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HomeMy Public PortalAboutTybee Island Historical Society CCEty © y? ,-� dsllzm�l Co n ,nthy Services CC©mtrrzc>7 Aw l IF5sc�el Ycz:° 2®1.3-Il4 h• r� "tom_os'' ` QP[53 '1_EC 7ESI1 FOR ©52H L'P_M tit This form is to be completed and submitted to Finance with your budget request. Date:3/13/2013 Organization requesting City of Tybee Itsland Community Services Contract Award: Name of Organization: Tybee 1[sland Historical Society, Inc. Contact Person: Cullen Chambers Executive Director Address: P.O. Box 366 Tybee Island Georgia 3132 Contact Email:tybeelh •! belisouth.net Contact Phone #: 7 6-5 01 Is this organization an IRS approved 501(C) 3 Non-Profit? X yes No If"yes", please attach your M© °1 D'SCSn muc4;otsed Tinaneel otaternant, a copy of your ERE er,,. e onatbon kett37 and a c app 0g v©ti T ce r7ent b;_cdg-ja detailing the planned use for the awarded funds. Amount of funds requested: $30,000.00 D scribe ho these funds will be used and how the City and eitiz-'ns of Tybee Island will benefit: Funds ,..ill be used directly for the repainting of the historic Tybee Esiand Lighthouse which is estimated to cost $150,000.00. The lighthouse draws o,er 120,000 visitors to the Island a year and serves as a symbol of the community with thousands of photographs taken by visitors and mediae Its appearance says a lot about how well our organization maintains this nationally recognized maritime landmark and continued City support says a lot about the continued partnership in assuring continued success in strengthening the economic ,Jell being of our tourist based economy. P.O. Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 (912)786-4573—FAX(912)786-9465 www.cityoftybee.org /4-:. i '.%-, : -= City ®f 7I'ybee lsIlazd Co nnnnunnnnty S(�nv1zes Cmntrrzet Aweard 11; 'nscRa Yeze° 2013-114 r',-*471T)ocit11St k` What percentage of these funds wH be matched by your organGzat on? _The Tybee Isand C's'tor caG Sodety wGGG pay the baGance of the repantng ng cost M20,00(100) NH th s event or program br ng vGsGtors to Tyb IGsGandl Gn off-peak season or months? Yes >>P ea,se atlach a detaHed budgets too Els ,e aszt © •nc� haps the =nay usH] [x czze-d. pa]l:' ]nz --(' lj thor,zao Contract labor: $ ©©U ©© ©© uaterr!a]z !,[TcDai]d ng Lo& nt and scaffolding/awing st .,zao $ ©o©o©.©© P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 (912) 786-4573—FAX(912)786-9465 www.cityoftybee.org Affidavit Verifying Status fFcu- Canty Public Benefit ApplicatIlou By executing this affidavit under oath,as an applicant for a City of Tybee Island,Georgia,Business License or Occupation Tax Certificate,Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A.Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract • Community Services Contract Award for_Cullen G.Chambers_(printed name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity). 1) X I am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious,or fraudulent statement or representation in an affidavit shall be guilty of, - iolation of Code Section 16-10-20 of the Official Code of Georgia. t/ / Signature of Applicant 3/13/2013 Date Cullen G. Chambers Printed Name * Alien Registration Number for Non-citizens SUBSCRIBED AND SWORN BEFORE ME ON THIS THE_13th DAY OF_March,2013 s J.H ECpRl 10 96' gat `" 6is ® o��eu ® (Notary Public My Commission Expires: 3 (O/c2--0/(p Note: O.C.G.A. §50-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amender, provide their alien registration number. Because legal permanent residents are included in the federal definition of"alien", legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identing number below: 11:14 AM Tybee Island Historical Society 03/28/13 Profit & Loss Budget vs. Actual Accrual Basis January through December 2013 Jan-Dec 13 Budget $Over Budget Ordinary Income/Expense Income 4000•Admission 105,100.21 600,000.00 -494,899.79 4100•Retail Sales 57,262.75 407,999.96 -350,737.21 4200•Contributions 727.90 4,000.00 -3,272.10 4300•Grants 0.00 16,125.00 -16,125.00 4400•Memberships 5,715.00 16,000.00 -10,285.00 Total Income 168,805.86 1,044,124.96 -875,319.10 Cost of Goods Sold 5000•Cost of Goods Sold 14,475.88 178,000.00 -163,524.12 Total COGS 14,475.88 178,000.00 -163,524.12 Gross Profit 154,329.98 866,124.96 -711,794.98 Expense Old Payroll Error-do not use 7.25 6000•Advertising&Publicity 4,793.22 35,000.00 -30,206.78 6025•Cash Over/Short -17.58 6050•Credit Card Comm.&Bank Fees 1,651.15 13,500.00 -11,848.85 6055•Direct deposit fees 51.05 6060•Depreciation Expense 11,000.00 66,000.00 -55,000.00 6070•Dues&Subsriptions 720.00 1,000.00 -280.00 6080•Insurance 19,796.21 110,000.00 -90,203.79 6140•Interest 5,209.62 6150•Miscellaneous Expenses 0.00 1,500.00 -1,500.00 6175•Charitable Donations 0.00 250.00 -250.00 6200•Office Expense 2,421.61 15,000.00 -12,578.39 6260•Payroll Salaries&Wages 112,037.97 450,000.00 -337,962.03 6270•Payroll Taxes 8,640.53 34,425.00 -25,784.47 6275•Pension Plan-SEP Contribution 0.00 10,000.00 -10,000.00 6290•Professional Fees 0.00 3,500.00 -3,500.00 6300•Program Expenses 913.72 25,000.00 -24,086.28 6330•Taxes and Licenses 100.00 6350•Repairs&Maintenance 24,205.02 200,000.00 -175,794.98 6375•Real Estate-S.W.(Property Purchase) 0.00 45,268.92 -45,268.92 6400•Shop Expense 1,276.66 17,750.00 -16,473.34 6490•Storage Rental 764.00 3,900.00 -3,136.00 6500•Training&Travel 305.19 2,000.00 -1,694.81 6600•Utilities 6,898.99 40,000.00 -33,101.01 Total Expense 200,774.61 1,074,093.92 -873,319.31 Net Ordinary Income -46,444.63 -207,968.96 161,524.33 Other Income/Expense Other Income 7500•Machine Income 526.20 2,500.00 -1,973.80 7530•Miscellaneous Income 180.81 7545•Special Event Income 7,666.00 25,000.00 -17,334.00 7570•Interest Income 3.82 7,500.00 -7,496.18 Total Other Income 8,376.83 35,000.00 -26,623.17 Net Other Income 8,376.83 35,000.00 -26,623.17 Net Income -38,067.80 -172,968.96 134,901.16 Page 1 11:12 AM Tybee Island HistoElcaU Soccaty 03/28/13 Profit & Loss Accrual Basis January through DecenbeT 2D12 Jan-Dec 12 Ordinary Income/Expense Income 4000•Admission 636,051.39 4100•Retail Sales 427,164.30 4200•Contributions 9,757.29 4300•Grants 16,125.00 4400•Memberships 16,985.00 Total Income 1,106,082.98 Cost of Goods Sold 5000•Cost of Goods Sold 193,413.68 Total COGS 193,413.68 Gross Profit 912,669.30 Expense 6000•Advertising&Publicity 38,475.25 6025•Cash Over/Short -53.93 6050•Credit Card Comm.&Bank Fees 20,229.99 6055•Direct deposit fees 40.60 6060•Depreciation Expense 66,000.00 6070• Dues&Subsriptions 1,212.90 6080• Insurance 135,668.50 6140• Interest 23,909.23 6175•Charitable Donations 240.20 6200•Office Expense 18,843.62 6260•Payroll Salaries&Wages 440,819.00 6270•Payroll Taxes 36,254.36 6290•Professional Fees 3,239.00 6300•Program Expenses 24,096.40 6330•Taxes and Licenses 1,571.45 6350• Repairs&Maintenance 35,086.91 6400•Shop Expense 12,102.81 6490•Storage Rental 4,251.48 6500•Training&Travel 2,054.75 6600• Utilities 34,439.45 Total Expense 898,481.97 Net Ordinary Income 14,187.33 Other Income/Expense Other Income 7500• Machine Income 1,089.30 7530• Miscellaneous Income 1,971.92 7545•Special Event Income 50,777.67 7550•Other Income 991.63 7570•Interest Income 7,562.67 Total Other Income 62,393.19 Net Other Income 62,393.19 Net Income 76,580.52 Page 1 11:13 AM Tyree Island Historical0 Socety 03/28/13 Balance Sheet Accrual Basis As of DecembeT 31, 2012 Dec 31, 12 ASSETS Current Assets Checking/Savings 1110•Vanguard Money Market Acct. 160,126.55 1111 •Change Fund 5,400.00 1112• Petty Cash 300.00 1114•SB Operating Account 289,002.43 1120•Thrushwood Vanguard Acct. 190,780.27 1134• First Chatham Bank CD 95,000.00 Total Checking/Savings 740,609.25 Accounts Receivable 1200•Accounts Receivable 762.00 Total Accounts Receivable 762.00 Other Current Assets 1250•Employee Advances 1,350.00 1300•Inventory 60,867.52 1400•Prepaid Insurance 7,315.42 Total Other Current Assets 69,532.94 Total Current Assets 810,904.19 Fixed Assets 1610•Head Keeper's House 580,236.85 1620• 1st Assistant HK's House 582,153.88 1640•2nd Assistant HK's House 511,340.10 1650•Lighthouse 413,023.70 1655• Lightstation Improvements 117,014.55 1660• Leasehold Improvements-Museum 15,631.00 1700• Equipment 137,216.51 1750• Furniture&Fixtures 7,111.52 1760•Thrushwood Property 725,000.00 1770•Raised Cottage 432,459.99 1780•Pump House 37,204.40 1799•Accumulated Depreciation -597,184.61 Total Fixed Assets 2,961,207.89 Other Assets 1800•Museum Collections 8,895.00 Total Other Assets 8,895.00 TOTAL ASSETS 3,781,007.08 LIABILITIES&EQUITY Liabilities Current Liabilities Accounts Payable 2000•Accounts Payable 15,785.11 Total Accounts Payable 15,785.11 Other Current Liabilities 2110•Accrued WC Ins. 11,459.22 2122•Sales Tax Payable-LHGS 3,246.88 2123•Sales tax for Alcohol 128.80 2131 •941 Taxes Payable -419.48 2132•Georgia W/H Payable -798.67 2135•SUTA Payable 74.97 Total Other Current Liabilities 13,691.72 Total Current Liabilities 29,476.83 Long Term Liabilities 2300•Note Payable-Thrushwood Prop. 431,402.33 Total Long Term Liabilities 431,402.33 Total Liabilities 460,879.16 Equity Page 1 11:113 AM Iyhes sand HS,t0E10E Soc e yy 03/28/13 Ma arc Sheet Accrual Basis As of Dscs'mbeT 31, 2312 Dec 31,12 3900•*Retained Earnings 3,243,547.40 Net Income 76,580.52 Total Equity 3,320,127.92 TOTAL LIABILITIES&EQUITY 3,781,007.08 Page 2 znervce Department cn the Treasury intern& Revenue SeMce (.2ueNty Revew Steil/Taxpayer As&st.ardes a'stIca i Dfrector P. O. Box 1055, Room 1307 , 101 Ma7lelta Stree!l. Be m Atiante, Georea 30370,°,' P -77? . od Box "366 -Try Be‹- .2757,9,Jd G79 3.,13, g Refer Rely to: MS:EO:TPA:1007 - Date- tgA '1'4R 2 7 1°88 /9/00 8 • F e)29e),/,/7e •Dear Sir or ?ladara: This is in re..„jse to your retuest for ccrr.fizretion of your exettption fran Federal zllcome tax. • You wars recognized as an organization exempt from Federal imam tax uncr .......r__sectica--501(c)-(-3)- of- the Interclar-Revenue Code by our letter of _ 197 You were further determined not to be a private foundation within the meaning of section 509(a) of, the Code because, you are an organization described in °ens Viocb3,0,ZA.Kv/..) mod 309(09C/j# Ccntr.i.1=tions to you are deductible as provided in stion 170 of the Code. 71511e tax status .4.c.,-Qvuized by our letter referred to thove is currently in effect and will remain in effect until terro.inated, Emdified or revoked ' :717 toe Itternal Revenue Service.. Any change in your puiposes, character, or Trrethcd or operation mdst be re-ported to us so wa ray consider the effect of tha change on your exewpt status<> You mist also report any change in . your LIMES and address. Thank you for your Sizzcerely yours, -b- empr Ole5.6A.,,,,z.nv-,;Thov, Des- K c'fp;c (