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HomeMy Public PortalAbout04-14-2005THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, THURSDAY APRIL 14, 2005 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, April 14, 2005, in the Community Room at the Municipal Building, 50 North 51' Street, Richmond, Indiana. In attendance were Board Members John Kenny, Dian Lawson and Mary Jo Flood. Also attending were Adam Forrest representing the City Attorney's Office, Human Resource Director Sonia Brock, Street Commissioner Bill Smith, Rose View Transit Operation Manager Terry Quinter, Assistant City Engineer Greg Steins, Mayor Sally Hutton and Dave Mears from Milestone. The following business was conducted: CALL TO ORDER Kenny called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Kenny made a request to the board to approve the minutes for the April 7, 2005 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Kenny made a request for the approval of the April 15, 2005 claims for payment in the amount of $191,982.52. He explained that the largest amount was for the charge from RP &L for street lightning. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. REQUEST A. Kenny presented to the board a request for the approval of a handicap sign for Dolly Schubert at 825 South 71' Street. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Kenny brought to the board a request that was presented by Street Commissioner Bill Smith for the approval to lease / purchase a new asphalt distributor from Southeast equipment in the amount of $98,500.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. The request that was on the agenda for a curb cut was tabled. Board of Works Minutes April 14, 2005 Page 2 of 3 CONTRACTS A. Kenny brought to the board a request that was presented by Human Resource Director Sonia Brock for the approval of an updated Substance and Abuse Policy for Rose View Transit. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Kenny brought to the board a request that was presented by Human Resource Director Sonia Brock for the approval of the AFSCME contract approving the 3% increase in wages and a $35 increase per hour for two Crew Leader Sewer Maintenance people. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Kenny brought to the board a request that was presented by Assistant City Engineer Greg Steins for the approval of the supplemental agreement to the Salisbury Road Widening Contract with Burgess and Niple in the amount of $75,528.40. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Kenny brought to the board a request that was presented by Assistant City Engineer Greg Steins for the approval of the City /County Utility Reimbursement Agreement. He explained that this is for lowering the water line associated with the Reid Parkway Project. The State agrees to pay 80% of the cost which would be $34,968.00 and the local match would be $8,742.00 for a total cost of $43,710.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID OPENING A. Kenny brought to the board bids for the Aggregate & Bituminous Materials for 2005. They were as follows: B. 1) Milestone Cold mix - $50.00 a ton No. 5 base hot asphalt - $30.70 a ton No. 11 surface asphalt - $31.50 a ton 2) Ernst Concrete Section 2 concrete class A - $72.00 per cubic yard — Class B $67.00 per cubic yard. Section 3 concrete class A - $77.50 per cubic yard — Class B $72.50 per cubic yard. Flow able fill in section 4 - $50.00 per cubic yard. 3) Barrett Paving Materials — They bid on stone and the board left it to the Street Department and Purchasing for evaluation of the bid. 4) US Aggregates — They bid on sand and gravel and the board left it to the Street Department and Purchasing for evaluation of the bid. A. Kenny brought to the board a request that was presented by Street Commissioner Bill Smith to award the bid for the West Main Street Project to L.J. Deweese Co. Inc. in the amount of $250,757.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes April 14, 2005 Page 3 of 3 B. Kenny brought to the board a request that was presented by Street Commission Bill Smith to award the bid for the North 81' Street Project to L.J. Deweese Co. Inc. in the amount of 75,500.00. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Dian Lawson Dian Lawson, Vice President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk