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Home My Public Portal About08) 7D Petty Cash and Visa Card ReportAGENDA ITEM 7.0. ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM DATE : August 18 ,2015 TO : The Honorable City Council FROM : Bryan Cook , City Manager Via : Tra cey L. Hau se , Admin ist rative Serv ices Director By: Lee Ma , Accounta nt SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION : The City Council is requested to review, receive and file the Petty Cash and Vi sa Card Report . BACKGROUND : 1. On August 6, 1991 , staff began submitting the Petty Cash Report to the City Council on a regular basis . 2 . On June 3, 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis . ANALYSIS: In the interest of full tra nsparency , the City Council is being requested to review the Petty Cas h Report from Ju ly 9, 2015 to July 24 , 2015 . The total of petty cash expenditures were $378.75 (Attach me nt "A "). The petty cash fund will be reimbursed after the City Council ap proves the August 18 , 2015 Warrant Reg is ter. Furthe r, the City Council is being requested to review the Vi sa Card Report from June 9, 2015 t o July 7 , 2015 . Th e total of th e Vi sa card expenditures were $15,602.88 (Attachment "B") and were paid on the August 18 , 2015 Warrant Register. CONCLUSION : As ha s been our past practice , the attached Petty Cas h and V isa Card Reports are being presented for Counci l review and for staff to answer any questions that they may have with regards to these expenditures . Th is pra ctice seeks to avoid any potential misuse of public funds . City Council August 18, 2015 Page 2 of 2 FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2015-16 City Budget. ATTACHMENTS: A. Petty Cash Detail B. Visa Card Charge ATTAC H M E NT A Account No. Description FY 2015-16 01-91 0-45-441 0 $ 35 .94 Food for Commissioner Training $ 26 .78 Food for Commissioner Training $ 62.72 01-930-54-4465 $ 19.96 Supplies for Building $ 19.96 01-940-57-4630 $ 50 .00 Supplies for Car Show R16 -07 $ 11.49 Supplies for Car Show $ 61 .49 01-940-57 -4465 $ 38 .05 Supplies for Volunteer Lunch R16-10 $ 36 .72 Supplies for Volunteer Lunch $ 32 .31 Supplies for Volunteer Lunch $ 29 .38 Supplies for Volunteer Lunch $ 24.47 Supplies for Volunteer Lunch $ 160.93 01 -940-57-4690 $ 24.15 Supplies for Seniors R16-06 $ 24.15 01-970-81-4465 $ 49.50 Supplies for Maintenance $ 49.50 $ 378 .75 Grand Total Receipts # 16-0005 -16-0015 ATTACHMENT B I VISA CARD CHARGES I 6/9/15-7/7/15 6/9/15 SIHOUETIE MACHINE 9.45 Supplies for Volunteer Progra m 6/9/15 BANK OF AMERICA (268 26) Refund Credit Adjustment 6/10/15 OFFICE DEPOT 67 .50 Supplies for Parks Maintenance Facilities Program 6/11 /15 SUBWAY 164 .00 Food for First Aid and CPR Tra ining Staff 6/12/15 AMERICAN MGMT ASSOCIATION 2 ,095.00 Semin a r Registration -Associate P lanner Gulick 6/12 /15 OFFICE DEPOT 81 7 .45 Folding Chairs for Parks & Re creation Program 6/13/15 DBC• BLICK ART MATER IAL 175.60 Pa int Brushes for the Mura l-In -A-Weekend Event 6/15/15 PRESS PLUS 10.00 Pasadena Star News Subscri ption 6/16 /15 PAYPAL •ANAMBERHEART.COM 1,800.00 Fiber Optic Lines l ntallation from City Hall to Council Chamber's Cont ro l Room 6/16/15 INT• W EST COAST SGIN SUPPL 863.80 Pa nels To Replace Library Mu ral for the Mural-In-A-Weekend Event 6/17/15 LEAGUE OF CALIFORN IA CITIES 500.00 Mayors & Council Members Executive Foru m Re gtstration -Councilmembers Fish , Man and Sternquist 6/17/15 KNOTI'S BERRY FARM 387 .00 Group Tickets for Super STARS Dril l Team 6/18/15 RALPHS 5 .09 Water for Neighborhood Watch 6 /18/15 TACOS EL CHAPARRITO 450.00 Food for Neighborhood Watch 6/19/15 HOME DEPOT 133.74 Supplies fo r Mural Weekend Eve nt 6/20/15 CASA MUNRAS HOTE L 1,888.29 Hotel Registration for Mayors & Council Members Executiv e Forum -Council members Fish , Man and Sternquist 6/22/15 A LBERTSONS 40 .57 Concert Supplies 6 /23/15 RALPHS 24 .99 Beverages for City Coun cil Meetings 6/23/15 HOME DEPOT 17.08 Suppli es for Mural Weekend Event 6/25 /15 PAYPAL •CREATIVE SERVICES 298.95 Suppli es of Six Poi nt Star Badg e Stickers 6/2 5/15 SIX FLAGS MAGIC MOUNTAIN 753.71 Group Tickets for STARS Club Page 1 of 3 VISA CARD CHARGES 6/9/15-7/7/15 6 /25/15 SIX FLAGS MAGIC MOUNTAIN 649.75 Group Tickets for Teen Zone 6/26/15 MAMA PETR ILLOS 129.98 Food for the Mural-In-A-Weekend Event 6/26/15 PAVILIONS 125.21 Food for the Mural-In-A-Weekend Event 6 /30/15 MUNICIPAL MANAGEMENT ASSOCIATION 75.00 Membership -Executive Assistant to the City M anager Corella 6 /30/15 RALPHS 25.45 Food for Lunch Meeting with C1ty Consultants and C ity Attorney 7/1/15 INTER-CONTI NENTAL HOTELS 973.48 Hotel Reg istration -Administrative Services Director Hause and Personnel Ana l yst Johnson 7/1/15 SOUTHWEST AIRLINES 346 .00 A irfare to San Francisco for CA JPIA Conference -Administrative Services Director Hause and Personnel Analyst Johnson 7/1/15 76 JR FUELING 59.55 Fuel for City Vehicle 7/1/15 BELLAGIO EXPRESS CAR WASH 13 .00 Car Wash City Vehicle 7/1/15 SOUTHWEST AIRLI NES 152.00 Airfare to San Francisco fo r CA JPIA Conference-City Manager Cook 7/1/15 SEARS ROEBUCK 500.00 Boots for Parks Ma intenance Facitlies Sta ff 7/2/15 CAL CHAMBER OF COMMERCE 133.41 2015 Employment Posters 7/2 /15 ENTERPRISE 43.60 Large Car Rental for Site V isits t o Various Downtowns in the San Gabriel Valley for the Las Tunas Project 7/2/15 MCDONALD'S 20.07 Food for Downtown Sit e Visits 7/2/15 FRISELLA'S ROAST ERY 80.58 Food for Downtown Site Visits 7/2/15 LAKESHORE LEAR NING 136.09 Supplies for Little Stars P rogram 7/3/15 SOUTHWEST A IR LIN ES (26 00) Credit A i rfare to San Francisco for CA JPIA Conference -City Manager Cook 7/3/15 GI H GLOBAL I NDUSTRIAL 325.21 Concert Fencing 7/6/15 AMAZON MKTPLACE PMTS 9.99 Supplies for the Parking Administration Program 7/6 /15 SULLIVAN UNI FOR M COMPANY 437 .31 Uni forms for th e Parking Facilities Staff 7/6/15 WORKBOOTS .COM 722 .79 Boots for Parking Facilities Staff Page 2 of 3 VISA CARD CHARGES 6/9/15-7/7/15 717/15 PAY PAL 'CACM 4 00.00 Cal iforni a City M a nagement Foundation Membership -City Manager Cook ?n/15 ET SY.COM 36.45 Car Show E ven t Retu rn Address Stamp TOTA L 15,602.88 Page 3 of 3