HomeMy Public PortalAbout09-16-2004THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, THURSDAY, SEPTEMBER 16, 2004
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, September 16, 2004, in the Community Room at the Municipal Building, 50 North 5t'
Street, Richmond, Indiana. In attendance were Board Members Dian Lawson and Mary Jo
Flood. Also attending were Adam Forest representing the City Attorney's office as legal
counsel, Fire Chief Mike Crawley, and Greg Stiens from Engineering.
The following business was conducted:
CALL TO ORDER
Lawson called the meeting to order. She noted for the minutes that John Kenny was not present
for the meeting but there was enough of the members present for a quorum.
APPROVAL OF MINUTES
Lawson made a request to approve the minutes for the September 9, 2004 meeting. Flood made
a motion to approve with a second by Lawson. The motion was unanimously passed.
CLAIMS FOR PAYMENT
Lawson made a request to approve the claims for payment in the amount of $398,076.10 for
September 17, 2004. Flood made a motion to approve with a second by Lawson. The motion
was unanimously passed.
REQUEST
A. Lawson brought to the board a request that was presented by Fire Chief Crawley
for the acceptance of the resignation of Firefighter Jamey Neeley, effective
immediately. Flood made a motion to accept the resignation with a second by
Lawson. The motion was unanimously passed.
B. Lawson presented to the board a request that was submitted by Birth to Five for
permission to use the City Building Lawn for the Nami Candle -Light Service on
October 5, 2004. They are also requesting a microphone, podium and twelve
chairs. Flood made a motion to approve with a second by Lawson. The motion
was unanimously passed.
C. Lawson presented to the board a request that was submitted by Main Street
Richmond -Wayne County to extend the time for the Farmer's Market through the
end of October. This involves Saturday mornings only. Flood made a motion to
approve with a second by Lawson. The motion was unanimously passed.
Board of Works Minutes
September 16, 2004
Page 2 of 3
D. Lawson presented to the board a request that was submitted by the Richmond
Music Boosters for the approval to display a 3 food by 6 foot vinyl banner for 4
fundraising dinners during the school year. The banner is to read: Richmond
Music Boosters Pre -game Dinner. They are requesting the banner to be displayed
on the corner of the city building lot at North "A" St and North 51' St. the week of
the dinners. The first one is September 24, 2004 from 5:30 — 7:00 p.m. at the RHS
cafeteria. The other dates will be submitted at another time. Flood made a motion
to approve with a second by Lawson. The motion was unanimously passed.
E. Lawson presented to the board a request that was submitted to Bob Goodwin from
the Chamber of Commerce, to approve the following applications requesting
participation in the Wayne- County Adopt -A- Street Program by the following
organizations:
1) Vietnam Veterans Chapter 777 (North 5t' & 6t' Streets to Fort Wayne
Avenue). Flood made a motion to approve with a second by Lawson.
The motion was unanimously passed.
2) Renaissance Properties, LLC (South 4th Street from "A" to "E" Street)
Flood made a motion to approve with a second by Lawson. The
motion was unanimously passed.
3) Friends of the Arboretum (National Road East — Elks Road to
Woodside Drive). Flood made a motion to approve with a second by
Lawson. The motion was unanimously passed.
F. Lawson brought to the board a request that was presented by Engineer Greg Steins
for approval of emergency Change order No. 1 for the C.I.T. Project. The change
order was submitted to John Kenny on Friday, September 10, 2004 and at that time
he contacted the other board members for approval in order to keep the project
going. It was then brought to this meeting for formal approval and to be noted in
the minutes. The amount of the Change order was an increase of $20,169.80.
Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed. Flood also made a motion to give John Kenny the
authorization to sign this change order with a second by Lawson. The motion was
unanimously passed.
CONTRACTS
A. Lawson presented to the board a request to renew a contract agreement with
Railworks Track Services, Inc for the continuing maintenance of certain electronic
grade crossing signals. The previous monthly amount was $130.00 per month and the
new contract amount will be $145.00 per month. Flood made a motion to approve
with a second by Lawson. The motion was unanimously passed.
BID OPENINGS
A. Lawson presented to the board a bid opening for the Asphalt Milling /Overlay. There
was one bid submitted by Milestone in the amount of $571,616.20.
Board of Works Minutes
September 16, 2004
Page 3 of 3
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
ATTEST:
Monica Burns, Deputy Clerk
John Kenny, President