The URL can be used to link to this page

Home My Public Portal About12) Item 7G Petty Cash and Visa Card ReportAGENDA ITEM ?.G. ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM DATE: June 21 , 2016 TO: The Honorable City Council FROM: Bryan Cook, City Manager Via: Tracey L. Hause, Administrative Services Director By: Lee Ma , Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION: The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. BACKGROUND: 1. On August 6, 1991 , staff began submitting the Petty Cash Report to the City Council on a regular basis. 2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis. ANALYSIS: In the interest of full transparency, the City Council is being requested to review the Petty Cash Report from April 19, 2016 to May 24 , 2016. The total of petty cash expenditures were $396.86 (Attachment "A"). The petty cash fund will be reimbursed after the City Council approves the June 21 , 2016 Warrant Register. Further, the City Council is being requested to review the Visa Card Report from April 8, 2016 to May 5, 2016. The total of the Visa card expenditures were $7,680.12 (Attachment "B") and is included in the June 21 , 2016 Warrant Register. CITY STRATEGIC GOALS: The City Council is requested to receive and file the Petty Cash and Visa Card Reports and further the City's Strateg ic Goal to promote Good Governance. City Council June 21 , 2016 Page 2 of 2 FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2015-16 City Budget. ATTACHMENTS: A. Petty Cash Detail B. Visa Card Charge ATTACHMENT A Account No. Description FY 2015-16 01-940-57-4630 $ 3.44 Special Event Concert Display R16-07 $ 34.70 Supplies for Sports Festival $ 13.07 Concert Display $ 51 .21 01 -940-57-4690 $ 11 .98 Supplies for Craft R16-04 $ 11 .98 01 -940-57-4690 $ 32.67 Roses for moms in Little Stars class for Mothers Day R16-05 $ 6.57 Little Stars Supplies $ 39.24 01 -940-57-4690 $ 46.88 Senior Mothers Day/Senior Bingo R16-06 $ 46.88 01 -940-57-4690 $ 12.25 Arbor Day Balloons R16-07 $ 12.25 01-910-46-4495 $ 15.56 Interview Panel-4-14-2016 $ 12.50 Interview Panel -4-29-2016 $ 28.06 01-950-61-4465 $ 12.85 Certified mail for Every 15 Minutes Reimbursement Packet $ 12.85 47-970-83-4415 $ 48.35 Bushing for Boom Truck (Unit 105) $ 48.35 01-930-54-4465 $ 14.17 Party Supplies for employee leaving $ 14.17 01 -910-42-4465 $ 35.90 Develop pictures for City $ 42.82 Mat boards for frames in lobby $ 78.72 01 -910-41-4410 $ 47.25 Drinks for City Council $ 47.25 01 -920-49-4450 $ 5.90 Postage $ 5.90 $ 396.86 Grand Total Receipts # 16-0218 -16-0233 ATTACHMENT 8 I VISA CARD CHARGES 4/8/16 -5/5/16 4/8/16 PAYPAL SAN GABRIEL VALLEY 51 .99 SGV Public Affairs Network Forum-Mayor Pro Tern Sternquist 4/8/16 AARON BROTHERS 154 78 Frames for C1ty Hall Lobby Photos 4/8/16 AZUSA WHOLESALE PLUMBING 84 45 Plumbmg repair at Live Oak Park Snack Bar 4/10/16 AMAZON COM 256 77 Pancake equipments 4/11/16 TARGET 88.00 Drinks and snacks for Volunteer Luncheon 4/11/16 MICHAELS 30 04 Supplies for Volunteer Luncheon 4/11/16 SMART AND FINAL 33 93 Supplies for Volunteer Luncheon 4/11/16 AMAZON COM 104 63 Furniture for City Hall Lobby 4/1 1/16 CROWN AWARDS, INC (25 98) Credit refund 4/12/16 ESTY 2.86 Supplies for Volunteer Luncheon 4/13/16 INTERNATIONAL TRANSACTION FEE 0 09 Transaction fee 4/12/16 VERMEER PACIFIC 195 00 Sem1nar -Lead Tree Tnmmer Cruse, Tree Tnmmers Calderon and Reg1na 4/14/16 BOW NET 107 50 Soccer goal 4/14/16 AMAZON.COM 372.76 Department supplies for General Government Buildings Program 4/14/16 MICHAELS 30.50 Supplies for Volunteer Luncheon 4/14/16 ALBERTSONS 127.26 Food for Volunteer Luncheon 4/14/16 BOW NET 450 10 Soccer goals 4/15/16 ULINE 91.97 First Aid supplies 4/16/16 RALPHS 43.94 Food for Volunteer Luncheon 4/16/16 AMAZON COM 39 59 Department supplies for Parking Adm1nstrat1on Program 4/18/16 DICK'S SPORTING GOODS 294 28 Volleyball nets Page 1 of 3 I VISA CARD CHARGES I 4/8/16 -5/5/16 4/19/16 EL POLLO LOCO 65 40 Food for City Council Meeting 4/19/16 SIHOUTTE AMERICA 4 96 Craft supplies 4/20/16 IN-N-OUT BURGERS 1,000 00 Employee Luncheon 4/21/16 OFFICE DEPOT 273.79 Supplies for Community Center and Annex Bu1lding 4/21/16 BELLAGIO EXPRESSS CAR WASH 9 00 City car wash 4/21/16 BIG LOTS STORES 28 34 Classic clock 4/22/16 TACOS EL CHAPARRITO 450 00 Food for Neighborhood Watch Meeting 4/22/16 OFFICE DEPOT 43 59 Supplies for Law Enforcement Program 4/22/16 OFFICE DEPOT 16 35 Supplies for Trees & Parkway Program 4/22/16 JAKES ROADHOUSE 399.21 Food for Volunteer Luncheon 4/25/16 PEP BOYS STORES 10 89 Tire patch for mower 4/26/16 BESTBUYCOM 158 05 HDTV and 2Year Standard Geek Squad Protection for C1ty Hall 4/28/16 MCDONALDS 20 00 Gift cards for Senior Bingo 4/29/16 GOLDEN DELl 98.10 Food for City Council Meet1ng 4/29/16 AARON BROTHERS 402 04 Frames for City Hall Lobby Photos 4/29/16 AARON BROTHERS (45 77) Credit refund 4/29/16 HYATT REGENCY NEWPORT 584 55 Hotel Registration -City Clerk Kuo 4/30/16 AMAZON.COM 290.67 Department supplies for Parking Administration Program 4/30/16 THE HABIT 500 00 Deposit for Camp A Palooza Program 5/1/16 TARGET 38.15 Google Chromecast 5/3/16 OFFICE DEPOT 17 43 Traffic s1gns Page 2 of 3 I V ISA CARD CHARGES I 4/8/16 -5/5/16 5/3/16 ONO HAWAIIAN BBQ 35.96 Food for City Council Meeting 5/3/16 TARGET 48.95 Storage for Annex Building 5/3/16 MICHAELS 70.73 City Hall Display 5/3/16 SILHOUETTE 2.00 City Hall Display 5/3/16 OFFICE DEPOT 7.83 Supplies for Teens Program 5/3/16 OFFICE DEPOT 73.93 Supplies for Teens Program and Annex Buildmg 5/4/16 TARGET 10.88 Storage for Annex Building 5/4/16 OFFICE DEPOT 261.59 Desk chair for Parks & Recreation Program 5/5/16 TARGET 239.30 Tables for Senior Program 5/5/16 SILHOUETTE 4.00 City Hall Display 5/5/16 ALBERTSONS 25.74 Food for Senior Program Mother's Day Lunch TOTAL 7,680.12 Page 3 of 3