HomeMy Public PortalAboutMinutes - 2003/05/27 - RegularCITY OF TEMPLE CITY
CITY COUNCIL, COMMUNITY REDEVELOPMENT AGENCY,
FINANCING AUTHORITY
ADJOURNED REGULAR MEETING MINUTES
MAY 27, 2003
INITIATION
1. CALL TO ORDER
Mayor Vizcarra called the City Council Adjourned Regular Meeting to order at 7:33 p.m. in the
Council Chambers located at 5938 Kauffman Avenue, Temple City. The City Council also
presided as the Community Redevelopment Agency and the Financing Authority.
2. ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
Councilman - Arrighi, Capra, Wong, Zovak, Vizcarra
Councilman -None
City Manager Cole, City Attorney Martin, Parks and Recreation
Director Burroughs, Community Development Director Dawson, City
Clerk Flandrick, Senior Management Assistant Flod, Financial
Services Director Maldonado, Public Services Director Stroud
3. INVOCATION
Pastor Garrett of the First Lutheran Church, 9123 East Broadway, provided the Invocation.
4. PLEDGE OF ALLEGIANCE
Mayor Pro Tem Zovak led those present in the Pledge of Allegiance to the Flag.
Mayor Vizcarra reported information regarding a missing woman whose picture was shown
on the overhead screen.
5. CEREMONIAL MATTERS — None
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Loraine Lefler, representing the West San Gabriel Association of Realtors, presented the City
Council with an invitation to a luncheon sponsored by the Los Angeles County Board of Real
Estate. The topic of discussion would be affordable housing.
6. CONSENT CALENDAR
Councilmember Arrighi removed Item I from the Consent Calendar.
Mayor Pro Tem Zovak moved to approve the remainder of the Consent Calendar, seconded
by Councilmember Wong and unanimously carried by the following roll call vote:
AYES: Councilmember - Arrighi, Capra, Wong, Zovak, Vizcarra
NOES: Councilmember -None
ABSENT: Councilmember -None
ABSTAIN: Councilmember -None
A. APPROVAL OF MINUTES
Approved:
1) Minutes of the Special Meeting of April 30, 2003;
2) Minutes of the Special Meeting of May 6, 2003;
3) Minutes of the Regular Meeting of May 6, 2003; and
4) Minutes of the Special Meeting of May 12, 2003, as presented.
City Council, CRA_& FA Minutes
May 27, 2003
Page 2
Recommendation: approve
B. PLANNING COMMISSION ACTIONS — MEETING OF MAY 13, 2003
Received and filed the Planning Commission actions of their Meeting of May 13,
2003.
C. PARK & RECREATION COMMISSION ACTIONS — MEETING OF MAY 21, 2003
Received and filed the Parks and Recreation. Commission actions of their Meeting of
May 21, 2003.
D. APPROVAL OF PROGRESS PAYMENT NO. 19 TO RHA LANDSCAPE
ARCHITECTS — PLANNERS, INC. FOR WORK PERFORMED ON THE LIVE OAK
PARK WEST SIDE IMPROVEMENT PROJECTS
Approved progress payment No. 19 in the amount of $515.00 to RHA Landscape
Architects — Planners, Inc. for professional architectural services performed on the
Live Oak Park West Side Improvement Projects (CIP Nos. P01 -16, P02 -02, P02 -03,
P02 -04).
E. APPROVAL OF PROGRESS PAYMENT NO. 7 TO TERRA -CAL CONSTRUCTION,
INC. FOR WORK PERFORMED ON THE LIVE OAK PARK WEST SIDE
IMPROVEMENT PROJECTS
Approved progress payment No. 7 in the amount of $100,166 to Terra -Cal
Construction, Inc. for work performed on the Live Oak Park West Side Improvement
Projects (CIP Nos. P01 -16, P02 -02, P02 -03, and P02 -04).
F. PROGRESS PAYMENT NO. 1 TO SIGNAL MAINTENANCE, INC. FOR THE
INSTALLATION OF A LEFT TURN ARROW ON LAS TUNAS AT TEMPLE CITY
BOULEVARD (CIP P03 -25)
Approved progress payment No. 1 in the amount of $22,711.51 to Signal
Maintenance, Inc. for the installation of a left turn arrow on Las Tunas (CIP P03 -25):
G. ACCEPT IMPROVEMENTS AND APPROVE A REDUCTION OF SECURITIES FOR
THE ROAD IMPROVEMENTS AT 10236 LIVE OAK AVENUE, TRACT MAP NO.
53162
Accepted the road improvements at 10236 Live Oak Avenue, Tract Map No. 53162
and approved a reduction in security in the amount of $151,200, leaving a new
security amount of $3,000.00.
H. ACCEPT IMPROVEMENTS AND RELEASE SECURITY FOR THE STREET TREES
AT 5013 EL MONTE AVENUE, PARCEL MAP NO. 25719
Accepted the street tree improvements at 5013 El Monte Avenue, Parcel Map No.
25719 and approved a reduction of security in the amount of $1,200, leaving a new
security amount of $0.
J. CONSIDERATION OF RESOLUTION NO. 03 -4177 AUTHORIZING THE CITY
MANAGER TO EXECUTE VARIOUS AGREEMENTS RELATED TO THE CITY'S
FEDERAL AND /OR STATE FUNDED PROGRAMS
Adopted Resolution No. 03 -4177, a RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TEMPLE CITY AUTHORIZING THE CITY MANAGER TO EXECUTE
VARIOUS AGREEMENTS RELATED TO THE CITY'S FEDERAL AND /OR STATE
FUNDED PROGRAMS.
K. PETTY CASH REPORT
Received and filed the Petty Cash Report with the current month's charges.
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L. ADOPTION OF RESOLUTION NO. 03 -4175 — APPROVAL OF PAYMENT OF BILLS
Adopted Resolution No. 03 -4175, a RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TEMPLE CITY ALLOWING CLAIMS AND DEMANDS IN THE SUM OF.
$602,853.41 DEMAND NOS. 10084 THROUGH 10200.
APPROVAL OF A REVISION TO THE CAPITALIZATION CONTROL POLICY FOR
CAPITAL AND FIXED ASSETS
The City Council was presented with a revision to the administrative policy for
Capitalization Control of Capital and Fixed Assets.
In response to Councilmember Arrighi, City Manager Cole confirmed that the City
Manager was the Purchasing Officer for the City.
Councilmember Arrighi moved to approve revised Administrative Policy No. 3.02 for
Capitalization Control Policy for Capital and Fixed Assets, seconded by
Councilmember Wong and unanimously carried by the following roll call vote:
AYES: Councilmember - Arrighi, Capra, Wong, Zovak, Vizcarra
NOES: Councilmember -None
ABSENT: Councilmember -None
ABSTAIN: Councilmember -None
8. UNFINISHED BUSINESS
A. CONSIDERATION OF SECOND READING AND ADOPTION OF PROPOSED
ORDINANCE NO. 03 -885 AMENDING THE DOWNTOWN SPECIFIC PLAN AND
SECTION 9326(B)(5) OF THE TEMPLE CITY ZONING CODE REGARDING THE
USE AND PLACEMENT OF TEMPORARY BANNERS AND.PORTABLE "A" FRAME
STYLE SIGNS
City Manager Cole presented Ordinance No. 03 -885 for Council's consideration of
second reading and adoption. Ordinance No. 03 -885, introduced at the last Council
meeting, would amend the Municipal Code and the Downtown Specific Plan relating
to the use and placement of temporary banners and portable "A" frame style signs.
As Council was desirous of being more business friendly, this ordinance would allow
additional temporary signage time before the business is open and again after
opening as well as temporary "A" frame signs. It was recommended Council adopt
Ordinance No. 03 -885.
At the request of Council, City Clerk Flandrick read the title of Ordinance No. 03 -885.
Councilmember Capra moved to waive further reading of Ordinance No. 03 -885,
seconded by Councilmember Arrighi and unanimously carried.
Councilmember Capra moved to adopt Ordinance No. 03 -885, an ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF TEMPLE CITY AMENDING THE
DOWNTOWN SPECIFIC PLAN AND SECTION 9326(B)(5) OF THE TEMPLE CITY
ZONING CODE RELATIVE TO THE PLACEMENT AND USE OF PROTABLE
TEMPORARY SIGNS AND BANNERS, seconded by Councilmember Arrighi and
unanimously carried by the following roll call vote:
AYES: Councilmember - Arrighi, Capra, Wong, Zovak, Vizcarra
NOES: Councilmember -None
ABSENT: Councilmember -None
ABSTAIN: Councilmember -None
City Council, CRA & FA Minutes
May 27, 2003
Page 4
B. CONSIDERATION OF SECOND READING AND ADOPTION OF PROPOSED
ORDINANCE NO. 03 -888 — ZONING CODE AMENDMENT RELATIVE TO SECOND
UNIT HOUSING
City Manager Cole presented Ordinance No. 03 -888 for second reading and adoption
which would amend the zoning code relative to second unit housing. At the last
Council meeting, the ordinance was introduced and was now recommended for
adoption. The second unit housing would be subject to fourteen specific limitations
and parameters to assist in mitigating adverse impacts. The ordinance is in response
to a state mandate which specifies that municipalities must ministerially allow second
units after July 1st, with no discretionary review. It was recommended for adoption at
this time.
Staff responded to questions from Council.
Mayor Vizcarra expressed concern with these types of revisions to the code that
citizens may not be aware of. He suggested an article in the local paper might be
educational.
City Manager Cole stated he would mention this in his weekly column. The public
hearing notices have been published and the ordinance will be published in its
entirety once adopted.
Mayor Pro Tem Zovak noted that this ordinance would require fourteen parameters to
be met, so the City is complying with the state mandate while minimizing the impacts.
Staff was asked to bring in a consultant to look at the concentration of housing,
downzoning and flag lot subdivisions. When this item is placed on the agenda, it
would be open to the public.
At the request of Council, City Clerk Flandrick read the title of Ordinance No. 03 -888.
Councilmember Capra moved to waive further reading, seconded by Councilmember
Wong and unanimously carried.
Councilmember Capra moved to adopt Ordinance No. 03 -888, an ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF TEMPLE CITY AMENDING THE TEMPLE
CITY ZONING CODE RELATIVE TO SECOND UNIT HOUSING, seconded by Mayor
Pro Tem Zovak and unanimously carried by the following roll call vote:
AYES: Councilmember - Arrighi, Capra, Wong, Zovak, Vizcarra
NOES: Councilmember -None
ABSENT: Councilmember -None
ABSTAIN: Councilmember -None
9. NEW BUSINESS
A. PUBLIC HEARING: ADOPTION OF RESOLUTION NO. 03 -4174 — PROPOSED
LEVY OF CITYWIDE LIGHTING AND MAINTENANCE DISTRICT ASSESSMENTS
FOR FISCAL YEAR 2003/2004
City Manager Cole, referring to his staff report, stated at the last City Council
meeting, the City Council adopted a Resolution setting the date of May 27th for a
public hearing to consider the levy and collection of assessments necessary to fund
existing Lighting and Maintenance District programs for fiscal year 2003 -2004. The
proposed action was to establish the annual assessment rates for the Lighting and
Maintenance District for fiscal year 2003 -2004. The City would pay the increased
amount out of the General Fund with no additional amount to be paid by residents.
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In response to Mayor Pro Tem Zovak, City Manager Cole stated staff will bring an
item back to Council to see if there is a desire to hold an election for increase of
assessments.
Jeff Cooper, of Harris and Associates, responded that the assessment has not been
raised since 1994 -95. In 1996, Proposition 218 became law. Proposition 218
prohibits the levy of any new assessments or increase in existing assessments
without property owner approval. In response to Mayor Vizcarra, Mr. Cooper
explained the mechanics of increasing the assessment. The present assessment
district could be left as is and another new district formed for assessments. A
separate district could be formed for parks. The process would require a report to be
prepared citing specific benefit and a mail ballot vote sent out to all property owners
who would have the opportunity to vote after a 45 -day period. A tally of all votes
received would be taken weighted by the assessment amount.
Mr. Cooper continued, stating the report would look at benefit to public property as
well, which may require levying assessments on public property. Inflation factors can
now be considered, so it would not have to go out to ballot again.
Mayor Vizcarra opened the public hearing.
Hearing no requests to speak, either for or against this item, the public hearing was
closed.
Mayor Pro Tem Zovak moved to adopt Resolution No. 03 -4174, a RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF TEMPLE CITY ORDERING THE LEVY AND
COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2003/2004 WITHIN THE
CITYWIDE LIGHTING AND MAINTENANCE DISTRICT, PURSUANT TO THE
STATE LANDSCAPING AND LIGHTING ACT OF 1972 AND AUTHORIZING THE
ADDITION OF SPECIAL ASSESSMENT FEES TO THE TAX BILLS, and authorizing
the Los Angeles County Assessor's Office to add the assessment to the tax rolls,
seconded by Councilmember Arrighi and unanimously carried.
10. COMMUNICATIONS — None
11. COMMUNITY REDEVELOPMENT AGENCY
CONSENT CALENDAR
Mr. Arrighi moved to approve the Consent Calendar, seconded by Mr. Capra and
unanimously carried by the following roll call vote:
AYES: Member- Arrighi, Capra, Wong, Zovak, Vizcarra
NOES: Member -None
ABSENT: Member -None
ABSTAIN: Member -None
A. APPROVAL OF MINUTES
Approved the Minutes of the Regular Meeting of May 6, 2003, as presented.
B. ADOPTION OF RESOLUTION NO. CRA 03 -802 — APPROVAL OF PAYMENT OF
BILLS
Adopted Resolution No. CRA 03 -802, a RESOLUTION OF THE REDEVELOPMENT
AGENCY OF THE CITY OF TEMPLE CITY ALLOWING CLAIMS AND DEMANDS IN
THE SUM OF $625.00 DEMAND NO. 3098.
12. ACTION ON REQUEST BY CRA — None
13. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA — None
City Council, CRA & FA Minutes
May 27, 2003
Page 6
14. UPDATE FROM CITY MANAGER
A. COMMISSION RE- APPOINTMENTS
City Manager .Cole stated there are several members from the two Commissions
whose terms are up and are subject to re- appointment on June 30, 2003. At the time
of the last re- appointment of Commissioners, comments were made by Council which
indicated there may be a desire to adjust the re- appointment process. The City Clerk
has sent notification to those Commissioners requesting verification of their desire to
continue serving on a City Commission.
Council discussed the issue with consensus for future procedure to bring the matter
to Council's attention thirty days before the reappointment is scheduled before
Council for opportunity for an open discussion. If Council was satisfied with their
performance, the re- appointment process could proceed. If not, staff would be
directed to post a vacancy notice. As there were no objections, approval of the
current reappointments were authorized to be scheduled for an upcoming City
Council meeting, provided all Commissioners were willing to continue serving in that
capacity.
15. MATTERS FROM CITY OFFICIALS — None
16. COUNCIL REPORTS REGARDING AD HOC OR COMMISSION MEETINGS
City Manager Cole again noted the School District is desirous of scheduling a meeting with
the Council Ad Hoc Members. Staff has advised the District that the date would most
probably be in June.
17. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA
A. COUNCILMEMBER ARRIGHI — None
B. COUNCILMEMBER CAPRA— None
C. COUNCILMEMBER WONG
Councilmember Wong indicated she would be available for a June 12th meeting for
the Planning Commission interviews.
Council discussed the interview process with consensus for Mayor Pro Tem Zovak to
prepare sample questions and to set the date of the City Council Meeting to hold the
interviews on Thursday, June 12, 2003 at 7:00 p.m. in Council Chambers.
D. MAYOR PRO TEM ZOVAK
Mayor Pro Tem Zovak requested staff obtain information from HDL regarding a
property tax model now available, showing the amount of property tax due Temple
City, should an exchange of property tax and sales tax be granted by the state.
Mayor Pro Tem Zovak asked that the last remaining issue regarding the Live Oak
Park improvements, namely the final sidewalk change order and how it is to be
corrected, be brought back to Council.
Mayor Pro Tem Zovak questioned the ongoing policy of going out to bid on items not
required to follow the public bid notice procedure. City Manager Cole advised staff
does try to use local businesses when possible, but often times because of the size
of the business, it cannot compete with a larger business' costs. City Manager Cole
reviewed the informal bid process and confirmed that local businesses are always
able to compete in the bid process.
E. MAYOR VIZCARRA — None
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18. LITIGATION UPDATE
The City Council reviewed the most recent litigation update provided by the City Attorney.
19. CLOSED SESSION — None
20. RECESS
At 8:33 p.m. the City Council recessed to 9:00 p.m. to review the remaining fiscal year 2003-
2004 budget items.
RECONVENE
The City Council meeting reconvened at 9:04 p.m. with all Councilmembers present.
21. BUDGET STUDY SESSION
City Manager Cole stated there were two additional items for Council to consider relating to
the fiscal year 2002 -2003 budget — proposed additional expenses and employee salary plan.
Council was provided information on these items in the agenda packet including additional
information Council requested at the May 12th meeting. City Manager Cole reviewed each
item individually.
A. PROPOSED ADDITIONAL EXPENDITURES
The California Redevelopment Association (CRA) Membership
With increased activity in the City's Redevelopment Agency, it was recommended
joining the California Redevelopment Association at estimated annual dues of
$1,760.00. Mayor Pro Tem Zovak provided results of a telephone survey of five
member cities who had a positive response.
The League of California Cities Membership
The City is currently a member of the statewide League of California Cities.
However, the prior Council determined not to authorize payment for the League's
Grassroots Advocacy Network, which is now a mandatory part of the overall League
dues. It is likely, if this payment is not made, the League will cancel the City's
membership for fiscal year 2003/2004. As the League provides significant benefit to
the City, it was recommended to pay the estimated annual dues of $9,829.00.
The League of California Cities /Los Angeles County Chapter Membership
It was uncertain what additional benefit the City would receive from being a part of
this organization other than fostering a closer relationship with cities in Los Angeles
County. There was some duplication in the duties of the Chapter and the League as
a whole. The annual dues were estimated at $1,065.00. Council's direction was
requested on this item.
San Gabriel Valley Council of Governments Membership
The major interest of this regional sub - government organization revolves around
transportation issues. Prior Councils have determined that membership in the
Council of Governments (COG) was unnecessary and found that most regional
and /or statewide memberships were not cost effective. In the case of COG
transportation issues (such as the 710 freeway, Alameda Corridor, MTA Gold Line)
are important and impact the City. The annual dues are estimated at $11,800.00 and
Prop A or Prop C funds could be used for this purpose. Council's direction was
requested on this item.
Southern California Association of Governments
The San Gabriel Valley Council of Governments (SCAG) is the Metropolitan Planning
Organization for a six county area, including Los Angeles County. Its activities center
around transportation, regional housing needs assessment (RENA) and air quality
issues. The SCAG's actions, especially in the preparation in the RENA directly
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May 27, 2003
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impact Temple City. The annual dues were estimated at $3,276.00. Council's
direction was requested on this item.
Proposed Travel for Council, Commissioners and Staff for Fiscal Year 2003/2004
Council was proved a list of specific travel proposed for fiscal year 2003 -2004. The
proposed travel has remained consistent, with the addition of Council- approved travel
budgeted for the ICSC Annual Conference and the Contract Cities regional
conference. Council was requested to authorize the City Manager to administer the
travel once approved in the budget without obtaining secondary agenda approval
from Council prior to taking out of area travel.
City Manager Cole requested Council action on the items mentioned above. Council
discussed the items with staff responding to questions as required.
The California Redevelopment Association (CRA) Membership
Interaction with this agency would be through the City Manager's Office. Council or
the City Manager could, sit on the Board of Directors, although that level of
involvement is not recommended; this association would primarily provide information
and lobbying activities.
Councilmember Capra moved to approve membership in the CRA, seconded by
Mayor Pro Tem Zovak and unanimously carried.
The League of California Cities Membership
It was recommended to retain the City's membership by paying back dues for the
current year and amend the current budget and to approve payment of dues for fiscal
year 2003 -2004. The League also has a Board of Directors which the Council or City
Manager could sit on. At this time the League is an information source and provides
staff and Council development training opportunities.
Mayor Pro Tem Zovak moved to approve membership in the League of California
Cities, including sending the back dues payment and amending this year's budget,
seconded by Councilmember Arrighi and unanimously carried.
The League of California Cities /Los Angeles County Chapter Membership
There is a Board of Directors for this organization, similar to the statewide League.
Councilmember Arrighi moved to defer membership in this organization, seconded by
Councilmember Capra and unanimously carried.
San Gabriel Valley Council of Governments Membership
Temple City is the only City in the San Gabriel Valley that is not currently a member.
Linda Payne, President of the Chamber of Commerce, said she would like to see the
City join for at least one year as transportation in Los Angeles County is the number
one issue and the City will be facing transportation issues in the future.
Council would appoint a delegate and alternate for meetings held once a month.
Prop A and Prop C funds could be used for this purpose.
Councilmember Capra moved to approve joining this organization, seconded by
Councilmember Arrighi and unanimously carried.
Mayor Pro Tem Zovak requested staff provide descriptions of funding sources and
regulations for the future so Council could propose more programs.
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Southern California Association of Governments
It was not felt the City could impose any influence with this organization as it is
dominated by cities of much larger size.
Councilmember Arrighi moved to defer membership in this organization, seconded by
Councilmember Wong and unanimously carried.
Proposed Travel for Council, Commissioners and Staff for Fiscal Year 2003/2004
It was confirmed that any new travel would be brought to Council for approval, with a
budget amendment if necessary.
Councilmember Arrighi moved to approve the proposed travel and to authorize the
City Manager to administer the travel and to rescind the requirement to again obtain
Council approval again as an agenda item, seconded by Councilmember Capra and
unanimously carried.
Presentation by the Chamber of Commerce
City Manager Cole asked the Chamber President to present to Council the
Chamber's request for an increase in the amount of financial assistance they receive
from the City. Council received the letter request and backup information provided by
the Chamber.
Linda Payne, President of the Chamber, also provided a copy of the Chamber's
website activity which has increased from 30 to 201 visitors per day since last year,
and a copy of the budget balance sheet for April. The Chamber has continued to
increase membership (currently 225 members) and provides needed information to
businesses. Future plans of the Chamber include: providing extended services,
especially to new businesses; developing a closer relationship with Chinese
American associations; appointing a permanent representative to go to Sacramento
for legislative summits and lobbying; developing an intern program for students; and
becoming a full - service Chamber open Monday through Friday with increased staff.
The request for was an additional $18,000 for fiscal year 2003 -2004, combined with
the current contribution of $42,000 as in 2002 -2003, for a total request of $60,000.
Ms. Payne answered questions of Council regarding events held this fiscal year,
future activities and accounting review.
Councilmember Arrighi moved to approve funding the Chamber of Commerce in the
amount of $60,000 for fiscal year 2003 -2004, seconded by Councilmember Capra
and unanimously carried.
Aquatics Program
The City Council has already taken two other actions to implement this program.
However, as a clean -up item, Council was requested to amend the proposed budget
for fiscal year 2003 -2004 to increase fees by $7,500 and increase contract services
by $5,000 for the City's Swim Program for fiscal year 2003 -2004.
Councilmember Arrighi so moved the above action, seconded by Councilmember
Capra and unanimously carried.
B. SALARY PLAN
City Manager Cole presented the proposed Salary Plan for Fiscal Year 2003 -2004.
Two items considered in the Salary Plan proposal were the state budget and
decrease in the economy. At present, it appears that the state budget will not have
an impact to the City and the economic indicators are good with the stock market up.
There is also a surplus in the proposed balanced budget.
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May 27, 2003
Page 10
Cost of Living Adjustment
The City Council has traditionally granted employees with a general cost of living
adjustment equal to the change in the consumer price index for the Los
Angeles /Long Beach area. The Consumer Price Index (CPI) change from April 2002
to April 2003 is 3.0 %, which is the proposed cost of living adjustment, with an
estimated total cost of $73,400.
Adjustment to Optional Benefit Plan Amount
The costs of insurance have continued to rise at a rate significantly higher than the
consumer price index. To help offset the impact of these costs, an increase in the
optional benefit plan in an amount equal to the cost of living adjustment of 3.0% was
recommended. This would amount to approximately $4 per month per employee or
$2,460 total cost.
Adiustment to Administrative Leave
As exempt employees, members of the City's management team receive
administrative leave as they are not eligible for overtime pay. In recognition of the
significant number of hours over 40 hours per week worked by these members, it
was recommended to increase administrative leave from 40 hours to 80 hours per
year for the City Manager and Department Head Level employees; increase from 24
hours to 40 hours per year for the Division Head Level employees or those
employees required to attend Council or Commission meetings; and retain current
levels for all other employees.
Additionally, members of the management team sometimes find it difficult to take all
of their administrative leave within the fiscal year. It was proposed to authorize all
employees granted administrative leave to "cash -out" any remaining administrative
leave at the end of a fiscal year, at an estimated cost of $8,000.00.
Lifting of Vacation Accrual Limitation
Current City policy limits the amount of vacation accrual to 240 hours. Similar to
administrative leave, there are times when an employee may be unable to take
vacation, due to needs of the City. It was proposed to eliminate this limitation as
vacation accrual is part of an employee's overall compensation. The estimated cost
is unknown but not expected to be significant.
Authorization in Change in Salary for Director of Parks and Recreation
City Manager Cole stated his intention to designate Parks and Recreation Director
Burroughs as Assistant City Manager. As an increase in duties should be
accompanied by an increase in salary, it was proposed to authorize a change in
salary range for this position to the same range as the Director of Financial
Services /City Treasurer at an estimated cost of $4,500.00.
The total cost of the proposed salary plan was $88,360.00.
City Manager Cole mentioned two other items he would not bring forward at this time
because of current circumstances: the commission of a compensation and
classification survey and an increase in the automobile allowance provided to the
City's Department Heads.
City Manager Cole noted that if Council approved all the expenditure requests, the
City would still have $170,000 in General Fund surplus at the end of the year and
next year will be significantly more. Also, all General Funded Capital Improvement
Projects will not be implemented until the state budget impacts are known.
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Council discussed the proposed salary plan, with staff responding to questions.
Council actions on each item are listed below.
Cost of Living Adjustment
Mayor Pro Tem Zovak moved to approve a Cost of Living Adjustment in the amount
of 3.0 %, seconded by Councilmember Arrighi and unanimously carried.
Adjustment to Optional Benefit Plan Amount
Councilmember Arrighi moved to approve an increase in the optional benefit plan
amount equal to the Cost of Living Adjustment of 3.0 %, seconded by Councilmember
Capra and unanimously carried.
Adjustment to Administrative Leave
Councilmember Wong moved to approve an increase of administrative leave from 40
hours per year to 60 hours per year for the City Manager and Department Head Level
Employees; an increase from 24 hours to 40 hours per year for Division Head Level
Employees or those employees required to attend Council or Commission meetings;
to retain all other employees at current levels, and to deny the proposal for cash -out,
seconded by Councilmember Arrighi and carried by the following roll call vote:
AYES: Councilmember - Arrighi, Capra, Wong
NOES: Councilmember- Zovak, Vizcarra
ABSENT: Councilmember -None
ABSTAIN: Councilmember -None
Lifting of Vacation Accrual Limitation
Councilmember Arrighi moved to increase the amount of vacation accrual from 240
hours per year to 320 hours per year and authorize a cash -out of hours above 320
hours per year, seconded by Councilmember Wong and carried by the following roll
call vote:
AYES: Councilmember - Arrighi, Wong, Vizcarra
NOES: Councilmember- Capra, Zovak
ABSENT: Councilmember -None
ABSTAIN: Councilmember -None
Authorization in Change in Salary for Director of Parks and Recreation
Mayor Pro Tem Zovak moved to approve designation of Parks and Recreation
Director Burroughs to Parks and Recreation Director /Assistant City Manager and
authorize a change in salary range to the same range as the Finance Services /City
Treasurer, seconded by Councilmember Capra and unanimously carried.
22. ADJOURNMENT
The City Council meeting was adjourned at 10:51 p.m. to May 28, 2003 at 8:00 a.m.
ATTEST:
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City Clerk // Agency Secretary