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Home My Public Portal About04-28-2005THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, THURSDAY, APRIL 28, 2005 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, April 28, 2005, in the Community Room at the Municipal Building, 50 North 51' Street, Richmond, Indiana. In attendance were Board Members John Kenny, Dian Lawson and Mary Jo Flood. Also attending were Adam Forrest representing the City Attorney's Office, Sanitary District Engineer Bob Wiwi, Sanitary District Director Bob Tyler, Street Commissioner Bill Smith, Assistant City Engineer Greg Steins, Ronald Deane from the Christ Tabernacle Church, Savannah Wolf, Megan Oldham, Natasha Moore, Ashley Duncan, Lacole Henwood and Rachel Vannote all from Centerville High School. The following business was conducted: CALL TO ORDER Kenny called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Kenny made a request to the board to approve the minutes for the April 21, 2005 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Kenny made a request to the board to approve the claims for payment in the amount of $217,608.61. He explained that some of the significant amounts were Unemployment Compensation, reimbursement to Whitewater Community Television, contractual work that is being done on Sheridan Street, continuing work that is being done at McBride Stadium, Engineering work being done at Salisbury Road and Grant funds for Housing Study. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID OPENING Kenny moved the bid opening up on the agenda for the South 51' Street infrastructure so that they could be reviewed and awarded later in the meeting. The bids were as Follows: 1) Bowlin Construction — Base Bid $66, 949.00 — Addendum No. 1 - $198,214.00. 2) Tdm Construction — Base Bid $101,404.00 — Addendum No. 1 - $198,265.00 Board of Works Minutes April 28, 2005 Page 2 of 3 REQUEST A. Kenny presented to the board a request that was submitted by Christ Tabernacle Church for the use of the South 101' Street Park and a noise variance for a "Tent Revival" to be held Thursday, Friday, and Saturday May 51' through May 71'. The times on Thursday and Friday are to be 6:00 PM to 9:00 PM and on Saturday Noon to 5:00 PM. The request was also for assistance with traffic control on Thursday, May 51' for a walk from the City Building to the South I Oh Street Park. Flood made a motion to approve with a second by Lawson with clarification of the rolling block that is going to be provided by the Police Department. The motion was unanimously passed. B. Kenny presented to the board a request that was submitted by Pastor Reuben E. Dunckel Jr. Vice — President from RAMA, for approval to hold a public gathering in observance of the National Day of Prayer on May 5, 2005 from Noon till 1:30 PM on the east lawn of the City Municipal Building. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Kenny presented to the board a request that was submitted by Darrell Skinner from the Eastside Optimist for the approval to close NW 81' Street from Main to Peacock Road on Saturday, May 7, 2005 starting at 7:30 AM and lasting for approximately 2 hours for their Girl's Softball League's Annual Opening Day Parade. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Kenny presented to the board a request that was submitted by the Palladium — Item for the approval to close the service drive on the south side of the Palladium — Item that runs from North 11th to North 12th Street on May 14, 2005 from 7:00 AM to 5:00 PM for their annual "Barks and Bargains" Pet Fair and Garage Sale. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. E. Kenny presented to the board a request that was submitted by Laura Hively from Girls Inc. for approval of the route for their Annual Girls Inc. — US — Bank 5K Run to be held on Saturday, May 14, 2005 beginning at 8:00 AM and to last approximately an hour. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. F. Kenny presented to the board a request that was submitted by Joe Price from the Richmond Evening Optimist for the approval to close NW 8th Street form Main Street to Peacock Road for their Annual Opening Day Parade for the Boy's and Girl's Baseball and Volleyball programs to be held on Saturday, May 14, 2005 starting at 8:30 Am to last for approximately 2 hours. Lawson made a motion to approve with a second by Lawson. The motion was unanimously passed. G. Kenny presented to the board a request that was submitted by Jennifer Ferrell, Special Events Coordinator for Main Street Richmond — Wayne County for the approval to close the 800 block of East Main Street on Friday, June 10, 2005 from 8:00 AM to 4:00 PM for the annual Small Business Picnic. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. H. Kenny presented to the board a request for the approval of a Residential Handicap Sign for Jeanne Shuler at 201 South 7th Street. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes April 28, 2005 Page 3 of 3 CONTRACTS A. Kenny presented to the board for approval some amendments to the contract between The City of Richmond and Loren A. Vance, dba ad — VANCE Associates. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID AWARDS A. Kenny presented to the board approval to award the bids for the Aggregate & Bituminous Materials — 2005. Those are as follows: 1) Concrete with fiber reinforcement and flow able fill — Ernst Enterprise concrete division. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed 2) Stone — Barrett Paving. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. 3) Gravel, wash gravel and Sand — US Aggregates. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. 4) Cold mix base and surface asphalt — Milestone. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Kenny brought to the board a bid award that was presented by Assistant City Engineer for the South 51' Street Infrastructure and it was recommended that the bid be awarded to Bolin Construction in the amount of $265,163.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Kenny presented to the board a request to award the bid for the Tree Planting Contract to A Brown and Sons in the amount of $19,715.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Kenny recognized the students from Centerville High School that were there to fulfill some their requirements for their class. He had them introduce themselves on camera. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S John Kenny John Kenny, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk