAL 13,200 32 Page 4 of 4