HomeMy Public PortalAbout2006 Dune Restoration Project - Beach Renourishment ProjectRESOLUTION NO 2006-51
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING
THE FURTHER PROCUREMENT OF ENGINEERING
SERVICES FOR THE DUNE RESTORATION PROJECT OF
THE VILLAGE OF KEY BISCAYNE BEACH
RENOURISHMENT PROJECT, FROM THE FIRM OF
COASTAL SYSTEMS INTERNATIONAL, INC , PROVIDING
FOR APPROVAL OF WORK AUTHORIZATION AS
AMENDMENT OF EXISTING CONTRACT, PROVIDING
FOR IMPLEMENTATION, PROVIDING FOR EFFECTIVE
DATE
WHEREAS, pursuant to contractual agreement previously entered into between the Village
of Key Biscayne and Coastal Systems International, Inc (the "Engineer"), the Engineer has
previously been retained by the Village in connection with services needed for the Village of Key
Biscayne Beach Renounshment Project, and
WHEREAS, the Village Council finds that it is in the best interest of the Village to utilize
the Engineer for the purpose of performing all necessary engineenng services for the Dune
Restoration project (the "Project") of the Village of Key Biscayne Beach Renounshment Project in
accordance with the attached Work Authonzation and with the Village Manager's memorandum
which accompanies this Resolution, subject to the requirement that a follow up proposal shall be
submitted for construction documents and construction administration
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL
OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS
Section 1 Recitals Adopted That each of the recitals stated above is hereby adopted
and confirmed
Section 2 Work Authorized, Specification of Funds
A That pursuant to the existing continuing contract between the Engineer and the
Village, the performance of additional engineering services pertaining to the above -described
Dune Restoration Project, (excluding services for the preparation of construction documents and
construction administration, which shall be the subject of a subsequent follow-up proposal), is
hereby authorized, subject to the funding source and any limitations set forth in the above -
referenced Village Manager's memorandum
B That the total fees and costs for the services authorized pursuant to the Work
Authonzation shall not exceed $38,409 00
Section 3 Agreement Approved That the Village Manager is hereby authorized
to execute the Work Authonzation in substantially the form attached hereto, for the engineering
work authorized hereunder between the Village and the Engineer, once approved by the Village
Attorney as to form and legal sufficiency
Section 4 Implementation That the Village Manager is hereby authorized to take
any necessary action to implement the purposes of this Resolution and the Work Authorization
Section 5 Effective Date That this Resolution shall be effective immediately upon
adoption hereof
PASSED AND ADOPTED this 14th day of November, 2006
CHITA H ALVAREZ, CMC, VILLAGE CLERK
2
MAYOR ROBERT L VERNON
APPROVED AS TO FORM AND LEGAL SUFFICIENCY
VILLAGE AT ORNE
103 001/Resolutions/Engineering Services for Dune Project 11 8 06
3
VILLAGE OF KEY BISCAYNE
Village Council
Robert Oldakowslu Mayor
Robert L Vernon Vice Mayor
Enrique Garcia
Steve Liedman
Jorge E Mendia
Thomas Thornton
Patricia Weinman
Village Manager
Jacqueline R Menendez
Office of the Village Manager
DATE Nov9rer 8 2006
TO rable ayor Ilea rs of the Village Council
FROM cquetir R Menend illage Manager
RE ( Dune Restoration ProJec - Beach Renounshment Project
RECOMMENDATION
It is recommended that the Village Council approve the consulting engineering service proposal
for the Dune Restoration Project for the Village of Key Biscayne Beach Renounshment
submitted by Coastal Systems International Inc in the amount not to exceed thirty eight
thousand four hundred and nine dollars ($38 409) pursuant to the engineering proposal
attached hereto
BACKGROUND
Due to hurricanes in 2005 the dune areas in front of the Silver Sands Motel and the Ocean
Club were compromised The dunes need to be restored and enhanced In addition a dune
exotic species survey will be conducted to map the dune areas vegetated as part of the 2002
Beach Renounshment The following presents the scope of services to be provided by Coastal
System as an addendum to the Beach Nourishment contract dated June 6 2000
• Field Investigations
• Coastal Permit Applications and Permit Processing
• Initial Scope for Mapping Exotic Vegetation Removal and Replacement with Native
Vegetation
The services for Part 20 (Dune Restoration Mapping) will be completed within 45 days of
receiving a Notice to Proceed and favorable weather conditions
The funding for this project will be obtained from the Capital Outlay Beach Renounshment line
item
cc Randy White Village Finance Director
David M Wolpin Esq Village Attorney
88 West McIntyre Street • Suite 210 • Key Biscayne, Florida 33149 • (305) 365 5500 • Fax (305) 365 8936
MISSION STATEMENT TO PROVIDE A SAFE QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLL GO'VERNMENT
www keybzscayne fl gov
COASTAL
SYSTEMS
I I* R".• 110\ t
COASTAL SYSTEMS INTERNATIONAL INC
464 South Dune Highway • Coral Gables Flonda 33146
Tel 305 661 3655 • Fax 305 661 1914
www coastalsystemsint corn
November 10, 2006
Mr Armando Nunez
Public Works Director
VILLAGE OF KEY BISCAYNE
88 West McIntyre Street
Key Biscayne, Florida 33149
135040 01-A
RE CONSULTING ENGINEERING SERVICES RELATIVE TO THE DUNE RESTORATION
PROJECT FOR THE VILLAGE OF KEY BISCAYNE BEACH RENOURISHMENT PROJECT,
VILLAGE OF KEY BISCAYNE, MIAMI-DADE COUNTY, FLORIDA
Dear Mr Nunez
Pursuant to our recent discussions, Coastal Systems International, Inc (Coastal Systems) is
pleased to submit this revised proposal relative to the above referenced project Due to
hurricanes m 2005, the dune areas in front of the Silver Sands Motel and the Ocean Club were
compromised In addition, a dune exotic species survey will be conducted to map the dune areas
vegetated as part of the 2002 beach renourishment This scope of services is for the field
investigations, coastal permit applications, and permit processing A follow-up proposal will be
submitted for construction documents and construction administration
Additionally, initial scope is included for mapping of exotic vegetation along the balance of the
Village's dune in preparation for implementation of a dune maintenance plan (exotic vegetation
removal and replacement with native vegetation)
The following presents the scope of work for services to be provided by Coastal Systems for The
Village of Key Biscayne (Village)
PART 20 — DUNE RESTORATION MAPPING
a Dune Topographic Survey Coastal Systems will mobilize a survey team to survey beach
profiles in the vicinity of R-103 and R-106 to map the dune erosion Cross sections spaced at
appropriate intervals (approximately 100') will be obtamed utilizing land -based topographic
surveying methods to map approximately 600 linear feet of shorelme Profiles will extend
from the landward edge of dune offshore to wading depth
Coastal Fnc ironmental en it Fnrnneenno. and \(anavrement
135040 01
Mr Armando Nunez
November 10, 2006
Page 2
Deliverables Eight (8) copies of Topographic Surveys signed/sealed
b Vegetation Mapping As part of the dune restoration project, dune vegetation planting will
be required after completion of the dune fill areas, removal and replacement of any exotic
vegetation within the project area will also be required by the regulatory agencies Updated
maps of the 2002 dune restoration area will be prepared by Coastal Systems for use by the
subconsultant, Coastal Growers, Inc to map exotic species Coastal Growers will identify
areas of exotic and native species within the dune restoration area and will delineate them on
the map
c Dune Revegetation Plans A layout of replacement dune vegetation will be designed for the
dune restoration area These sketches will be in a format that is sufficient for permitting with
the regulatory agencies Species with details and quantities of dune vegetation will be
estimated
d Dune Fill Plans Coastal Systems will post process the survey data and generate a digital
terrain model (DTM) for the dune restoration Volumes will be calculated, and a truck haul
dune restoration project designed Permit sketches will be prepared on 8 5" X 11" paper
showing the proposed dune fill cross sections
Deliverables Eight (8) copies of plans signed/sealed
e Sand Testing Coastal Systems will retain a Geotechnical subconsultant to perform
laboratory gram size analysis on three (3) sand samples obtained from the existing dunes
The test data will be analyzed in accordance with DEP standards and submitted as follows in
tabular form 1) Sieve number 2) diameter in mm 3) diameter in phi units 4) weight retained
on sieve 5) weight percent retained on sieve 6) cumulative weight retamed on sieve 7)
cumulative weight percent retamed on sieve All weights and percentages will be recorded to
the nearest 0 01 gm, a table of mean, median (D50), standard deviation (sorting), silt percent
and carbonate content Cumulative frequency plots will be provided of each sample If
composite statistics are calculated, the spreadsheet will be provided as well as a cumulative
frequency curve of the composite In addition, the existing dune sand will be compared to up
to two (2) commercially available beach compatible dune sand sources If additional testing,
onsite meetings, or additional coordination with DEP staff are required to identify an
appropriate compatible source of sand for the project, these services will be provided under
Part 24 up to the available budget, or under a separate scope of services
Deliverables Sand Test Results
Coastal Fin ironmental Cr it Fnprneermsr and \(an w-ement
135040 01
Mr Armando Nunez
November 10, 2006
Page 3
PART 21 — DEP CCCL PERMIT FOR DUNE RESTORATION
This scope of services assumes that, as the proposed dune restoration activities are to extend
seaward of the Erosion Control Line (ECL) but remain upland of the mean high water line
(MHWL) and are to take place outside of the marine turtle nesting season, that the Flonda
Department of Environmental Protection (DEP) Bureau of Beaches and Coastal Systems will be
the sole regulatory agency with junsdiction over the project and that authorization will be issued
in the form of a DEP Coastal Construction Control Line (CCCL) Permit with separate DEP
Division of State Lands Consent to use sovereign lands seaward of the ECL If any additional
authonzations are required, they will be addressed under a separate scope
a DEP Permit Apphcation - Dune The Village will provide Coastal Systems with an
executed (all by property owners) DEP permit application form, and a DEP permit
application fee (amount to be determined) Please note that the DEP will likely require the
npanan (upland) property owners to be co -applicant if the project is to extend landward of
the ECL onto their properties Copies of warranty deeds for these properties will also likely
be required by the DEP
Coastal Systems is producing the design plans, 8-1/2" x 14" sized plan reductions, and a
survey meetmg the standard requirements of the DEP The plans and sketches must be
signed and sealed by a registered professional engineer or architect, the survey must be
signed and sealed by a registered land surveyor The Village will provide a letter to the DEP
indicating their approval and confirming that the project "does not contravene local setback
requirements or zomng or building codes" and "is consistent with the local Comprehensive
Plan " Any additional items required by the DEP will be provided by the Village or by
Coastal Systems under a separate scope of services
b DEP CCCL Permit Processing - Dune Coastal Systems will maintain contact with DEP
staff to expedite their review of the permit request Coastal Systems will confer with the DEP
as to questions, revisions or additional information that may be required for permit issuance
Coastal Systems will confer with the Village as to questions, revisions or additional items
that may be required Under this initial scope, Coastal Systems anticipates providing
approximately 40 hours of permit processmg services and addressing approximately two (2)
DEP Requests for Additional Information (RAI) Coastal Systems will also begin to
coordinate with the Flonda Fish and Wildlife Conservation Commission (FWC) relative to
any comments they may have regarding the project under this initial permit processmg scope,
as the project is to be constructed outside the mane turtle nesting season, comments are
expected to be minimal Any additional data or analyses required by the DEP or FWC that
are not expressly provided in this contract will be addressed under a separate scope of
services Any coordination required relative to public comments will be provided under a
separate scope of services
( metal Fnx lrnnmental ('n it Fnsnneennw anal \f m l¢ement
135040 01
Mr Armando Nunez
November 10, 2006
Page 4
c DEP Notice to Proceed - Dune Coastal Systems will provide services to assist the Client m
securing a DEP "Notice to Proceed" with construction Specifically, Coastal Systems will
provide services relative to coordinating and processing final construction plans and meeting
Special Permit Conditions outlmed in the DEP Final Order Coastal Systems will attend one
(1) Pre -Construction Conference with a DEP Representative, as required in the Special
Permit Conditions outlmed m the Final Order
At the Pre -Construction Conference, Coastal Systems will provide project administration
relative to advising the Client of their responsibilities to meet the conditions of the DEP
Permit Specifically, Coastal Systems will advise the Client, structural engineer, and surveyor
as to their responsibilities m prepanng the necessary engmeenng certifications, Foundation
Location and Elevation Certification (FLEC), Monthly Periodic Progress Reports, and Final
Certification Report, as required by the DEP It is assumed that construction will commence
immediately following the Pre -Construction Conference and will be completed within less
than 3 months Coastal Systems will submit the required DEP monthly progress reports to
Tallahassee and will coordinate issuance of the Final Certification and scheduling of the DEP
Final Inspection meeting onsite This scope of services assumes that there will be no
construction delays or deviations from the DEP permit
PART 22 -- DEP CONSENT TO USE STATE LANDS - DUNE
Coastal Systems will prepare and submit to the DEP Joint Coastal Permitting section a request
for issuance of a letter of Consent to use State Lands relative to proposed dune restoration
activities seaward of the ECL and landward of the MHWL on sovereign (state-owned) land All
sand to be placed must be beach compatible and approved by the DEP Coastal Systems will
maintain contact with DEP Joint Coastal Permitting staff to process the request for Consent of Use as
required by the DEP CCCL Permittmg program If onsite meetings or additional coordination with
DEP staff are required to identify an appropriate compatible source of sand for the project, these
services will be provided under Part 24 up to the available budget allowance, or under a separate
scope of services
PART 23 — DUNE MEETINGS AND ADDITIONAL SERVICES
Coastal Systems will provide approximately 15 man-hours for meetings with the Village and/or
regulatory agency staff to discuss project strategy, schedule and other project related issues
PART 24 — INITIAL DUNE MAINTENANCE MAPPING
Coastal Systems will retain Coastal Growers to map exotic vegetation within the Village's dune
outside the area of the primary dune restoration project addressed in Parts 20 through 23
Updated maps of the 2002 dune restoration area will be prepared by Coastal Systems for use by
Coastal Growers to map exotic species, areas of exotic species will be delineated on the map and
a quote for exotic removal and replacement costs will be provided Production of drawings and
coordination of permits will be provided under a separate scope, as appropriate
CoAstll Fnx irnnmental Civil Fnuineennu anti \(anavement
15040 01
lvir Armando Nunez
November 10, 2006
Page 5
GENERAL
Fees: This fee proposal is valid for 60 days Fees for the above services are summanzed m the
attached Table 1
Schedule: The services for Part 20 will be completed within 45 days of receiving a Notice to
Proceed and favorable weather conditions
Contract. Services will be provided as an addendum to the Beach Nourishment contract dated
June 6, 2000
We look forward to continuing to provide consulting services for the Village of Key Biscayne
Beach Renounshment Project Please sign this work order, which will serve as our authorization
to proceed. Should you have any questions or if we may be of further assistance, please do not
hesitate to contact me at (305) 669-8650 or hblailcei}slujAcoastalsysteunsint.com
S i ncerel'
C {i, t/ I ERN 1TIONAL 1suC
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lot K Blankens P E
Oire4ter
SIGNED
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Enclosures
TI'T'LE
P1L* TX% Imo, CT El, OB. Comm Book, Mag.
PP ojs I3S010At1Prop.s(06-11 10) by PRO II, Plowei Ore Rrooerioa Sarkis i ml.dec
DATE. //d/C6,
Coastal, F n. ironrnental Cis il Engneenng and Management