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HomeMy Public PortalAboutPRR 16-2169From: Chris O'Hare[mailto:chrisoharegulfstream@gmail.comj Sent: Wednesday, April 27, 2016 7:31 AM To: Rita Taylor <RTaylor@gulf-stream.org>; Bill Thrasher <bthrasher@gulf-stream.org> Subject: Public Record Request - small group - boardman Dear Custodian of Records, This email is a singular request for a public record in the custody of the Town of Gulf Stream. Please respond to this public record request in a singular manner and do not combine this public record request with any other public record requests when responding to this request. Before making this public record request, I first searched the public records portion of your agency's website hoping I could locate the public record I seek without having to trouble you for it. Unfortunately I can not find the records I wish to examine. During the Town Commission meeting held on March 11, 2016 under agenda item VIII the minutes reflect that the mayor suggested that the information that has been presented be made available to a small group of residents that are knowledgeable in this type of situation for their input and that this matter be further considered at the next meeting on April 8, 2016. Their were no objections to this suggestion. I request you provide for my inspection the public record which is any record of who the members of this small group are; what documents were considered by them; what there input was; and any records of communication in the Town's custody with any members of this group during the time period from Jan 1, 2016 to the present. I assume Mr. Boardman was a member of this group but if he wasn't then please produce for my inspection any all records of communication and attachments and/or documents referenced in those communications, on any matter, between Mr. Boardman and any member of the Town of Gulf Stream* during this same time period. I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of the Florida Statutes. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by 4119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by 6119.07(1)(f) of the Florida Statutes. Please take note of 6119.07(1)(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. Please provide only those records for inspection that do not require extensive use of information technologies or extensive staff time or both in excess of 15 minutes. Take note of §119.07(4)(a)3.(d) Florida Statues and if you anticipate that any records exist, the production for inspection of which will require extensive use of information technologies or extensive staff time or both in excess of 15 minutes, then please provide those records that can be produced within the first 15 minutes and advise me of the cost you anticipate to be incurred by your agency for the remaining records prior to incurring this cost. Please do not incur any costs on my behalf without first obtaining my written authorization to proceed. If you anticipate the need to incur any costs that I would be statutorily required to pay in order to inspect these public records which would exceed $1.00 please notify me in advance of your incurring that cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. Again, please do not incur any costs on my behalf without first obtaining my written authorization to proceed. The phrase Town of Gulf Stream used herein refers to the Town in its entirety including all employees, appointees, officials, assignees, counsel and consultants including Town Manager, Town Clerk, Town Police Chief, Town Commissioners, Town Mayor, Town Departments, Town Police Officers, Town Employees, Town Engineer, the law firm (Jones Foster Johnston & Stubbs P.A.) that claims to be the Town Attorney including all attorney, partner and employee members of that firm; the Town Counsel of Sweetapple, Broeker & Varkus including all attorney, partner and employee members of that firm, the Town Counsel of Richman Greer, P.A. including all attorney, partner and employee members of that firm and any other entity associated with the Town and subject to public records law. The term public records used herein has the same meaning and scope as the definition of Public records adopted by the Florida Legislature as Statutes Chapter 119. A record that does not exist because of its disposition requires the creation of a disposition record. In all instances where you determine a record does not exist please determine if the record once existed and in its stead provide the disposition record for my inspection. I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstream(ilgmaii.com U) � � � 4-0 U) U) 02� m�2k 22 § 0 Q ■ t g g @ c ° 2 c ± @ ° ° 2 0 2 3:Q) U-& 2 0 L." 2 E % E v° 2 2 E o 0 ■c cf ° @ > ■ 0 ° U) a■3 0��0�� 22 § k k 0 ° E § ° § o � � ■ � § � � § 2-c@ / 2 u a a) ■ @ 0 2 m c ■ CD _ 2 ' o r m o ri / k k ƒ / E w 0100 0'c -n ® ° ° § o § \ °kCL a \ k � > M = k o � , ° 0J°CL 5 o � �� �����'E �t CL -0 cm @ k// m k �� / CL 0 0 m ■ U) cu rA- i ov m Idw CD CD m m CSf O �Q m 3 �� rcm •� W N _c E C .4+ +m+ m 3 L CL a m o L > O v m 0 3 ++ O m ++ > 'O aMc Co t0 (D- 0 O 'D > c--c�o � N U �m t >% 0 p O d > 'c > c CL m o +° m L — t4 E _m .m O m F+ — N ++ t6 = tm. 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E ti r 0 N os 0 0 (6 w C: 0 c c ca m` a C C cu 0 a .n a� c a� a) TOWN OF GULF STREAM UTILITY UNDERGROUNDING ASSESSMENT METHODOLOGY APRIL 28, 2011 Florida Office 7380 Sand Lakc Road Suite 500 Orlando, Fl. 32819 Tel: (407) 352-3958 Fax: (888) 326-6864 WI LLDAN Financial Services Corporate OiRce 27368 Via Industria Suite 110 Temecula, Cil 92590 Tel: (800) 755-6864 Fax: (951) 587-3510 Regional Oliices Oakland, CA Sacramento, CA Los Angeles, CA Orange County, CA TABLE OF CONTENTS - ---------- .......... 13 14 Executive Summary Willdan Financial Services (WFS) has been retained by the Town of Gulf Steam (the Town), to develop a methodology that reflects the special benefit received by properties within the Town from the proposed undergrounding of overhead utilities. As part of the creation of this benefit methodology, WFS conducted fieldwork, surveying the affected area of the Town to accurately incorporate the characteristics of the Town and the relationship between affected properties and the overhead utilities proposed to be undergrounded. Fieldwork is necessary to identify each property's special benefit. This information also allows the methodology to account for the fact that some properties in the Town may already have one of their utility services already undergrounded and, therefore, do not benefit to the same degree as properties whose utilities are currently transmitted through overhead facilities. In addition to the fieldwork conducted, Willdan Financial also created a parcel database identifying all benefitting properties within the project area and categorized those properties based on their land use and other characteristics used in allocating costs of the utility undergrounding project. iA/WILLDAN I I Town of Gulf Stream Financial Services Proposed Public Facilities Utilities, as used in this report, include FPL overhead electric power facilities, AT&T telephone overhead facilities, Comcast Communications overhead facilities, Palm Beach County Traffic Interconnect Fiber Facilities and other third party aerial cable, fiber optic, or other facilities attached to the utility poles removed by the undergrounding project. The undergrounding of overhead utility lines (the "Project') includes, but is not limited to, the costs associated with trenching, horizontal directional drilling, installing new utility vaults, conduits and transformers, laying conduit lines into trenches, switching services to underground systems and removing existing overhead poles and wires. The project area is defined as the area of the Town located east of the Intracoastal Waterway, including the recently annexed territory which occurred in March of 2011 (the "Project Area"). Because a portion of the Town, an area west of the Intracoastal Waterway known as Place au Soleil, currently has undergrounded utilities, this area will not specially benefit from the Project and will not be subject to the non -ad valorem assessments. The benefit methodology presented in this Report focuses on the entire project cost for the undergrounding of overhead facilities throughout the Project Area, including costs of connecting each property's utility services to the undergrounded facilities. Costs related to project design and engineering, project management, associated legal costs, as well as those related to development and adoption of the assessment program have been included in the assessment calculations. The annual costs of administering and collecting the assessments as well as costs of financing have not, at this time, been included in the assessment calculations. N 2 Town of Gulf Stream es Overhead Utility Undergrounding Project Town of Gulf Stream Expenditure Amount Survey Costs $ 110,688 Legal Costs 100,146 Project ManagementiAdmin 269,965 Elect Engineering Services 184,480 Utility Conversion Costs (FPL, AT&T, & Comcast) 3,926,613 Site Landscape Restoration Costs 93,000 Assessment Formation Costs I 55,000 Contingency 757,852 Total $ 5,497 742 Source: Brannon & Gillespie, LLC; Willdan Financial LLDAN I 3 Town of Gulf Stream val services Assessment Methodology Under Florida law, non ad -valorem assessments must satisfy a two prong test: 1) the property burdened by the assessment must derive a special benefit from the services or improvements provided by the assessment; and (2) the assessment must be properly apportioned among the affected properties to be assessed. "Special Benefit" requires that there be a logical relationship between the services or improvements provided and the benefit to real property. Florida law does not specify the methodology or formula that must be used in calculating assessments; however, the assessment apportionment methodology must be reasonable and not arbitrary. The legislative determinations by the Town Commission regarding the existence of special benefits and reasonableness of the cost apportionment should not be disturbed by a court unless the determinations are arbitrary. This report discusses the special benefits to properties within the Project Area from the proposed capital project and presents the methodology used to apportion the project costs among the benefited properties. It is necessary to identify the special benefits provided to affected properties within the Project Area as a result of undergrounding overhead utilities. The distribution of electricity and other utility services are currently generally available to all properties within the project area; however, placing overhead electrical lines and other utilities underground will provide special benefit to properties in the Project Area. Such special benefit permits funding the undergrounding project through a non ad valorem assessment. The special benefits that will be provided to affected properties as a result of undergrounding overhead utilities include the following: improved safety, improved reliability and improved aesthetics. Each of these benefits is discussed below. IMPROVED SAFETY The removal of utility poles and overhead lines provides an improved safety benefit by reducing the potential of hazardous conditions in the event of natural disasters. Severe tropical storms, hurricanes, and other natural disasters can cause poles and/or overhead lines to fall and impact property, and possibly cause live electric lines to be exposed. Downed electric lines pose a potential threat of fire and potential injury due to electric shock and can restrict ingress and egress to and from properties within the Project Area. IMPROVED RELIABILITY The undergrounding of the overhead facilities will also improve the reliability of utility services received by assessed properties. Based on a report entitled Out of Sight Out of Mind?. Edison Electric Institute (2006), the undergrounding of overhead utilities substantially reduces the frequency of outages, when compared to the frequency of outages occurring with overhead networks. Parcels will also specially benefit from new upgraded utility lines, cables, and appurtenant facilities installed through the proposed utility undergrounding to their service connections. This provides a higher level of reliability of utility services and reduces exposure to the elements that could cause potential damage and speed deterioration to facilities resulting in service interruptions. In this particular project area, some properties already have undergrounded services for one or more of the three main utility services. Therefore, the public improvement costs related to the special benefit of reliability has been apportioned to affected properties based on the number of utilities to be undergrounded for each property. In *' IWILLDAN I 4 Town of Gulf Stream Fkm=IW Services addition, the onsite costs of the service laterals for each utility was separated and individually assessed to the applicable properties. Certain properties will also need to upgrade their meters in order to accept the utility connection from underground, which has been accounted for by separating out the costs associated with the meter upgrade and applying the cost to such properties. IMPROVED AESTHETICS In addition to the safety and reliability benefits provided by undergrounding utilities, removing the overhead facilities and utility poles will eliminate a heavy concentration of electric lines and communication facilities. This will improve the overall aesthetics for all properties within the Project Area. Enhancing visual appeal by removal of overhead lines will benefit the aesthetics of the Project Area and enhance the use and enjoyment of the benefited properties. *I LLDAN I 5 Town of Gulf Stream Mcial Services Benefit Analysis An assessment apportionment methodology is the analysis of capital improvements or services - in this case the proposed undergrounding of the existing overhead utilities - to determine the proportional special benefits received by a property. The method of assessment, or allocation of Project costs, is determined by an analysis of the special benefit a property receives from the proposed undergrounding of existing overhead utilities in comparison to the special benefit received by other properties benefited by the proposed improvements. SPECIAL BENEFIT The distribution of electricity and other utilities is available to all properties within the Project Area. While properties within the Project Area already receive or have access to utility services through existing overhead facilities, changing the method by which these services are distributed through the undergrounding of utilities is a special benefit to affected properties within the proposed Project Area. In reviewing the Project Area, cost estimates, and affected properties, it has been determined that all of the improvements for the undergrounding of utilities provide special benefit to the assessed parcels within the Town as well as two additional condominium complexes outside the Town boundaries along Little Club Road and one condo complex along Ocean Blvd. These three condominium complexes are discussed under Non -Assessable Costs later in this Report. There are three categories of special benefit from the undergrounding of overhead utilities used to allocate the Project costs to assessed properties within the Project Area. These three categories of benefit are: 1) improved safety, 2) improved reliability, and 3) improved aesthetics. To establish an equitable benefit nexus it is necessary to relate each property's proportional special benefits to the special benefits of all other affected properties within the Project Area. This Report incorporates a weighted method of apportionment known as an Equivalent Benefit Unit (EBU) methodology that uses a single-family residence with overhead utilities as the basic unit of benefit, or 1.0 EBU per category. Other property types, including government owned properties, are proportionately weighted (assigned EBUs) based on a benefit formula that equates each property's specific characteristics and special benefits to that of the baseline single-family residential property. This proportional weighting may be based on several considerations that may include, but are not limited to the following: the type of development (land use), size of the property (acreage or units), densities, or other property related factors. Collectively, the three categories of special benefit listed above reflect the overall proportional special benefits that affected properties within the Project Area will receive from the undergrounding of the overhead utilities. Affected properties are assigned Safety EBUs, Reliability EBUs, and Aesthetic EBUs to distinguish the degree of special benefits received by different properties for each of the three categories, respectively. The overall cost of the project less costs associated with property specific onsite improvements, such as service laterals and meter upgrades, has been evenly allocated to these three categories of special benefit. WWILLDAN I G Town of Gulf Stream Financial Services Each parcel's Base Assessment is calculated as the total of the proportional special benefit, and associated cost allocation, as determined for each of these three benefit categories. In addition to each parcel's Base Assessment, there may also be property specific improvements such as meter conversions/replacement and service lateral replacements that may be needed. These additional property specific improvement needs and costs have been identified for each individual parcel based on preliminary site inspections by Brannon & Gillespie, LLC. As detailed surveying and engineering proceed on the Project, adjustments to the property specific improvement needs will be made as necessary. The information below presents the initial allocation of Project Costs to the three benefit categories and the estimated total cost of property specific improvement costs. Category of Special Benefit Improved Safety Improved Reliability Improved Aesthetics Sub Total Property Specific Improvements TOTAL Percentage of Budget 33 33 33 100% Benefit Allocation $1,718,195.03 $1,718,195.03 $1.718.195.03 $5,154,585.10 $ 343.157.00 $5,497,742.10 For each Category of Benefit, the following discussion identifies parcels that benefit, the assignment of EBUs, and related equations to determine a parcel's EBUs. IMPROVED SAFETY Properties specially benefit from the improved safety of undergrounding overhead utilities in two distinct ways: 1) the elimination of the potential for poles or overhead lines adjacent to a property to fall and damage property or expose "live" electrical lines, and 2) the elimination of the potential for poles or overhead lines to be downed within the neighborhood restricting ingress and egress to and from the property. A single-family residential lot has been assigned a base unit of benefit for improved Safety equal to 1.0 Safety EBU. The base Safety EBU accounts for the two components of improved safety. Therefore, the analysis uses 0.50 equivalent benefit units for the improved safety to the property and 0.50 equivalent benefit units for the improved safety access to and from the property. In reviewing the characteristics of affected properties within the Project Area, there are multiple properties that encompass an area greater than one acre. Condominium complexes, multi -family residences, non-residential properties, as well as certain single family residential properties span a greater area of potential use. Therefore, an equivalency has been developed to proportionately assign EBUs to these properties, when compared to a baseline, one acre single family residential lot that has been assigned 1.0 Safety EBU. Based on this equivalency, some properties, including certain single-family residences, have been assigned additional Safety EBUs in recognition of the additional special benefit those larger parcels receive from the proposed utility undergrounding. iWILLDAN I 7 Town of Gulf Stream ._ Financial Services In identifying the amount of assigned Safety EBUs for each parcel; overhead facilities, including utility lines and poles, along secondary streets and alleyways are considered to be adjacent to all properties on both sides of the secondary street and alleyway that are adjacent to the overhead facilities. In addition, utility poles are considered a part of the overhead facilities; therefore, properties adjacent to utility poles are assigned a minimum of 1.0 Safety EBU. Conversely, some parcels are already adjacent to undergrounded utilities, and, therefore, do not benefit to the same extent when compared to parcels currently adjacent to overhead utilities. Properties that do not have overhead facilities adjacent to their property shall be assigned 0.5 Safety EBUs to account for the portion of special benefit attributable to the improved safety access to and from their property, which is independent of a property's lot size. Each condominium complex was assigned Safety EBUs on a complex by complex basis and the total Safety EBU assignment to the condominium complex was then apportioned evenly to each condo within the complex. For single-family residences, multi -family properties, and non- residential properties, the EBUs calculated were assigned to the applicable parcel number. Table 1 outlines the safety EBU calculations. Table 1: Safety EBU Calculation Land Use Overhead Utilities EBU Assignment Single Family Yes 0.5 E1U+10.5 EBU per acre rounded down to nearest whole number (minimum of 0.5 EBU); No 0.5 EBU Condominium Yes 0.5 EBU+ 10.5 EBU per acre of complex rounded down to nearest whole number (min of 0 5)] / condo parcels in Complex No 0.5 EBU Multi -Family Y 0 5 EBU x units + (0.5 EBU per acre rounded down to nearest whole number (min of 0.5)] Noes 0.5 EBU x units Non-0.esldenllal Yes 0.5 EBU+10.5 EBU per acre rounded down to nearest whole number (minimum of 0.5 EBU)1 No 0.5 EBU Vacant Yes 0.5 E1U+10.5 EBU per acre rounded down to nearest whole number (minimum of 0.5 EBU)) No 0.5 EBU IMPROVED RELIABILITY The improved reliability benefits that properties receive from the proposed project is directly related to the undergrounding of the primary utility network and the distribution of electricity, phone and cable through the undergrounding of service laterals that connect each property's utility services. Certain properties may need up to three (3) service laterals in order to receive all three undergrounded utilities. In addition, the number service laterals required from property to property varies since certain properties have already undergrounded one or more of its services. Therefore, the number of utility services requiring service laterals coupled with the undergrounding of the primary network provides a sound basis to determine the degree of special benefit each property receives from the proposed utility undergrounding when compared to other properties within the project area. Each property has been assigned 1.00 EBU to reflect the improved reliability resulting from the undergrounding of the primary network plus an additional EBU per utility service for which service lateral(s) are required. For condominiums, 1.00 EBU was assigned to the entire complex and evenly apportioned to each WILLDAN 8 Town of Gulf Stream Financial Services condominium parcel within the complex to reflect the improved reliability resulting from the undergrounding of the primary network. Single-family properties which have additional detached auxiliary units are assigned one additional EBU (1.00 EBU) per auxiliary unit to account for the potential of these auxiliary units receiving access to the proposed undergrounded utilities. Table 2 outlines the reliability EBU calculations. Table 2: Reliability EBU Calculation Land Use JWW'EBU Assignment Single -Family 1,0 EBU plus 1.0 EBU per utility serving property requiring new service laterals plus 1.0 EBU per auxiliary unit Condominium (1.0 EBU/condo parcels in Complex) plus 1.0 EBU per utility requiring new service laterals Multi -Family 110 EBU plush 0 EBU per utility requiring new service laterals x units) Nan -Residential 11.0 EBU plus 1.0 EBU per utility requiring new service laterals Vacant 11.0 EBU plus 1.0 EBU per utility requiring new service laterals IMPROVED AESTHETICS Removing the overhead utilities will improve the overall aesthetics of an individual property as well as the neighborhood aesthetics for all properties within a defined project area by eliminating a heavy concentration of electric lines and communication facilities. Enhancing visual appeal by removal of overhead lines will benefit the aesthetics of all parcels within the Project Area and enhance the use and enjoyment of the benefitted properties. Therefore, a single family residence adjacent to overhead utilities has been assigned 0.5 EBUs for the improved aesthetics of its property and 0.5 EBUs for the improved aesthetics of the property's neighborhood, for a total assignment of 1.0 Aesthetic EBU. The improved aesthetics from the undergrounding of utilities will specially benefit each household of a condominium and multi -family complex, and each employee of a non- residential property. Since there are more units and/or households within condominium complexes, multi -family properties, and non-residential properties, these properties receive a different level of benefit than a single-family residence from the improved aesthetics of undergrounded utility services. Not only does the entire property benefit from the improved aesthetics, but every unit within a condominium complex or multi -family property, and all non- residential property will also benefit from the improved aesthetics. Therefore, for residential properties, a reasonable comparison of benefit can be derived by using population density factors between a single-family residences, and condominiums /multi -family properties. Using a population density factor approach for residential properties provides a reflection of the level of use of the facilities by each residential land use type, and therefore the special benefit that each property receives. Population density factors for residential properties were calculated using data obtained from the 2000 census. In comparing densities between different residential properties, condominiums are categorized as multifamily residences since the typical size of each property type is similar and, therefore, would generate similar population densities. VVWILLDAN I 9 Town of Gulf Stream Finarxlal Services For non-residential properties, an acreage equivalency was used to assign equivalent benefits units to capture the benefit associated with non-residential parcels when compared to a baseline one acre single-family residential lot. Properties, whose utilities are already undergrounded, will only be assigned 0.5 EBUs for the improved aesthetics of the property's neighborhood. Table 3 outlines the aesthetics EBU calculations. Table 3: Aesthetic EBU Calculation Land Use Overhead Ikllitias Dwisity Factor EBUAsLignment Single -Family yf5 2 32/2.32 = 1 05 EBU a 10.5 EBU per acre rounded down to nearest whole number (minimum of 0.5 EBU)) No 05 EBU Condominium Ycs 1.69/2.32 - 0 72 1.0 EBU s Density FaRar No OSCBU Multi -Family Yes 1.69/2 32 - 032 1.0 EBU x Density Factor s units Na 0.5 EBU s units Non -Residential YC5 N/A 0.5 EBU+10.5 EBU per acm rounded down to nearest whalenumber(minimum of0.5 EBU)) No 05 EBU V; YeS N/A 0.5 EBU ♦ 105 EBU per acre rounded down to nearest whole number (minimum of 0.5 EBU)) No 0.5 EBU PROPERTY SPECIFIC IMPROVEMENTS Specific detail was provided by the engineer on the costs associated with the proposed undergrounded improvements, including costs associated with connecting each property to the utility services. For purposes of calculating each parcel's assessment, costs associated with meter conversions and service laterals were separated and assessed against those properties that required the specific improvement. The assessment roll provides detail for each parcel's onsite service needs and related costs. �WILLDAN I 10 Town of Gulf Stream _ _ Financial Services SPECIAL CASES SCHOOL While parcels throughout the Project Area benefit from the undergrounding of nearby utilities, the private school was analyzed as a special case due to the utilization of the property in relation to its parcel size and the different uses that exist on the school property., In addition to school facilities, the property contains two single-family residences that will each receive separate utility undergrounded services as well as meter upgrades. The school also has a recreation area that was excluded from the acreage calculation in determining the total assignment of EBUs against the school to ensure a fair proportional allocation of cost based on the practical use of the property. Similar to the school property, golf course properties were also analyzed as special cases due to the utilization of the property in relation to its parcel size. A majority of the golf course acreage is used for the golf course itself. Therefore, these parcels receive a diminishing return of benefit as the parcel's total acreage increases. In order to account for the difference in total special benefit, the acreage for these larger parcels has been adjusted. To calculate these parcels' adjusted acreage, one side of each parcel's frontage is multiplied by 100 feet to account for the typical depth of a property. NON -ASSESSABLE COSTS Several parcels located outside the boundaries of the Town along Little Club Road will be served and specially benefited by the Project. These parcels have been included in the assessment calculations, and costs have been allocated to these parcels in the same manner as similar parcels located within the Town. The Town does not have the legal authority to impose special assessments on parcels outside its jurisdiction; however, excluding these parcels from the assessment calculations would potentially subject benefitting parcels within the Town to an assessment that is greater than the special benefit conferred on such properties. Therefore, costs allocated to these non -assessable parcels, equal to 212,449.21, need to be covered by the Town from other available revenues. Similarly to properties along Little Club Road, parcel number 0843453425 along Ocean Blvd just outside the northern border of the Town will partially benefit from the improved safety and improved neighborhood aesthetics as a result of the proposed utility undergrounding of the Town. However, the condominium complex is served on the north side of the property through overhead facilities which will not be undergrounded as part of this project. EBUs were initially calculated in the same manner as similar parcels located within the Town; however, the EBUs were then discounted by one-half (1/2) to account for the fact that the complex will only have a portion of existing overhead facilities undergrounded along Ocean Blvd. The result of this calculation translates to $90,271.39 of the total cost, which is considered non -assessable and cannot be funded through the non ad -valorem assessments. The Town will need to fund this amount through other available revenues. WI LLDAN I 11 Town of Gulf stream Financial Services Diagram A Diagram showing the affected properties within the Town (as they existed at the time of the creation of this Report), and parcels adjacent to overhead utilities will be provided under separate cover once improvements plans are finalized. *ILLDAN I lZ Town of Gulf Stream __ _ Financial Services Assessment Roll An assessment roll identifying each parcel's equivalent benefit unit assignment for each of the three categories of special benefit as well as property specific improvements related to laterals and meter upgrades is provided herein. The Assessment Roll was separated into two components: 1) Base Assessment, and 2) Base Assessment plus onsite costs. WWILLDAN I 13 Town of Gulf Stream Financial Services a) m E H m^O H m m N n m m m m m a m m N m m cn 001V., m m m Oft. m 0) N n o0 `� w n N H n N n r n r n n n lHD n n^ n n n n r• rt. N r. 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[f V V N N N N N N N N 1p m m m m m m m m m m rn m m m m m m g a a c v, q v m a m o 0 0 .y ri ri H .-i '-i r -i '-i ,-� ti '-i '-i '-i ri '-i a v v v v v a v rri d N m 0 lC) CP Ol CIl T Ot CP (P Ol Ol Ot m [T m CT CP H H H H H H H H m 0 0 0 m m m m m m m m m N ~ ~ H N N N N N N N N N N N N N N N m m m m m m m m m m� 0 0 o n n n n n n n n n n nn n n n m m m m m m m m H H H v o 0 0 o a 0 0 0 0 0 0 0 0 0 o w O O O N N N N N N N N N N N N fV N N m f+1 ni m m m m m rtl NWIM m m H H H H H H H H H H H H H H H O O OOOOOOCI L/1 L/1 m m m o0 m m m c0 m m m m m w m mm m m m m m CO CO H H H m m m m m 00 m m m m m DO m m m m (n T CP m m Cf1 Cil O d0I 0 0 0 m m m m m m m m m m m m m m m W w m� o LO�� n Z m in Lo m in u� in �n in in ui Ln ul ul in in Ln vi ui vi vi in ui Ln �n vi ui N w O 0 o 0 0 0 0 0 O 0 0 0 0 0 O 0 0 0 a 0 0 0 O 0 o 0 o d m w U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m w m m m m m m W d m m m Ln in H in m in in m Ln m in un in LQ ul 0 m �q �R I.R �q 1p 0 O Vl H H H N N N N N N N N N N N N N N N H H H Vl t0 n d N O O O i+l t!1 Vl V1 t!1 lfl u) Vl IJ'1 t!1 to tll Ul 1!1 In n n n n n n n n N o iO H V V C N N N N N N N N N N N N N N N V V V V V V V V V d 0 N v v v N O L6 O i i> i i i i> 1> i i i i G Q ` Q. a. 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O a) c U m m m m O m m m O m C _ o m CL m m -y J H C 4—J ' T U m O V d p =" r e w V p Ln U � A 'N v ) O L O « N O O to U o ti m N C d n 9 n m m n m m ry W �.y d 0 g 0 q 0 0 0 - 0 m p m �n �n m m N rv,rv-� ti .n -i ti .m-� m ^^ m m m a a m m m N 0 �rV^) WI^ /rV^I m Z E o O o 0 0 0 o 0 c Z o N c4i 0 N 0 � 0 � 0 0 �N J'V m Vl m < m m Vel O] m m N tl1 N lO N m m m m m( m m m m cz a m m m m a m m m m m m m m m m m 7im li�l 0 0 0 0 0 0 0 0 0 0 r 'i FEASIBILITY STUDY Town of Gulf Stream Overhead Utility Undergrounding Project Town's Contractors involved in the Project: Brannon & Gillespie, LLC — PM and Engineering Services Willdan Financial Services — Assessment Methodology Mark Raymond - Bond Counsel Nowlen, Holt, et al — Assessment Counsel Avirom & Hall — Surveyors Betsy Lindsay Inc — Surveyors Hypower Inc. — Underground Construction Landscapes of Distinction - Landscaping FPL - Utility Comcast - Utility AT&T — Utility Feasibility Study : This initial work provided for an analysis of the constructability of an undergrounding project, an opinion of the cost, the development of an assessment methodology, the execution of a straw poll of the property owners, and the execution of a validation process in the courts. Brannon & Gillespie developed an opinion of the Construction Cost of $5,442,742 at the outset of the project. The construction project was budgeted at the opinion of construction cost which included a 15% contingency. This construction cost did not include administrative and financing costs for financing, inflation, county assessment fees, or other non -construction costs. Town of Gulf Stream Underground Conversion Project Current Opinion $ 110,688.00 Survey Costs (Design, Const, and AsBuilt/ROW) Legal Costs (Review Easements,Contracts, and ROW) $ 100,146.00 Project Management and Administrative Support $ 237,188.00 Project Engineering Services $ 184,480.00 GAF Credit $ (973,737.00) Electrician Elect Meter Enclosure Conversion Costs $ 472,500.00 Utility Contractor Conversion Costs (Contractors, FPL, TEL, & CAN) $ 3,357,850.00 Utility Conversion Costs (FPL) $ 270,000.00 Utility Conversion Costs (TEL) $ 600,000.00 Utility Conversion Costs (CATV) $ 200,000.00 Concrete Curbing Costs $ 0.00 Site Landscape Restoration Costs $ 93,000.00 Street Lighting $ 0.00 Contingency Buffer- 15% $ 790,627.00 Tafal Opinion of Cost $ 5,442,742.00 Recommended Minimum Budget Forcast $ 5,500,000.00 Below is an exert from Assessment Methodology Report secured by the Town from Willdan Financial Services completed on 4/28/2011. This report included $55,000 for Assessment Formation which was not previously included in the Brannon & Gillespie Opinion of Costs. Overhead Utility Undergrounding Project Town of Gulf Stream Expenditure Amount Survey Costs $ 110,688 Legal Costs 100,146 Project ManagementiAdntin 269,965 Elect Engineering Services 184,480 Utility Conversion Costs (FPL, AT&T, & Comcast) 3,926,613 Site Landscape Restoration Costs 93,000 ,Assessment Formation Costs 55,000 Contingency 757,852 Total $ 5,497,742 I The Bond Counsel provided assistance in identifying project funding. The Assessment Counsel and Willdan Financial provided assistance in executing the straw poll. The following is an exert from Town Straw Poll Ballots. The Straw Poll does not appear to include the $55,000 Assessment Formation costs. SCOPE OF THE PROJECT The Project will involve undergrounding of overhead power lines, telephone lines, and communications cables on all public rights of way, and replacement of service laterals as needed If a majority of the Ballots received and counted are 'YES", the Project should commence in mid - to late -20111 and will proceed in phases. The Project is expected to cost approximately $5.45 million, not including financing costs. This cost includes, but Is not limited to, planning and engineering, permitting, surveying, construction, removing overhead poles and wires, restoring landscaping where necessary, project management; and administration. Funding for Pre -Project Activities was not included in the $5,442,742 construction cost. Funding of $55,000 (about 1%) was added for Willdan Assessment Methodology Development. Other Pre -Project Expenses were added onto the project but not funded. Feasibility Study, Straw Ballot, Validation Process. The total pre -project expenses added to the project were approximately $156,748. Funding for Inflation over a projected 4 year project life cycle was not included. Inflation as reported by the US Bureau of Labor Statistics CPI Inflation has increased by approximately 5.4 percent since 2011. Had the project progressed in a more timely fashion and been completed by 2014, the impact would have been approximately 1.75% per year, or about $100,00 per year. With 50% pre -payments, and a timely completion by the end of 2014, inflation should have only added approximately $200,000 to the project cost. The FPL Adoption of Extreme Wind Load Design Criteria appears to have impacted FPL labor rates. The Binding Cost Estimate provided by FPL for Phase 1 reflected an average cost of $2,121 per pole removed. The Binding Cost Estimate provided by FPL for Phase 2 provides an average labor cost of $2672 per pole being removed which suggests a removal labor rate increase of 26%. This increase is likely a combination of inflation and the new wind criteria. This added approximately $85,000 to the FPL overhead line removal cost. FPL is verifying. Contractor Availability has made a major negative impact on the bidding in Phase 2. F&H Contractors were talked with prior to advertising and communicated that they were booked up and could not find enough people for the work they had. Danella, another contractor, is tied up on a large project on the west coast of Florida. Mastec is engaged in a project down south. Hypower is working on All Aboard Florida. Gulfstream Undergrounding Project Phase 1 : Phase 1 of the project is currently under budget. Remaining expenses relate to easement acquisition efforts and landscaping. We anticipate ending Phase 1 under budget. Potential cost recovery options are available with the sale of scrap FPL copper wire. Investigations into the salvaging of FPL transformers indicates a requirement for removing the oil from the units and certifying the absence of PCB contaminates. Information was secured from a local major metal salvage operation and a retired FPL environmental specialists who has had experience since retirement in salvaging utility transformers. This option is not likely to provide any benefits. Hypower completed the construction of the underground FPLcable, equipment, and conduit facilities on October of 2014. AT&T completed the relocation of their wire and equipment in September of 2015. Comcast has committed to completing their cable and equipment relocation work by March 18, 2016. FPL will begin the pole removal upon notification from the Town that all communications facilities have been removed. Landscaping will begin as soon as FPL completes the overhead line removal work. Gulfstream Project Phase 2 : FPSC Complaint filed against FPL for Timely Delivery prior to starting Phase 2: The Complaint was filed online as follows. The Town of Gulf Stream, Florida, is concerned as to the responsiveness of the Florida Power & Light Distribution Engineering Department, and is concerned that requests for "Binding Cost Estimates" are not receiving a reasonable priority relative to work scheduling. The Town of Gulf Stream has ongoing communications with the Florida Power & Light Project Manager and is aware generally of the status of our requests as they move through Florida Power & Light's process. There are specific time frames for accepting the agreement after the delivery of the Binding Cost Estimate, but there are no Florida Power & Light Company commitments relative to the time frame for the delivery of the Binding Cost Estimates to the applicant. The purpose of this "Complaint" is to seek a commitment from Florida Power & Light Company for a reasonable delivery time. Florida Power & Light Company has taken some excellent actions to improve the reliability of their distribution system. After the Hurricanes of 2004 and 2005, Florida Power & Light Company issued a Storrs Secure initiative to improve the ability of the electric distribution system to withstand the impacts of tropical storms. Five specific measures were included with four of the measures targeted to improving the reliability of overhead pole lines. The fifth measure was to promote the undergrounding of Florida Power & Light Company distribution facilities. New provisions were made for agreements to allow the underground facilities to be installed within street right-of-ways. Tariff filings entitled "UNDERGROUND FACILITIES CONVERSION AGREEMENT" were submitted and approved to provide for the undergrounding of existing overhead line facilities. Provisions were made for Florida Power & light Company to collect engineering deposits and produce "Binding Cost Estimates" when applicants submitted requests for such services. Many communities have found undergrounding to be very beneficial in improving the reliability of the distribution system. Many applicant communities have sought to take advantage of the economic downturn to acquire contract construction services at reduced costs. Having seen the benefits of undergrounding in other communities and seeking to take advantage of the lower contractor costs, the Town of Gulf Stream held Town Hall informational meetings and the residents voted to undertake an undergrounding project. Financing was arranged and funds were placed in a project bank account. With these things in place, The Town requested Florida Power & Light Company to provide a Binding Cost Estimate. The Town of Gulf Stream submitted a request to Florida Power & Light Company on February 6, 2012, requesting a Binding Cost Estimate and included the requested $19,526 engineering deposit. We finally received the requested Binding Cost Estimate on Jan. 30, 2013. The delivery was almost a year after the request was made and the interest on the borrowed funds was ongoing. As the economy has somewhat improved and is forecast to continue to improve, the Town feels they have missed the best period of the low contractor prices, and expects to experience increases in construction costs due to the delay in delivering this Estimate. At this point, the Town has the requested Binding Cost Estimate and will move forward with this phase of the work. However, this phase is only half of the overall project and a request for another Binding Cost Estimate will be forthcoming in the near future. The Town cannot wait another year for delivery of the next Binding Cost Estimate. As previously stated, the purpose of this "Complaint" is to improve the process by seeking a commitment from Florida Power & Light Company for a reasonable delivery time. Danny Brannon, Project Manager c/o Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 FPSC TRACKING NUMBER 33230 FPSC Complaint Resolution: (EMAIL BELOW dated 3/14/2013 ) Danny, As we discussed, to follow up on our telephone conversation on Wednesday, March 13, 2013, below is a summary of our discussion and agreement regarding the conversion of the electrical service from overhead to underground in the Phase #2 project, Little Club Road to Golf View Drive. During our telephone conversation on February 08, 2013, we discussed the subject project and agreed to the following schedule: • FPL will provide the Town of Gulf Stream with the preliminary layout and design for Phase #2 in14 to16 weeks once FPL receives the existing underground utility survey drawings in AutoCAD from the Town of Gulf Stream. • Once the Town has approved the preliminary underground design and equipment locations, FPL will produce the binding cost estimate (B.C.E.) within 8 weeks. Please note that FPL records indicate the non-refundable deposit for Phase #2 has been received. I hope you find this information helpful, and please feel free to contact me should you have any questions or additional concerns. I can be reached at (561) 845-4624. Thanks, John C. Lehr, Jr. Project Manager -Distribution FPL FPL CONTRACT Eighth Revised Sheet No. 9.725 FLORIDA POWER & LIGHT COMPANY Cancels Seventh Revised Sheet No. 9.725 UNDERGROUND FACILITIES CONVERSION AGREEMENT— GOVERNMENTAL ADJUSTMENT FACTOR WAIVER ' This Agreement is made and entered into this ✓ day of . 20��y by and between TOWN OF GULF STREAM CLocal Government Applicant"), a Florida municipal corporation or county with an address of 100 Sea Rd, Gulf Stream, FL 33483 and.FLORIDA POWER &LIGHT COMPANY ("FPL'), a Florida corporation with an address of P.O. Box 14000, 700 Universe Boulevard, Juno Beach, FL 33408-0429. WHEREAS, the Local Government Applicant has requested that FPL convert certain overhead electric distribution facilities located within the following boundaries (the "Conversion"): _ Town Area - SIO Golfview Road (collectively, the "Existing Overhead Facilities", WR # 4442449) to underground facilities, including transformers, switch cabinets and other appurtenant facilities installed above ground as set forth in Attachment A hereof (collectively, the "Underground Facilities", WR # 4442448). (collectively, the "Existing Overhead Facilities") to underground facilities, including transformers, switch cabinets and other appurtenant facilities installed above ground as set forth in Attachment A hereof (collectively, the "Underground Facilities"). NOW THEREFORE, in consideration of the foregoing premises and the covenants and agreements set forth herein, and other consideration the sufficiency of which is hereby acknowledged, the parties intending to be legally bound, hereby covenant and agree as follows: 1. Governmental Adjustment Factor Waiver ("GAF Waiver") Eligibility Criteria. The Local Government Applicant represents and warrants that it meets the following eligibility criteria for the Conversion: a. In order for the Conversion to incorporate a sufficient amount of overhead facilities to provide electrical continuity, the Conversion must include a minimum of approximately 3 pole line miles or approximately 200 detached dwelling units within contiguous or closely proximate geographic areas (the "Conversion Area"). The Conversion may be completed in mutually agreed upon phases; with the project size minimums applying to the aggregate project — provided that any necessary subsequent phase begins within a I year period from completion ofthe prior phase and the minimums are met within, at most, 3 phases; and b. The Local Government Applicant must require all customers within the Conversion Area who currently have overhead service directly from the Existing Overhead Facilities to convert their service entrances to midergmund within 6 months of completion of the Underground Facilities installation or each phase thereof; and c. The Local Government Applicant must be willing and able to execute a right of way ("ROW") agreement with FPL if the Local Government Applicant requests that facilities be placed in the ROW; and d. For any affected laterals, the complete lateral must be converted, including all stages of any multi -stage lateral; and e. The Local Government Applicant must demonstrate to the reasonable satisfaction of FPL that the sum of the GAF Waiver credit plus any federal or state funds that the Local Government Applicant is able to use to support the Conversion does not exceed the otherwise applicable CIRC as calculated before application of the GAF Waiver. Special Circumstances. Conversions which do not meet the project size minimums described in section La are eligible for the GAF Waiver in the following special circumstances: i. 100% of the Existing Overhead Facilities within the Local Government Applicant's corporate limits are to be converted, but are less than the pole line mileage or dwelling unit minimums; or H. A single lateral that serves at least one Critical Infrastructure Facility as determined by the appropriate local agency with the mutual agreement of FPL; or iii. An island or peninsula where 100% of the Existing Overhead Facilities are to be converted; or (Continued on Sheet No. 9.726) Issued by: S. E. Romig, Director, Rates and Tariffs Effective: April 6, 2010 5617370188 Fax 08:06:12 a.m. 06-21-2013 3/5 Fifth Revised Sheet No. 9.726 FLORIDA POWER & LIGHT COMPANY Cancels Fourth Revised Sheet No. 9.726 (Continued Gam Sheet Na, 9.725) iv. When the aggregate size of the first 3 phases of a project would satisfy the minimum size criteria but, fur mutually -agreed engineering or logistical reasons, those phases are non-contiguous; provided that (a) the next (4) phase must be adjacent to one or more of the fust 3 phases such that the combined contiguous area meets the minimum size criteria, and (b) this 4'4 phase begins within I year from completion of the 3"' pbase. 2. Contribution -in -Aid -of -Construction (CIRC). The Local Government Applicant shall pay FPL a CIAC as required by FPL's Electric Tariff and Section 25-6.115 of ilia Florida Administrative Code with the Otherwise Applicable CIAC amount reduced by the GAP Waiver. 1. Otherwise Applicable CIAC $_ 808,914_ ii. GAF Waiver $_ 410,482_ iii. CIACDue S 398.432 (Cost. Performs Some Work—All UG) In the event the uclual cost of the Conversion exceeds the estimate, the Otherwise Applicable CIAC sholl be adjusted by the lesser of (a) the difference between the actual cost ofthe Conversion and the estimalq or (b) 10% of the Otherwise Applicable CIAC Identified above. The GAF Waiver shall also be adjusted accordingly and the Local Government Applicant shall pay FPL the resulting difference in the amount of the CIAC Due. 3. Applicant -Installed Facilities. The Local Government Applicant may, upon entering into an applicant - installed facilities agreement satisfactory to FPL, construct and install all or a portion of the Underground Facilities. Such work must meet FPL's construction standards and FPL will own and maintain the completed facilities. The Local Government Applicant agrees to rectify any deficiencies, found by FPL, prior to the connection of any customers to the Underground Facilities and ilia removal of the Existing Overhead Facilities. 4. Compliance with Tariff. The Local Government Applicant agrees to comply with and abide by the requirements, terms, and conditions of FPL's Electric Tariff 5. Timing of Conversion. Upon compliance by the Local Government Applicant with the requirements, terms, and conditions of FPL's Electric Tara this Agreement and any other applicable agreements, FPL will proceed in a timely manner with the Conversion in accordance with the construction drawings and specifications set forth in Attachment A hereof. 6. Relocation. In the event 01nt Ilse Underground Facilities are part of, or are for Ilia purposes og relocation, then this Agreement shall be an addendum to the relocation agreement between FPL and the Local Government Applicant in the event of any conflict between the relocation agreement and this Agreement or the Electric Tariff, this Agreemeat and the Electric Tariff sball control. 7. Term. This Agreement shall retrain in effect for as long as FPL or any successor or assign owns or operates the Underground Facilities, 8, CAF Waiver Repayment If the Local Government Applicant does not satisfy the relevant eligibility criteria, the Local Government Applicant shall repay the GAF Waiver within 30 days of written notice from FPL of such failure. Additionally, if at any point within 30 years of completion of the Underground Facilities installation, the Local Government Applicant elects to have electric service within the Conversion Area supplied by a provider other than FPL, the Local Government Applicant shall repay FPL a pro -rata share of the GAF Waiver. The pro - rata share (which shall reflect partial years) shall be determined as follows: GAF Waiver' [(30 —years since the Underground Facilities completion date) / 301 (Continued on Sheet No. 9.727) Issued by: S. E. Romig, Director, Rates and Tariffs Effective: Aprl14,2006 5617370188 Fax 08:07:12 a.m. 06-21-2013 4/5 FLORIDA POWER & LIGHT COMPANY (Continued from Sheet No. 9.726) SlreelNo.9.727 9. Termination Prior to the Conversion Completion. Failure by the Local Government Applicant to comply with tiny of the requirements, terms, or conditions of this Agreement or FPL's Electric Tariff shell result in termination of thisAgreemenL The Local Government Applicant may hrminatethis Agreement atany time prior tothe start ofthe Conversion and the CIAC paid by the Local Goverment Applicant will be rerunded to the Local Government Applicant; provided however, that the refund of the CIAC shall be olIset by my costs incurred by FPL in performing under the Agreement up to the date of termination. 10. Assignment. The Local Government Applicant shall not assign this Agreement without the written consent ofFPL. l 1. ,Adoption and Recording. This Agreement shall be adopted by the Local GovemmentApplicant and maintained in the official records of the Local Government Applicant for the duration of the term of this Agreement. Ibis Agreement also shall be recorded in the Official Records of the County in which Ore Underground Facilities are located, in the elaco and in ilia manner in which deeds are typically recorded. 12. Conflict between Terms of Franchise Agreement. In the event of a conflict between the terms of this Agreement and any permit or franchise agreement entered into by Local Government Applicant and FPL, the turns of this AgreementshaIl control. IN WITNESS WHEREOF, PPL and the Local GovemmentApplicant have executed this Agreement on the dale first set forth above. TOWN OF GULF STREAM Qtt�—Signed QIK rI Name o0.n �. ort' ujlun Approved to Terns and C . 'ons Signed Name�V(v�rlt1a . LUlf43Ytz� Title IV Y.xV\,aGe-� Approved as Name yd C•XAZ0 Title Issued by: S. E. Romig, Director, Rates and Tariffs Effective•. Apr114,2006 FLORIDA POWER & LIGHT COMPANY Signed I" Name 1 mus ,4r,1fi' Title 6 C&Kt jqrt•040-0- LV 5617370128 ' Fax 08:07:50 a.m. 06-21-2013 515 Overhead to Underground Conversion - Customer Cost Sheet Project: Town of Gulf Stream - Phase #1 Date Estimate Provided to Customer: January 30, 2013 Customer Performs Some Work - All Underground Underground Cost New UG Installation {+) Equivalent OH Installation (-) Existing Overhead Cost OH Removal Cost (+) Existing OH Value (+) Salvage Value (-) Subtotal* GAF CIRC" Engineering Deposit (-) Net Due FPL' $1,050,457 Cost for FPL to Install new underground facilities ($570,266) Cost to Install an overhead system at current hardening standards $234,748 Cost for FPL to remove existing overhead facilities $83,995 Net Book Value of existing OH facilities to be removed $0 Credit for re -usable Items $808;914 Total customer contribution asspeclBedInTedff12.2.3 . ($410,402) Special Circumstances -Island $398,432 $1,060,457 ($19,526) Engineering deposit previously collected $378,906 Total customer conhibu8on awed �:5 f,d-ci`Ic, A�tll,r�"r„�_^.}Ty.s51�S i ri.-�4 X41._..:1<W!�'ti.�8'.ra :sL:1ni:_L. S..e.L..-.ITTTTTT ...0+w - Cost Breakdowns for Customer Contributions ern,i,.,11nP.or-,�.�T�S.ir.....- z'1.�1i!'.;...�L+::�:�iius.rl�v t�[!i i�L�' tibt��:�.lv'Z:..d�,s1.'a?t1��''.sim� �•�1�yjli��jyyySC'ric �"`,�'.��' Major Material Breakdown Quantity Total Labor/Vehicle Material Direct Engineering, UG Switch Cabinet (VISTA) 54 UG Transformer (each) 3 Supervision, and Support New UG Facilities (+) $1,060,457 $0 $705,804 $354,653 Credit for equivalent OH (-) ($570,286) ($220,149) ($245,626) ($104,511) OH Removal Cost (+) $234748 $184,524 $13,287 $36,937 Total "!`"5724rB19' "'t$473;466"' $287,079 Net Book Value (+) $83,995 Salvage Value (-) $0 Subtotal' ""' GAF CIAC' '$3981432 Engineering Deposit (-) ($19,528) Engineering deposit previously collected, Net Due FPL* $378,906 ern,i,.,11nP.or-,�.�T�S.ir.....- z'1.�1i!'.;...�L+::�:�iius.rl�v t�[!i i�L�' tibt��:�.lv'Z:..d�,s1.'a?t1��''.sim� �•�1�yjli��jyyySC'ric �"`,�'.��' Major Material Breakdown Quantity Ilam 68,691 Primary UG Cable (feel) Install 3 UG Switch Cabinet (VISTA) 54 UG Transformer (each) 3 Splice box for UG feeder each 29,610 OH Primary Conductor (feet) Remove 87 Pales (each) 62 OH Transformer (each) 2,597 Primary UG Cable feet Eighth Revised Sheet No, 9.725 FLORIDA POWER & LIGBT COMANY Cancels Seventh Revised Sheet Nn_ 4 7?e UNDERGROUND FACILITIES CONVERSIONAGREEMENT— GOVERNMENTAL ADJUSTMENT FACTOR WAIVER This Agreement is made and entered into 0»s -(,� day of�lj 20AS, by and between TOWN OF GULF STREAM ("Local Government Applicant"), a Florida municipal corporation or county with an address of 100 Sea Rd, Gulf Stream, FL 33483 and FLORIDA POWER & LIGHT COMPANY ("FPL"), a Florida corporation with an address of P.O. Box 14000, 700 Universe Boulevard, Juno Beach, FL 33408-0429. WHEREAS, the Local Government Applicant has requested that FPL convert certain overhead electric distribution facilities located within the following boundaries (the "Conversion'): _ Town Area - NIO Golfview Road (collectively, the "Existing Overhead Facilities", WR # 4618490) to underground facilities, including transformers, switch cabinets and other appurtenant facilities installed above ground as set forth in Attachment A hereof (collectively, the "Underground Facilities", WR# 4618489). (collectively, the "Existing Overhead Facilities") to underground facilities, including transformers, switch cabinets and other appurtenant facilities installed above ground as set forth in Attachment hereof (collectively, lite "Underground Facilities"). NOW THEREFORE, in consideration of the foregoing premises and the covenants and agreements set forth herein, and other consideration the sulfciency of which is hereby acknowledged, the parties intending to be legally bound, hereby covenant and agree as follows: 1. Governmental Adjustment Factor Waiver ("GAF Waiver") Eligibility Criteria. The Local Government Applicant represents and warrants that it meets die following eligibility criteria for the Conversion: a. In.order -for the Conversion to incorporate a sufficient amount of overhead facilities to provide electrical continuity, the Conversion must include a minimum of approximately 3 pole line miles or approximately 200 detached dwelling units within contiguous or closelyproximate geographic areas (the "Conversion Area"). The Conversion may be completed in mutually agreed upon pleases, with the project size minimums applying to the aggregate project — provided that any necessary subsequent phase begins within a 1 year period from completion of the prior pbase and the minimums are met within, at most, 3 phases; and b. The Local Government Applicant must require all customers within the Conversion .Area who currently have overhead service directly from the Existing Overhead Facilities to convert their service entrances to underground within 6 months of completion of the Underground Facilities installation or each phase thereof; and c. The Local Government Applicant must be willing and able to execute a right of way ("ROW") agreement with FPL if the Local Government Applicant requests that facilities be placed in the ROW; and d. For any affected laterals, the complete lateral must be converted, including all stages of any multi -stage lateral; and e. The Local Government Applicant must demonstrate to the reasonable satisfaction of FPL that the sum of the GAF Waiver credit plus any federal or state funds that the Local Government Applicant is able to use to support the Conversion does not exceed the otherwise applicable CiAC as calculated before application of the GAF Waiver. Special Circumstances. Conversions which do not meet the project size minimums described in section La are eligible for the GAF Waiver in the following special circumstances: i. 100% of the Existing Overhead Facilities within the Local Government Applicant's corporate limits are to be converted, but are less than the pole line mileage or dwelling unit minimums; or ii. A single lateral that serves at least one Critical Infrastructure Facility as determined by the appropriate local agency with the mutual agreement of FPL; or iii. An island or peninsula where 100% of the Existing Overhead Facilities are to be converted; or (Continued on Sheet No. 9.726) Issued by: S. E. Romig, Director, Rates and Tariffs Effective: April 6, 2010 Fifth Revised Sheet No. 9.726 FLORIDA POWER & LIGITT COMPANY Cancels Fourth Revised Sheet No. 9.726 (Continued from Sheet No. 9.725) iv. When the aggregate size of the first 3 phases of a project would satisfy the minimum size criteria but, for mutually -agreed engineering or logistical reasons, those phases are non-contiguous; provided that (a) the next (4) phase must be adjacent to one or more of the first 3 phases such that the combined contiguous area meets the minimum size criteria, and (b) this 4ie phase begins within 1 year from completion of the 3rd phase. 2. Contribution -in -Aid -of -Construction (CIRC). The Local Government Applicant shall pay FPL a CIAC as required by FPL's Electric Tariff and Section 25-6.115 of the Florida Administrative Code with the Otherwise Applicable CIRC amount reduced by the GAF Waiver. i. Otherwise Applicable CIRC $— 1,394,030 _ ii. GAF Waiver $ 823,633 _ iii. CIACDuc 5i 570.397 (Cost Performs ALL UG Work) In the event the actual cost of the Conversion exceeds the estimate, the Otherwise Applicable CIRC shall be adjusted by the lesser of (a) the difference between the actual cost of the Conversion and the estimate, or (b) 10% of the Otherwise Applicable CIAC identified above. The GAF Waiver shall also be adjusted accordingly and the Local Government Applicant shall pay FPL the resulting difference in the amount of the CIRC Due. 3. Applicant -Installed Facilities. The Local Government Applicant may, upon entering into an applicant - installed facilities agreement satisfactory to FPL, construct and install all or a portion of the Underground Facilities. Such work must meet FPVs construction standards and FPL will own and maintain the completed facilities. The Local Government Applicant agrees to rectify any deficiencies, found by FPL, prior to the connection of any customers to the Underground Facilities and the removal of the Existing Overhead Facilities. 4. Compliance with Tariff. The Local Government Applicant agrees to comply with and abide by the requirements, terms, and conditions ofFPVs Electric Tariff. ' 5. Timing of Conversion. Upon compliance by the Local Government Applicant with the requirements, terms, and conditions of FPVs Electric Tariff, this Agreement and any other applicable agreements, FPL will proceed in a timely manner with the Conversion in accordance with the construction drawings and specifications set forth in Attachment A hereof. 6. Relocation. In the event that the Underground Facilities are part of, or are for the purposes of, relocation, then this Agreement shall be an addendum to the relocation agreement between FPL and the Local Government Applicant. In the event of any conflict between the relocation agreement and this Agreement or the Electric Tariff, this Agreement and the Electric Tariff shall control. 7. Term. This Agreement shall remain in effect for as long as FPL or any successor or assign owns or operates the Underground Facilities. 8. GAF Waiver Repayment. If the Local Government Applicant does not satisfy the relevant eligibility criteria, the Lam] Government Applicant shall repay the GAF Waiver within 30 days of written notice from FPL of such More. Additionally, if at any point within 30 years of completion of the Underground Facilities installation, the Local Government Applicant elects to have electric service within the Conversion Area supplied by a provider other than FPL, the Local Government Applicant shall repay FPL a pro -rata share of the GAF Waiver. The pro- rate share (which shall reflect partial years) shall be determined as follows: GAF Waiver * [(30 — years since the Underground Facilities completion date) / 30] (Continued on Sheet No. 9.727) Lssued by: J. E. Romig, Director, Rates and Tariffs Effective: Apri14, 2006 FLORIDA POWER & LIGHT COMPANY (Continued fi am Sheet No 9.726) Sheet No. 9.727 9 Termination Prior to the Conversion Completion. Failure by the Local Government Applicant to comply %villi any of the requirements, terms, or conditions of this Agreement or FPL's Electric Tariff shall result in termination of Oris Agreement The Local Government Applicant may terminate this Agreement at anytime prior to the start of the Conversion and the CIRC paid by die Local Government Applicant will be refunded to the Local Government Applicant; provided howevet, that tile refund of the CIAC shall be offset by any costs incurred by FPL in performing under the Agreement tip to die date of termination 10. Assignment. The Local Government Applicant shall not assign this Agreement without die written consent of FPL H. Adoption mrd Recording. This Agreement shall be adopted by die Local Government Applicant and maintained in lire official records of the Local Government Applicant for die duration of the term of this Agreement Tills Agreement also shall be recorded in the Official Records of die County in which die Undergiound Facilities are located, in the place and in the manner in which deeds are typically tecoded 12. Conflict between Terms of Franchise Agreement. In lite event of a conflict between die terms of this Agreement and any permit or franchise agreement entered into by Local Government Applicant and FPL, the terms of this Agreement shall control. IN WITNESS WHEREOF, FPL and the Local Government Applicant have executed this Agreement on the date first set forth above. TOWN OF GULF STREAM Signed a Name RDREar W. G;W& (L Title NICU 144CAV t,/ Approved as to Terms and CCa�anddiiIt/a&----/D SigneddCJl�,vi ;^ Name r(lray. •t✓l��r� Title Y Approved as toformjuid LWJa ufficiency OW.L )V'T$Pn Issued by: S. C. Romig, Director, Rates and Tariffs Effective: Aori14.2D06 FLORIDA POWER & LIGHT COMPANY Signed_ Name Titidwtor rt((ai� Title G rM CM L & noel i Overhead to Underground Conversion - Customer Cost Sheet Project: Town of Gulf Stream - Phase #2 Date Estimate Provided to Customer: January 8, 2016 Customer Performs Some Work -All Underground Work Underground Cost New UG Installation (+) $1,861,633 Cost for FPL to Install new underground facilities Equivalent OH Installation (-) ($990,922) Cost to Install an overhead system at current hardening standards Existing Overhead Cost OH Removal Cost (+) $488,405 Cost for FPL to remove existing overhead facilities Existing OH.Vaiue (+) $34,914 Net Book Value of existing OH facilities to be removed Salvage Value (-) $0 Credit for re -usable Items Subtotal" $1,394,030 Total customer contribution as specified In Tadff 12.2.3 GAF ($923,633) ($413,919) CIAC• $670,397 $419,488 Engineering Deposit (-) _ ($22,375) Engineering deposit previously collected Net Due FPL• $548,022 Total customer contribution owed New UG Facilities (+) Credit for equivalent OH (-) OH Removal Cost (+) Total Net Book Value (+) Salvage Value (-) Subtotal" GAF CIAC• Engineering Deposit (-) Net Due FPL' Cost Breakdowns for Customer Contributions Total LaborfVehicle Material Direct Engineering, Install 7 UG Switch Cabinet (VISTA) 101 Supervision, and Support $1,861,633 $0 $1,381,918 $479,715 ($990,922) ($431,251) ($413,919) ($145,752) _ $488,405 $419,488 $10.175 558.747 $34,914 $0 $1,394,030 ($823,633) $570,397 ($22,375) Engineering deposit previously collected $548,022 Major Material Breakdown Quantity Item 106,965 Primary UG Cable (feet) Install 7 UG Switch Cabinet (VISTA) 101 UG Transformer (each) 1 Splice box for UG feeder (each) 44,451 OH Primary Conductor (feet) Remove 157 Poles (each) 100 OH Transformer (each) 2,614 Primary UG Cable (feet) a1 FPL. PAYMENT COUPON /4115006400436800013879180008484680054802200 4,11,1600,040043,0800010070,1000000840,0,0054802200 Please mall this portion vAth your check 1800089040 1 of 1 TOWN OF GULF STREAM 100 SEA ROAD GULF STREAM FL 33483 Flarlda Pourer& 1rohtComp4ny Invoice customer Name end Address TOWN OF GULF STREAM 100 SEA ROAD GULF STREAM FL 33483 Cust. Na :6800043879 Inv. No.:1800089846 This Month's Clarges Amount Due Past Due Atter This Invoice Total Amount Due $648,022.00 Tills Monlles Charges Pas[ Due After $ 548,022.00 Make dwckpayable (a FPL In Mard manpaynlane loaddress below FPL General Mail Family Mlaml FL 30198.0001 FederalTair ld1t: 59-0247776 Customer Number: 0000013879 Invoice Number: 1800009046 Invoice DAto: 07/20/2018 4,i,tco9,Bbaoac,se9c91se7e,1000c00e4e,n,0a64ao2z0o Please retain this parboil for your records CURRENT CHARGES AND CREDITS Customer No; 6000013879 InV01ce No:1800089846 Description Amount OHNG CONVERSION PROJECT - GS - PHASEil2 WR64618489 648,022.00 For Inquiries Contact: JOHN LEER 581-848-4024 Total Amount Due $648,022.00 Tills Monlles Charges Pas[ Due After Message OI•IIUG CONVERSION PROJECT- GULF STREAM PHASEB2 - FPL WRN4618489 1800089840 1 of d TOWN OF GULF STREAM 5049 UNDERGROUND PROJECT PAYMENT FUND b 100 SEA RD GULF STREAM, FL 33483-7427 DATE July 13, 2015 63-215.63 PAY 1 TO THE Power_ & Light Company I$ 548,022.00 five hundred fortyeight thousand twentVtWo &00/100 8 DOLLARS ot PhaseSuNfxusr II ////,J r t HCl FOR (✓�-c (Z4 '� n'0❑005049n' 1:0631021521:100016000 18 411, ATT CONTRACT at&t 12/09/2013 Town of Gulf Stream 100 Sea Road Gulf stream, F133483 RE: Gulf Stream underground: AT&T has received a request from you (or your company) to perform the following work: <Work to be done to place existing aerial AT&T facilities underground in the town of Gulf Stream Special construction charges apply. Engineering and Construction will not begin until the attached contract is signed by you or your authorized agent. Upon signing the contract, please send the original signed contract and your advance payment for the amount Indicated In paragraph two in the contract. This quote is only valid for 60 days from the date of this letter. IFI can be of further assistance, please do not hesitate to contact me at 561-988-6506 Sincerely, George Thomas 561-988-6506 ATT Southeast l C4� Project # 8687379 Job Authority # 3EB37006B NOTE: Please associate the Project # above with the check or other form of payment. Return the oriainai signed contract and payment to. AT&T CWO Coordinator 3535 Colonnade Parkway Room North W3D Attention: Sandy Tribble Birmingham, AL 35243 at&t SPECIAL CONSTRUCTION AGREEMENT Project #: 8687379 Authority: 3EB37006B AT&T:Contact: George Thomas Telephone #: 561-988-6506 Customer Name: Town of Gulf Stream Customer Number: 561-307-9454 Work Site Address: State Rd At A This Special Construction Agreement ("Agreement") is entered into by and between BellSouth Telecommunications, LLC. d/b/a AT&T Southeast ("AT&T") and Town of Gulf Stream ("Customer"). AT&T and Customer hereby agree to the following terms and conditions: 1. Tariffs/Guidebooks. This Agreement is subject to and controlled by the provisions of AT&T's tariffs/guidebooks as applicable and all such revisions to said documents as may be made from time to time. 2. Special Construction. This Agreement is for the special construction as further described on Exhibit 1, attached hereto and incorporated herein by this reference ("Special Construction"). As consideration for the Special Construction, Customer shall pay to AT&T $136,450.38 ("Special Construction Charges"). Payment in full is required before the special construction will begin. Payment shall be made by mail to AT&T's offices at 3535 Colonnade Parkway, Room North W3D, Birmingham, AL 35243, or to such other address as AT&T may designate, in writing. 3. Early Termination. Should Customer terminate or cancel this Agreement prior to the completion of construction, Customer shall remain liable for the Special Construction Charges. Customer acknowledges and agrees AT&T shall incur substantial up -front costs In connection with its performance under this Agreement and that damages in the event of such early termination or cancellation are not readily ascertainable and that in such event of early termination payment of the Special Construction Charges is reasonable. Customer further acknowledges and agrees that it hereby waives any right to contest such payment of the Special Construction Charges for any reason, including, but not limited to reasonableness of the charges, quality of the work, or timeliness of the work. 4. Limitation of Liability. AT&T's maximum liability arising in, out of or in any way connected to this Agreement shall be as set forth in the tariffs and/or guidebooks, if an as may be applicable, and In no event shall exceed Special Construction Charges paid by Customer to AT&T. 5. Severability. Any provision of this Agreement held by a court of competent jurisdiction to be invalid or unenforceable shall not impair or invalidate the remainder of this Agreement and the effect thereof shall be confined to the provision so held to be invalid or unenforceable. 6. Successors and Assigns. This Agreement is binding upon and shall inure to the benefit of the parties and their respective successors and assigns. 7. Counterparts. This Agreement may be executed in one or more counterparts, each of which when so executed shall be deemed to be an original, but all of which when taken together shall constitute one and the same instrument. e. Effect of Waiver. No consent or waiver, express or implied shall be deemed a consent to or waiver of any other breach of the same or any other covenant, condition or duty. at&t 9. Headings. The headings, captions, and arrangements used in this Agreement are for convenience only and shall not affect the interpretation of this Agreement. 10. Modification. This Agreement constitutes the entire agreement between the parties and can only be changed in a writing or writings executed by both of the parties. Each of the parties forever waives all right to assert that this Agreement was the result of a mistake in law or fact 11. Interpretation. The parties agree that this Agreement shall not be interpreted in favor or against either any party. The parties further agree that they entered Into this Agreement after conferring with legal counsel, or after having a reasonable opportunity to confer with legal counsel. 12. Applicable Law. This Agreement shall be governed and interpreted in accordance with the laws of the State of _Florida without regard to _Florida s conflict of law principles. 13. Attorneys' fees. If either party materially breaches this Agreement and should the non - breaching party seek to enforce it rights through legal action, the prevailing party shall recover from the other party all costs and expenses incurred, including, but not limited to, reasonable attorneys' fees. 14. Author , The signatories to this Agreement represent and warrant that they are duly authorized to execute this Agreement. 15. No Precedent Except for the matters resolved and released herein, this Agreement is of no value and shall not be considered precedent for resolving any dispute that may arise in the future. 16. Final Agreement. THIS AGREEMENT REPRESENTS THE ENTIRE AND FINAL EXPRESSION OF THE PARTIES WITH RESPECT TO THE SUBJECT MATTER HEREOF. THIS AGREEMENT MAY NOT BE CONTRADICTED BY EVIDENCE OF PRIOR, CONTEMPORANEOUS OR SUBSEQUENT ORAL AGREEMENTS OF THE PARTIES; THERE ARE NO UNWRITTEN ORAL AGREEMENTS BETWEEN THE PARTIES. NO MODIFICATION, RESCISSION, WAIVER, RELEASE OR AMENDMENT OF ANY PROVISION OF THIS AGREEMENT SHALL BE MADE, EXCEPT BY A WRITTEN AGREEMENT SIGNED BY BOTH PARTIES. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representative on the dates set forth below. This quote is only valid for 60 days from the date of this letter. CUSTOMER By Joan K. Orthwein Panted Name By Authorized Signature Title Mayor Date i;t-/ 14 13 AT&T Southeast By George Thomas Printed Name By Authorized Signature Title Mngr-OSP dsgn Date I O IO q f 201 �j aw EXHIBIT 1 DESCRIPTION OF SPECIAL CONSTRUCTION The customer to provide all necessary conduits and handholes. AT&T to place cables underground utilizing the conduits and handholes , do the necessary splicing of all fiber and copper cables.Cutover all working circuits from the existing aerial facilities to the newly constricted underground facilities.Remove aerial facilities upon completion. The final bill reflects the total cost for the job less the initial $25,000.00 paid by customer. 0 0 0 ) 0 EP LP 0 Ul 0 0 0 [T3 0 0 LU � { \FI\ $5■ ITA __ 3 / 0 (D (j L)\� J, C/);O ( /(\\ \ En x \`\/ , 7 !� , a § \FI\ $5■ ITA __ 3 / 0 COMCAST CONTRACT v r►� INVOICE CAST 30435 Ironwood Road LCustom.rInformation: SFR Palm Beach Gardens Fl. 33410 Attn: Construction Dept. Name: Brannon & Gillespie Contact: Denny P. Brannon Job Title: Consulting Engineers DATE: 6-10-13 Addmss:!798 West Forest }till Blvd Ste Il City St Zip: Wellington FI 33414.4704 Project No. D Phone: 561 795-0833 Fee: Description : The Town of Gotfstrean Aerial to Underground QOAnnTY C[FAI PARTI DCBCMPTIne: I UMTPMCE I AMOUNT MATERIALS $11,512.65 LABOR $ 81,431.44 Any Questions? Contact: Anthony Springeteel 772.321-3425 SUBTOTAL $ 92,944.09 WPB Construction Supervisor TAX on materials $748.32 Make eh p able to: COM Admin. Fees 12,214.72 104 on ea Garde", M 334 0 (attn: Construction Dept( TOTAL 8 106,907.12 Az v DIM Recommended for Payment: Digitally signed by Danny Brannon by: Danny Brannon Date: 2014.12.1013:15:52-05'00' ►G, INVOICE 10435 Ironwood Road SFR COMCAST Palm Beach Gardens Fl. 33410 Attn: Construction Dept. Customer information: Name: Brannon & Gillespie Contact: Danny P. Brannon Job Title: Consulting Engineers DATE: 5.10.13 Address: 2798 West Forest hill Bivd Ste 1I City St Zip: Wellington FI 33,114-4704 Project No. 0 Phone: 561-795-0833 Fax Description : The Town of Golfstrean Aerial to Underground QDARnSY CIFAX PARI! Da9CRIPIIDR: URIT PAICB ANOVNT MATERIALS $11,512.65 LABOR $ 81,431.44 Any Questions? Contact: Anthony 8pringsteel 772.321.3425 SUBTOTAL $ 92,944.09 WPB Construction Supervisor TATS an materials $748.32 Make she p able to: COM Admin. Fees 12,214.72 104 on as Gardens, FI 33410 (attm Construction Dept) TOTAL 4 105,907.12 DIM Recommended for Payment: Digitally signed by Danny Brannon by: Danny Brannon Date: 2014.12.1013:15:52-05'00' TOWN OF GULF STREAM UNDERGROUND PROJECT PAYMENT FUND 100 SEA RD GULF STREAM, FL 33483-7427 PAY TO THE OflOEROF Comcast _ DATE Dec. 11, 2014 5035 63.215-631 $:105,158.80 one hundred five thousand one h+ndr d f' _eight s Rn/inn---- DOLLARS f L,T FOR Proi 0_ -Inv SFR 7. ' n'00�05035u' i:063i�2b52i:L000i60�73184n' WILLDAN CONTRACT AGREEMENT THIS AGREEMENT is made this , y i day of , 2010, by and between the Town of Gulf Stream, a municipal corporation of the State of Florida and Wildan Financial Services. WITNESSETH: WHEREAS, the Town of Gulf Stream seeks to obtain services to perform an assessment methodology for financing an overhead utility undergrounding project; and WHEREAS, the Town of Jupiter Inlet Colony has previously conducted a Request for Proposal for such services; and WHEREAS, the Town of Gulf Stream wishes to "piggyback" on the agreement entered into between the Town of Jupiter Inlet Colony and Wildan Financial Services, under Town of Jupiter Inlet Colony RFP No. 2010-02, a copy of which is attached hereto. NOW, THEREFORE, the parties agree as follows: Section 1. The recitals stated above are affirmed and hereby incorporated in this Agreement. Section 2. The Town of Gulf Stream agrees to use the services of Wildan Financial Services to perform an assessment methodology for financing an overhead utility undergrounding project for the Town of Gulf Stream under the same terms and conditions and for the same prices as set forth in RFP No. 2010-02 of the Town of Jupiter Inlet Colony, a copy of which is attached hereto. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year written above. Signed, sealed and delivered in the presence of: Witness- —` Witness TOWN OF GULF STREAM By Its Mayor P:\DOCS113147\00001\DOC\1709053 DOC WILLDAN ,., _ financial Services Title Page POP N®o 2010-02 overhead Utility underrgrrounding progee,L Financing. L ssessrrvtien2 M e�hod®gogy Willdan Financial Services 7380 Sand Lake Road, Suite 500 Orlando, Florida 32819 Tel #: (407) 352-3958 Fax #: (888) 326.6864 Contact Person: Lee Evett, Vice President 7380 Sand Lake Road, Suite 500 Orlando, Florida 32819 Tel #: (407) 352-3958 Fax*. (888) 326.6864 RFP No 2010-02: Overhead Utility Undergrounding Project Financing WILLDAN i Financial services Table rib Contents TITLEPAGE...........................................................................................I TABLE OF CONTENTS........................................................................II TRANSMITTAL LETTER......................................................................III APPROACH TO THE PROPOSED SERVICES....................................1 ProjectUnderstanding................................................................................................1 Overall Approach and Method of Assessment.........................................................3 Town Commission Involvement.................................................................................4 Town Staff Involvement...............................................................................................4 CurrentWork Load......................................................................................................5 Methodology.................................................................................................................5 Feesand Charges........................................................................................................6 PAST EXPERIENCE.............................................................................7 ClientReferences.........................................................................................................7 OPERATIONAL INFORMATION...........................................................9 Hoursof Operation......................................................................................................9 Proposed Staffing Levels & Resumes.......................................................................9 COST DETAIL.....................................................................................13 AdditionalServices....................................................................................................13 APPENDIX......................................................................................... A-1 RequestedTown Forms..........................................................................................A-1 it RFP No. 2010-02: Overhead Utility Undergrounding Project Financing WILLDAN d_J . Flnanclel Servkes Transmittal Letter March 2, 2010 Joann Manganielio, Town Administrator 1 Colony Road Jupiter Inlet Colony, Florida 33469 Re: Overhead Utility Underground Project Financing: Assessment Methodology, RFP No. 2010-02 Dear Ms Manganiello: Willdan Financial Services ("Willdan") is pleased to submit our proposal in response to Request for Proposal (RFP) No. 2010-02. We believe our project team is the most experienced, capable and qualified to undertake and successfully complete this project within the timeframe required. In support of this we present the following: Project Understanding — The Town of Jupiter Inlet Colony is requesting the development of a technically defensible assessment methodology for the purpose of producing revenue to finance an Overhead Utility Undergrounding Project Willdan understands that the assessments, collected using the "Uniform Method", will be used to pay the annual debt service costs on special assessment revenue bonds The methodology developed will be for the time period beginning with assessments to be levied as of September 15, 2010. The methodology will be in the form of formulas by property type, i.e. Single Family, Multi -Family and Commercial, with appropriate subsets. The formulas will necessarily Include benefit variations that will become evident from the apportionment process We also understand the Town may use FP&L MGRUF funding, which may be used to reduce assessment funding accordingly. Commitment to Perform— With this letter, Wilidan commits to perform all services as provided in our proposal dated March 2, 2010 and within the fimeframes stipulated by statute and your RFP. Why Wilidan — Simply put, Willdan is a highly experienced firm in the preparation of assessment methodologies for overhead utility undergrounding. Interestingly, Wilidan is the only firm that has developed a study of this type In the State of Florida We are experienced in assisting in the creation of both Preliminary and final Official Statements for the Issuance of bonds, working with Bond Counsel and testifying in Bond Validation Hearings. Willdan has the most experienced and professional team to accomplish your goals pursuant to the RFP and the requirements of the Palm Beach County Property Appraiser and Palm Beach County Tax Collector as well as stale statutes. Wilidan Financial Services, a division of Willdan Group, Inc., is a financial and economic consulting fine with a staff of over 60 professionals. Our clients include cities, counties, and special districts in more than 35 states. Since June of 1988, the firm has served as an extension of our clients' staff, augmenting existing personnel by providing specialized expertise. Our proposal shall remain firm and valid for a period of ninety (90) days after the closing date of March 3, 2010. As an officer of Willdan Financial Services, I have the authority to contractually bind the firm. Please feel free to contact Mr. Lee Evett, Vice President of Southeast Operations, to discuss any aspect of this proposal or to arrange for an interview with our team. Mr. Evett can be reached at (407) 352-3958 or via e-mail at Ieveftfclwilldan.com. Further, the project will be assigned to our Orlando office, located at 7380 Sand Lake Road, Suite 500. Sincerely, �l� Mark Risco, Senior Vice President Engineering I Geolechniral I Environmental I Sustainab8ity I Financial I Homeland Sawrily -lit 407 352 3958 1 800 755 6864 1 faac 835 326 68114 1 7380 Sand Lake Road. Suits 500, Orlando, FL 32819 1 �.wilidan win WILyLDAN Approach to the Proposed Services Project Understanding The Town of Jupiter inlet Colony seeks assessment methodology services for the purpose of producing assessment revenue for the annual debt service of special assessment revenue bond(s) issued to fund the cost of undergrounding utilities Willdan is uniquely equipped to serve the Town for this Important engagement. Based on our review of the Request for Proposals (RFP) and direct experience with the development of assessment programs to fund utility undergrounding, we have assembled the ideal project team to assist the Town with this Important engagement, which Is exemplified by the following: team has developed over 60% of these • We have developed and implemented numerous utility undergrounding assessment programs, often involving view enhancement and reliability benefits. We will bring this experience to the Town of Jupiter Inlet Colony in the form of a well thought-out, comprehensive and defensible assessment methodology, employing proven concepts and approaches. • Willdan is the only firm to have developed an Assessment Methodology in the State of Florida specifically for the undergrounding of overhead utility lines • Proven success working with cities and towns in creating assessments to fund the undergrounding of overhead utility, facilities. in California, assessment programs not only need to be based on the special benefits properties receive from the undergrounding of overhead utilities, the proposed assessments must also be approved by the affected benefitting property Much of our success was due to our experience meeting with citizen groups and explaining technical methodological concepts and benefit rationale We work closely with our clients, their professional staff and property owners to develop a successful public outreach approach. Our understanding of the education and outreach processes will provide the Town an effective approach to this phase of the project, increasing the likelihood for the long- term success of the assessment program. • To serve the Town throughout this project, we have selected a group of senior professionals who have recently worked on utility undergrounding assessment programs. Mr. Lee Evett will serve as principal -in -charge and serve as the Town's principal contact. Mr. Habib Isaac, will serve as project manager, and Ms. Jennifer Carter will provide analytical support. This is the 1 RFP No 2010.02: Overhead Utility Undergrounding Project Financing WILLDAN Fnanclal Services same team that served the Town of Palm Beach and completed their Utility Undergrounding Assessment Program Key Study Issues Having carefully reviewed the Request for Proposal (RFP), we have identified four key study issues, and developed a comprehensive and thoughtful approach to the project. These key study Issues and the strategies Willdan will utilize to address them are provided below. Issue #1: Develop utility undergrounding assessment calculation formulas, by property type. assessment formulas that have the universality of application. The formulas must be applicable to any property Drawing 6n our extensive assesemerit � experience, Willdan will develop a methodology that is fair, equitable and flexible for the Town to utilize within any area of the Town Issue #2: Understand the need to develop assessment formulas that are acceptable to the Town and property owners. '°rte}-•!;"t'J.MW New assessment retesheed to be acceptable to the affected property owners. Without citizen acceptance, the funding methodology is lost ..ct I InoJ_l�}ii_ _ _.: -. 1Nilldan will inc_.orporate aur knowledge gained from extensive public presentations to develop assessment formulas that are straightforward and easily understood, as well as defensible P and provide the revenue stream required Issue #3: Develop assessment formulas that are technically defensible and provide the funding stream necessary to provide debt service, for the present and in the future, for special assessment revenue bonds. tDUMJ7UT:,:,1 Florida laiv require5the assessmenf apportionment of costs be fair, reasonable and related to the special and peculiar benefits property's receive 1,"3 J } �--J:(; Willdan will Incorporate our knowledge gained from the creation of multiple utility undergrounding assessments to develop a methodology based on the special and peculiar benefits conferred on properties that will fully fund and secure the proposed bond issue. 2 RFP No 2010-02: Overhead Utility Undergrounding Project Financing *(WILLDAN Rntmclal Services Issue #4: Communicate the Issues and educate the property owners with the facts before they are asked to express their thoughts on the wisdom of funding utility undergrounding projects through the imposition of non ad valorem special assessments. Assessment programs are not commonly used by local government. The basic principles of assessment programs must I be conveyed to affected property owners. transmitting specific elements of a community outreach effort. The goal of the outreach effort will be to educate . property owners of proposed assessment program, Including the development and mailing of a Frequently Asked Question (FAQ) Guide and/or property owner workshop. Overall Approach and Method of Assessment The Town of Jupiter Inlet Colony seeks a qualified consultant to develop an assessment methodology related to the undergrounding of overhead utility facilities. The methodology developed will be transferable to any area of the Town and allow flexibility for the Town to adjust the methodology to account for special considerations, such as enhance aesthetics to certain properties of the Town as a result of the utility undergrounding. Willdan has formed numerous assessment programs related to utility undergroundings for beach communities similar to the Town of Jupiter Inlet Colony, Including the Town of Palm Beach in Florida and the California cities of Solana Beach, Newport Beach, and Laguna Beach, as well as the City of Palm Desert. Our direct experience with utility undergrounding projects provides us with a clear understanding of the benefit factors to utilize for the proposed assessment program for the Town, Please note that the defensibility tests for assessment programs in every state in which we have developed assessment programs are based on the same foundation of cost apportionment relative to special benefits received by affected properties In developing an assessment program that is defensible, assessments must be apportioned to special and peculiar benefits received by the assessed properties. in the case of undergrounding utilities, all properties already receive or have access to the distribution of electricity and other utilities, which is considered a general benefit. However, the methods and means of distributing electricity and other utilities through the undergrounding of utilities Is not considered a general benefit, but rather is a direct and special benefit to the properties that access the undergrounded utilities. 3 RFP No. 2010-02: Overhead Utility Undergrounding Project Financing WnLLDAN The methodology Willdan develops will identify benefit factors that provide a special and peculiar benefit to properties that have their utilities undergrounded. These benefits usually include the following. 1) Improved safety as a result of the removal of overhead utility poles and lines, which reduces the potential of hazardous conditions in the event of natural disasters, such as, a hurricane. 2) Improved reliability from new upgraded utility lines, cables, and appurtenant facilities installed in connection with the utility undergrounding. This will provide a higher level of reliability of the utility services, and reduce exposure to the elements that could cause potential damage and deterioration to the facilities resulting in potential interruptions in utility services. 3) Improved overall neighborhood aesthetics by removing the overhead utilities, which will eliminate an unusually heavy concentration of electric and communication lines within the designated neighborhood. These special benefit factors will be the basis of our methodology to determine the degree of special and peculiar benefits conferred on different property types and areas of the Town. In addition, although the proposed methodology will be developed from a Town -wide perspective, these types of assessment programs require fieldwork to be conducted to adequately assess the levels of benefit identified above and develop a methodology that provides the flexibility to account for unique conditions for certain areas or properties within the Town. In order to allow the Town flexibility with the methodology, the model developed will Incorporate a complete parcel database with formulas for each parcel in the Town. This model will be dynamic and allow the Town to tum each of the benefits "on" or "off." As a result, assessments will be assigned to properties in an equitable and reasonable manner that is defendable and easily understood by property owners. This type of assessment programs typically requires the need to conduct workshops to effectively communicate the methodology to the property owners within the Town who will ultimately be obligated to pay the assessments. We have worked closely with cities and towns in facilitating workshops to educate their constituents and provide a forum where residents are given the opportunity to express their thoughts and ask questions Town Commission Involvement Throughout the Overhead Utility Undergrounding Project Financing engagement, Wilidan anticipates the Town Commission's involvement to be minimal. A Final Draft report will be presented in a workshop meeting, if requested, and the Town Commission will need to accept the Final Report and incorporate the findings in the Preliminary and Final Resolutions. Town Staff Involvement To assist the Wilidan Team, the Town of Jupiter Inlet Colony will need to provide the following: • Parcel data; • GIS files, if available; • Zoning maps, charts and other descriptive documents of the Town; • Preparation of all Commission documents including internal memos, and staff reports; and • Provide feedback from the Town Commission and their professional staff. 4 RFP No. 2010-02: Overhead Utility Undergrounding Project Financing' WILLDAN Flnandal Sarvkes Furthermore, Wilidan will rely on the validity and accuracy of the Town's data and documentation to complete our analysis. Current Work Load Wilidan is sufficiently staffed to immediately assume this workload for the Town of Jupiter Inlet Colony, Wilidan Financial Services currently employs over 60 individuals; with more than sufficient resources remaining throughout the firm should they be needed for assistance. Wilidan's current and anticipated workload will allow us to perform the tasks identified in the Scope of Services subsection below. Methodology Below Is our proposed methodology, or scope of services, described in detail by task. We want to ensure that the following is responsive to the Town of Jupiter Inlet Colony's needs and speciliic local circumstances. We will work with the Town to revise our proposed scope based on input prior to approval of a contract, and as needed during the course of the project Task 1: Kick-off Meeting A. Attend initial kick-off meeting with Town staff to discuss procedures and responsibilities and establish project objectives. B. Assist Town staff in establishing a project schedule. Task 2: Data Gathering A. Gather information related to the project from the Town and the County. Information will be gathered through meetings, correspondence, and follow-up phone calls to ensure accuracy and completeness. B. Conduct fieldwork throughout the Town to identify the relationship between the overhead utilities and properties served. C Prepare a detailed parcel database of the Town showing parcel numbers, assessment number, lot area, assessed land and structure values, development status, ownership, property address, mailing address, and any other information necessary. The database will be used to determine each parcel's benefit to calculate an assessment amount once a specific project area and cost estimate is available. Provide the Town with an electronic file of this data. Task 3: Methodology Report A. Based on information previously gathered, prepare a preliminary assessment methodology. We will prepare an assessment roll and related computations from our database including: • Identifying the appropriate measurement factors on which to spread the costs of undergrounding and assign factors to each parcel; • Formula for each parcel to calculate an assessment; • Computing the assessment for each parcel, which will automatically populate once a project cost Is determined; and • Determining the current property values based on current County records This information may be used to determine the current value to lien ratio, should such a calculation be desirable. 5 RFP No, 2010.02: Overhead Utility Undergrounding Project Flnancing WILLDAN XM 2 The assessment methodology will take into consideration the land use designations of properties in the Town to determine the level of special benefit received. The assessment methodology proposed will be designed to protect the Town, as well as fairly assess properties in the Town. B. Using a proposed project cost, present how the methodology developed will spread the overall costs to each property and their assessment amount. C. To ensure all considerations have been addressed, the methodology will be discussed with the project team, and then finalized for the assessment methodology report. The method will be devised to: • Specifically address general benefit; • The special benefit that each parcel receives, Including aesthetic benefits; • The special and general benefit ascribed to public agency parcels (If appropriate); and • The effect, both financial and political, on the present homeowner or future purchaser of the property. Task 4: Report Preparation A. Compile items from Task 2 and Task 3 Into the assessment methodology report and submit five (5) copies for review and comment to Town staff. After discussion with and incorporation of staff feedback, we will present the report to the Town Commission and field any related questions. The report will Include the following components: • A description of the proposed public facilities to be funded; • Benefit analysis; • The method of assessment; and • A catalog of assessment formulas, by property type with subsets. Task 5: Meetings A. Our scope includes attendance at the following meetings: one (1) meeting with Town staff, one (1) workshop meeting to present the assessment methodology and answer questions, and up to two (2) Town Commission meetings. We will attend additional meetings at the Town's request for an additional fee. R Throughout the methodology development, Wilidan will participate, as necessary, in conference calls with the Town to facilitate in a timely manner the completion of the assessment analysis and methodology report. Fees and Charges Please refer to the "Cost Detail" section, for a description of the fees and charges to provide the services described above for the Town of Jupiter Inlet Colony's Overhead Utility Undergrounding Project Financing: Assessment Methodology. fi RFP No. 2010-02: Overhead Utility Undergrounding Project Financing Ylli(WILLDAN Financial Services - Willdan has Past Experience Client References developed more op As requested on page 18 of the Town's RFP, under the subheading "Past than Experience,' we have provided five referencesiproject descriptions for which similar assessment services were provided, Our project descriptions include the agency name, contact methodologies. name and title, address, telephone number, project duration, description of services provided, and the contract amount Each project identified was completed In accordance with the project schedule that was developed in concert with the particular agency's staff. City of Palm Beach, FL Utility Undergrounding Assessment Program On behalf of the City of Palm Beach, Willdan Contact Information completed the formation of a utility Relevance to Jupiter Tom Bradford undergrounding assessment program. The Inlet Colony: Deputy Town Manager program was developed to finance the removal Development of 360 South County Road of all overhead utilities and their reinstallation in Assessment Methodology Palm Beach, FL 33460 underground vaults and trenches. Unique to this Utility Undergrounding (561) 838-5400 project is the voluntary nature of each district's Community Outreach and boundaries, As a result, Willdan designed an Education Project Duration assessment matrix that is applicable throughout March - October 2009 the community. Project tasks included the completion of on-site fieldwork to review the location of the utilities relative to the properties to be assessed, development of the Contract Amount assessment methodology used to determine each parcel's assessment amount, and 549,550 development of the formula matrix Finally, we presented the program to the Commission for adoption City of Palm Desert, CA Utility Undergrounding Assessment District Willdan completed the formation of a utility Contact Information undergrounding assessment district for the City of Relevance to Jupiter Patrick Conlon Palm Desert The district was formed to finance inlet Colony: Special Project Coordinator the removal of all overhead utilities in a residential . Development of 73-510 Fred Waring Road Palm Desert, CA 92260 neighborhood in the City, and their reinstallation in Assessment Methodology (760) 346.0611 x386 underground vaults and trenches. Project tasks . Utility Undergrounding Included the completion of the Engineer's Report, Community Outreach and Project Duration on-site fieldwork to review the location of the Education 2004— 2006 utilities relative to the properties to be assessed, development of the assessment methodology that was used to determine each Contract Amount parcel's assessment amount, and completion of the property owner ballot $119,887 proceedings. Moreover, we teamed with our Engineering Division to provide administration bidding assistance and construction observation for the district. Finally, we completed the tasks necessary to enroll the annual assessment charges on the County Secured Property Tax Roll, and continue to perform this work on an annual basis 7 RFP No 2010-02: Overhead Ulllity Undergrounding Project Financing Contact Information Joe Chiquete Project Manager 505 Forest Avenue, 2atl Floor Laguna Beach, CA 92651 (949)497-3311 Project Duration July 2008 - September 2009 Contract Amount S26.605 Contact Information Dennis Coleman Finance Director 635 South Highway 101 Solana Beach, CA 92075 (856) 720-2461 Project Duration 2004- 2008 Contract Amounts $23,500 (District No 2005-1 Barbara/Granados) 321.500 (District No 2005-2 Pacific West Circle) 518,500 (District No.. 2008-1 Marsolan) Contact Information Nick Hopkins Fire Chief 304 North West 2n° Street Okeechobee, FL 34972 (863) 763-5544 Or Kimberly Rodgers Assistant Finance Director (863) 763-9312 Project Duration 2007 Contract Amount $41,000 VWILLDAN Financial services City of Laguna Beach, CA Assessment District No. 08-1 (Summit Drive and Canyon Acres Drive Utility Undergrounding) Willdan assisted the City of Laguna Beach with Relevance to Jupiter the formation of an underground utility district in a Inlet Colony: developed area of the City The Willdan Team prepared the assessment analysis and Development of Assessment Engineer's Report, assisted with the formation Methodology Utility Undergrounding process, and coordinated the balloting of property Community Outreach and owners. The purpose of the district was to Education underground the overhead utilities. The proposed district was not approved by the Laguna Beach property owners by 59% City of Solana Beach, CA Utility Undergrounding Assessment Districts For each of these three successful utility undergrounding assessment districts, Willdan Relevance to Jupiter completed assessment district formation proceedings In compliance with the Stale of Inlet Colony: California's 1913 Act and Proposition 218 Bonds • Development of Assessment were issued for each district to fund the upfront Methodology costs of construction.. Utility Undergrounding • Community Outreach and For these formations, the Willdan Team worked Education closely with City staff and property owner groups to conduct extensive fieldwork, and develop an assessment methodology that was understood and supported by property owners The project team completed the Engineer's Reports and other elements of the formation proceedings, including the property owner balloting Finally, they completed the Notice of Assessment and related tasks associated with the 30 -day cash collection period, and supported the issuance of bonds by providing data to the consultants involved in the band sale. County of Okeechobee, FL Assessment Methodology Review and Update Willdan prepared an Assessment Methodology Update Study for the County, and assisted their special legal counsel through the "Uniform Method" assessment adoption process. The County felt their previous study had failed to capture all costs associated with the services being provided Willdan conducted an exhaustive analysis of eligible methodology components and the property within the affected area and developed a methodology, which resulted in an additional $1.5 million annually for the County. Relevance to Jupiter Inlet Colony: • With our experience, Willdan succeeded In locating 1.5 million in new assessable dollars each year. • Willdan supported the implementation and adoption process, Including public information. • County -wide Assessment - 32,000 Parcels 8 RFP No 2010-02: Overhead Utility Undergrounding Project Financing WWILLDAN [,,,,,;i Financial Services Operational Information Hours of Operation Pursuant to the Town's RFP, Willdan's hours of operation are 8 am to 5 pm, Monday through Friday. Proposed Staffing Levels & Resumes Our management and supervision of the project team is very simple: staff every position with experienced, capable personnel in sufficient numbers to deliver a superior product, on time and on budget. With that philosophy in mind, we have selected Mr. Lee Evett as our principal•in-charge. Mr. Evett will serve as the primary representative to the Town during the proposal evaluation process, as well as throughout the project Mr. Habib Isaac, Senior Project Manager in the Financial Consulting Services group, will serve as project manager for the Town's engagement. Mr. Isaac will organize and direct all work tasks and review interim work products. He will ensure the project Is completed on time and within budget. Ms. Jennifer Carter, Senior Analyst, will provide analytical support to this project. She will work closely with Mr. Isaac and Town staff to develop a complete and accurate assessment methodology that fits the Town's needs. Ms. Carter will ensure that all the data is collected, interpreted, researched, and entered correctly. Resumes for the team of professionals identified above follow for your review. The Wilidan Team will not require the use of a subconsultant in order to complete the Town of Jupiter Inlet Colony's overhead utility undergrounding assessment methodology project. B RFP No. 2010.02: Overhead Utility Undergmunding Project Financing Education Masters in Public Administration, Indiana University Bachelor of Arts, Purdue University Areas of Expertise Assessment Methodology Studies Development Impact Fee Analysis Assessment Districts Cost Allocation Plans Cost or Services (User Fees) Analysis Management Analysis Public Services Funding Utility Revenue Analysis Utility Rate Design Affiliations International City/County Management Association State Management Associations In Pennsylvania, Florida, Missouri, Colorado and California Florida Fire Chiefs Association Florida GFOA, Associate Member Florida City/Counly Management Association 37 Years Experience WILILDAN Lee Eveft Principal -in -charge Lee Evett, Vice President, is the lead consultant in Willdan's Orlando office Mr Evett will serve as the principal -in -charge for the Town of Jupiter Inlet Colony's engagement. He has been specifically selected for this role because of extensive management history in the Slate of Florida, as well as his history of assessment methodology development. Currently, he is responsible for assessment methodology studies, impact fee studies, economic consulting studies, local improvement district implementation, arbitrage rebate calculations, municipal disclosure, and district administration services for agencies throughout the Southeastern United States Mr. Evett comes to Wilidan with more than 34 years of public experience as a City Manager with extensive experience managing cities in five states. He is well versed In every facet of municipal operations Including assessments, annexations, major capital improvement projects funded with various types of bonded indebtedness including assessment revenue, utility acquisition and operations, capital and operational budgeting and growth management planning Assessment Methodology Experience • City of Palm Beach, FL: Utility Undergrounding Assessment Program • City of North Port, FL: Assessment Methodology Study • Okeechobee County, FL: Assessment Methodology Review and Update ■ Lake Wales, FL: Development of Assessment Program Methodology Management Experience • City of Pueblo, CO: City Manager/Chief Executive Officer Town of Jupiter, FL: Town Manager/Chief Administrative Officer • City of Clayton, MO: City Manager/Chief Executive Officer / Chief Administrative Officer • City of Cape Coral, FL: City Manager/Chief Administrafive Officer 10 RFP No. 2010-02: Overhead Utility Undergrounding Project Financing Education Bachelor of Science, Appried Mathematics with Emphasis in Computational Science, San Diego State University Areas of Expertise Assessment District Formations Benefit Assessment Analyses Formation of Community Facility Districts Reassessment Reports Publications -Cryptography with Cycling Chaos,"Physics Letter A, V303; Pages 345-351(2002) 7 Years Experience LWW/-� Financial Habib usaac Project Manager Mr. Habib Isaac, a Senior Project Manager in the Financial Consulting Services group, will serve as project Manager for the Town of Jupiter Inlet Colony's engagement Mr Isaac has been selected for this role due to his extensive experience with the preparation of assessment methodology reports, as well as the implementation of various assessments. He also possesses a thorough knowledge of the special benefit provisions of California and Florida Law and has facilitated the successful completion of numerous assessment programs. Mr Isaac specializes in special district formations, which includes the development of assessment programs, fiscal impact reports, feasibility studies, Community Facilities Districts (CFDs), and fire suppression assessments Mr. Isaacs primary emphasis is the development of assessment methodologies for all types of assessment programs Similar Project Experience City of Solana Beach, CA — Barbara-Granados Utility Undergrounding and Pacific West Circle Utility Undergrounding ($2.1M Bond Issue): For each of these undergrounding assessment districts, Willdan completed assessment district formation proceedings In compliance with the Slate of California's 1913 Act and Proposition 218. Bonds were issued for each district under the authority of the 1915 Act. For these formations, Mr. Isaac worked closely with City staff and property owner groups to conduct extensive fieldwork and developed an assessment methodology that was understood and supported by property owners, resulting in over 67% approval for both districts. The project team completed the Engineer's Reports and other elements of the formation proceedings, including the balloting. City of Cathedral City, CA — Cathedral City Cove Improvement District No. 2004- 02: Mr. Isaac served as project manager for this $39 million sewer and street improvement project, encompassing over 1,500 existing homes and businesses. He coordinated the activities of engineers and financial analysts at Willdan, and coordinated with the City's outreach consultant and a mailing house to complete the necessary outreach efforts and mailing of ballot materials to properties in the district, The project stretched over 18 months, and included over 15 meetings with City staff and other consultants to coordinate phases and tasks for the project City of Palm Desert, CA—Assessment District 2004.02 (Section 29) ($29AM Bond Issue): As project manager, Mr. Isaac was responsible for the formation of an assessment district to fund infrastructure improvements, which include storm drain f flood control Improvements, a four acre detention basin, streets, and sewers. He developed an assessment methodology which accounted for various property types ranging from multl-family units to industrial properties to big box commercial. In addition, Mr Isaac was responsible for determining the benefit nexus based an types of properties within the district and their relationship to the improvements. Assessment proceedings incorporated numerous meetings with City staff and stakeholders prior to finalizing the Engineer's Report. In addition, Mr. Isaac formed an overlapping benefit assessment district to fund the ongoing annual maintenance of the four acre detention basin constructed through Assessment District 2004-02. RFP No 2010-02: Overhead Utility Undergrounding Project Financing 11 Education Bachelor of Science, Criminology, University of La Verne, California UCLA Extension - Fundamentais of Land -Based Financing. Assessment Districts and Mello -Roos Districts Areas of Expertise Special District Formations and Annexations Assessment Methodologies Geographic Informagon Systems Analysis Database Creation and Analysis Assessment Diagrams via Computer Aided Design Parcel Identification and Ownership Verification Rale and Method of Apportionment Balloting Processes Seminars Callfom/a Debt and Investment Advisory Commission 5 Years Experience ;WILLDAN LY ":,� F.nenolal Services JennffGrr Ccajri e'ff Analytical Support Ms. Jennifer Carter will also serve as a support analyst for the Town's engagement Currently, Ms. Carter is a Senior Analyst within the Financial Consulting Services group. Her responsibilities include coordinating and conducting activities involved with all aspects of the formation and annexation processes of special districts. Ms. Carter is also responsible for projects involving the use of geographic information systems technology, as well as the creation of assessment diagrams and boundary maps via computer aided design. Ms. Carter joined Willdan Financial in May 2005. Related Experience Utility Undergrounding Assessment Districts City of Newport Beach, CA: Assessment District No. 101 City of Palm Desert, CA: Highlands Utility Undergrounding Assessment District No. 04.01 City of Solana Beach, CA: Barbara-Granados Utility Undergrounding Assessment District No, 2005-1 and Pacific Utility Undergrounding Assessment District No. 2005-2 Fire Protection Assessment City of Lake Wales, FL: Development of Assessment Program Methodology Fire Suppression Assessment Districts Belmont Fire Protection District, CA: Fire Suppression Assessment City of San Carlos, CA: Fire Suppression Assessment Salida Fire Protection District, CA: Fire Suppression Assessment 12 RFP No 2010-02: Overhead Utility Undergrounding Project Financing --V- '0WILyDAN 1 Cost Detail The Willdan Project Team will perform the services described in our proposal, Including expenses, for the fixed price fee of $29,850. Additional Services Additional services may be authorized by the Town and will be billed at our then - current hourly overhead consulting rates. Our current hourly rates are: WilldAiTTinancial:SeN 1-161LftfRate Schedule Position Hourly Rate Vice President $210 Pdnclpal Consultant $200 Attorney $200 Senior Project Manager $165 Project Manager $145 Senior Project Analyst $130 Senior Analyst $120 Analyst $100 Analyst Assistant $75 Property Owner Services Representative $55 Support Staff $50 13 RFP No 2010-02: Overhead Utility Underground Project Financing VWILLDAN r :, ,: Finencial5erviaes Appendix Requested Town Forms As requested in the RFP, the following forms are included on the pages that follow. • Proposal Page • Proposer's Qualifications • List of Current & Pertinent Professional References • Drug -Free Work Place Certification • Joint Bidding, Cooperative Purchasing Form • List of Proposed Subcontractors A-1 RFP No 2010-02: Overhead Utility Underground Project Financing TOWN OF JUPITER INLET COLONY RFP NO. 2010-02 Overhead Utility Undergrounding Project Financing: Assessment Methodology PROPOSALPAGE Acknowledgement is hereby made of the following Addenda received since issuance of this Request for Proposals: t711dan Financial Services did not receive addenda related to RFP No. 2010-02. Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: The hereby undersigned representative submits thi Proposal and certifies that he or she is an authorized representative of the Props f -v6110 m t1g ally bin a4imposer. *SIGNATURE: Name: Mark Risco Title: Senior Vice President Printed Company: Willdan Financial Services Address: 27368 Via Industria, Suite 110 Legally registered name City: Temecula State: Calitomia Zip: 92590 Telephone No: (800)755-6864 Fax No: (888) 326-6B64 *Failure to affix signature will result in disqualification of Proposal. Name of Contact Person: Lee Evett, Vice President Address: 7380 Sand Lake Road, Suite 500, Orlando, Florida 32819 Phone Number. (407) 352-3958 Fax Number: (888) 326 6864 E-mail Address: levett(c)willdan.com RFP No. 2010-02 — Overhead U011ly Undergrounding Project Financing: Assessment Methodology Page 21 TOWN OF JUPITER INLET COLONY RFP NO. 2010-02 Overhead Utility Undergrounding Project Financing: Assessment Methodology PROPOSER'S QUALIFICATIONS The Vendor, as a result of this Proposal, MUST hold a County and/or Municipal Contractor's Occupational license In the area of their fixed business location. Each Proposer MUST complete the following Information and submit with their Proposal In order to be considered: 1. Legal Name and Address: Name: WIldan Financial Services Address: 7380 Sand Lake Road, Suite 500 City, State, ZJp: Orlando, Florida 32819 Phone/Fax: T#: (407)352-3958/F#: (888) 326.6864 2 Check One: Corporation (X ) LLC ( ) Partnership ( ) Individual ( ) Other ( ) 3. If Corporation, LLC, or other registered business entity, please state: Date of Incorporation: June 15, 1988 Stale In which Incorporated: California 4 If an out-of-state Corporation, LLC, or other business entity, currently authorized to do business In Florida, give date of such authorization: December 15. 2003 5 Name and Title of Principal Officers Frank G. Trioeol. President and CEO Mark Risco. Senior Vice President Lee Evelt, Vice President Rov Gill, Secretary Date Elected: June 2002 January 2010 September 2006 June 2000 6. The Proposer's length of time In business: ?,j_ years 7. The Proposer's length of time (continuous) In business as a service organization in Florida: I years B. Provide a list of at least five references as described herein. 9. Copies of County and/or Municipal Occupational License(s) Note: Information requested herein and submitted by the Proposer m71 be analyzed by the Town of Jupiter inlet Colony and maybe a factor considered In awarding any resulting Consulting Services Agreement. The purpose is to ensure that the Proposers, In the sole opinion of the Town of Jupiter Inlet Colony, can sufficiently and efficiently perform all the required financing assessment methodology services in a timely and satisfactory manner as will be required by the subject Consulting Services Agreement. If there are any terms and/or conditions that are In conflict, the most stringent requirement shaft apply TOWN OF JUPITER INLET COLONY RFP No. 2DID-02 —Overhead uttity undergrounding Project Financing Assessment Methodology Page 22 RFP NO. 2010-02 Overhead Utility Undergrounding Project Financing: Assessment Methodology LIST OF CURRENT $ PERTINENT PROFESSIONAL REFERENCES List of at least Ove (5) currant and pertinent professional references that the Town can contact in relation to Proposer's qualifications, financial stability, and experience. Failure to furnish this information may be grounds for rejection of the Proposal. 1. Name and Address of Firm, City, County, or Agency Scope of Work: Utility Undergrounding Assessment Pro ram City of Palm Beach Florida Date(s): March — October 2009 360 South County Road Amount: $49,550 Palm Beach FL 3348D Contact: Tom Bradford Deputy Town Manager Telephone No: 531 838-540D For Tom Use Only: Comments; Reference Venfied. Yes No 2. Name and Address of Firm, City, County, or Agency scope of Work: Assessment Methodology Review and Update Okeechobee Count Florida Date(s): 2007 304 North West 2nd Street Amount: $41000 Okeechobee, FL 34972 Contact: Nick Hopkins, Fire Chief Patrick Conlon, Special Project Coordinator Tele hone No: 863 763-5544 For Town Use only. Comments; Reference Verilled: Yes No For Town Use Only: Comments: ReferencoVerined: Yes No 3 Name and Address of Firm, City, County, or Agency Scope of Work: Utility Undergrounding Assessment District City of Laguna Beach Califomla Date(s): Jul 2008 — Se tember 2009 505 Forest Avenue, 2" Floor Amount: $26,605 Laguna Beach. CA 92651 Contact: Joe Chl uete, Project Manager Telephone No: 949 497-3311 For Town Use Only! Commenla- Reference Verified- Yes No 4. Name and Address of Firm, City, County, or Agency Scope of Work: UUlily, Undergrounding Assessment District City of Palm Desert(California)Date(s): 2004 — 2006 73510 Fred Waring Road Amount: $119,887 Palm Desert, CA 92260 Contact: Patrick Conlon, Special Project Coordinator Telephone No: 760 346-0611 x386 For Town Use Only: Comments: ReferencoVerined: Yes No 5. Name and Address of Finn, City, County, or Agency scope of Work: Utility Undergrounding Assessment I Districts City of Solana Beach(California)Date(s): 12004-2008 635 South Highway 101 Amount: 163,500 Solana Beach, CA 92075 Contact I Dennis Coleman, Finance Director Telephone No: 858 720-2461 For Town Use Only; Comments. Relerence Verined: Yes No Company Name: Wllldan Financial Services RFP No. 201 D•02 — Overhead Utility Undergrounding Project Financing: Assessment Methodology Page 23 TOWN OF JUPITER INLET COLONY RFP NO. 2010-02 Overhead Utility Undergrounding Project Financing: Assessment Methodology DRUG-FREE WORK PLACE CERTIFICATION Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are received by the Town of Jupiter Inlet Colony for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition, 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be Imposed upon employees for drug abuse violations. 3. Give each employee engaged In providing the commodities or contractual services that are under bid a copy of the statement specified in number (1). 4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or nolo contendere to any violation of Chapter 693, Florida Statutes, or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted. 6. Make a good falth effort to continue to maintain a drug-free workplace through implementation of Section 287.067, Florida Statutes. This Certification is submitted by Mark Risco the (individual's Name) Senior Vice President of INVIdan Financia! Services (TltlelPositlon with Company/Vendor) (Name of Company/Vendor) Who docs hereby certify that said CompanyNendor eAte g• � ace program, which meets the requirements of Section 287.087, Florida Statu r bers (1) through (6) above. March 2. 2010 Dale Kgnatura RFP No. 2010.02— Overhead Willy Undergrounding Project Financing: Assessment Methodology Paga 24 TOWN OF JUPITER INLET COLONY RFP NO. 2010-02 Overhead Utility Undergroundfng Project Financing: Assessment Methodology JOINT BIDDING, COOPERATIVE PURCHASING FORM PURCHASING AGREEMENT WITH OTHER GOVERNMENT AGENCIES This Certification submitted by Mark Risco (Individual's Name) The Senior Vice President of Willdan Financial Services (Title/Position with Vendor/Contractor) (Name of CompanyNendor) who does hereby certify that the Proposal(s) submitted in response to the Town of Jupiter Inlet Colony RFP No. 2010.02 for Overhead Utility Undergrounding Project Financing: Assessment Methodology for the Town of Jupiter Inlet Colony shall constitute a Proposal to ANY Political Subdivision of the State of Florida under the same conditions, for the same prices and the same effective period as this Proposal, unless specifically declined below. This joint Proposal is submitted with the understanding that it in no way restricts or interferes with the right of ANY Political Subdivision of the State of Florida to re-bld any or all items. Bidder accepts this condition X Bidder does not accept this condition Signature ARLENE ROMANELLI commtuion s 1710670 1 27368 Via Industrie, Suite 110 Notary Public - Cautomla Rtr mwo county Address coma .LvJIM110.20111 1 Temecula, California 92590 City/State2ip State of Florida, County of Before me this day personally deposes and states that the for Witness my hand and of Florida (800) 755.6864 Telephone Number r ,1tkr , who, being duly swom correct certification as presented. this _ day of My commission expires 2010, A.D. RFP No. 2010.02— Overhead UOiity Undergnwnding Project Financing: Assessment Methodology Page 25 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT �L�i1" ^^^^-r r^ -r -r r-r�nrr_-rcrrti ^-rcr{�yy; .er r -r nrr^^ r ^rr^^rr-r rrrrtnrrzrcrr�cr.-,� State of California Counly of ei ersf'd e On HI)tZ. f 2, .20100 before me, 8LIeme Ryymlleflr; D'i" prjjp� mpp of e r personally appeared Mark zlRt'SCD m s o rons who proved to me on the basis of satisfactory evidence to be the personM-whose name(ej-4slafa.subscdbed to the within Instrument and acknowledged to me that hetshelthey executed the same in his/herAhefr authorized capacity(loa), and that by his/hwAheir signalum.(c).on the Instrument the person(e},-or the entity upon behalf of which the persons) scted, executed the Instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph Is true and correct. WITNESS my Parid and official seal, plm Nnwy SON Above Slgnalur OPTIONAL Though the fnrormallon below is not required by taw, d may prove vewbiq to persons relying on the document and cord prevent frauduten) removal and matlachmant of thus form to anotherownenl. Description of Attached Document , Title or Type ofDo�cuumenkFurmol;n 9YeeE�ioeyfYylwitehErl��QhlCt'cS Document Dale: Lkrf-Y Z ? 2 010 _ Number of Pages: Signer(s) OtherThan Named Above: _tjtl E Capacity(les) Claimed by Signer(s) Signers Name: pr.k J. P -i S'LO Signer's Name: _ I: Individual Seri) Y^ L- Individual KCarporate Oflicer—Thle(s): E51 Tti corporate Officer—Tltle(s): I Partner I Umlled I : General J Partner— L. Umited U General Attorney In Fact Attorney In Fad I_ Trustee Top onnunn nese Trustee Tw N mu a uaiu G Guardian or Conservator :J Guardian or Conservator `1 Other. t- Other. Signer Is Representing: r�,�rxeeecz.�c Yc.a,�cccc�a Offi/INp$ptpl�YyNwlNbn•&Se ao bob Aw.P.QBm21Dt•freWWlG 0191}21Qi•wwNemm)bwyoq Nn159e7 IloaJat;ColTeLirw idD}a78-0Yr TOWN OF JUPITER INLET COLONY RFP NO. 2010-02 Overhead Utility Undergrounding Project Financing: Assessment Methodology LIST OF PROPOSED SUBCONTRACTORS The undersigned Proposer hereby designates, as follows, all major subcontractors whom he/she proposes to utilize for the major areas of work for the proposed services. The bidder is further notified that all subcontractors shall be properly licensed, bondable and shall be required to furnish the Town with Certificates of Insurance in accordance with the Agreement's general conditions. Failure to fumish this information shall be grounds for rejection of the bidder's Proposal. (If no subcontractors are proposed, state "None" on the first line below.) Signature and Date ' 'f ' March 2.2010 Title/Company Willdan Financial Services RFP No. 2010-02 — Overhead Ugllty Undergrounding Project Financing: Assessment Methodology Page26 BRANNON & GILLESPIE CONTRACT AGREEMENT THIS AGREEMENT made this 10th day of July , 2015, by and between the Town of Gulf Stream, Florida, a political subdivision of the State of Florida, hereinafter the "Owner", with an office located at 100 Sea Road, Gulf Stream, Florida 33483, and Brannon & Gillespie, LLC, hereinafter the "Contractor", with its principal address at 12798 West Forest Hill Boulevard, Suite 102, Wellington, Florida 33414. WITNESSETH: WHEREAS, the parties to this Agreement entered into an Agreement dated April 8 2011. a copy of which is attached hereto: and WHEREAS, the term of that Agreement was through September 30, 2012, to be renewed for two additional one year periods upon mutual agreement of both parties; and WHEREAS, the work contemplated under the Agreement has not been completed, and WHEREAS, to assure continuity in the ongoing services described in the Agreement and in order to facilitate completion of the project, it is the desire of the Owner to continue to retain the services of the Contractor; and WHEREAS, Contractor has agreed to maintain and abide with all of the terms of the Agreement including. but not limited to, compensation and method of payment and Contractor responsibilities; and WHEREAS, it is the desire of the Owner to retain Contractor under the terms of the Agreement and to also abide by the terms thereof. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: I. RECITALS The foregoing recitals are true and are hereby made a part of this Agreement. II. AMENDMENTS All of the terms of the Agreement, dated April 8, 2011, attached hereto, are hereby agreed to by the parties and are hereby incorporated as part of this Agreement as if fully set forth herein. This Agreement shall remain in effect until completion of all of the work described herein, which term is contemplated to be no later than July 10 , 2017 . In the event the project is not completed upon that date, the parties shall have the opportunity to renew the terms hereof upon mutual agreement of the parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the date and year first above written. Attest THE TOWN OF GULF S AM /C By 11/2— Rita aylor, T n Clerk William H. Thrasher, Town Manager (Town Seal) PAD0CS\13147\00001 \DOC\1 MD6332. DOC BRANNON & GILLESPIE, LLC By l Danny 018rannon Gener artner 1� AGREEMENT THIS AGREEMENT made this � day ofA r; 1. 2011, by and between the Town of Gulf Stream. Florida. a political subdivision of the State of Florida. hereinafter the -Owner' with an office located at 100 Sea Road. Gulf Stream, Florida 33483. and Brannon & Gillespie. LLC. a Florida corporation. hereinafter `Contractor" with its principal address at 12798 NV. Forest Hill Blvd. Suite 102. Wellington. Florida. 33.114. RZTNESSETH: WHEREAS. the Town of Jupiter Inlet Colony. Florida ("JIC") accepted Contractor's proposal for Project Management and Engineering Support Sen -ices pursuant to JIC's RFP No. 2010-01 for Project Management and Engineering Support Sen -ices. by Agreement. dated April 12. 2010. pursuant to a competitive public bidding process by JIC: and WHEREAS. the JIC Agreement included formal contract documents binding upon the successful bidder. the "JIC Contract Documents": and WHEREAS. the Owner desires to obtain Project Management and Engineering Support Services: and WHEREAS. as the Project Management and Engineering Support Sen -ices involved in the JIC Contract Documents are substantially the same as the Project Management and Engineering Support Services desired by Owner. Owner elects to utilize the competitively bid contract process administered by JIC in the JIC Bid. and Owner and Contractor wish to adopt the .TIC Contract Documents. with certain minor modifications as further described herein. NOW, THEREFORE. in consideration of the mutual promises and covenants contained herein. and other good and valuable consideration. the receipt and sufficiency of which is hereby acknowledged. the parties hereto agree as follows: I. RECITALS The foregoing recitals are true and are hereby made a part of this Agreement. II. kNIENDMENTS The IRC Bid and the IRC Contract Documents are incorporated into this Agreement and are deemed t, be a part of this Agreement as modified as follows: General. Where provisions of the JIC Bid and the JIC Contract Documents refer to ''Town of Jupiter Inlet Colony" as the owner'contracting part. replace it with ''Town of Gulf Stream". Where provisions of !-,C JIC Agreement refer to `Agreement' or "Contract". it Project Management & Engineering Support Sen -ices — March 201 I Page I of 3 IN RITNESS WHEREOF. the parties hereto have set their hands and caused this Agreement to be duh- executed this nth day of i4Or i I 2011. FOR TORN: FOR CONTRACTOR: William H. Thrasher. Tovn .Manager Danny P. Brannon TO« i OF GULF STREAM BRAD NOti & GILLESPIE. LLC 100 Sea Road 12798 Rest Forest Hill Blvd Gulf Stream. FL 33483 Wellineon. FL 33414 TORN ATTEST: - Tn•.�+� (TORN SEAL) TORN OF GULF STREAM t m F.{�hJ \ Mayor ENDORSED AS TO FORS[ AND SUFFICIENCY: XL J n C. Randolph. To% n Attorney BRANNON & GILLESPIE, LLC *7esSaGillesp'eGeral Partner CONTRACTOR BRANNON & GILLESPIE, LLC ann�P. Bra General P er Project Management R Engineering F.ipport Sen ices —March 2011 Page 1 of.33 citizens and groups of citizens regarding the overall Utility Undergrounding Project and specific facilities installations affecting individual properties. 2. Serving as the Town's community liaison representative to resolve issues between residents and the utility companies, and also between residents and the Town, and to provide communications regarding the Project to the Town's residents as necessary. 3. Coordinating the acquisition of any additional site and survey data necessary to create conceptual designs, cost estimates, and detail data as necessary to generate final construction designs suitable for permitting and construction. 4. Developing and reviewing conceptual plans and detailed design plans for the undergrounding of overhead utilities facilities within the Town, including, but not limited to, facility designs, easement requirements, project schedules, and cost estimates. 5. Participating in direct negotiations with FPL, Comcast, and AT&T, and, to the extent applicable, with other utility providers, with respect to facility design and layout, facility configuration, equipment location, equipment selection, costs, work to be performed by or through each respective utility company, work to be performed by or through the Town and Town -employed contractors, and schedules. 6. Facilitating the creation, acquisition, and recording of required easements. 7. Coordinating services for the acquisition of contract construction resources for work that is to be done as part of the Town's responsibility for construction and installation of the new underground facilities pursuant to the Project. This service includes not only coordinating the acquisition of contract construction resources, but also advising the Town and participating in direct negotiations, on behalf of the Town, with contractors and subcontractors that may be engaged to perform work that is the Town's responsibility under the Town's agreements with FPL, Comcast, AT&T, and any other utility providers in connection with the Project. S. Participating in materials procurement activities, including advising the Town, the utility providers, and all contractors and subcontractors as to materials availability, suitability, and decisions; supporting bidding processes, negotiations, and procurement for materials to the extent necessary, particularly with respect to the procurement of materials for work to be performed by or through the Town, its contractors, and their subcontractors; and maintaining satisfactory documents relative to the materials procurement activities. 9. Supervising, monitoring, coordinating, and facilitating all construction activities to ensure compliance with contract requirements, to promote the timely and efficient completion of all work to the extent reasonably practicable, and to minimize adverse impacts on the community during the Project construction work. 10. Maintaining satisfactory documents relative to the work performed by the Town's contractors and their subcontractors. H. Serving as the 'Town's Representative" for all technical and engineering -related purposes relative to the contracts between the Town and FPL, AT&T, Comcast, and, as necessary, other utility providers, and also relative to the contracts between the Town and its contractors. 12. Tracking and reporting to the Town the progress of all Project activities, including those that are the responsibility of the utility providers as well as those that are the responsibility of the Town's contractors and their subcontractors, relative to construction progress, conformance of work completed or in progress to design plans and relevant standards for the particular work involved, compliance with contracts, and compliance with Project Management & Engineering Support Sen ices Page 2 of 8 FEDEX---------------- —------- ---------- Actual Costs +15% Clerical/Accounting--------------- S45 /hr Other (Pre -Approved by TOWN) --- Actual Costs +15% Monthly Billing under this contract shall not exceed $15,000 per month without written approval in advance by the TOWN's Contract Coordinator. Total Billing under this contract shall not exceed 7.5% of total project costs without written approval in advance from the TOWN's Contract Coordinator. ARTICLE IV CONTRACTOR RESPONSIBILITIES CONTRACTOR shall provide competent labor as required to perform these services. CONTRACTOR shall respond to correct any deficiencies in performance of the services as identified by the TOWN Contract Coordinator. ARTICLE V MODIFICATION OF CONTRACT TERMS The terms of this contract may be modified by mutual consent to increase or decrease the scope of work, adjust prices in subsequent contract periods, or for such other purposes as shall become necessary during the conduct of the contract period. Such amendments shall be accomplished in writing as an addendum to the Contract. ARTICLE VI MISCELLANEOUS TERMINATION This Agreement may be terminated by either party for cause, or by TOWN for convenience, upon five (5) days written notice from the terminating party to other party. In the event of such termination, CONTRACTOR shall be paid its compensation for services performed to termination date. In the event that CONTRACTOR abandons this Agreement or causes it to be terminated by TOWN, CONTRACTOR shall indemnify TOWN against any loss resulting from such termination by abandonment. For purposes of this Agreement, termination by TOWN for cause includes, but is not limited to, the following: 1. CONTRACTOR'S failure to keep, perform and observe the provisions of this Agreement: or CONTRACTOR'S abandonment of the work. 2. Any material misrepresentation, written or oral, made by the CONTRACTOR to the TOWN: 3. Failure by the CONTRACTOR to timely perform and/or observe any or all rruJecL .vidnagement & tnguieermg Support Sen ices Page 4 of 8 Agreement. Nothing in this Agreement shall be construed to affect in any way the TOWN'S rights, privileges, and immunities as set forth in Florida Statutes 768.28. INSURANCE CONTRACTOR shall provide, pay for, and maintain in force at all times during the services to be performed, such insurance as required below, including Workers' Compensation Insurance, Employer's Liability Insurance and Comprehensive General Liability Insurance. Such policy or policies shall be issued by approved companies authorized to do business in the State of Florida, and having agents upon whom service of process may be made in the State of Florida. CONTRACTOR shall specifically protect TOWN by naming the TOWN as an additional insured under the Comprehensive General Liability Insurance Policy hereinafter described. 1. Worker's Compensation Insurance to apply for all employees in compliance with the Workers Compensation Law of the State of Florida and all applicable federal laws. Notice of Cancellation and/or Restriction: CONTRACTOR must provide TOWN with thirty (30) days notice of cancellation, change in coverage, and/or restriction. 2. Comprehensive General Liability Insurance with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability Policy, without restrictive endorsements, as filed by the Insurance Services Office. The TOWN is to be named as additional insured with CONTRACTOR to liability arising out of operations performed for TOWN, by or on behalf of CONTRACTOR, or acts or omissions of CONTRACTOR in connection with such operation. 3. Business Automobile Liability Insurance with minimum limits of Five Hundred Thousand Dollars ($500,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability Policy, without restrictive endorsements, as filed by the Insurance Services Office and must include Owned vehicles as well as hired and non -owned vehicles. 4. CONTRACTOR shall provide to TOWN, prior to the effective date of this Agreement, a Certificate of Insurance or a copy of all insurance policies required herein. The TOWN reserves the right to require a certified copy of such policies upon request. PERFORMANCE OF WORK BY CONTRACTOR/SUBCONTRACTORS 1. It is expressly agreed that CONTRACTOR is and shall be in the performance of all work, services and activities under this Agreement, an independent contractor and not an employee, agent, or servant of the TOWN. All persons engaged in any work, service or activity performed pursuant to this Agreement shall at all times and in all places be subject to CONTRACTOR'S sole direction, supervision and control. CONTRACTOR shall exercise control over the means and manner in which it and its employees perform and work, and Project Management & Engineenng Support Sen -ices Page 6 of 8 AUTHORITY TO ENGAGE IN BUSINESS CONTRACTOR hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business, and that it will at all times conduct its business activities in a reputable manner. Proof of such licenses and approvals shall be submitted to the TOWN'S representative upon request. NOTICES Whenever either party desires to give notice unto the other, such notice must be in writing, sent by certified United States mail, return receipt requested, addressed to the party for whom it is intended at the place last specified; and the place for giving of notice shall remain such until it shall have been changed by written notice in compliance with the provisions of this paragraph. For the present, the parties designate the following as the respective places for giving of notice: FOR TOWN: FOR CONTRACTOR: Joann Manganiello, Town Administrator DANNY BRANNON TOWN OF JUPITER INLET COLONY BRANNON & GILLESPIE, LLC 1 Colony Road 12798 West Forest Hill Blvd Jupiter Inlet Colony, FL 33469 Wellington, FL 33414 IN WITNESS WHEREOF, the parties hereto have set their hands this nth day of gP2 ' 2010. ATTEST: Ill ET COLONY J a nManganiell hn M. Zucc III Town Administrator 1C.,r ENDORSED AS AND SUFF C ENCO FORM William Doney, Town Attorney CONTRACTOR NNON ✓i 4LESPIE, LLC BRANNON & LLESPIE, LLC ,- J es S. i espie DannyP Brann� .,General Partner Genera Partner J'.'-1&=LGt:=«1«u a cngineenng support Nen ices Paste 8 of 8 561-737-0188 Town of Gulfstream 04:45:55 p.m. 01-06-2010 212 b. Brannon &Gillespie, LLc gAr -cnEHVLsrN_k--Fgm:MM Date: January 05, 2010 TO: William H. Thrasher, Town Manager Town of Gulfstream 100 Sea Road Gulf Stream, FL 33483-7427 FROM: Danny Brannon, P.E. Total Pages (including this sheet) 1 RE: Proposal for Utility Consulting Services for the Town of Guff Stream Overhead Utility Undergrounding Project — UndergroundingFeasibilityStudyPhase. Thank you for the opportunity to provide utility consulting services for this project Our services will include the following: (1) Negotiations f Coordination —Interacting with FPL, Comcast, AT&T, and other overhead uties as necessary to IdenU'fy conversion requirements issues, and benefrfB. (2) Utility Engineering Design -Develop conceptual utility designs to communicate proposed solutions and ensure the town's need are addressed relative to reliability, constnLctability, community impact and cost effectiveness. (3) Communicate study information fo Town Staff and Involved Community Organizations as required to promote understanding and support. Our objective during this study will be to provide the required deliverables in a timely and cost effective manner. Our services would be provided on a time and material basis in accordance with the rates schedule shown below. Total billing under this agreement shall not exceed $18,750 without written approval from the client or his designated agent. Client may terminate this contract atany time they deem our services are no longer required. size Brannon & Gillespie carry $1,000,000 general liability coverage, $500,000 professional errors and omissions coverage, and $500,000 vehicle liability coverage. We will invoice for services rendered monthly. Any miscellaneous services and reimbursable expenses will be invoiced monthly as they occur. Please contact me at 561-795-0833 or via fax at 561-79MM if you have any questions. Danny Brarr)49fi, P.E. Brannon &ETiIlespie, LLC 12798W. Forest Hill Blvd., Suite 102 Wells gg6784 FI 33414.4704 CA # Ijacceptab(e, please return via FAX: Accepted by: �rzd4w� til`/- JJZ444�— PfintNarne:-William 11Thrasher Title: Town Manager Date: January 5, 2010 12788 WEsrFOREsT nILL BLVD., SUITE 10217 WELLINGTON, FL 334144704 PRONE(561) 7954833 FAX(66I) 786.5678 561-737-0188 Town of Gulfstream 04:45:40 p.m. 01-06-2010 112 FAXCover Sheet Danny Brannon, P.W. Brannon & Gillespi, LLC Wellington, FL 33414 Phone: Fax Phone: 795-5678 Date: 1-6-10 (Number of pages including cover sheet. 2 Rita Taylor Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 Phone: 561-276-5116 Fax Phone: 561-737-0188 I REMARKS: o As Requested o Urgent ❑ FYI o For Your Review o Reply ASAP Please find attached your proposal for consulting services for the Town that has been accepted by Town Manager William Thrasher. If you have any questions, please call. to Follow by Mail: Yes CC: Fax Phone: No X HYPOWER CONTRACT EXHIBIT 11 AGREEMENT TOWN OF GULF STREAM PROJECT NO: 2012/13-50 PHASE ONE UTILITY UNDERGROUNDING INITIATIVE This Agreement made and entered into this LO day of September 2013 by and between the Town of Gulf Stream, Florida, a municipal corporation in Palm Beach County, Florida, party of the first part, hereinafter called the Town, and Hypower, Inc. part of the second part, hereinafter called the Contractor, and duly authorized to do business in the State of Florida and in Palm Beach County, Florida and in the Town of Gulf Stream. WITNESSETH, that the Contractor and the Town, for the consideration hereinafter named, agree as follows: Article I - SCOPE OF WORK The Contractor hereby agrees to fumish all the materials, equipment, and labor necessary to perform in a good, firm, substantial, workmanlike manner, in accordance with the Invitation to Bid and the Contractor's Proposal, all the work, as defined in the Contract including(insert. including or excluding) the Additive Alternate Bid(s) Number(s) Item 1 as shown in the Work Plan and described in the specifications for the project entitled: TOWN OF GULF STREAM, FLORIDA PROJECT NO. 2012/13-50 PHASE ONE UTILITY UNDERGROUNDING INITIATIVE For the completion of all work set forth in the contract documents, which are: Invitation to Bid, Instruction to Bidders, Proposal, Bid Guaranty, Agreement, Performance Bond, Payment Bond, Insurance Requirements, Standard Terms and Conditions, General Conditions, Exhibits, and Construction Details and Specifications datediune 5, 2013 (insert date) for the Total Bid (insert: Base Bid or Total Bid) amount of: One Million, Five Hundred Seventy Six Thousand, One Hundred Sixty & Zero Dollars ($ 1,576,160.00 ) (to the Contractor by the Town, all in accordance with the requirements and provisions of the Contract Documents. ARTICLE II - TIME OF COMPLETION The Work to be performed under this Contract shall commence on the date of Notice to Proceed. The Work shall be Substantially Complete no later than 8 months after Notice to Proceed is given and all Work completed no later than 30 calendar days after Substantial Completion, with such extensions of time as are provided for in the General Conditions. If said Work is not completed within the time stated above, the Contractor shall be liable, and hereby agrees to pay to the Town as liquidated damages and for the extra Engineering and Administrative expenses incurred, and not as a penalty, for the amount stated in Sectio 3 of the CD-i- TGS Con RFP Doc PH 16-5-2013.doc 0 U Bid Documents per calendar day for each and every day or part of a day thereafter that said work remains substantially or fully incomplete. ARTICLE III - PAYMENT (A) Progress Payments. L On not later than the fifteenth day of every month the Contractor shall prepare and submit a detailed estimate and payment requisition on a standard EJCDC form addressed to the Project's Engineer, with copies to Rita Taylor (Town Clerk), covering the percentage of the total amount of the Contract which has been completed based upon the sum of the Value of Completed Work from the start of the job up to and including the last day of the preceding billing period (amount previously paid), together with such supporting evidence as may be required by the Town and/or Contractor. Partial Release(s) of Lien and Subcontractor Utilization Report shall be submitted with each payment requisition to verify payment(s) to subcontractors and material suppliers. The Town shall retain 10% of the value of each invoice issued for the Project (the "Retainage"). 2. Within 30 days after receipt and approval of Contractors invoice, the Town shall pay to the Contractor ninety percent (90%) of the amount invoiced based upon the Value of Completed Work Units that have been accepted and invoice as approved by the Engineer, less the aggregate of previous payments. It is agreed that the Engineer shall have the right to finally determine the amount currently due to the Contractor. 3. To support timely and appropriate progress payments against the base bid, Contractor hereby agrees to the allocation of the Lump Sum Bid Price according to the following schedule of values for the respective components of the Work as a percentage of the lump sum bid amounts: A. Installation of FPL conduit & concrete products: 32 % B. Installation of FPL padmounted transformer stations, switches, and capacitors ..................: 10 % C. Installation of FPL primary & secondary cable..: 9 % D. Installation of communications conduits ..........: 27 a/a E. Conversion of Overhead Electric Services ........: 7 % (Total for Base Bid items A through E to Equal 100% F. Installation of Street Lighting conduit ............: 4 G. Installation of Street Lighting wire handholes...: 7 % H. Installation of Street Lighting poles & fixtures...: 7 % (Total for Alternate Bid Item #1 items F through H to equal 100%) CD -2- TGSCan RFP Doc PHI 6.5-2013.doc fiII3 PLEASE NOTE: Submittals of estimates and invoices for payment must be directed to the Project's Engineer so that they may be processed for recommendation and approval. The Town will not be responsible for any delay in meeting the above mentioned payment schedule if the Contractor submits his estimate and invoice to another person or which do not reflect the verified completed work components. Partial payments will be made based on completion of units as indicated on the prints for items A, C, and D. Partial payments for items B and E shall be paid for each item completed as a percentage of the total number of items in the respective category. If included, partial payments for street lighting shall be paid in a like manner relative to units of wire completed, units of conduit completed, number of fixtures completed. (B) Final Payment 1. Upon receipt of written notice that the work is ready for final inspection and acceptance, the Engineer shall within fifteen (15) calendar days make such inspection and when he finds the work acceptable under the Contract, and Contract fully performed, and acceptable to the respective utilities, he will promptly issue a final certificate over his own signature, stating that the work required by this Contract has been completed and is accepted by him under the terms and conditions thereof, and the entire balance found to be due the Contractor, including the Retainage, shall be paid to the Contractor by the Town within seventy (70) calendar days after the date of said Final Certificate. 2. Before final payment is due the Contractor shall submit evidence satisfactory to the Engineer that all utility acceptance has been secured, and that all payrolls, materials bills, and other indebtedness connected with the Work have been paid, except that in case of disputed indebtedness or liens the Contractor may submit in lieu of evidence of payment a surety or Performance Bond satisfactory to the Town guaranteeing payment of all such disputed amounts when adjudicated in cases where such payment has not already been guaranteed by Surety or Performance bond. 3. If, after the work has been substantially completed, full completion thereof is materially delayed through no fault of the contractor, and the Engineer so certifies, the Town shall, upon receipt of the certificate of the Engineer, and without terminating the contract, make payment of the balance due for that portion of the Work fully completed and accepted. Such payment shall be made under the terms and conditions governing final payment, except that it shall not constitute a waiver. 5. The Contractor must have satisfied the conditions of Section 32 of the Bid Documents. CD-3- TGS Con RFP Doc PHI 6-5-2013.doc §-013 Town of Gulf Stream, Florida ATTEST: By/�Glil�- Mayor/or Designee Hypower, Inc. Contractor By " a L) Titlb resid 2' Town Clerk (Seal) ATTEST: (Seal) CD-4- TGS Con aFP Doc PHI 6-5-2013.doc 6/8/2013 LANDSCAPES OF DISTINCTION CONTRACT EXHIBIT C CONTINUING SERVICES CONTRACT BETWEEN LANDSCAPES OF DISTINCTION, INC. 55251" Road Lake Worth Florida 33467 AND THE TOWN OF GULF STREAM FOR MUNICIPAL LANDSCAPING, SITE CLEARING, AND SITE RESTORATION SERVICES This contract is made as of this /4� day of (1 U1y , 2013 by and between the Town of Gulf Stream, a Subdivision of the State of Florida, by and through its Commission, hereinafter referred to as the Town, and Landscapes of Distinction, Inc. [ ] an individual, [ ] a partnership, [�'a corporation, [ ] a Limited Liability Company authorized to do business in the State of Florida, hereinafter referred to as the Contractor, whose Federal I.D. or Social Security number is I! 36471,?9q In consideration of the mutual promises contained herein, the Town and the Contractor agree as follows: ARTICLE 1 - SERVICES The Contractor's responsibility under this contract is to provide services in the area of Municipal Landscaping, Site Clearing, and Site Restoration Services, as more specifically set forth in the Scope of Services detailed in Exhibit A, and as called for in mutually agreed upon future work orders. The Town's representative/liaison during the performance of this contract shall be Danny Brannon, Project Manager, telephone (561) 307-9454, also referred to herein as the Engineer.. ARTICLE 2 -SCHEDULE The contract performance period shall be three (3) years from date of award. This contract may be renewed, by mutual written agreement between the parties, for additional one-year periods up to a cumulative total of five (5) years at the same prices, terms and conditions. Any change in price, terms or conditions shall be accomplished by written amendment to this contract Reports and other items shall be delivered or completed in accordance with the detailed schedule set forth in Exhibit A, Scope of Services and subsequent work orders. TGS Landscaping Continuing Smi= Conttan - l.andAcapcs of nistinclion.doc Pagc 1 of 14 10/9/2013 Any order (which shall include notices to proceed and other work orders) issued during the effective date of this contract, but not completed within that period, shall be completed by the Contractor within the time specified in the document. The contract shall govern the Contractor and the Town's rights and obligations with respect to the extent as if the services were completed during the contract's performance period. ARTICLE 3 - PAYMENTS TO CONTRACTOR A. The Contractor will bill the Town on a monthly basis, or as otherwise provided, at the amounts set forth in Exhibit B, Cost Schedule, for services rendered toward the completion of Exhibit A, Scope of Services. Where incremental billings for partially completed items is permitted, the total incremental billings shall not exceed the percentage of estimated completion as determined by the Town as of the billing date. B. Invoices received from the Contractor pursuant to this contract will be reviewed and approved by the Town, indicating that services have been rendered in conformity with the contract and then will be forwarded for payment. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. 1. Prior to termination for default, the Town will provide adequate written notice to the Contractor, affording him/her the opportunity to cure the deficiencies or to submit a specific plan to resolve the deficiencies within five (5) days (or the period specified in the notice) after receipt of the notice. Failure to adequately cure the deficiency shall result in termination action. Such termination may also result in suspension or debarment of the Contractor in accordance with the Town's Purchasing Policy. The Contractor and its sureties (if any) shall be liable for any damage to the Town resulting from the Contrdetor s default of the contract. This liability includes any increased costs incurred by the Town in completing contract performance. 2. Tn the event of termination by the Town for any cause, the Contractor will in no event have any claim against the Town for lost profits or compensation for lost opportunities. After a receipt of a Termination Notice and except as otherwise directed by the Town the Contractor shall: a) Stop work on the date and to the extent specified. b) Terminate and settle all orders and subcontracts relating to the performance of the terminated work. C) Transfer all work in process, completed work, and other materials related to the terminated work as directed by the Town. d) Continue and complete all parts of that work that have not been terminated. C) Ensure the release of all liens against the Town for work performed under this contract. Neither Contractor nor Town shall be liable, nor may cancel this contract for default, when delays arise out of causes beyond the control of Contractor or Town. Such causes may include but are not restricted to acts of Town in TGS Landscaping Continuing Smices CO Inca -1. &cnjm of nistinetion.doc Page 2 of 14 10/912013 sovereign capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, wars, civil disturbances, work stoppage, laws, regulations, ordinances, acts or orders of any governmental agency or official thereof, and other circumstances outside of the scope of this contract. In every case, the delay must be beyond the control of the claiming party and outside the scope of this contract. If Contractor is delayed in its performance as a result of causes outside the scope of this contract, Town shall, upon written request of Contractor, agree to equitably adjust the provisions of this contract, including price and delivery, as may be affected by such delay. However, this provision shall not be interpreted to limit Town's right to terminate for convenience. C. Termination for Convenience The Town, by written notice, may terminate this contract, in whole or in part, without cause when it is in the Town's interest. If this contract is terminated, the Town shall be liable only for goods or services delivered and accepted. In the event of termination by the Town for any cause, the Contractor will in no event have any claim against the Town for lost profits or compensation for lost opportunities. The Town Notice of Termination may provide the Contractor thirty (30) days prior notice before it becomes effective. However, at the Town's sole option, a termination for convenience may be effective immediately and may apply to delivery orders (if applicable), work orders, or to the contract in whole. ARTICLE 4 - VERBAL AGREEMENTS No verbal agreement or conversation with any officer, agent or employee of the Town either before or after execution of this Contract shall affect or modify any of the terms or obligations contained in any of the documents comprising said Contract. ARTICLE 5 - ENGINEER'S STATUS The Engineer will provide observation during the progress of the work to render periodic reports of the Contractor's activities, and verify and certify partial and/or final payments due to the Contractor. The Engineer shall have authority to reject all work and materials which do not conform to the Contract and to decide questions which arise in the execution ARTICLE 6 -PERSONNEL The Contractor represents that it has, or will secure at its own expense, all necessary personnel required to perform the services under this contract. Such personnel shall not be employees of or have any contractual relationship with the Town. All of the services required herein shall be performed by the Contractor or under its supervision, and all personnel engaged in performing the services shall be fully qualified and, if required, authorized or permitted under state and local law to perform such services. The Town may require, in writing, that the Contractor remove from the contract any employee the Town deems incompetent, careless or otherwise objectionable. Any changes or substitutions in the Contractor's key personnel must be made known to the Town's representative, and written approval must be granted by the Town before said change or substitution can become effective. TGS Landscaping Continuing Smices Contract - Landscapes nfnistinetion.doe Page 3 of 14 10/92013 The Contractor warrants that all services shall be performed by skilled and competent personnel to the highest professional standards in the field. ARTICLE 7 - SUBCONTRACTING The Town reserves the right to accept the use of a subcontractor or to reject the selection of a particular subcontractor and to inspect all facilities and equipment of any sub- contractors in order to make a determination as to the capability of the subcontractor to perform properly under this contract. The Contractor is encouraged to seek minority and women business enterprises, as well as local contractors, for participation in sub- contracting opportunities. If a subcontractor fails to perform or make progress, as required by this contract, and it is necessary to replace the subcontractor to complete the work in a timely fashion, the Contractor shall promptly do so, subject to acceptance of the new subcontractor by the Town. ARTICLE 8 - FEDERAL AND STATE TAX The Town is exempt from payment of Florida State Sales and Use Taxes. The Town will sign an exemption certificate submitted by the Contractor. The Contractor shall not be exempted from paying sales tax to its suppliers for materials used to fulfill contractual obligations with the Town, nor is the Contractor authorized to use the Town's Tax Exemption Number in securing such materials. The Contractor shall be responsible for payment of its own and its share of its employee FICA and Social Security and all other benefits with respect to this contract. ARTICLE 9 - AVAILABILITY OF FUNDS The Town's performance and obligation to pay under this contract is contingent upon an annual appropriation for its purpose by the Town Commission, or other specified funding source for this procurement. ARTICLE 10 -INSURANCE A. Before execution of the contract by the Town and commencement of operations and/or services to be provided, and during the duration of the contract, the Contractor shall file with the Town industry standard Acord Certificates of Insurance for all required insurance coverages which shall list the Town as an Additional Insured and will also include the following provisions: 1. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and acceptable to the Town. 2. The Certificates shall clearly indicate that the Contractor has obtained insurance of the type, amount and classification as required for strict compliance with this insurance section. 3. No material change or cancellation of the insurance shall be effective without thirty (30) days prior written notice to the Town. B. The Contractor shall require and ensure that each of its subcontractors providing services hereunder (if any) procures and maintains, until the completion of the services, insurance of the types and to the limits specified herein. TGS Landscaping Continuing Services Conma - Landscapes ofDistinaion.doc Page 4 of 14 10/9/2013 C. Required Coverage: 1. Workers' Compensation - The Contractor shall provide coverage for its employees with statutory workers' compensation limits, and no less than 5500,000.00 for Employers' Liability. Said coverage shall include a waiver of subrogation in favor of the Town and its agents, employees and officials. 2. Commercial General Liability - The Contractor shall provide coverage for all operations including, but not limited to Contractual, Products and Completed Operations, and Personal Tnjury. The limits shall be not less than $1,000,000.00, per occurrence, Combined Single Limits (CSL) or its equivalent. The General Aggregate limit shall either apply separately to this contract or shall be at least twice the required occurrence limit. 3. Business Automobile Liability - The Contractor shall provide coverage for all owned, non -owned and hired vehicles with limits of not less than S 1,000,000.00 per occurrence, Combined Single Limits (CSL) or its equivalent. 4. The Contractor shall take reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to, its employees on the job, and others. The Contractor shall comply with all applicable provisions of federal, state and municipal safety laws, insurance requirements, standard industry practices, the requirements of the operations and this contract. The Contractor, directly or through its sub- contractors, shall erect and properly maintain at all times, as required by the conditions and progress of the work, necessary safeguards for safety and protection of the public, including securing areas, posting danger signs, placards, labels or posting other forms of warnings against hazards. When use of hazardous materials or equipment or unusual methods are necessary for execution of the work, or when the work includes the cleanup, remediation and/or removal of bio -solids, bio -hazards waste, or any hazardous or toxic materials, trash, debris, refuse, or waste, the Contractor, its subcontractor(s) and their employees shall be trained and certified as required in the proper handling, use and care of equipment, materials and hazardous operations, and shall exercise utmost care and perform such activities under the supervision of properly qualified and or competent personnel. The Contractor shall promptly remedy damage and loss to property caused in whole or in part by the Contractor, its subcontractors of every tier, anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable. 5. The Town shall be specifically included as an additional insured on the general liability policy. D. All such insurance required of the Contractor shall be primary to, and not contribute with, any insurance or self-insurance maintained by the Town. TOS Landscaping Continuing Smi=s Comma -Landscapes of nistinction.doc Pap 5 or 14 10/9/2013 E. Any exceptions to the insurance requirements in this section must be approved in writing by the Town. F. Compliance with these insurance requirements shall not relieve or limit the Contractor's liabilities and obligations under this contract. Failure of the Town to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the Town to identify a deficiency from evidence provided will not be construed as a waiver of the Contractor's obligation to maintain such insurance. ARTICLE 11- CONTRACTOR'S UNDERSTANDING It is understood and agreed that the Contractor has, by careful examination, satisfied himself as to the nature and location of the work, the conformation of the ground, the character, quality and quantity of the materials to be encountered, the character of the equipment and facilities needed preliminary to and during the prosecution of the work, and the general and local conditions. ARTICLE 12 — CONTRACTOR'S PROJECT MANAGER The Contractor shall keep on his work during its progress a competent Project Manager and any necessary assistants, all satisfactory to the Engineer. The Contractor shall advise the Engineer, in writing, prior to startingwork- ork on the Contract, the name and local address of the Contractor's Project Manager, together with amount of his authority to represent the Contractor. The Project Manager shall represent the Contractor in his absence and all directions given to him shall be binding as if given to the Contractor. Important directions shall be confirmed on written request in each case. The Contractor shall give sufficient management to the work using his best skill and attention. If the Contractor, in the course of the work finds any discrepancy between the plans and the physical conditions of the locality, or any errors or omissions in plans or in the layout as given by survey points and instructions, he shall immediately inform the Engineer, in writing, and the Engineer shall promptly verify the same. Any work done after such discovery, until authorized, will be done at the Contractor's risk. Neither party shall employ or hire any employee of the other party without his consent. ARTICLE 13 - CONTRACTOR LIABLE AND RESPONSIBLE TO TOWN (A) The Contractor shall be held liable to the Town for the performance of all work provided for under this Contract. These specifications make no attempt to fix the scope of the work of any subcontractor nor the responsibilities of the subcontractors. (B) Any disputes which may arise in this connection between the Contractor and any subcontractor must be settled between the parties concerned. The Town will not undertake nor be in any way responsible for the settlement of such disputes. (C) No subcontractor shall under any condition relieve the Contractor of his liabilities and obligations under this Contract, and the Contractor shall be solely responsible to the Town as provided for herein. TGS Land; -ping Continuing Semen Canna - landscapes ofDistinctiun.dae Page 6 of 14 10/9/2013 (D) The Contractor shall be liable to the Town for materials furnished. This shall include all materials whether manufactured and/or fabricated by other persons. In the event that an agent or other representative of the Town approved the installation or erection of any item of material and the Contractor feels the same is not fabricated in good workmanlike manner, he shall forthwith advise the Town thereof in writing. (E) The Contractor shall insure that all employees and subcontractors have obtained and have on their person, identification badges approved by the Town Public Safety Department. (F) Nothing contained in the Contract documents shall create any contractual relation between any subcontractor and the Town. The Contractor shall provide and maintain all necessary watchmen, barricades, warning lights, and signs and take all necessary precautions for the protection of the public. He shall continuously maintain adequate protection of all work from damage, and shall take all reasonable precautions to protect the Town's property and resident's property from injury or loss arising in connection with this Contract. He shall make good any damages, injury, or loss to his work and to the property of the Town or Residents resulting from lack of reasonable protective precautions, except such as may be due to errors in the Contract documents, or caused by agents or employees of the Town. He shall adequately protect adjacent private and public property, as provided by law and the Contract documents, and shall leave all adjacent property in as good condition as it was prior to beginning of the Contract ARTICLE 15 - INDEI1IMY The Contractor shall indemnify and hold harmless the Town, and its officers, employees, agents, and representatives, from any liabilities, damages, claims, charges, losses, costs, judgments or expenses, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct, including acts, actions, errors or omissions of the Contractor and other persons employed or utilized by the Contractor, including, but not limited to Sub -consultants and Subcontractors, in the performance of the Contract, whether direct or indirect. The Contractor shall not be liable under this section for damages arising out of injury or damage to persons or property directly caused or resulting from the negligence of the Town or any or its officers, agents or employees. The Contractor's obligation to indemnify and hold harmless shall be triggered by Town's notice of claim for indemnification to the Contractor, and the Contractor, as part if its fulfillment of this obligation, may choose to defend, upon mutual agreement between the parties, and/or participate in the defense and trial of any claim and any related settlement negotiations. Town's failure to notify the Contractor of the claim shall not release the Contractor of the above referenced obligation to indemnify and hold harmless. The TGS Landscaping Cominuing Smices Conuan - landscapes oM,ti,nion.doc Pap 7 of 14 10/9/2013 Contractor's inability to evaluate liability, due to Town's late notice or any other reason, or its evaluation of liability, shall not excuse the Contractor's duty to indemnify and hold harmless within seven (7) days after such notice by the Town is given by registered mail. Only an adjudication of judgment after the highest appeal is exhausted specifically finding the Town solely and entirely responsible for a claim shall performance of this provision by the Contractor be excused. To the extent the Town is found partially liable or negligent for any particular claim, the Contractor shall still be required to indemnify and hold harmless the Town for that portion of the claim found to be caused by the Contractor and persons employed or utilized by the Contractor in the performance of this Contract. Tt is specifically agreed between the parties executing the Contract that the Contract and any insurance provided pursuant to the Contract is not intended by any of the provisions of any part of the Contract to create in the public or any member thereof, a third -party beneficiary hereunder or to authorize anyone not a party to the Contract to maintain a suit for bodily injury or property damage pursuant to the terms or provisions of the Contract. The Contractor guarantees the payment of all just claims for materials, supplies, tools or labor and other just claims against it or any Subcontractor or Sub -consultant, in connection with the Contract. The Town's final acceptance and payment does not release the Payment and Performance Bonds until all such claims are paid or released. '!fie parties hereby aerie Ud,acknowIcd that one h�do11ar3_L00 OQl o 019-atst Rayneni-tosh atcactor_foLncifamance ofthis AereemetttjsAhe_su�cific consideration fro> e TQW—ta.tbe_CDrAractor for tbe_ConttarWesindemnity a¢recmcnt, Guaranty of Payment for Claims: The Contractor guarantees the payment of all just claims for Materials, supplies, tools, or labor and other just claims against him or any Subcontractor in connection with the Contract. Final acceptance and payment by the Town will not release the Contractor's bonds until all such claims are paid or released. ARTICLE 16 - SUCCESSORS AND ASSIGNS The Town and the Contractor each binds itself and its partners, successors, executors, administrators and assigns to the other party of this contract and to the partners, successors, executors, administrators and assigns of such other party, with respect to all covenants of this contract. Except as above, neither the Town nor the Contractor shall assign, sublet, convey or transfer its interest in this contract without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of the Town which may be a party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the Town and the Contractor. ARTICLE 17-REMEDTFS This contract shall be governed by the laws of the State of Florida. Venue for any litigation involving this contract shall be the Circuit Court in and for Palm Beach County, Tog Landscaping Continuing Smices Contract- Landscapes ofDistinction.doc Page 8 of 14 10/9/2013 Florida. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or at equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. ARTICLE 18 - UNIFORM COMMERCIAL CODE The Uniform Commercial Code (Florida Statutes, Chapter 672) shall prevail as the basis for contractual obligations between the Contractor and the Town for any terms and conditions not specifically stated in this contract. ARTICLE 19 - CONFLICT OF INTEREST The Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided for in Florida Statute 112.311. The Contractor further represents that no person having any interest shall be employed for said performance. The Contractor shall promptly notify the Town in writing by certified mail of all potential conflicts of interest for any prospective business association, interest or other circumstance which may influence or appear to influence the Contractor's judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that the Contractor may undertake and request an opinion of the Town as to whether the association, interest or circumstance would, in the opinion of the Towti, constitute a conflict of interest if entered into by the Contractor. The Town agrees to notify the Contractor of its opinion by certified mail within thirty (30) days of receipt of notification by the Contractor. if, in the opinion of the Town, the prospective business association, interest or circumstance would not constitute a conflict of interest by the Contractor, the Town shall so state in the notification and the Contractor shall, at its option, enter into said association, interest or circumstance and it shall be deemed not in conflict of interest with respect to services provided to the Town by the Contractor under the terms of this contract. ARTICLE 20 - EXCUSABLE DELAYS The Contractor shall not be considered in default by reason of any failure in performance if such failure arises out of causes reasonably beyond the control of the Contractor or its subcontractors and without their fault or negligedce. Such causes include, but are not limited to: public health emergencies; labor disputes; freight embargoes; and other circumstances outside the scope of this contract. Upon the Contractor's request, the Town shall consider the facts and extent of any failure to perform the work and, if the Contractor's failure to perform was without it or its subcontractor's fault or negligence, the contract schedule and/or any other affected provision of this contract shall be revised accordingly; subject to the Town's right to change, terminate, or stop any or all work at any time. TOS Landscaping Continuing Services Connor • LandaWn ofnislmctim.doe Page 9 of 14 10192013 ARTICLE 21 - ARREARS The Contractor shall not pledge the Town's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fidfill the terms of this contract. ARTICLF 22 - DISCLOSURE AND OWNERSIIIP OF DOCUMENTS The Contractor shall deliver to the Town for approval and acceptance, and before being eligible for final payment or any amounts due, all documents and materials prepared by and for the Town under this contract. All oral and written information not in the public domain or not previously known, and all information and data obtained, developed or supplied by the Town, or at its expense, will be kept confidential by the Contractor and will not be disclosed to any other party, directly or indirectly, without the Town's prior written consent unless required by a lawful order. All drawings, maps, sketches, programs, database, reports and other data developed, or purchased, under this contract for or at the Town's expense shall be and remain the Town's property and may be reproduced at the discretion of the Town. The Town and the Contractor shall comply with the provisions of Chapter 119, Florida Statutes (Public Records Law). All covenants, agreements, representations and warranties made herein, or otherwise made in writing by any party pursuant hereto, including but not limited to any representations made herein relating to disclosure or ownership of documents, shall survive the execution and delivery of this contract and the consummation of the transactions contemplated hereby. ARTICLE 23 - INDEPENDENT CONTRACTOR RELATIONSHIP The Contractor is, and shall be, in the performance of all work services and activities under this contract, an independent Contractor, and not an employee, agent or servant of the Town. All persons engaged in any of the work or services performed pursuant to this contract shall at all times, and in all places, be subject to the Contractor's sole direction, supervision, and control. The Contractor shall exercise control over the means and manner in which it and its employees perform the work, and in all respects the Contractor's relationship and the relationship of its employees to the Town shall be that of an independent Contractor and not as employees or agents of the Town. The Contractor does not have the power or authority to bind the Town in any promise, agreement or representation other than as specifically provided for in this contract. ARTICLE 24 - CONTINGENT FEES The Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor to solicit or secure this contract and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the award or making of this contract. TOS Landicapinc Continuing Smiccs Contract.landscapes ofDistinction.doc Pagc 10 of 14 10/9/2013 ARTICLE 25 - ACCESS AND AUDITS The Contractor shall maintain adequate records to justify all charges, expenses, and costs incurred in estimating and performing the work for at least three (3) years atter completion of the contract. The Town shall have access to all records, documents and information collected and/or maintained by others in the course of the administration of the contract. This information shall be made accessible at the Contractor's local place of business to the Town, including the Comptroller's Office, and/or its designees, for purposes of inspection, reproduction and audit without restriction. If records are unavailable locally, it shall be the Contractor's responsibility to ensure that all required records are provided to the Town at the Contractor's expense. The Contractor shall provide storage of daily or disaster -related documents and reports for protection during the disaster event. ARTICLE 26 - NONDISCRIMINATION The Contractor warrants and represents that a]I of its employees are treated equally during employment without regard to race, color, religion, physical handicap, sex, age or national origin. ARTICLE 27 - ENTIRETY OF CONTRACTUAL AGREEMENT The Town and the Contractor agree that this contract sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this contract may be added to, deleted, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. ARTICLE 28 - ENFORCEMENT COSTS If any legal action or other proceeding is brought for the enforcement of this contract, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this contract, the successful or prevailing party or parties shall be entitled to recover reasonable attorney's fees, court costs and all expenses (including taxes) even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. ARTICLE 29 - AUTHORITY TO PRACTICE The Contractor hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business, and that it will at all times conduct its business activities in a reputable manner. Proof of such licenses and approvals shall be submitted to the Town upon request. ARTICLE 30 -SEVERABILITY If any term or provision of this contract, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this contract, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this contract shall be deemed valid and enforceable to the TCN tandwzping Co'mnuing Smicea Conma - Iandscapu afr8stinc6an.doc Page I I of 14 10/9/2013 extent permitted by law. ARTICLE 31 - MODIFICATIONS OF WORK The Town reserves the right to make changes in the work, including alterations, reductions therein or additions thereto. Upon receipt by the Contractor of the Town's notification of a contemplated change, the Contractor shall (1) if requested by Town, provide an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the Town of any estimated change in the completion date, and (3) advise the Town in writing if the contemplated change shall affect the Contractor's ability to meet the completion dates or schedules of this contract. if the Town so instructs in writing, the Contractor shall suspend work on that portion of the work affected by a contemplated change, pending the Town decision to proceed -Mth the change. If the Town elects to make the change, the Town shall issue a contract amendment or change order, and the Contractor shall not commence work on any such change until such written amendment or change order has been issued and signed by each of the parties. ARTICLE 32 - USE OF MULTIPLE CONTRACTORS The Town may use one or more Contractors in the performance of the stated Scope of Services (exhibit A). If multiple contracts are awarded, the Town's intent is to assign each Contractor a specific area of operation. However, each Contractor shall ensure that they fully cooperate with the other Contractors, the Town's Consultants and Town personnel in the performance of this contract. ARTICLE 33 -PROTECTION OF EXISTING STRUCTURES, EQUIPMENT, UTILITIES AND INPROVEMENTS A. The Contractor shall preserve all structures and equipment on or adjacent to the work sites. B. The Contractor shall protect from damage all existing improvements and utilities at or near the work sites. The Contractor shall repair any damages to these facilities caused by Contractor operations. If the Contractor fails or refuses to repair the damage promptly, the Town may have the necessary work performed and charge the cost to the Contractor. ARTICLE 34 - CONTRACTUAL DOCUMENTS/ORDER OF PRECEDENCE In the event of a conflict between contractual documents, the following Order of Precedence applies: • Contract (including Exhibits B & C) • Scope of Services (Exhibit A) • Request for Proposals • Contractor's Proposal ARTICLE 35 - LAWS AND REGULATIONS All applicable federal and state laws, county and Town ordinances, and the rules and regulation of all authorities having jurisdiction over any pari of the project shall apply to TGS landscaping Continuing SmwC Conna- Lindscapo ofDininction.doc Pop 12 of 14 10/9/2013 the contract throughout, and they will be deemed to be included in the contract the same as though herein written. ARTICLE 36 - NOTICE All notices required in this contract shall be sent by certified mail, return receipt requested. If sent to the Town, all notices shall be mailed to: Rita Taylor, Town Clerk Town of Gulf Stream 100 Sea Rd, Gulf Stream, FL 33483 or maybe hand -delivered to the above address as necessary. If sent to the Contractor, all notices shall be mailed to:b, 666,,' 5Y Z s-9_5` at the Contractor's address provided above. L4 ke U,vft, fL 33y5, ARTICLE 37 - DISPUTE RESOLUTION General: Any disputes relating to interpretation of the terms of this Contact or a question of fact or arising under this Contract shall be resolved through good faith efforts upon the part of the Contractor and the Town. At all times, the Contractor shall carry on the work and maintain its progress schedule in accordance with the requirements of the Contract and the determination of the Town or its representatives, pending a final resolution of the dispute, including, if necessary, and determination by a Court of competent jurisdiction. Any dispute which is not resolved by mutual agreement shall be decided by the Town who shall reduce the decision to writing. The decision of the Town shall be final and conclusive unless determined by a court of competent jurisdiction to be fraudulent, capricious, arbitrary, so grossly erroneous as to necessarily imply bad faith, or not be supported by substantial evidence. Mediation: Prior to initiating any litigation concerning this Contract, the parties agree to submit the disputed issue or issues to a mediator for non-binding mediation. The parties shall agree on a mediator chosen from a list of certified mediators available from the Clerk of Court for Palm Beach County. The fee of the mediator shall be shared equally by the parties. To the extent allowed by law, the mediation process shall be confidential and the results of the mediation or any testimony or argument introduced at the mediation shall not be admissible as evidence in any subsequent proceeding concerning the disputed issue. Interpretation Venue: This Contract constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior verbal or written agreements between the parties with respect thereto. This Contract may only be amended by written documents, properly authorized, executed and delivered by both parties hereto. This Contract shall be interpreted as a whole unit and section headings are for convenience only. All interpretations shall be governed by the laws of the State of Florida. In the event it is necessary for either party to initiate legal action regarding this TO Land=scaping Continuing Smices Contract • Landscapes of Distinction.doc Page 13 of 14 10/9/1013 Contract, venue shall be exclusively in the Nineteenth Judicial Circuit Court in and for Palm Beach County, Florida, for claims under state law and the Souther District of Florida for any claims which are justiciable in Federal court. ARTICLE 38 — INSPECTOR GENERAL The Contractor acknowledges that he is aware that the inspector General of Palm Beach County has the authority to investigate and audit matters relating to the negotiation and performance of this contract, and in furtherance thereof may demand and obtain records and testimony from the Contractor and its subcontractors and lower tier subcontractors. The Contractor understands and agrees that in addition to all other remedies and consequences provided by law, the failure of the Contractor or its subcontractors or lower tier subcontractors to fully cooperate with the Inspector General when requested may be deemed by the Town to be a breach of this contract justifying its termination. IN WITNESS WHEREOF, the Town of Gulf Stream, Florida, has made and executed this contract on behalf of the Town, and Contractorhas hereunto set its hand on the day and year above written. TOWN OF GULF STREAM: 14— !g' 13 n Date Signature ";To_ pl� K, ni i RW GIN Typed Name MA YOK Title CONTRACTOR: Date Landscapes of Distinction, Inc. Company Name Signature u5i-i �>M Typed Name Title TGS Landscaping Continuing Smi= Contact- Landscapes of Timinction.doc Pape 14 of 14 10/9/2013 MI iMA 3 Hourly Rate Schedule: Unless otherwise indicated in this scope of services, or specifically modified in subsequent work orders, all services performed under this contract shall be paid in accordance with line items as applicable. Contractor may submit additional listings if desired or appropriate for specific services to be included. Proposer: Landscapes of Distinction. Inc By: Dustin Demmery Date: 1.22.13 Hourly Rate Schedule The Proposer shall provide all labor, tools, equipment, mobilization, demobilization and other resources required to complete the requirements of the scope of services (including overhead, travel, out of pocket and profit) Manpower Hourly Rate Day Rate Project Manager $ 75 $ 600 Crew Foreman $ 35 $ 280 Crew Supervisor $ 25 $ 200 Arborist $ 150 $ 1200 Landscape Architect $ 135 $1000 Landscape Draftsperson $ 90 $ 720 Laborer $ 17 $ 136 Other $ $ Equipment Hourly Rate Day Rate Tractor with Box Blade $ 75 $ 600 Front -End Loader (Large) $ 175 $ 1400 Front -End Loader (Small) $ 100 $ 800 Rubber Tire Backhoe $ 100 $ 800 Dump Truck $ 100 $ 800 Landscape Box / Flat Bed Truck $ 75 $ 600 Other $ $ Proposer: Landscapes of Distinction. Inc By: Dustin Demmery Date: 1.22.13 MARK RAYMOND CONTRACT MARK E. RAYMOND ATTORNEY AT LAW April 28, 2011 Town of Gulf Stream, Florida 100 Sea Road Gulfstream, Florida 33483 Re: Proposed Financing for utility undergrounding Ladies and Gentlemen: 4360 NORTHLAKE BOULEVARD SUITE 204 PALM BEACH GARDENS, FL 33410 Tel: 561.775.8440 Fax: 561.775.8442 mark.raymond@mraymondlaw.com I would be pleased to serve as bond counsel in connection with the incurrence by Town of Gulf Stream, Florida (the "Town") of special assessment debt (the "Debt"), in the amount of not -to -exceed approximately $5,500,000, to finance the cost of placing the electric, cable television and telephone utility facilities that serve the Town and its inhabitants underground (the 'Project"). The purpose of this letter is to set forth my role and responsibilities as bond counsel with respect to the Project and the Debt. Bond counsel is engaged as a recognized expert whose primary responsibility is to render an objective legal opinion with respect to the authorization and issuance of the Debt. As bond counsel, I will: a. consult with the Town and its staff to determine the most appropriate method of financing the Project, including the preparation and issuance of any request for financing proposals desired by the Town; b. prepare the resolutions authorizing and securing the Debt and review the resolutions (prepared by others) imposing the special assessments that will serve as the source of repayment (the "Resolutions"), such other documents as may be required by the financing or which I deem necessary for rendering my opinion, and the forms of such closing documents, certifications, and opinions of counsel as may be required by the terms of the financing and applicable federal and state laws; C. assist in the selection of the financial institution to purchase the Debt and negotiate the terms thereof on behalf of the Town; d. subject to the qualification set forth below, represent the Town in a validation proceeding under Chapter 75, Florida Statutes, including preparation of all necessary pleadings (but not including any appeal of any final judgment); and e. undertake such additional duties as necessary to render my opinion. Town of Gulfstream, Florida April 28, 2011 Page 2 Subject to the completion of proceedings to my satisfaction, I will render my opinion that, among other things: a. the Town is duly created and validly existing as municipality of the State of Florida, with authority to adopt the Resolutions, perform the agreements on its part contained therein and incur the Debt; b. the Resolutions have been duly adopted by the Town and constitute valid and binding obligations of Town enforceable against the Town; C. the Resolutions create a valid lien on the funds pledged by the Resolutions for the security of the Debt; d. the Debt has been duly authorized, executed and delivered by the Town and is a valid and binding special obligation of the Town, payable solely from the sources as provided in the Resolutions; e. the interest on the Debt will be excluded from gross income for federal income tax purposes and the Debt and the interest thereon are exempt from present intangible personal property taxes of Florida; f. the Debt has been designated by the Town as a "qualified tax exempt obligation" for purposes of Section 265 of the Internal Revenue Code; and g. the assessments imposed by the Resolutions are enforceable charges against the benefitted parcels in accordance with the Resolutions. The opinion will be executed and delivered by me in written form on the date the Debt is issued in exchange for purchase price (the "Closing') and will be based upon facts and law existing as of that date. Upon delivery of the opinion, my responsibilities as bond counsel would be concluded with respect to this financing. While serving as bond counsel, my client will be the Town and I will represent its interests. My fee as bond counsel will be $20,000 plus out-of-pocket expenses consisting solely of travel (at the IRS approved mileage rate), postage, any filing fees which I pay on behalf of the Town and any overnight delivery charges (at cost). My fee will only be due and payable at Closing, and I will not be paid any fee except at Closing. My expenses will be subject to reimbursement regardless whether any Closing occurs. In the event that the bond validation is contested, as opposed to being a perfunctory proceeding in which the State Attorney only requests that the Town present basic evidence that all proceedings requisite to the imposition of the assessments and incurrence of the debt were Town of Gulfstream, Florida April 28, 2011 Page 3 completed in compliance with law, I will require the assistance of a litigation attorney. I am primarily a public finance lawyer, not a litigator, and I would not be competent to represent the Town in a contested validation without the assistance of a litigation specialist. In the event of a contest, the Town would need to engage, at its expense, a litigator to work with me. On the other hand, I have successfully handled many non -contested validations. If the foregoing terms are acceptable to you, please so indicate by returning a copy of this letter signed by an appropriate officer by May 28, 2011. I look forward to working with you. Very truly yours,' D Mark E. Raymond Accepted and Approved: TOWN OF GULF STREAM, r FLORIDA // _ Its: 7,Pfayor Date: April 28, 2011 BETSY LINDSAY CONTRACT NON-EXCLUSIVE PROFESSIONAL MUNICIPAL SURVEYING AND MAPPING SERVICES AGREEMENT FOR CONTINUING SERVICES THIS AGREEMENT, entered into this 3" day of /M a 2011 by and between THE TOWN OF GULF STREAM, a political subdivision of the State of Florida, hereinafter referred to as the "TOWN", and BETSY LINDSAY, INC., a Florida Corporation, hereinafter referred to as the "SURVEYOR". WITNESSETH That the TOWN and the SURVEYOR, in consideration of their mutual covenants, herein agree with respect to the performance of professional Surveying services by the SURVEYOR and the payment for those services by the TOWN as set forth below and in individual Work Orders. This agreement shall be referred to as the "MASTER AGREEMENT" under which future Work Orders will apply. The SURVEYOR shall provide the TOWN with professional surveying services and such other related services as defined in specific Work Orders for each project. The SURVEYOR shall serve as the TOWN's professional surveyor for the project as set forth in each Work Order and shall give professional surveying services to the TOWN during the performance of the services to be rendered. The SURVEYOR is retained by the TOWN to perform these services under this non-exclusive continuing contract with the TOWN. SECTION 1- PROJECT(S) The project(s) deliverables shall be identified by the TOWN and communicated to the SURVEYOR. The SURVEYOR services required shall be identified on individual Work Orders prepared by the SURVEYOR and approved by the TOWN's representative. Each Work Order will be uniquely numbered and shall be subject to the TOWN's approval prior to a Notice -to- Proceed being issued. Services required of the SURVEYOR for the project will be described in other appropriate sections of this Agreement and quantified in individual Work Orders. Survey Agreement SECTION H - TOWN OBLIGATIONS The TOWN agrees to provide the following material, data, or services as required in connection with the work to be performed under this Agreement: A. Provide the SURVEYOR with available data, drawings, surveys, right-of-way maps, reports, and other information in the possession of the TOWN, that are pertinent to the project and allowed to be shared. B. The TOWN shall assist in making provisions for the SURVEYOR to enter upon public or private property as required for the SURVEYOR to perform his services. SECTION III - ALLOTMENT OF PROJECT WORKLOAD TO THE SELECTED CONTINUING SURVEY SERVICE FIRM The TOWN, through its designated Utility representative, shall, in its sole discretion, assign work to the Continuing Survey Services Firm as appropriate. The "Master Agreement" in no way guarantees any future work. SURVEYOR shall have no right to appeal or challenge the TOWN'S decision regarding distribution of work. SECTION IV - SCOPE OF SERVICES The SURVEYOR agrees to perform all necessary professional Surveying services in connection with the assigned project(s) as required and as set forth in the following: A. General 1. The SURVEYOR will endeavor not to duplicate any previous work done on any project. Before issuance of Work Order and written authorization to proceed, the SURVEYOR shall consult with the TOWN to clarify and define the TOWN's requirements and deliverables for the project and review all available data. 2. The SURVEYOR shall attend meetings with the TOWN and its representatives, upon request Meetings not included in the Work Order . shall be treated as additional services when such meetings are related to approved Work Orders. 3. In order to accomplish the work described under this Agreement under the time frames and conditions set forth in this Agreement, the SURVEYOR shall observe the following requirements: 2 Survey Agreement April 2011 a. The SURVEYOR will complete his work on the project within the time allowed by maintaining an adequate staff of registered Surveyors, certified operators, draftsmen, and other employees on the work at all times. b. The SURVEYOR shall comply with all federal, state, and local laws applicable to this project(s). The SURVEYOR's work product shall conform with all applicable federal, state and local laws applicable to this project(s). C. The SURVEYOR shall prepare all necessary sketches, drawings, and survey documents as necessary for each project d. The SURVEYOR shall reply in a timely manner to the TOWN's requests for additional information related to the SURVEYOR's work product. The SURVEYOR shall cooperate fully with the TOWN in order that all phases of the work may be properly scheduled and coordinated. e. The SURVEYOR will contact all utility companies having installations in the vicinity of the proposed work and coordinate locations of utilities, if necessary and included on the Work Order. The SURVEYOR shall provide the TOWN with all obtained information relative to any required utility locations and installations and shall show all known above and below ground utilities on the survey work product. The SURVEYOR shall report project status to the TOWN'S Representative upon request and hold all drawings, calculations and related work open to the inspection of the TOWN'S Representative or his authorized agent at any time, upon reasonable request. 4. The SURVEYOR shall furnish additional copies of reports, drawings, sketches, and survey documents as required by the TOWN, but may charge only for the actual cost of providing such copies where outsourced and rates included in this Agreement or in the Work Order do not apply. Survey Agreement Anrll 2011 SURVEYOR will submit request for reimbursement in a format as directed by the TOWN's Representative. The SURVEYOR shall furnish to the TOWN the necessary number of sets of the drawings, sketches, survey documents and other pertinent items as set forth in individual Work Orders. The cost of these sets of documents are not included in the basic compensation paid to the SURVEYOR but will be paid as a direct expense. All created documents, survey notes, field books, tracings, drawings, sketches, survey documents, and the like including all items furnished to the SURVEYOR by the TOWN pursuant to this Agreement, are and shall remain the property of the TOWN, and shall be delivered to the TOWN upon completion of the work if requested. All items prepared by the SURVEYOR shall be created, maintained, updated, and provided in the format as specified by the TOWN including but not limited to Print, CADD, PDF, EXCEL, etc. Unless noted otherwise on the Work Order, AutoCAD, Excel, Word, shall be understood to be standard formats for CAD, Spreadsheet, and word documents. 5. The SURVEYOR acknowledges that preparation of all applicable drawings, sketches, survey documents, and written or oral responses to all regulatory agencies' questions about the SURVEYOR's work product, are included within the scope of basic compensation in each particular Work Order. Any additional work required by regulatory agencies or entity which establish such regulations or need after the effective date of the particular Work Order, shall be an additional service, and the TOWN shall compensate the SURVEYOR in accordance with Section VII - "Additional Work," of this Agreement, and in accordance with the fee schedule in an approved Work Order. 6. Compensation to the SURVEYOR for basic services shall be in accordance with each Work Order, as mutually agreed upon by the SURVEYOR and the TOWN. Schedule of current hourly billing rates are included in "Exhibit A" attached, and will be included as part of each Work Order when approved. SURVEYOR shall provide a resource plan, time to 4 Survey Agreement April 2011 complete, and other information as needed relative to the Work Order to support the TOWN's effective management of the TOWN's business. SECTION V - TIME FOR COMPLETION The time for completion of each project shall be defined in the Work Order. SECTION VI - COMPENSATION The TOWN agrees to pay, and the SURVEYOR agrees to accept, for services rendered pursuant to this Agreement, fees in accordance with the following: A. Professional Services Fee: The basic compensation shall be agreed upon prior to issuance of each Work Order and the work hours for each discipline, required equipment hours, and work schedule shall be included in the Work Order. B. Direct Payment for Additional Services: The TOWN agrees to pay on a direct basis for services or goods provided by others working in conjunction with the SURVEYOR, as follows: 1. Printing and Reproduction. The TOWN shall make direct payment to the SURVEYOR for the cost of printing project plan sheets required for project coordination. The maximum cost allowed per printed sheet utilized for this purpose shall be set forth in the Work Order. 2. All travel expenses must be agreed to in advance by Work Order and included therein. SECTION VII - ADDITIONAL WORK Additional work occurs when the TOWN requests changes after it has issued a Work Order notice -to -proceed. Additional work shall not commence until a Work Order for the additional work has been formally issued by the TOWN's Representative, and the additional work shall be performed in accordance with the fee schedule set forth in Exhibit "A" or as set forth in a supplemental Work Order. SECTION VIII - PAYMENTS Survey Agreement April 2011 The TOWN shall make monthly partial payments to the SURVEYOR as provided for in the Work Order. On specific Work Orders with compensation estimated to be greater than $25,000, a ten percent (10%) retainage shall be withheld by the TOWN until all of the SURVEYOR's work is completely accepted by the TOWN. If work is held up on the specific project for six months or greater due to no fault of the SURVEYOR, the SURVEYOR may request release of the accumulated retainage. Unless otherwise stated in the Work Order, the SURVEYOR shall submit duly certified invoices to the TOWN's Representative for review monthly. Invoices shall indicate the Work Order and deliverables provided. The Work Order shall be divided into units of deliverables, which shall include, but not be limited to, electronic files, reports, findings, drawings, and drafts that must be received and accepted in writing by the TOWN's Representative prior to payment. SECTION IX - RIGHT OF DECISIONS All services shall be performed by the SURVEYOR to the satisfaction of the TOWN's Representative who shall decide all questions, difficulties, and disputes of whatever nature which may arise under or by reason of this Agreement, according to the prosecution and fulfillment of the service hereunder, and the character, quality, amount and value thereof. The TOWMs Representatives decision upon all claims, questions and disputes shall be final, conclusive and binding. Adjustments of compensation and contract time because of any major changes in the work that might become necessary or be deemed desirable as the work progresses shall be reviewed and approved by the TOWN's Representative prior to the SURVEYOR beginning his work on such changes. SECTION X - OWNERSHIP AND REUSE OF DOCUMENTS A. Ownership and Copyright: Unless agreed otherwise, ownership and copyright of all reports, tracings, plans, specifications, field books, survey information, maps, contract documents, data, and other deliverables developed by the SURVEYOR pursuant to this Agreement, shall be vested in the TOWN. Said materials shall be made available by the SURVEYOR at any time upon request of the TOWN. Agreement April B. Reuse of Documents: All documents, including but not limited to reports, drawings and specifications, prepared by the SURVEYOR pursuant to this Agreement, are related to the services described herein. They are not intended for reuse by the TOWN on any other project. The TOWN's reuse of any document or drawing shall be at the TOWN's own risk. SECTION XI- NOTICES Any notices, reports or other written communications from the SURVEYOR to the TOWN shall be considered delivered when posted by certified mail or delivered in person to the TOWN's Representative. Any notices, reports or other communications from the TOWN to the SURVEYOR shall be considered delivered when posted by certified mail to the SURVEYOR at the last address left on file with the TOWN or delivered in person to said SURVEYOR or his authorized representative. Unless TOWN is subsequently notified otherwise, the SURVEYOR's address shall be as shown in this Agreement. SECTION XII- TERMINATION Either party may terminate this Master Agreement upon seven (7) days written notice to the other party, except that in the event the SURVEYOR terminates this agreement, such termination shall not be effective, absent the TOWN's consent, until the SURVEYOR's completion or partial completion, to the TOWN's satisfaction, of any Work Order in progress. SECTION XIII - AUDIT RIGHTS The TOWN reserves the right to audit the records of the SURVEYOR related to this Agreement at any time during the prosecution of the work included herein and for a period of three years after final payment is made. SECTION XIV - SUBLETTING The SURVEYOR shall not sublet, assign, or transfer any work under this Agreement without the written consent of the TOWN. When applicable and upon receipt of such consent in writing, the SURVEYOR shall cause the names of the Surveying and surveying firms responsible for the major portions of each separate specialty of the work to be inserted on the 7 Survey Agreement April 2011 reports or other data, including a description of their respective contribution to the work product. SETION XV - WARRANTY The SURVEYOR warrants that he has not employed or retained any company or person other than a bona fide employee working solely for the SURVEYOR, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person other than a bona fide employee working solely for the SURVEYOR any fee, commission, percentage fee, gifts or any other considerations, contingent upon or resulting from the award or making of this Agreement. For the SURVEYOR's breach of violation of this warranty, the TOWN shall have the right to terminate this Agreement without liability. SECTION XVI - DURATION OF AGREEMENT The Master Agreement shall remain in full force and effect for a period of three years after the date of, or until completion of all project phases of the then Work Orders in progress, or unless otherwise terminated by mutual consent of the parties hereto, or terminated pursuant to Section XII. BY mutual agreement of both parties, this Agreement may be extended for a period of two additional years at the discretion of the TOWN Commission. SECTION XVII - INSURANCE A. WORK ORDERS LESS THAN $100,000. The SURVEYOR shall, at least ten (10) days prior to the commencement of any work covered by a specific, approved Work Order, provide to the TOWN a certificate of commercial general liability insurance with a reputable insurance company authorized to do business in the State of Florida, subject to approval by the TOWN, in an amount not less than $500,000 combined single limit for bodily injury and property damage, including coverage for premises/ operations, products/completed operations, contractual liability, and independent contractors. The SURVEYOR shall, at least ten (10) days prior to the commencement of any work covered by a specific approved Work Order, provide to the TOWN a certificate of professional liability insurance with a reputable insurance company authorized to do business in the State of Florida, subject to approval by the TOWN, in an amount not less than $1,000,000. The SURVEYOR shall, at least ten (10) days prior to the commencement of any work covered by Agreement April 2011 a specific approved Work Order, provide to the TOWN a certificate of business auto liability insurance with a reputable insurance company authorized to do business in the State of Florida, subject to approval by the TOWN, in an amount not less than $500,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles. The commercial general liability and auto liability insurance policies shall name the TOWN of GULF STREAM, a political subdivision of the State of Florida, as an additional insured. hi addition, the SURVEYOR shall, at least ten (10) days prior to the commencement of any work covered by a specific approved Work Order, provide to the TOWN a certificate of workers compensation insurance, including employers liability, with a reputable insurance company authorized to do business in the State of Florida, subject to approval by the TOWN, with a limit of $100,000 per accident, $500,000 disease (policy limit), and $100,000 disease (each employee) in compliance with all state and federal laws. The SURVEYOR shall provide to the TOWN at least thirty (30) days written notice by registered mail, return receipt requested, to the TOWN's Representative, prior to cancellation or modification of any required insurance. The SURVEYOR shall cause any subcontractor performing any work to provide to TOWN, certificates of insurance under the same conditions and with the same policy limits as required of the SURVEYOR. B. WORK ORDERS GREATER THAN $100,000. Work Orders greater than $100,000 shall not be entered into under this Agreement. SECTION XVIII - IMDEMNIFICATION The SURVEYOR shall indemnify and hold harmless the TOWN, and the TOWN's officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the SURVEYOR and other persons employed or utilized by the SURVEYOR in the performance of this contract. SECTION XIX - SAFETY 9 Survey Agreement April 201 The SURVEYOR is solely responsible for any job site safety. However, in accordance with generally accepted practices, the SURVEYOR may report any observed job site safety violations to the TOWN and to the SURVEYOR's Representative. SECTION XX - CHOICE OF LAW AND VENUE This Agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Agreement shall be in Palm Beach County, Florida, or in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. SECTION = - ENTIRETY OF AGREEMENT This writing embodies the entire Agreement and understanding between the parties hereto, and there are no other Agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by both parties hereto. SECTION XXII - SEVERABILIT'Y In the event any provision, section or paragraph of this Agreement is determined by a court of competent jurisdiction to be void, illegal, or unenforceable, the remaining portions not found to be void, illegal, or unenforceable, shall remain in full force and effect. Survey Agreement April 2011 IN WITNESS WHEREOF the parties hereto have set their hand to and executed this Agreement this � day of 1 ' ' 0W 2011. CONTRACTOR: Betsy Lindsay, Inc. 208 US Hwy One -* Tequesta, Florida 33469 (If not PRESIDENT, tach evidence of authority to sign.) WITNESS: TOWN: Town of Gulf Stream 100 Sea Road Gulf Stream, F rfda 3348 By: In C. Randolph, Esq., Attoey For Leg Form and Sufhcien � BY: William F. Koch, Jr., Mayor Town of Gulf Stream ATTEST: Rita Taylor, Town Clerk Town of Gulf Stream (Town Seal) SURVEYOR FIRM CERTIFICATE p I, �1iLo5¢�� Lia yql, of `1� As -4 L'ta�swy.�,oC. (corporation), hereby certify that Ii Zoe b e�� fi• L'. s�is a Pat -5:% Z e -at of the firm and, is authorized to perform professional services in the name, and on behalf of � <�toy Lit ,aa Sr,,y .L -1k. . I further certify that the foregoing is consistent with the By -Laws of the said corporation, and has not been modified or rescinded. IN WITNESS WHEREOF, I have executed this certificate and have caused tla corporate seal of�1 R�% S y L% k s_ L to be hereunder affixed on this 3 �L day of I�t�� 2011. (Seal) er the Corporation Agreement April 2011 EXHIBIT A - SCHEDULE OF BILLING RATES Office Resources - I Init. D..1., rlelu RBSUurO05; 1 Inst' Pofn• (hour, mile, etc.) ($/Unit) Principal -in -Charge Per Hour 100.00 Project Manager Per Hour 100.00 Project Surveyor Per Hour 90.00 QA/QC Specialist Per Hour 85.00 Field Crew Coordinator Per Hour 90.00 Data Processor Per Hour 85.00 CAD Operator - Microstation/Other Per Hour CAD Operator - AutoCAD Per Hour 60.00 Data Processor Per Hour GIS Analyst Per Hour 85.00 Clerical Support Per Hour 40.00 rlelu RBSUurO05; 1 Inst' Pofn• ��Uu luiy���•�cea•in•Na. �rn� zt� (hour, mile, etc.) ($/Unit) Party/Crew Chief Per Hour GPS Operator Per Hour Survey Technician Per Hour GPS/Laser Scanner Crewman Per Hour GPS Operator Per Hour Instrument Technician Per Hour Quad/Off Road Per Hour 25,00 John Boat Air Boat Per Hour 35. 00 Per Contract ��Uu luiy���•�cea•in•Na. �rn� zt� CERTIFIED BY: PrintNarne Elizabeth A. Lindsay Sd A.TTACHED FEE SCHEDULE FOR BETSY LINDSAY, TIC. Survey Agreement April 201 (ea, hour, mile, etc.) ($/Unit) Total Station GPS Receiver Pf-r Hour 40-00 Laser Scanner Data Collector Electronic Field Book Crew Truck Quad/Off Road Per Hour 25,00 John Boat Air Boat Per Hour 35. 00 Per Contract Prints (24 x 36) B&W PER SHEET CERTIFIED BY: PrintNarne Elizabeth A. Lindsay Sd A.TTACHED FEE SCHEDULE FOR BETSY LINDSAY, TIC. Survey Agreement April 201 Exhibit "A" The Town of Gulf Stream BETSY LINDSAY, INC. FEE SCHEDULE 2011 Administrative Assistant CADD Technician Professional Land Surveyor Project Surveyor Survey Technician Two Man Survey Crew Three Man Survey Crew Four Man Survey Crew GPS 1 Man GPS 2 Man GPS 3 Man Instrument Person w/GPS GIS Analyst GIS Senior Professional Equipment G.P.S. Equipment Boat Rental (Small) Boat Rental (Large) ATV Hydrolite & Small Boat Expenses Vehicle Mileage Rate Photocopy 8 1/2 X 11 Photocopy 8 1/2 X 14 Photocopy 1 I X 17 Blueprint 24 X 36 Mylar 24 X 36 Outside Graphics Overnight Services Federal Express, UPS Overnight Services Federal Express, UPS Send all correspondence 7997 SW Jack James Drive Stuart, FL 34997 (772) 286-5753 • Fax (772) 286-5933 $ 40.00 per hour $ 60.00 per hour $100.00 per hour $ 90.00 per hour $ 85.00 per hour $106.00 per hour $130.00 per hour $140.00 per hour $120.00 per hour $140.00 per hour $160.00 per hour $ 85.00 per hour $ 85.00 per hour $100.00 per hour $ 40.00 per hour $ 35.00 per hour $ 45.00 per hour $ 25.00 per hour $100.00 per hour $0.55 cents per mile $0.05 per page $0.07 per page $0.10 per page $2.50 per sheet $15.00 per sheet Cost+ 15 percent $17.00 per delivery (Small) $25.00 per delivery (Large) 208 North U.S. Highway One, #8 Tequesta, FL 33469 (561)575-5275 MILLER LEGG & ASSOC. CONTRACT NON-EXCLUSIVE PROFESSIONAL MUNICIPAL SURVEYING AND MAPPING SERVICES AGREEMENT FOR CONTINUING SERVICES THIS AGREEMENT, entered into this �� day of/✓� 2011 by and between THE TOWN OF GULF STREAM, a political subdivision of the State of Florida, hereinafter referred to as the "TOWN", and MILLER LEGG & ASSOCIATES, INC., a Florida Corporation, hereinafter referred to as the "SURVEYOR". WITNESSETH That the TOWN and the SURVEYOR, in consideration of their mutual covenants, herein agree with respect to the performance of professional Surveying services by the SURVEYOR and the payment for those services by the TOWN as set forth below and in individual Work Orders. This agreement shall be referred to as the "MASTER AGREEMENT" under which future Work Orders will apply. The SURVEYOR shall provide the TOWN with professional surveying services and such other related services as defined in specific Work Orders for each project. The SURVEYOR shall serve as the TOWN's professional surveyor for the project as set forth in each Work Order and shall give professional surveying services to the TOWN during the performance of the services to be rendered. The SURVEYOR is retained by the TOWN to perform these services under this non-exclusive continuing contract with the TOWN. SECTION 1- PROJECT(S) The project(s) deliverables shall be identified by the TOWN and communicated to the SURVEYOR. The SURVEYOR services required shall be identified on individual Work Orders prepared by the SURVEYOR and approved by the TOWN's representative. Each Work Order will be uniquely numbered and shall be subject to the TOWN's approval prior to a Notice -to- Proceed being issued. Services required of the SURVEYOR for the project will be described in other appropriate sections of this Agreement and quantified in individual Work Orders. Survey Agreement April 2011 SECTION H - TOWN OBLIGATIONS The TOWN agrees to provide the following material, data, or services as required in connection with the work to be performed under this Agreement: A. Provide the SURVEYOR with available data, drawings, surveys, right-of-way maps, reports, and other information in the possession of the TOWN, that are pertinent to the project and allowed to be shared. B. The TOWN shall assist in making provisions for the SURVEYOR to enter upon public or private property as required for the SURVEYOR to perform his services. SECTION III - ALLOTMENT OF PROJECT WORKLOAD TO THE SELECTED CONTINUING SURVEY SERVICE FIRM The TOWN, through its designated Utility representative, shall, in its sole discretion, assign work to the Continuing Survey Services Firm as appropriate. The "Master Agreement' in no way guarantees any future work. SURVEYOR shall have no right to appeal or challenge the TOWN'S decision regarding distribution of work. SECTION IV - SCOPE OF SERVICES The SURVEYOR agrees to perform all necessary professional Surveying services in connection with the assigned project(s) as required and as set forth in the following: A. General 1. The SURVEYOR will endeavor not to duplicate any previous work done on any project. Before issuance of Work Order and written authorization to proceed, the SURVEYOR shall consult with the TOWN to clarify and define the TOWN's requirements and deliverables for the project and review all available data. 2. The SURVEYOR shall attend meetings with the TOWN and its representatives, upon request. Meetings not included in the Work Order shall be treated as additional services when such meetings are related to approved Work Orders. 3. In order to accomplish the work described under this Agreement under the time frames and conditions set forth in this Agreement, the SURVEYOR shall observe the following requirements: 2 Survey Agreement April 2011 a. The SURVEYOR will complete his work on the project within the time allowed by maintaining an adequate staff of registered Surveyors, certified operators, draftsmen, and other employees on the work at all times. b. The SURVEYOR shall comply with all federal, state, and local laws applicable to this project(s). The SURVEYOR's work product shall conform with all applicable federal, state and local laws applicable to this project(s). C. The SURVEYOR shall prepare all necessary sketches, drawings, and survey documents as necessary for each project. d. The SURVEYOR shall reply in a timely manner to the TOWN's requests for additional information related to the SURVEYOR's work product. The SURVEYOR shall cooperate fully with the TOWN in order that all phases of the work may be properly scheduled and coordinated. e. The SURVEYOR will contact all utility companies having installations in the vicinity of the proposed work and coordinate locations of utilities, if necessary and included on the Work Order. The SURVEYOR shall provide the TOWN with all obtained information relative to any required utility locations and installations and shall show all known above and below ground utilities on the survey work product. f. The SURVEYOR shall report project status to the TOWN'S Representative upon request and hold all drawings, calculations and related work open to the inspection of the TOWN'S Representative or his authorized agent at any time, upon reasonable request. 4. The SURVEYOR shall furnish additional copies of reports, drawings, sketches, and survey documents as required by the TOWN, but may charge only for the actual cost of providing such copies where outsourced and rates included in this Agreement or in the Work Order do not apply. 3 Survey Agreement April 2011 SURVEYOR will submit request for reimbursement in a format as directed by the TOWN's Representative. The SURVEYOR shall furnish to the TOWN the necessary number of sets of the drawings, sketches, survey documents and other pertinent items as set forth in individual Work Orders. The cost of these sets of documents are not included in the basic compensation paid to the SURVEYOR but will be paid as a direct expense. All created documents, survey notes, field books, tracings, drawings, sketches, survey documents, and the like including all items furnished to the SURVEYOR by the TOWN pursuant to this Agreement, are and shall remain the property of the TOWN, and shall be delivered to the TOWN upon completion of the work if requested. All items prepared by the SURVEYOR shall be created, maintained, updated, and provided in the format as specified by the TOWN including but not limited to Print, CADD, PDF, EXCEL, etc. Unless noted otherwise on the Work Order, AutoCAD, Excel, Word, shall be understood to be standard formats for CAD, Spreadsheet, and word documents. 5. The SURVEYOR acknowledges that preparation of all applicable drawings, sketches, survey documents, and written or oral responses to all regulatory agencies' questions about the SURVEYOR's work product, are included within the scope of basic compensation in each particular Work Order. Any additional work required by regulatory agencies or entity which establish such regulations or need after the effective date of the particular Work Order, shall be an additional service, and the TOWN shall compensate the SURVEYOR in accordance with Section VII - "Additional Work," of this Agreement, and in accordance with the fee schedule in an approved Work Order. 6. Compensation to the SURVEYOR for basic services shall be in accordance with each Work Order, as mutually agreed upon by the SURVEYOR and the TOWN. Schedule of current hourly billing rates are included in "Exhibit A" attached, and will be included as part of each Work Order when approved. SURVEYOR shall provide a resource plan, time to Survey Agreement April 2011 complete, and other information as needed relative to the Work Order to support the TOWN's effective management of the TOWN's business. SECTION V - TIME FOR COMPLETION The time for completion of each project shall be defined in the Work Order. SECTION VI - COMPENSATION The TOWN agrees to pay, and the SURVEYOR agrees to accept, for services rendered pursuant to this Agreement, fees in accordance with the following: A. Professional Services Fee: The basic compensation shall be agreed upon prior to issuance of each Work Order and the work hours for each discipline, required equipment hours, and work schedule shall be included in the Work Order. B. Direct Payment for Additional Services: The TOWN agrees to pay on a direct basis for services or goods provided by others working in conjunction with the SURVEYOR, as follows: 1. Printing and Reproduction. The TOWN shall make direct payment to the SURVEYOR for the cost of printing project plan sheets required for project coordination. The maximum cost allowed per printed sheet utilized for this purpose shall be set forth in the Work Order. 2. All travel expenses must be agreed to in advance by Work Order and included therein. SECTION VII - ADDITIONAL WORK Additional work occurs when the TOWN requests changes after it has issued a Work Order notice -to -proceed. Additional work shall not commence until a Work Order for the additional work has been formally issued by the TOWN's Representative, and the additional work shall be performed in accordance with the fee schedule set forth in Exhibit "A" or as set forth in a supplemental Work Order. SECTION VIII - PAYMENTS 5 Survey Agreement April 2011 The TOWN shall make monthly partial payments to the SURVEYOR as provided for in the Work Order. On specific Work Orders with compensation estimated to be greater than $25,000, a ten percent (10%) retainage shall be withheld by the TOWN until all of the SURVEYOR's work is completely accepted by the TOWN. If work is held up on the specific project for six months or greater due to no fault of the SURVEYOR, the SURVEYOR may request release of the accumulated retainage. Unless otherwise stated in the Work Order, the SURVEYOR shall submit duly certified invoices to the TOWN's Representative for review monthly. Invoices shall indicate the Work Order and deliverables provided. The Work Order shall be divided into units of deliverables, which shall include, but not be limited to, electronic files, reports, findings, drawings, and drafts that must be received and accepted in writing by the TOWN's Representative prior to payment. SECTION IX - RIGHT OF DECISIONS All services shall be performed by the SURVEYOR to the satisfaction of the TOWN's Representative who shall decide all questions, difficulties, and disputes of whatever nature which may arise under or by reason of this Agreement, according to the prosecution and fulfillment of the service hereunder, and the character, quality, amount and value thereof. The TOWN's Representative's decision upon all claims, questions and disputes shall be final, conclusive and binding. Adjustments of compensation and contract time because of any major changes in the work that might become necessary or be deemed desirable as the work progresses shall be reviewed and approved by the TOWN's Representative prior to the SURVEYOR beginning his work on such changes. SECTION X - OWNERSHIP AND REUSE OF DOCUMENTS A. Ownership and Copyright: Unless agreed otherwise, ownership and copyright of all reports, tracings, plans, specifications, field books, survey information, maps, contract documents, data, and other deliverables developed by the SURVEYOR pursuant to this Agreement, shall be vested in the TOWN. Said materials shall be made available by the SURVEYOR at any time upon request of the TOWN. 6 Survey Agreement April 2011 B. Reuse of Documents: All documents, including but not limited to reports, drawings and specifications, prepared by the SURVEYOR pursuant to this Agreement, are related to the services described herein. They are not intended for reuse by the TOWN on any other project. The TOWN's reuse of any document or drawing shall be at the TOWN's own risk. SECTION XI- NOTICES Any notices, reports or other written communications from the SURVEYOR to the TOWN shall be considered delivered when posted by certified mail or delivered in person to the TOWN's Representative. Any notices, reports or other communications from the TOWN to the SURVEYOR shall be considered delivered when posted by certified mail to the SURVEYOR at the last address left on file with the TOWN or delivered in person to said SURVEYOR or his authorized representative. Unless TOWN is subsequently notified otherwise, the SURVEYOR's address shall be as shown in this Agreement. SECTION XII- TERMINATION Either party may terminate this Master Agreement upon seven (7) days written notice to the other party, except that in the event the SURVEYOR terminates this agreement, such termination shall not be effective, absent the TOWN's consent, until the SURVEYOR's completion or partial completion, to the TOWN's satisfaction, of any Work Order in progress. SECTION XIII - AUDIT RIGHTS The TOWN reserves the right to audit the records of the SURVEYOR related to this Agreement at any time during the prosecution of the work included herein and for a period of three years after final payment is made. SECTION XIV - SUBLETTING The SURVEYOR shall not sublet, assign, or transfer any work under this Agreement without the written consent of the TOWN. When applicable and upon receipt of such consent in writing, the SURVEYOR shall cause the names of the Surveying and surveying firms responsible for the major portions of each separate specialty of the work to be inserted on the Survey Agreement April reports or other data, including a description of their respective contribution to the work product. SETION XV - WARRANTY The SURVEYOR warrants that he has not employed or retained any company or person other than a bona fide employee working solely for the SURVEYOR, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person other than a bona fide employee working solely for the SURVEYOR any fee, commission, percentage fee, gifts or any other considerations, contingent upon or resulting from the award or making of this Agreement. For the SURVEYOR's breach of violation of this warranty, the TOWN shall have the right to terminate this Agreement without liability. SECTION XVI - DURATION OF AGREEMENT The Master Agreement shall remain in full force and effect for a period of three years after the date of, or until completion of all project phases of the then Work Orders in progress, or unless otherwise terminated by mutual consent of the parties hereto, or terminated pursuant to Section XII. BY mutual agreement of both parties, this Agreement may be extended for a period of two additional years at the discretion of the TOWN Commission. SECTION XVII - INSURANCE A. WORK ORDERS LESS THAN $100,000. The SURVEYOR shall, at least ten (10) days prior to the commencement of any work covered by a specific, approved Work Order, provide to the TOWN a certificate of commercial general liability insurance with a reputable insurance company authorized to do business in the State of Florida, subject to approval by the TOWN, in an amount not less than $500,000 combined single limit for bodily injury and property damage, including coverage for premises/ operations, products/completed operations, contractual liability, and independent contractors. The SURVEYOR shall, at least ten (10) days prior to the commencement of any work covered by a specific approved Work Order, provide to the TOWN a certificate of professional liability insurance with a reputable insurance company authorized to do business in the State of Florida, subject to approval by the TOWN, in an amount not less than $1,000,000. The SURVEYOR shall, at least ten (10) days prior to the commencement of any work covered by Survey Agreement April 2011 a specific approved Work Order, provide to the TOWN a certificate of business auto liability insurance with a reputable insurance company authorized to do business in the State of Florida, subject to approval by the TOWN, in an amount not less than $500,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles. The commercial general liability and auto liability insurance policies shall name the TOWN of GULF STREAM, a political subdivision of the State of Florida, as an additional insured. In addition, the SURVEYOR shall, at least ten (10) days prior to the commencement of any work covered by a specific approved Work Order, provide to the TOWN a certificate of worker's compensation insurance, including employer's liability, with a reputable insurance company authorized to do business in the State of Florida, subject to approval by the TOWN, with a limit of $100,000 per accident, $500,000 disease (policy limit), and $100,000 disease (each employee) in compliance with all state and federal laws. The SURVEYOR shall provide to the TOWN at least thirty (30) days written notice by registered mail, return receipt requested, to the TOWN's Representative, prior to cancellation or modification of any required insurance. The SURVEYOR shall cause any subcontractor performing any work to provide to TOWN, certificates of insurance under the same conditions and with the same policy limits as required of the SURVEYOR. B. WORK ORDERS GREATER THAN $100,000 Work Orders greater than $100,000 shall not be entered into under this Agreement. SECTION XVIII - IMDEMNIFICATION The SURVEYOR shall indemnify and hold harmless the TOWN, and the TOWN's officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the SURVEYOR and other persons employed or utilized by the SURVEYOR in the performance of this contract. SECTION XIX - SAFETY 9 Survey Agreement April 2011 The SURVEYOR is solely responsible for any job site safety. However, in accordance with generally accepted practices, the SURVEYOR may report any observed job site safety violations to the TOWN and to the SURVEYOR's Representative. SECTION XX - CHOICE OF LAW AND VENUE This Agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Agreement shall be in Palm Beach County, Florida, or in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. SECTION XXI - ENTIRETY OF AGREEMENT This writing embodies the entire Agreement and understanding between the parties hereto, and there are no other Agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by both parties hereto. SECTION NMI - SEVERABILITY In the event any provision, section or paragraph of this Agreement is determined by a court of competent jurisdiction to be void, illegal, or unenforceable, the remaining portions not found to be void, illegal, or unenforceable, shall remain in full force and effect. 10 Survey Agreement April 2011 IN WITNESS WHEREOF the parties hereto have set their hand to and executed this Agreement this .0-119 day of M 2011. CONTRACTOR: Miller Legg & Associates, Inc. 2005 Vista Parkway, Suite 100 West Palm Beach, Florida 33411 BY: NV' -9 Michael D. Kroll, RLA Title: Vice President & Secretary (If not PRESIDENT, attach evidence of authority to sign.) WITNESS: TOWN: Town of Gulf Stream 100 Sea Road Gulf Stream, o 'da 48 By: ohn C. Randolph, Esq., Attorney For Legal orm and Sufficiency William F. Koch, Jr., Mayor Town of Gulf Stream ATTEST: t Rita Taylor, Town Clerk Town of Gulf Stream (Town Seal) SURVEYOR FIRM CERTIFICATE I, Michael D. Kroll, RLA of Miller Legg (corporation), hereby certify that Margarita Weidener, PSM is a Prof. Surveyor & Mapper of the firm and, is authorized to perform professional services in the name, and on behalf of Miller Lege . I further certify that the foregoing is consistent with the By -Laws of the said corporation, and has not been modified or rescinded. IN WITNESS WHEREOF, I have executed this certificate and have caused the corporate seal of Miller Legg to be hereunder affixed on this 5th day of May 2011. (Seal) MOO Secretary (Eiet of the Corporati Survey Agreement EXHIBIT A - SCHEDULE OF BILLING RATES Office Resources: Unit: Rate: Field Resources: Unit: Rate: (hour, mile, etc.) ($/Unit) Principal -in -Charge Per Hour 200 Project Manager Per Hour 150 Project Surveyor Per Hour 110 QA/QC Specialist Per Hour 200 Field Crew Coordinator Per Hour 90 Data Processor Per Hour 80 CAD Operator - Microstation/Other Per Hour 90 CAD Operator - AutoCAD Per Hour 90 Data Processor Per Hour 80 GIS Analyst Per Hour 120 Clerical Support Per Hour 60 Field Resources: Unit: Rate: Equipment Resources: Unit: Rate: (hour, mile, etc.) ($/Unit) Party/Crew Chief Per Hour 85 GPS Operator Per Hour 50 Survey Technician Per Hour 80 GPS/Laser Scanner Crewman Per Hour 50 GPS Operator Per Hour 50 Instrument Technician Per Hour 50 Day $300 John Boat Day $100 Air Boat Equipment Resources: Unit: Rate: CERTIFIED BY: IIVU Print Name Michael D. Kroll, RLA Page 1 of 2 12 Survey Agreement April 2011 (ea, hour, mile, etc.) ($/Unit) Total Station NIA GPS Receiver Laser Scanner Day $1,500 Data Collector N/A Electronic Field Book N/A Crew Truck N/A Quad/Off Road Day $300 John Boat Day $100 Air Boat Da $500 Prints (24 x 361 q PER SHEET $2.50 CERTIFIED BY: IIVU Print Name Michael D. Kroll, RLA Page 1 of 2 12 Survey Agreement April 2011 MILLER���EGG 2011 RATE SCHEDULE Professional Services Hourly Rate Surveyor 1 $ 90 Surveyor II $ 100 Surveyor III $ 110 Senior Surveyor $ 150 2 -Person Survey Crew $ 135 3 -Person Survey Crew $ 165 4 -Person Survey Crew $ 195 2 -Person Senior Survey Crew $ 145 3 -Person Senior Survey Crew $ 175 Sub Surface Utility Engineering Rate Designation (Utility Location) $1,240/Day Test Holes (Minimum of 6) Soft Surface (A) $ 250/ea. Hard Surface (A) $ 450/ea. Out -of -Pocket Expenses Cost + 15% (A) If less than 6 test holes, a $500 mobilization fee will apply. NOTE: These rates are subject to change after Dec 31, 2011. Page 2of2 AVIROM & ASSOC. CONTRACT NON-EXCLUSIVE PROFESSIONAL MUNICIPAL SURVEYING AND MAPPING SERVICES AGREEMENT FOR CONTINUING SERVICES THIS AGREEMENT, entered into this '9T* day ofM�� 2011 by and between THE TOWN OF GULF STREAM, a political subdivision of the State of Florida, hereinafter referred to as the "TOWN", and AVIROM & ASSOCIATES, INC., a Florida Corporation, hereinafter referred to as the "SURVEYOR". WITNESSETH That the TOWN and the SURVEYOR, in consideration of their mutual covenants, herein agree with respect to the performance of professional Surveying services by the SURVEYOR and the payment for those services by the TOWN as set forth below and in individual Work Orders. This agreement shall be referred to as the "MASTER AGREEMENT" under which future Work Orders will apply. The SURVEYOR shall provide the TOWN with professional surveying services and such other related services as defined in specific Work Orders for each project. The SURVEYOR shall serve as the TOWN's professional surveyor for the project as set forth in each Work Order and shall give professional surveying services to the TOWN during the performance of the services to be rendered. The SURVEYOR is retained by the TOWN to perform these services under this non-exclusive continuing contract with the TOWN. SECTION 1- PROJECT(S) The project(s) deliverables shall be identified by the TOWN and communicated to the SURVEYOR. The SURVEYOR services required shall be identified on individual Work Orders prepared by the SURVEYOR and approved by the TOWN's representative. Each Work Order will be uniquely numbered and shall be subject to the TOWN's approval prior to a Notice -to- Proceed being issued. Services required of the SURVEYOR for the project will be described in other appropriate sections of this Agreement and quantified in individual Work Orders. Survey Agreement SECTION II - TOWN OBLIGATIONS The TOWN agrees to provide the following material, data, or services as required in connection with the work to be performed under this Agreement: A. Provide the SURVEYOR with available data, drawings, surveys, right-of-way maps, reports, and other information in the possession of the TOWN, that are pertinent to the project and allowed to be shared. B. The TOWN shall assist in making provisions for the SURVEYOR to enter upon public or private property as required for the SURVEYOR to perform his services. SECTION III - ALLOTMENT OF PROJECT WORKLOAD TO THE SELECTED CONTINUING SURVEY SERVICE FIRM The TOWN, through its designated Utility representative, shall, in its sole discretion, assign work to the Continuing Survey Services Firm as appropriate. The "Master Agreement" in no way guarantees any future work. SURVEYOR shall have no right to appeal or challenge the TOWN'S decision regarding distribution of work. SECTION IV - SCOPE OF SERVICES The SURVEYOR agrees to perform all necessary professional Surveying services in connection with the assigned project(s) as required and as set forth in the following: A. General 1. The SURVEYOR will endeavor not to duplicate any previous work done on any project Before issuance of Work Order and written authorization to proceed, the SURVEYOR shall consult with the TOWN to clarify and define the TOWN's requirements and deliverables for the project and review all available data. 2. The SURVEYOR shall attend meetings with the TOWN and its representatives, upon request. Meetings not included in the Work Order shall be treated as additional services when such meetings are related to approved Work Orders. 3. In order to accomplish the work described under this Agreement under the time frames and conditions set forth in this Agreement, the SURVEYOR shall observe the following requirements: 2 Survey Agreement April 2011 a. The SURVEYOR will complete his work on the project within the time allowed by maintaining an adequate staff of registered Surveyors, certified operators, draftsmen, and other employees on the work at all times. b. The SURVEYOR shall comply with all federal, state, and local laws applicable to this project(s). The SURVEYOR's work product shall conform with all applicable federal, state and local laws applicable to this project(s). C. The SURVEYOR shall prepare all necessary sketches, drawings, and survey documents as necessary for each project. d. The SURVEYOR shall reply in a timely manner to the TOWN's requests for additional information related to the SURVEYOR's work product. The SURVEYOR shall cooperate fully with the TOWN in order that all phases of the work may be properly scheduled and coordinated. e. The SURVEYOR will contact all utility companies having installations in the vicinity of the proposed work and coordinate locations of utilities, if necessary and included on the Work Order. The SURVEYOR shall provide the TOWN with all obtained information relative to any required utility locations and installations and shall show all known above and below ground utilities on the survey work product. f. The SURVEYOR shall report project status to the TOWN'S Representative upon request and hold all drawings, calculations and related work open to the inspection of the TOWN'S Representative or his authorized agent at any time, upon reasonable request. 4. The SURVEYOR shall furnish additional copies of reports, drawings, sketches, and survey documents as required by the TOWN, but may charge only for the actual cost of providing such copies where outsourced and rates included in this Agreement or in the Work Order do not apply. 3 Survey Agreement April 2011 SURVEYOR will submit request for reimbursement in a format as directed by the TOWN's Representative. The SURVEYOR shall furnish to the TOWN the necessary number of sets of the drawings, sketches, survey documents and other pertinent items as set forth in individual Work Orders. The cost of these sets of documents are not included in the basic compensation paid to the SURVEYOR but will be paid as a direct expense. All created documents, survey notes, field books, tracings, drawings, sketches, survey documents, and the like including all items furnished to the SURVEYOR by the TOWN pursuant to this Agreement, are and shall remain the property of the TOWN, and shall be delivered to the TOWN upon completion of the work if requested. All items prepared by the SURVEYOR shall be created, maintained, updated, and provided in the format as specified by the TOWN including but not limited to Print, CADD, PDF, EXCEL, etc. Unless noted otherwise on the Work Order, AutoCAD, Excel, Word, shall be understood to be standard formats for CAD, Spreadsheet, and word documents. 5. The SURVEYOR acknowledges that preparation of all applicable drawings, sketches, survey documents, and written or oral responses to all regulatory agencies' questions about the SURVEYOR's work product, are included within the scope of basic compensation in each particular Work Order. Any additional work required by regulatory agencies or entity which establish such regulations or need after the effective date of the particular Work Order, shall be an additional service, and the TOWN shall compensate the SURVEYOR in accordance with Section VII - "Additional Work," of this Agreement, and in accordance with the fee schedule in an approved Work Order. 6. Compensation to the SURVEYOR for basic services shall be in accordance with each Work Order, as mutually agreed upon by the SURVEYOR and the TOWN. Schedule of current hourly billing rates are included in "Exhibit A" attached, and will be included as part of each Work Order when approved. SURVEYOR shall provide a resource plan, time to 4 Survey Agreement April 2011 complete, and other information as needed relative to the Work Order to support the TOWN's effective management of the TOWN's business. SECTION V - TIME FOR COMPLETION The time for completion of each project shall be defined in the Work Order. SECTION VI - COMPENSATION The TOWN agrees to pay, and the SURVEYOR agrees to accept, for services rendered pursuant to this Agreement, fees in accordance with the following: A. Professional Services Fee: The basic compensation shall be agreed upon prior to issuance of each Work Order and the work hours for each discipline, required equipment hours, and work schedule shall be included in the Work Order. B. Direct Payment for Additional Services: The TOWN agrees to pay on a direct basis for services or goods provided by others working in conjunction with the SURVEYOR, as follows: 1. Printing and Reproduction. The TOWN shall make direct payment to the SURVEYOR for the cost of printing project plan sheets required for project coordination. The maximum cost allowed per printed sheet utilized for this purpose shall be set forth in the Work Order. 2. All travel expenses must be agreed to in advance by Work Order and included therein. SECTION VII - ADDITIONAL WORK Additional work occurs when the TOWN requests changes after it has issued a Work Order notice -to -proceed. Additional work shall not commence until a Work Order for the additional work has been formally issued by the TOWN's Representative, and the additional work shall be performed in accordance with the fee schedule set forth in Exhibit "A" or as set forth in a supplemental Work Order. SECTION VIII - PAYMENTS 5 Survey Agreement April 2011 The TOWN shall make monthly partial payments to the SURVEYOR as provided for in the Work Order. On specific Work Orders with compensation estimated to be greater than $25,000, a ten percent (10%) retainage shall be withheld by the TOWN until all of the SURVEYOR's work is completely accepted by the TOWN. If work is held up on the specific project for six months or greater due to no fault of the SURVEYOR, the SURVEYOR may request release of the accumulated retainage. Unless otherwise stated in the Work Order, the SURVEYOR shall submit duly certified invoices to the TOWN's Representative for review monthly. Invoices shall indicate the Work Order and deliverables provided. The Work Order shall be divided into units of deliverables, which shall include, but not be limited to, electronic files, reports, findings, drawings, and drafts that must be received and accepted in writing by the TOWN's Representative prior to payment SECTION DC - RIGHT OF DECISIONS All services shall be performed by the SURVEYOR to the satisfaction of the TOWN's Representative who shall decide all questions, difficulties, and disputes of whatever nature which may arise under or by reason of this Agreement, according to the prosecution and fulfillment of the service hereunder, and the character, quality, amount and value thereof. The TOWN's Representative's decision upon all claims, questions and disputes shall be final, conclusive and binding. Adjustments of compensation and contract time because of any major changes in the work that might become necessary or be deemed desirable as the work progresses shall be reviewed and approved by the TOWN's Representative prior to the SURVEYOR beginning his work on such changes. SECTION X - OWNERSHIP AND REUSE OF DOCUMENTS A. Ownership and Copyright: Unless agreed otherwise, ownership and copyright of all reports, tracings, plans, specifications, field books, survey information, maps, contract documents, data, and other deliverables developed by the SURVEYOR pursuant to this Agreement, shall be vested in the TOWN. Said materials shall be made available by the SURVEYOR at any time upon request of the TOWN. 6 Survey Agreement April 2011 B. Reuse of Documents: All documents, including but not limited to reports, drawings and specifications, prepared by the SURVEYOR pursuant to this Agreement, are related to the services described herein. They are not intended for reuse by the TOWN on any other project. The TOWN's reuse of any document or drawing shall be at the TOWN's own risk. SECTION XI- NOTICES Any notices, reports or other written communications from the SURVEYOR to the TOWN shall be considered delivered when posted by certified mail or delivered in person to the TOWN's Representative. Any notices, reports or other communications from the TOWN to the SURVEYOR shall be considered delivered when posted by certified mail to the SURVEYOR at the last address left on file with the TOWN or delivered in person to said SURVEYOR or his authorized representative. Unless TOWN is subsequently notified otherwise, the SURVEYOR's address shall be as shown in this Agreement. SECTION XII- TERMINATION Either party may terminate this Master Agreement upon seven (7) days written notice to the other party, except that in the event the SURVEYOR terminates this agreement, such termination shall not be effective, absent the TOWN's consent, until the SURVEYOR's completion or partial completion, to the TOWN's satisfaction, of any Work Order in progress. SECTION XIII - AUDIT RIGHTS The TOWN reserves the right to audit the records of the SURVEYOR related to this Agreement at any time during the prosecution of the work included herein and for a period of three years after final payment is made. SECTION XIV - SUBLETTING The SURVEYOR shall not sublet, assign, or transfer any work under this Agreement without the written consent of the TOWN. When applicable and upon receipt of such consent in writing, the SURVEYOR shall cause the names of the Surveying and surveying firms responsible for the major portions of each separate specialty of the work to be inserted on the Survey Agreement April 2011 reports or other data, including a description of their respective contribution to the work product. SETION XV - WARRANTY The SURVEYOR warrants that he has not employed or retained any company or person other than a bona fide employee working solely for the SURVEYOR, to solicit or secure this Agreement, and that he has not paid or agreed to pay any company or person other than a bona fide employee working solely for the SURVEYOR any fee, commission, percentage fee, gifts or any other considerations, contingent upon or resulting from the award or making of this Agreement. For the SURVEYOR's breach of violation of this warranty, the TOWN shall have the right to terminate this Agreement without liability. SECTION XVI - DURATION OF AGREEMENT The Master Agreement shall remain in full force and effect for a period of three years after the date of, or until completion of all project phases of the then Work Orders in progress, or unless otherwise terminated by mutual consent of the parties hereto, or terminated pursuant to Section XII. BY mutual agreement of both parties, this Agreement may be extended for a period of two additional years at the discretion of the TOWN Commission. SECTION XVII - INSURANCE A. WORK ORDERS LESS THAN $100,000. The SURVEYOR shall, at least ten (10) days prior to the commencement of any work covered by a specific, approved Work Order, provide to the TOWN a certificate of commercial general liability insurance with a reputable insurance company authorized to do business in the State of Florida, subject to approval by the TOWN, in an amount not less than $500,000 combined single limit for bodily injury and property damage, including coverage for premises/ operations, products/completed operations, contractual liability, and independent contractors. The SURVEYOR shall, at least ten (10) days prior to the commencement of any work covered by a specific approved Work Order, provide to the TOWN a certificate of professional liability insurance with a reputable insurance company authorized to do business in the State of Florida, subject to approval by the TOWN, in an amount not less than $1,000,000. The SURVEYOR shall, at least ten (10) days prior to the commencement of any work covered by 8 Survey Agreement April 2011 a specific approved Work Order, provide to the TOWN a certificate of business auto liability insurance with a reputable insurance company authorized to do business in the State of Florida, subject to approval by the TOWN, in an amount not less than $500,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles. The commercial general liability and auto liability insurance policies shall name the TOWN of GULF STREAM, a political subdivision of the State of Florida, as an additional insured. In addition, the SURVEYOR shall, at least ten (10) days prior to the commencement of any work covered by a specific approved Work Order, provide to the TOWN a certificate of worker's compensation insurance, including employer's liability, with a reputable insurance company authorized to do business in the State of Florida, subject to approval by the TOWN, with a limit of $100,000 per accident, $500,000 disease (policy limit), and $100,000 disease (each employee) in compliance with all state and federal laws. The SURVEYOR shall provide to the TOWN at least thirty (30) days written notice by registered mail, return receipt requested, to the TOWN's Representative, prior to cancellation or modification of any required insurance. The SURVEYOR shall cause any subcontractor performing any work to provide to TOWN, certificates of insurance under the same conditions and with the same policy limits as required of the SURVEYOR. B. WORK ORDERS GREATER THAN $100,000. Work Orders greater than $100,000 shall not be entered into under this Agreement. SECTION XVIII - IMDEMNIFICATION The SURVEYOR shall indemnify and hold harmless the TOWN, and the TOWN's officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the SURVEYOR and other persons employed or utilized by the SURVEYOR in the performance of this contract. SECTION XIX - SAFETY 9 Survey Agreement April 2011 The SURVEYOR is solely responsible for any job site safety. However, in accordance with generally accepted practices, the SURVEYOR may report any observed job site safety violations to the TOWN and to the SURVEYOR's Representative. SECTION XX - CHOICE OF LAW AND VENUE This Agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Agreement shall be in Palm Beach County, Florida, or in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. SECTION XXI - ENTIRETY OF AGREEMENT This writing embodies the entire Agreement and understanding between the parties hereto, and there are no other Agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by both parties hereto. SECTION XXII - SEVERABILITY In the event any provision, section or paragraph of this Agreement is determined by a court of competent jurisdiction to be void, illegal, or unenforceable, the remaining portions not found to be void, illegal, or unenforceable, shall remain in full force and effect. 10 Survey Agreement April 2011 IN WITNESS WHEREOF the parties hereto have set their hand to and executed this Agreement this y� day of 2011. CONTRACTOR: Avirom & Associates, Inc. 50 SW 2nd Avenue Boca Raton, Florida 33432 BY:� Title: �rt 6figGwT (if not PRESIDENT, attach evidence of authority to sign.) WITNESS:C,Q Cf SURVEYOR FIRM CERTIFICATE TOWN: Town of Gulf Stream 100 Sea Road Gulf eam, Florida 83 By: //John C. Rand 1ph, Esq., Attorney ForLegalForm and Sufficiency �jJ BY: William F. Koch, Jr., Mayor Town of Gulf Stream ATTEST: /�l.t/lw C Rita Taylor, Town Clerk Town of Gulf Stream (Town Seal) L Michael D. Avirom of Avirom & Associates, Inc. (corporation), hereby certify that Michael D. Avirom is a officer of the firm and, is authorized to perform professional services in the name, and on behalf of Avirom & Associates, Inc. . I further certify that the foregoing is consistent with the By -Laws of the said corporation, and has not been modified or rescinded. IN WITNESS WHEREOF, I have executed this certificate and have caused the corporate seal of Avirom & Associates, Inc, to be hereunder affixed on this 4th day of May 2011. (Seal) %/ Clerk of the Corporation EXHIBIT A - SCHEDULE OF BILLING RATES Unit: Office Resources: Unit: Rate: ($/Unit) 125.00 (hour, mile, etc.) ($/Unit) Principal -in -Charge Per Hour 150.00 Project Manager Per Hour N/A Project Surveyor Per Hour 100.00 QA/QC Specialist Per Hour N/A Field Crew Coordinator Per Hour N/A Data Processor Per Hour N/A CAD Operator - Microstation/Other Per Hour N/A CAD Operator - AutoCAD Per Hour 85.00 Data Processor Per Hour N/A GIS Analyst Per Hour N/A Clerical Support Per Hour an nn Field Resources: Unit: Rate: Party/Crew Chief Field Crew (hour, mile, etc.) Per Hour ($/Unit) 125.00 GPS Operator GPS Crew Per Hour 150.00 Survey Technician GPS/Laser Scanner Crewman GPS Operator Instrument Technician Per Hour Per Hour Per Hour Per Hour N/A N/A N/A N/A included above Laser Scanner Equipment Resources: above Data Collector CERTIFIED BY:, .agreement t Name Michael D. Avirom (ea, hour, mile, etc.) ($/Unit) Total Station included above GPS Receiver included above Laser Scanner included above Data Collector included above Electronic Field Book included above Crew Truck Quad/Off Road included above included above John Boat Air Boat included above included above Prints (24 x 36) B4W PER SHFFT I a? nn/-, --, CERTIFIED BY:, .agreement t Name Michael D. Avirom FPL EMAILS ON PROJECT PROCESS Danny Brannon From: Lehr, John <John.Lehr@fpl.com> Sent: Wednesday, January 04, 2012 9:23 AM To: Danny Brannon Subject: -Town of Gulf -Stream - Town Area - N/O Pelican Ln. - Ballpark Response Attachments: Town of Gulfstream _ N-0 Pelican Ln Ballpark requ. 1-12 .pdf Danny, Please see the attachment for the revised Gulf Stream ballpark request. Thanks! John C. Lehr, Jr. Project Manager - Distribution FPL (0) 561.640.2615 Danny Brannon From: Lehr, John <John.Lehr@fpl.com> Sent: Thursday, February 02, 2012 5:19 PM To: Danny Brannon Cc: Williams, Ethel Subject: Town of Gulf Stream - Eng. Deposit Attachments: image001jpg; image003jpg; Town of Gulf Stream eng deposit - Phs 12-12.pdf Danny FYI, Attached is the invoice for the non-refundable eng. deposit for the Gulf Stream Conversion project. John C. Lehr, Jr. Project Manager -Distribution FPL (0)561.640.2615 From: Danny Brannon [mailto:dbrannonColbnoenaineers com1 Sent: Thursday, January 12, 2012 5:42 PM To: Lehr, John Subject: RE: Town of Gulf Stream - Ballpark Estimate Please send us the Payment Coupon for the Engineering Deposit. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEneineers.com From: Lehr, John [mallto:John.Lehr(alfoI.coml Sent: Monday, January 09, 2012 10:07 AM To: Danny Brannon Subject: Town of Gulf Stream - Ballpark Estimate Danny, FYI, Please see the attached file. John C. Lehr, Jr. Project Manager - Distribution FPL (0) 561.640.2615 Danny Brannon From: Danny Brannon <dbrannon@bngengineers.com> Sent: Wednesday, March 14, 201210:07 AM To: John Lehr Gohn_lehr@FPLcom) Subject: Resending Surveys for Gulf Stream Attachments: 09-213 DPB PROJECT PHASE 1 rev 10-19-2011.pdf See attached concept with survey and existing utility data Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com Danny Brannon From: Danny Brannon <dbrannon@bngengineers.com> Sent: Tuesday, May 01, 2012 3:28 PM To: 'Bonnoront, Mark' Subject: RE: Town of Gulf Stream - FPL Designer Mark, Can you come to our office this week to pick up the cad files and discuss where you are? Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795 -0833 -Cell: (561) 307-9454 Website: www.BnGEngineers.com From: Bonnoront, Mark[mailto:Mark.BonnorontCafol.coml Sent: Tuesday, April 24, 2012 3:54 PM To: Danny Brannon Cc: Lehr, John Subject: RE: Town of Gulf Stream - FPL Designer Please save Autocad files In 2009 format. Thanks Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mork.bonnoront@fpl.com From: Lehr, John Sent: Tuesday, April 24, 2012 3:46 PM To: Danny Brannon Cc: 'Bill Thrasher'; Bonnoront, Mark; Williams, Ethel; Martin, Kyle Subject: Town of Gulf Stream - FPL Designer Danny, FYI . ................ As we discussed, the designer / engineer for the project is as follows: • Mark Bonnoront • 6001 Village Boulevard • West Palm Beach, FL 33407 0 (561)640-2587 Also, regarding the pdfs for the project, can you forward on the files in AutoCAD? Thanksl John C. Lehr, Jr. Project Manager - Distribution FPL (0)561.640.2615 From: Danny Brannon rmailto:dbrannonCalbncenaineers.comi Sent: Friday, April 20, 2012 7:40 AM To: Lehr, John Cc: 'Bill Thrasher' Subject: FW: Can you provide an update as to when the FPL engineer will contact me and get started on this work. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com From: Bill Thrasher [malito:bthrasherColculf-stream.orcl Sent: Friday, April 20, 2012 7:07 AM To: Danny Brannon Subject: RE: Danny, please give me a report about the FPL recent update concerning recently identified contact point. What does this mean? What can we expect? Where do we go from here? --Original Message— From: Danny Brannon rmailto:dbrannon(a bngeneineers coml Sent: Tue 4/17/2012 7:43 PM To: Bill Thrasher Subject: RE: I met with the AT&T engineer today in my office. They have brought in a contract engineer who will be dedicated to this work. It should start moving quickly. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414.4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: <httn://www.bnnensineers.com/> www.BnGEngineers.com From: Bill Thrasher [mailto:bthrasher(a).eulf-stream.orel Sent: Monday, April 16, 2012 5:10 PM To: Danny Brannon Subject: Danny, could you resend to me the time line chart that you prepared recently. I want to forward that to an architect. Thanks, m William H. Thrasher, ICMA-CM, CGFO, CGFM Town Manager Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 Office 561.276.5116 ? Fax 561.737.0188 Direct e-mail: bthrasher(a gulf-stream.org Danny Brannon From: Bonnoront, Mark <Mark.Bonnoront@fpl.com> Sent: Tuesday, May 01, 2012 4:14 PM To: Danny Brannon Subject: RE: Town of Gulf Stream - FPL Designer Attachments: image001.jpg; image002jpg I am free tomorrow. Just let me know a time I can stop by. Thanks Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark.bonnoront@f pl.com From: Danny Brannon [mailto:dbrannonralbnaenoineers.coml Sent: Tuesday, May 01, 2012 3:28 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer Mark, Can you come to our office this week to pick up the cad files and discuss where you are? Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BriGEngineers.com From: Bonnoront, Mark [mailto: Mark. Bonnoront(afDl coml Sent: Tuesday, April 24, 2012 3:54 PM To: Danny Brannon Cc: Lehr, John Subject: RE: Town of Gulf Stream - FPL Designer Please save Autocad files in 2009 format. Thanks Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell rnark.bonnoront@fpl.com From: Lehr, John Sent: Tuesday, April 24, 2012 3:46 PM To: Danny Brannon Cc: 'Bill Thrasher'; Bonnoront, Mark; Williams, Ethel; Martin, Kyle Subject: Town of Gulf Stream - FPL Designer Danny, FYI . ................ As we discussed, the designer / engineer for the project is as follows: • Mark Bonnoront • 6001 Village Boulevard • West Palm Beach, FL 33407 • (561)640-2587 Also, regarding the pelf's for the project, can you forward on the files in AutoCAD? Thanks! John C. Lehr, Jr. Project Manager - Distribution FPL (0)561.640.2615 From: Danny Brannon [mailto:dbrannonCa)bnaenoineers.coml Sent: Friday, April 20, 2012 7:40 AM To: Lehr, John Cc: 'Bill Thrasher' Subject: FW: Can you provide an update as to when the FPL engineer will contact me and get started on this work. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEnzineers.com From: Bill Thrasher [mailto:bthrasherColgulf-stream.orol Sent: Friday, April 20, 2012 7:07 AM To: Danny Brannon Subject: RE: 9 Danny, please give me a report about the FPL recent update concerning recently identified contact point. What does this mean? What can we expect? Where do we go from here? —Original Message— From: Danny Brannon [mailto:dbrannonAbneeneineers.coml Sent: Toe 4/17/2012 7:43 PM To: Bill Thrasher Subject: RE: I met with the AT&T engineer today in my office. They have brought in a contract engineer who will be dedicated to this work. It should start moving quickly. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: <htto://www.bngengineers.com/> www.BnGEncineers.com From: Bill Thrasher[mailto:bthrasher(aleulf-stream.orel Sent: Monday, April 16, 2012 5:10 PM To: Danny Brannon Subject: Danny, could you resend to me the time line chart that you prepared recently. I want to forward that to an architect. Thanks, IM William H. Thrasher, ICMA-CM, CGFO, CGFM Town Manager Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 Office 561.276.5116 ? Fax 561.737.0188 10 Direct e-mail: bthrasher(asulf-stream.ore 11 Danny Brannon From: Bonnoront, Mark <Mark.Bonnoront@fpl.com> Sent: Thursday, May 03, 2012 6:51 AM To: Danny Brannon Subject: RE: Town of Gulf Stream - FPL Designer Attachments: image001jpg;image003jpg;image005jpg If you do not mind I would like to have the remaining sheets Thanks for your time yesterday. Mark Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mork.bonnoront@fpl.com From: Danny Brannon [mailto:dbrannon@bngengineers.com] Sent: Wednesday, May 02, 2012 4:26 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer File two ... maybe two are enough to see what we typically do. If you want the other 3, let me know. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com From: Bonnoront, Mark [mailto:Mark. Bonnoront@fpl.com] Sent: Wednesday, May 02, 2012 7:00 AM To: Danny Brannon Subject: RE: Town of Gulf Stream - FPL Designer Sounds good. See you then. Mark Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark.bonnoront@fplcom 12 From: Danny Brannon [mailto:dbrannon@bngengineers,com] Sent: Tuesday, May 01, 2012 5:11 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer How about 2PM? Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com From: Bonnoront, Mark [mailto:Mark.Bonnoront@fpl.com] Sent: Tuesday, May 01, 2012 4:14 PM To: Danny Brannon Subject: RE: Town of Gulf Stream - FPL Designer I am free tomorrow. Just let me know a time I can stop by. Thanks Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark.bonnoront@fPi.com From: Danny Brannon [mailto:dbrannon@bngengineers.com] Sent: Tuesday, May 01, 2012 3:28 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer Mark, Can you come to our office this week to pick up the cad files and discuss where you are? Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com From: Bonnoront, Mark [mailto:Mark.Bonnoront@fpl.com] Sent: Tuesday, April 24, 2012 3:54 PM To: Danny Brannon 13 Cc: Lehr, John Subject: RE: Town of Gulf Stream - FPL Designer Please save Autocad files in 2009 format. Thanks Mork Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mork.bonnoront@fol.com From: Lehr, John Sent: Tuesday, April 24, 2012 3:46 PM To: Danny Brannon Cc: 'Bill Thrasher'; Bonnoront, Mark; Williams, Ethel; Martin, Kyle Subject: Town of Gulf Stream - FPL Designer Danny, FYI . ................ As we discussed, the designer / engineer for the project is as follows: • Mark Bonnoront • 6001 Village Boulevard • West Palm Beach, FL 33407 • (561)640-2587 Also, regarding the pdf's for the project, can you forward on the files in AutoCAD? Thanks! John C. Lehr, Jr. Project Manager - Distribution FPL (0)561.640.2615 From: Danny Brannon[mailto:dbrannon@bngengineers.com] Sent: Friday, April 20, 2012 7:40 AM To: Lehr, John Cc: 'Bill Thrasher' Subject: FW: Can you provide an update as to when the FPL engineer will contact me and get started on this work. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 14 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: vwwv.BnGEngineers.com From: Bill Thrasher (mailto:bthrasher@gulf-stream.org] Sent: Friday, April 20, 2012 7:07 AM To: Danny Brannon Subject: RE: Danny, please give me a report about the FPL recent update concerning recently identified contact point. What does this mean? What can we expect? Where do we go from here? --Original Message --- From: Danny Brannon Imailto:dbrannonAbneeneineers.coml Sent: Tue 4/17/2012 7:43 PM To: Bili Thrasher Subject: RE: I met with the AT&T engineer today in my office. They have brought in a contract engineer who will be dedicated to this work. It should start moving quickly. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: <htto://www.bngengineers.com/> www.BnGEngineers.com From: Bill Thrasher rmailto:bthrasher(rdttulf--stream orel Sent: Monday, April 16, 2012 5:10 PM To: Danny Brannon Subject: Danny, could you resend to me the time line chart that you prepared recently. I want to forward that to an architect. Thanks, is William H. Thrasher, ICMA-CM, CGFO, CGFM Town Manager Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 Office 561.276.5116 ? Fax 561.737.0188 Direct e-mail: bhrasher@gulf-stream.org 16 Danny Brannon From: Danny Brannon <dbrannon@bngengineers.com> Sent: Thursday, May 03, 2012 8:45 AM To: 'Bonnoront, Mark' Subject: RE: Town of Gulf Stream - FPL Designer I have all this on a CD. They are large files. Could you swing by on one of your trips and pick them up? Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com From: Bonnoront, Mark [mailto:Mark.Bonnoront@fpl.com] Sent: Thursday, May 03, 2012 8:33 AM To: Danny Brannon Subject: RE: Town of Gulf Stream - FPL Designer Yes, If you have them it would save me the trouble of locating in TIS and saving them to my folder. Thanks Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark.bonnoront@f p I.co m From: Danny Brannon [mailto:dbrannon@bngengineers.com] Sent: Thursday, May 03, 2012 8:27 AM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer Are you Interested in the FPL sheets also? Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com 17 From: Bonnoront, Mark [mailto:Mark.Bonnoront@fpl.com] Sent: Thursday, May 03, 2012 6:51 AM To: Danny Brannon Subject: RE: Town of Gulf Stream - FPL Designer If you do not mind I would like to have the remaining sheets. Thanks for your time yesterday. Mark Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark.bonnoront@fpl.com From: Danny Brannon [mailto:dbrannon@bngengineers.com] Sent: Wednesday, May 02, 2012 4:26 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer File two ... maybe two are enough to see what we typically do. If you want the other 3, let me know. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com From: Bonnoront, Mark [malito:Mark.Bonnoront@fpl.com] Sent: Wednesday, May 02, 2012 7:00 AM To: Danny Brannon Subject: RE: Town of Gulf Stream - FPL Designer Sounds good. See you then. Mark Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark.bonnoront@fpl.com From: Danny Brannon [mailto:dbrannon@bngengineers.com] Sent: Tuesday, May 01, 2012 5:11 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer 18 How about 2PM? Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com From: Bonnoront, Mark [mallto:Mark.Bonnoront@fpl.com] Sent: Tuesday, May 01, 2012 4:14 PM To: Danny Brannon Subject: RE: Town of Gulf Stream - FPL Designer I am free tomorrow. lust let me know a time I can stop by. Thanks Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark.bonnoront@fpl.com From: Danny Brannon [mailto:dbrannon@bngengineers.com] Sent: Tuesday, May 01, 2012 3:28 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer Mark, Can you come to our office this week to pick up the cad files and discuss where you are? Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEnRineers.com From: Bonnoront, Mark [mailto:Mark.Bonnoront@fpl.com] Sent: Tuesday, April 24, 2012 3:54 PM To: Danny Brannon Cc: Lehr, John Subject: RE: Town of Gulf Stream - FPL Designer Please save Autocad files in 2009 format. Thanks 19 Mark Bonnoront Engineering 6 Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mork.bonnoront@fpl.com From: Lehr, John Sent: Tuesday, April 24, 2012 3:46 PM To: Danny Brannon Cc: 'Bill Thrasher'; Bonnoront, Mark; Williams, Ethel; Martin, Kyle Subject: Town of Gulf Stream - FPL Designer Danny, FYI . ................ As we discussed, the designer / engineer for the project is as follows: • Mark Bonnoront • 6001 Village Boulevard • West Palm Beach, FL 33407 • (561)640-2587 Also, regarding the pdfs for the project, can you forward on the files in AutoCAD? Thanksl John C. Lehr, Jr. Project Manager - Distribution FPL (0) 561.640.2615 From: Danny Brannon [mallto:dbrannon@bngengineers.com] Sent: Friday, April 20, 2012 7:40 AM To: Lehr, John Cc: 'Bill Thrasher' Subject: FW: Can you provide an update as to when the FPL engineer will contact me and get started on this work. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com 20 From: Bill Thrasher [mailto:bthrasher@gulf-stream.org] Sent: Friday, April 20, 2012 7:07 AM To: Danny Brannon Subject: RE: Danny, please give me a report about the FPL recent update concerning recently identified contact point. What does this mean? What can we expect? Where do we go from here? --Original Message -- From: Danny Brannon [mailto:dbrannon(a),bngengineers.coml Sent: Tue 4/17/2012 7:43 PM To: Bill Thrasher Subject: RE: I met with the AT&T engineer today in my office. They have brought in a contract engineer who will be dedicated to this work. It should start moving quickly. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: <http://www.bngengineers.com/> www.BnGEngineers.com From: Bill Thrasher [mailto:bthrasher(a)gulf-stream.orel Sent: Monday, April 16, 2012 5:10 PM To: Danny Brannon Subject: Danny, could you resend to me the time line chart that you prepared recently. I want to forward that to an architect. Thanks, BT William H. Thrasher, ICMA-CM, CGFO, CGFM Town Manager 21 Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 Office 561.276.5116 ? Fax 561.737.0188 Direct e-mail: bthrasher@gulf-stream.org 22 Danny Brannon From: Bonnoront, Mark <Mark.Bonnoront@fpl.com> Sent: Monday, May 21, 2012 12:17 PM To: Danny Brannon Cc: Lehr, John Subject: RE: Town of Gulf Stream - FPL Designer Danny, I am currently in the process of sizing each transformer and verifying your recommended design. In addition, I will be running all cable (primary, secondary, and service) to the front of each lot and not the rear. This only affects your design in a couple places. I plan to review my design on Friday with our principle engineer. We can meet later on Friday this week? I hope this helps. Mark Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mork.bonnoront@fpl.com From: Danny Brannon [mailto:dbrannon@bngengineers.com] Sent: Friday, May 18, 2012 11:42 PM To: Bonnoront, Mark Cc: Lehr, John Subject: Re: Town of Gulf Stream - FPL Designer Disk is here. We need to meet. When can you come by? Danny Brannon Brannon & Gillespie, LLC Sent via iPhone. On May 3, 2012, at 6:50 AM, 'Bonnoront, Mark" <Mark.Bonnoront(@,ful.com> wrote: If you do not mind I would like to have the remaining sheets. Thanks for your time yesterday. Mark Mark Bonnoront 0*1 Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark.bonnoront@fa I.com From: Danny Brannon[mailto:dbrannon@bngengineers.com] Sent: Wednesday, May 02, 2012 4:26 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer File two ... maybe two are enough to see what we typically do. If you want the other 3, let me know. <image003.jpg>Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEnzineers.com From: Bonnoront, Mark [mai Ito: Mark. eonnoront@fpl.com] Sent: Wednesday, May 02, 2012 7:00 AM To: Danny Brannon Subject: RE: Town of Gulf Stream - FPL Designer Sounds good. See you then. Mark Mark Bonnoront Engineering & Technical Services 24 FPL Distribution 561-640-2587 Work 561-670-5086 Cell mork.bonnoront@fpl.com From: Danny Brannon[mailto:dbrannon@bngengineers.com] Sent: Tuesday, May 01, 2012 5:11 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer How about 2PM? <image003.jpg>Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEneineers.com From: Bonnoront, Mark [ma ilto:Mark. Bonnoront@fpl.com] Sent: Tuesday, May 01, 2012 4:14 PM To: Danny Brannon Subject: RE: Town of Gulf Stream - FPL Designer I am free tomorrow. Just let me know a time I can stop by. Thanks Mark Bonnoront Engineering & Technical Services FPL Distribution 25 561-640-2587 Work 561-670-5086 Cell mark.bonnororit@fpl.com From: Danny Brannon [mailto:dbrannon@bngengineers.com] Sent: Tuesday, May 01, 2012 3:28 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer Mark, Can you come to our office this week to pick up the cad files and discuss where you are? <image005.jpg>Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com From: Bonnoront, Mark [mailto:Mark. Bonnoront@fpl.com] Sent: Tuesday, April 24, 2012 3:54 PM To: Danny Brannon Cc: Lehr, John Subject: RE: Town of Gulf Stream - FPL Designer Please save Autocad files in 2009 format. Thanks Mark Bonnoront Engineering & Technical Services 26 FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark.bonnoront@fpl.com From: Lehr, John Sent: Tuesday, April 24, 2012 3:46 PM To: Danny Brannon Cc: 'Bill Thrasher'; Bonnoront, Mark; Williams, Ethel; Martin, Kyle Subject: Town of Gulf stream - FPL Designer Danny, FYI . ................ As we discussed, the designer / engineer for the project is as follows: • Mark Bonnoront • 6001 Village Boulevard • West Palm Beach, FL 33407 • (561) 640-2587 Also, regarding the pdf's for the project, can you forward on the files in AutoCAD? Thanks! John C. Lehr, Jr. Project Manager - Distribution 27 FPL (0) 561.640.2615 From: Danny Brannon [mailto:dbrannon@bngengineers.com] Sent: Friday, April 20, 2012 7:40 AM To: Lehr, John Cc: 'Bill Thrasher' Subject: FW: Can you provide an update as to when the FPL engineer will contact me and get started on this work. <image003.jpg>Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEneineers.com From: Bill Thrasher [mailto:bthrasher@gulf-stream.org] Sent: Friday, April 20, 2012 7:07 AM To: Danny Brannon Subject: RE: Danny, please give me a report about the FPL recent update concerning recently identified contact point. What does this mean? What can we expect? Where do we go from here? --Original Message— From: Danny Brannon rmailto:dbratmon(@,bngengineers.com Sent: Tue 4/17/2012 7:43 PM To: Bill Thrasher Subject: RE: I met with the AT&T engineer today in my office. They have brought in a contract engineer who will be dedicated to this work. It should start moving 28 quickly. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 334144704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: <h"://www.bngengineers.com/> www.BnGEngineers.com From: Bill Thrasher [mailto:bthrasher@gulf-stream.orel Sent: Monday, April 16, 2012 5:10 PM To: Danny Brannon Subject: Danny, could you resend to me the time line chart that you prepared recently. I want to forward that to an architect. Thanks, PH William H. Thrasher, ICMA-CM, CGFO, CGFM Town Manager Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 Office 561.276.5116 7 Fax 561.737.0188 Direct e-mail: bthrasherAgulf-stream ore 29 Danny Brannon From: Bonnoront, Mark <Mark.Bonnoront@fpl.com> Sent: Wednesday, May 23, 2012 4:06 PM To: Danny Brannon Cc: Lehr, John Subject: RE: Town of Gulf Stream - FPL Designer Attachments: image001jpg;image003jpg Danny, I am not quite ready to meet and review the Gulf Stream OH/UG job. I need to review with John and principal engineer before the design is discussed. Please work with John to reschedule. I hope this helps and sorry for the inconvenience. Mark Bonnoront Engineering $ Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark. bo nnoront@ fp I.com From: Danny Brannon [mailto:dbrannon@bngengineers.com] Sent: Monday, May 21, 2012 1:18 PM To: Bonnoront, Mark Cc: Lehr, John Subject: RE: Town of Gulf Stream - FPL Designer Let me know what time you and John will be available on Friday. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com From: Bonnoront, Mark [mailto: Mark. Bonnoront@fpl.com] Sent: Monday, May 21, 2012 12:17 PM To: Danny Brannon Cc: Lehr, John Subject: RE: Town of Gulf Stream - FPL Designer Danny, I am currently in the process of sizing each transformer and verifying your recommended design. In addition, I will be running all cable (primary, secondary, and service) to the front of each lot and not the rear. This only affects your design in a couple places. 30 I plan to review my design on Friday with our principle engineer. We can meet later on Friday this week? I hope this helps. Mark Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mork.bonnoront@fpl.com From: Danny Brannon[mailto:dbrannon@bngengineers.com] Sent: Friday, May 18, 2012 11:42 PM To: Bonnoront, Mark Ce: Lehr, John Subject: Re: Town of Gulf Stream - FPL Designer Disk is here. We need to meet. When can you come by? Danny Brannon Brannon & Gillespie, LLC Sent via iPhone. On May 3, 2012, at 6:50 AM, 'Bonnoront, Mark" <Mark.Bonnorontchi fnl.com> wrote: If you do not mind I would like to have the remaining sheets. Thanks for your time yesterday. Mark Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark. b onno ro nt@ f o I.co m 31 From: Danny Brannon[mailto:dbrannon@bngengineers.com] Sent: Wednesday, May 02, 2012 4:26 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer File two ... maybe two are enough to see what we typically do. If you want the other 3, let me know. <image003 jpg>Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.Com From: Bonnoront, Mark [mailto:Mark. Bonnoront@fpl.com] Sent: Wednesday, May 02, 2012 7:00 AM To: Danny Brannon Subject: RE: Town of Gulf Stream - FPL Designer Sounds good. See you then. Mark Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark.bonnoront@fol.com 32 From: Danny Brannon [mailto:dbrannon@bngengineers.com] Sent: Tuesday, May 01, 2012 5:11 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer How about 2PM? <image003 Jpg>Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com From: Bonnoront, Mark [mailto: Mark. Bonnoront@fpl.com] Sent: Tuesday, May 01, 2012 4:14 PM To: Danny Brannon Subject: RE: Town of Gulf Stream - FPL Designer I am free tomorrow. Just let me know a time I can stop by. Thanks Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mark.bonnoront@fpi.com 33 From: Danny Brannon [mailto:dbrannon@bngengineers.com] Sent: Tuesday, May 01, 2012 3:28 PM To: Bonnoront, Mark Subject: RE: Town of Gulf Stream - FPL Designer Mark, Can you come to our office this week to pick up the cad files and discuss where you are? <image005.jpg>Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEneineers.com From: Bonnoront, Mark [mailto: Mark. Bonnoront@fpl.com] Sent: Tuesday, April 24, 2012 3:54 PM To: Danny Brannon Cc: Lehr, John Subject: RE: Town of Gulf Stream - FPL Designer Please save Autocad files in 2009 format. Thanks Mark Bonnoront Engineering & Technical Services FPL Distribution 561-640-2587 Work 561-670-5086 Cell mork.bannoront@fpl.com 34 From: Lehr, John Sent: Tuesday, April 24, 2012 3:46 PM To: Danny Brannon Cc: 'Bill Thrasher'; Bonnoront, Mark; Williams, Ethel; Martin, Kyle Subject: Town of Gulf Stream - FPL Designer Danny, FYI . ................ As we discussed, the designer / engineer for the project is as follows: • Mark Bonnoront • 6001 Village Boulevard • West Palm Beach, FL 33407 • (561)640-2587 Also, regarding the pdf's for the project, can you forward on the files in AutoCAD? Thanksl John C. Lehr, Jr. Project Manager -Distribution FPL (0) 561.640.2615 35 From: Danny Brannon[malito:dbrannon@bngengineers.com] Sent: Friday, April 20, 2012 7:40 AM To: Lehr, Jahn Cc: 'Bill Thresher' Subject: FW: Can you provide an update as to when the FPL engineer will contact me and get started on this work. <rnage003 jpg>Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: www.BnGEngineers.com From: Bill Thrasher [malito:bthresher@gulf-stream.org] Sent: Friday, April 20, 2012 7:07 AM To: Danny Brannon Subject: RE: Danny, please give me a report about the FPL recent update concerning recently identified contact point. What does this mean? What can we expect? Where do we go from here? —Original Message -- From: Danny Brannon I mailto:dbrannon(a),bnueneineers.coml Sent: Toe 4/17/2012 7:43 PM To: Bill Thrasher Subject: RE: I met with the AT&T engineer today in my office. They have brought in a contract engineer who will be dedicated to this work. It should start moving quickly. Danny P. Brannon, P.E. Brannon & Gillespie, LLC 12798 West Forest Hill Blvd, Ste 102 Wellington, FL 33414-4704 Office: (561)795-0833 - Cell: (561) 307-9454 Website: <hgp://www.bneengineers.com/> www.BnGEngineers.com 36 From: Bill Thrasher fmailto:bthrasher(a)eulf-stream.orel Sent: Monday, April 16, 2012 5:10 PM To: Danny Brannon Subject: Danny, could you resend to me the time line chart that you prepared recently. I want to forward that to an architect. Thanks, William H. Thrasher, ICMA-CM, CGFO, CGFM Town Manager Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 Office 561.276.5116 ? Fax 561.737.0188 Direct e-mail: bthrasheragulf-stream.ore 37