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HomeMy Public PortalAbout03-18-2004THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MARCH 18, 2004 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, March 18, 2004, in the Community Room at the Municipal Building, 50 North 51' Street, Richmond, Indiana. In attendance were Board Members John Kenny, Dian Lawson and Mary Jo Flood. Also in attendance were Mayor Sally Hutton, City Attorney Walt Chidester, City Engineer Chuck Green, Fire Chief Mike Crawley and Tony Foster The following business was conducted: CALL TO ORDER Kenny called order and noted for the minutes that all board members and city legal council was present for the meeting. APPROVAL OF MINUTES Kenny made a request to approve the minutes for March 11, 2004. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed with a voice vote. Kenny also made a request to approve the minutes for the special emergency meeting that was held on March 17, 2004. Lawson made a motion to accept the minutes, with a second by Flood. The motion was unanimously passed with a voice vote. CLAIMS FOR PAYMENT Kenny presented claims from the Finance Department for $188,659.87. Flood made a motion to approve, with a second by Lawson. The motion was unanimously passed with a voice vote. REQUEST A. Kenny presented to the board a request to receive proposals for the Reid Hospital and Reid Parkway drainage study. Engineer Greene said that that Butler, Fairman, and Seufert submitted a letter stating that they were still interested in proposing but they didn't do it at this time. The other companies that submitted proposals are as follows. 1) Thomas Winemiller & Associates Inc. 2) Krammer & Associates 3) Christopher B. Burke Engineering LTD 4) Landwater Group 5) Congdon Engineering Associates Inc 6) DLZ Indiana, LLC 7) Boaar Group Board of Works Minutes March 18, 2004 Page 2 of 3 Flood made a motion to approve the acceptance of the proposals, with a second by Lawson. The motion was unanimously passed with a voice vote. B. On the agenda the board was suppose to receive bids for emergency repair of the railroad tracks at Eastern Indiana Industrial Park. That was moved to emergency status on March 17, 2004. The repairs begun today and will be completed in three working days. City Attorney Walt Chidester clarified that the emergency meeting was called by Mayor Hutton because of the property damage that was caused by the derailment. C. Kenny presented to the board a request to have a selection committee review the proposals that were submitted for professional services for the Salisbury Road widening project. Engineer Greene submitted these names of the companies that submitted proposals. 1) Bonar Group 2) Christopher B. Burke Engineering 3) Butler, Fairman, and Seufert, Inc 4) The Schneider Corporation 5) DLZ Indiana, Inc 6) United Consulting Engineers 7) Burges and Niple, Inc 8) Strand Association, Inc. Greene also named the people that would be on the committee that would be reviewing these proposals. They are as follows: 1) Greg Stiens 2) Mary Jo Flood 3) Chuck Greene Flood made a motion to approve the selection committee to review the proposals with a second by Lawson. The motion was unanimously passed with a voice vote. D. Kenny presented a request that was submitted by a letter from Earlham College to have the sound ordinance waived for their Spring Benefit Concert that is on April 17, 2004 from noon to 5:00 P.M. This is an annual event. Lawson made a motion to approve the request to waive the sound ordinance, with a second by Flood. The motion was unanimously passed with a voice vote. CONTRACTS Kenny presented a request to the Board to approve the Joint Funding Agreement Amendment for services in regards to the Southeast Aquifer. Tony Foster explained that this was an extension of a contract that expires at the end of March. An additional six months or less is needed to finalize Board of Works Minutes March 18, 2004 Page 3 of 3 the document that shows the completion of the study that has been conducted. Lawson made a motion to approve the extension of the Joint Funding Agreement Amendment, with a second by Flood. The motion was unanimously passed with a voice vote. BID AWARDS Kenny presented a request to award a bid for the mowing of the City of Richmond. Vickie Stevens submitted a memo showing that she and Bob Goodwin reviewed the bids and recommended that it be awarded to Greenleaf Lawn Services. Flood made a motion to award the contract to Greenleaf Lawn Services, with a second by Lawson. The motion was unanimously passed with a voice vote. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed and carried on a voice vote, the meeting was adjourned. ATTEST: Monica Burns, Deputy Clerk John Kenny, President