HomeMy Public PortalAboutAB 11-058 Records Destruction Resolution 11-02McCALL CITY COUNCIL
AGENDA BILL
Number
Meeting Date
AB 11-58
April 14, 2011
216 East Park Street
McCall, Idaho 83638
AGENDA ITEM INFORMATION
SUBJECT:
Authorization for the Destruction of Records —
Resolution 11-02
Department Approvals
Initials
Originator
Or
Supporter
Mayor / Council
City Manager
Clerk
Originator
Treasurer
Community Development
Police department
Public Works
Golf Course
COST IMPACT:
$78
Parks and Recreation
FUNDING
SOURCE:
Clerk's Budget 10-46-150-598
Airport
Library
TIMELINE:
ASAP
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
Thirteen boxes of documents have been identified that have exceeded the retention time limits established
by the City's records management policy. Resolution 11-02 will authorize the City Clerk to provide
notice to the Idaho Historical Society of the intent for the destruction of the records and allow them the
opportunity to request any documents they deem to have historical significance. All documents not
requested to be saved by the Idaho Historical Society will be destroyed.
Attached is Resolution 11-02.
RECOMMENDED ACTION:
Adopt Resolution 11-02 allowing the destruction of documents and authorize the Mayor to sign all
necessary documents.
RECORD OF COUNCIL ACTION
MEETING
DATE
ACTION