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Home My Public Portal About16-9177 Issuance of an RFP/RFQ and Authorizing the City Manager to Execute and Agreement w/ Best Compettitive and Most Responsive Applocant Sponsored by: City Manager RESOLUTION NO. 16-9177 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE ISSUANCE OF AN RFP/RFQ; AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT (EXHIBIT "A") WITH THE BEST, COMPETITIVE AND MOST RESPONSIVE APPLICANT; AND AUTHORIZING THE APPLICANT TO BE RESPONSIBLE FOR THE CONSTRUCTION AND PLACEMENT OF BUS BENCHES, TRASH RECEPTACLES AND BIKE RACKS; AND TO PERMIT ADVERTISING ON THE BUS BENCHES, THE TRASH RECEPTACLES AND BIKE RACKS; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, The City has control of and owns or has the right to use various locations in its municipal boundaries for the convenience of its citizens as locations for bus stops, where it is desirable to place bus benches for the convenience of the public; and WHEREAS, the placement of bus benches is a public utility and convenience and, as such, fulfills a collateral public transportation need; and WHEREAS,The City is desirous for the construction of bus benches; and WHEREAS, The City will issue an RFP/RFQ from which the best, competitive, and most responsive applicant will be selected to be "The Contractor", and WHEREAS, The City Manager is hereby authorized and directed to execute, on behalf of the City of Opa-locka, the Agreement (Exhibit "A") with "The Contractor", in substantially the same form as attached, to allow the construction and placement of bus benches, trash receptacles and bike racks at locations approved by the City and to permit advertising on each of them for a ten year term, as listed in the Agreement (Exhibit "A") and in accordance with City code; Resolution No. 16-9177 WHEREAS, The City will require, as provided in The Agreement (Exhibit "A"), that all insurance and indemnification be provided by "The Contractor" to protect the City; and WHEREAS, The City will require, the Contractor to be completely responsible for the installation, maintenance, repair, and replacement of the bus benches, trash receptacles and bike racks for the full term of this agreement both materially and financially; and WHEREAS, The City will require that the Contractor is also responsible for maintaining a code compliant appearance of the area immediately surrounding the bench for a radius of ten feet from the exterior of the bench; and NOW THEREFORE, BE IT RESOLVED THAT THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference; Section 2. The City Manager is hereby authorized to issue an RFP/RFQ from which the best, competitive, and most responsive applicant will be selected to be "The Contractor", The City Manager is directed to execute, on behalf of the City of Opa- locka, the Agreement (Exhibit "A") with "The Contractor", in substantially the same form as attached, to allow the construction and placement of bus benches, trash receptacles and bike racks at locations approved by the City and to permit advertising on each of them for a ten year term, as listed in the Agreement (Exhibit "A"); Section 3. The Contractor is responsible for the installation, maintenance, repair and replacement of the bus benches, bike racks and trash receptacles both materially and financially for the full term of this Agreement (Exhibit "A") and is also responsible for maintaining a code compliant appearance of the area immediately surrounding the bench for a radius of ten feet from the exterior of the bench. Section 4. The Contractor shall pay the City a fixed fee or ten percent of the gross annual advertising revenue, whichever is greater for the full term of this agreement. Resolution No. 16-9177 Section 5. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 13th day of April, 2016. ./ : L.Taylor Mayor Attest to: Approved as to form and legal sufficiency: Joina Flores Vincent T. Brown, Esq. Cit>y> Clerk The Brown Law Group, LLC City Attorney Moved by: COMMISSIONER SANTIAGO Seconded by: COMMISSIONER PINDER Commissioner Vote: 4-0 Commissioner Kelley: YES Commissioner Pinder: YES Commissioner Santiago: YES Vice Mayor Holmes: YES Mayor Taylor: NOT PRESENT Qp-LOCk4 0 �s �FFi m 9ry OAPO— 60 City of Opa-locka Agenda Cover Memo Commission Meeting April 13,2016 Item Type: Resolution Ordinance Other Date: (Enter X in box) X Yes No Ordinance Reading: 1'Reading 2nd Reading Fiscal Impact: (Enter X in box) Public Hearing: Yes No Yes No X (Enter X in box) X X Funding Source: (N/q) Advertising Requirement: Yes No N/A (Enter X in box) X Contract/P.O. Required: Yes No (Enter X in box) X RFP/RFQ/Bid#: N/A Yes No Strategic Plan Priority Area: Strategic Plan ObjJStrategy: Enhance Organizational CI N/A Strategic Plan Related Bus. &Economic Dev (EnterX in box) X Public Safety 0 Quality of Education CI Qual.of Life&City Image Communication CI Sponsor Name City Manager Department: Community Development Short Title: Resolution of the City Commission of the City of Opa-locka, Florida, to authorize the issuance of an RFP/RFQ and to authorize the City Manager to enter into an agreement with the best, competitive and most responsive applicant and to authorize the applicant to be responsible for the construction and placement of bus benches, trash receptacles and bike racks and to permit advertising on the bus benches, the trash receptacles and bike racks at City approved locations. Staff Summary The City administration has determined that there is a great need for additional bus stops and at these bus stops it is desirable to place bus benches (bus shelters) to better serve the community and provide improved convenience for its citizens. The new bus shelter locations must be approved by the City prior to installation. It has also been determined by the City Administration, that the bus shelters, constructed and placed as a result of this legislation shall be located in the public rights of way as close as possible to Miami-Dade County transit stops. Approval of this Resolution Bus Shelter Manufacture-Advertising Agreement 1 legislation authorizes the issuance of an RFP/RFQ and authorizes the City Manager to enter into an agreement with the best, competitive and most responsive applicant. The contractor, the best, competitive most responsive applicant, shall be selected from those obtained from an RFP/RFQ process and the applicant shall be responsible for all liabilities concerning the use of the bus shelters and will be responsible for the maintenance of the shelter for the term of the agreement. This agreement especially items One through Twenty-Five, of "The Agreement" will be in effect for a term of ten years with an optional five-year extension. This legislation will also grant the applicant or shelter manufacturer/installer the right to market advertisements on city-owned bus benches (bus shelters) and to authorize them to install trash receptacles and bike racks with advertisements at the same locations. Proposed Action: Staff recommends approval of this Resolution. Attachments: 1. Exhibit "A" Potential Bus Bench (Shelter) Locations 2. Agreement for Bus Bench Manufacture, Location and Advertising Resolution Bus Shelter Manufacture-Advertising Agreement 2 pQp-LOC,tgI,. Off' ti •i: Zr�� f�a Y�i O N AS£per Memorandum TO: Myra L. Taylor, Mayor Timothy Holmes, Vice Mayor Terrence Pinder, Commissioner Joseph L. Kelley, Commissioner Luis B. Santiago, Commissioner FROM: David Chiverton, City Manager DATE: April 13, 2016 RE: RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, TO AUTHORIZE THE ISSUANCE OF AN RFP/RFQ AND TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH THE BEST, COMPETITIVE AND MOST RESPONSIVE APPLICANT AND TO AUTHORIZE THE APPLICANT TO BE RESPONSIBLE FOR THE CONSTRUCTION AND PLACEMENT OF BUS BENCHES TRASH RECEPTACLES AND BIKE RACKS AND TO PERMIT ADVERTISING ON THE BUS BENCHES, THE TRASH RECEPTACLES AND BIKE RACKS AT CITY APPROVED LOCATIONS. Request: Resolution of the City Commission of the City of Opa-locka, Florida, to authorize the issuance of an RFP/RFQ and to authorize the City Manager to enter into an agreement with the best, competitive and most responsive applicant and to authorize the applicant to be responsible for the construction and placement of bus benches, trash receptacles and bike racks and to permit advertising on the bus benches, the trash receptacles and bike racks at City approved locations. Description: The City administration has determined that there is a great need for additional bus stops and at these bus stops it is desirable to place bus benches (bus shelters) to better serve the community and provide improved convenience for its citizens. The new bus shelter locations must be approved by the City prior to installation. It has also been determined by the City Administration, that the bus shelters, constructed and placed as a result of this legislation shall be located in the public rights of way as close as possible to Miami-Dade County transit stops. Approval of this legislation authorizes the issuance of an RFP/RFQ and authorizes the City Manager to enter into an agreement with the best, competitive and most responsive applicant. The contractor, the best, competitive most responsive applicant, shall be selected from those obtained from an RFP/RFQ process and the applicant shall be responsible for all liabilities concerning the use of the bus shelters and will be responsible for the maintenance of the shelter for the term of Resolution Bus Shelter Manufacture—Advertising Agreement 1 the agreement. This agreement especially items One through Twenty-Five, of "The Agreement" will be in effect for a term of ten years with an optional five-year extension. This legislation will also grant the applicant or shelter manufacturer/installer the right to market advertisements on city-owned bus benches (bus shelters) and to authorize them to install trash receptacles and bike racks with advertisements at the same locations. Financial Impact: Based on the average per other local municipalities, the City shall receive a minimum $500.00 per month in years 1-3; $600.00 per month in years 4-6; and $700.00 per month in years 7-10. Implementation Time Line: Immediately Legislative History: Resolution 08-7317 Planning Council Recommendation: N/A Staff Recommendation: Staff recommends approval of this legislation. Attachment(s) 1.Exhibit "A" Potential Bus Bench (Shelter) Locations 2.Agreement for Bus Benches Prepared By: Gerald Lee, Zoning Official Gregory Gay, Director Community Development Department Resolution Bus Shelter Manufacture—Advertising Agreement 2 Owen Carney From: Owen Carney Sent: Tuesday, November 05,2013 1:37 PM To: Mohammad Nasir; Howard Brown; Faye Douglas;Gerald J. Lee; Esin Daniel Abia Cc: Kelvin L. Baker; Kathy Phillips; David Chiverton; Florence West; Peggy Castano; Rose McKay Subject: RE: RFP Bus Shelter Advertising Hi Ms. Douglas, Here is the list of the twelve bus shelters that's located in the City of Opalocka: 1. NW 37/42 AVE/NW 135 ST NORTH BOUND 2. NW 37/42 AVE/NW 135 ST SOUTH BOUND 3. NW 27 AVE #14851 NORTH BOUND 4. NW 135 ST/NW 42 AVE EAST BOUND 5. NW 27 AVE @ NW 151 ST SOUTH BOUND 6. OPA-LOCKA BLVD @ CALIPH ST SOUTH BOUND 7. NW 31 AVE @ NW 135 ST EAST BOUND 8. NW 27 AVE @ SESAME ST SOUTH BOUND 9. NW 27 AVE @ ALI-BABA AVE NORTH BOUND 10. ARABIA AVE @ PERVIZ AVE NORTH BOUND 11. ALEXANDRIA DR @ NW 135 ST EAST BOUND 12. JANN AVE @ PERVIZ AVE SOUTH BOUND This complete the list. OWEN CARNEY Public Works&Utilities Project Coordinator Public Works&Utilities Department 12950 Lejeune(N.W.42nd Ave) Opa-locka,Florida 33054 Office:(305)953-2828 Cell :(786) 877-4015 Fax :(305)953-2824 E-mail:ocarney@opalockafLgov bkak. t lie From: Mohammad Nasir Sent:Tuesday, November 05, 2013 11:19 AM To: Howard Brown; Faye Douglas; Gerald J. Lee; Esin Daniel Abia Cc: Kelvin L. Baker; Kathy Phillips; David Chiverton; Florence West; Peggy Castano; Rose McKay; Owen Carney Subject: RE: RFP Bus Shelter Advertising I don't have the location. Owen should have it. I have no comment on the RFP. Thanks, Mohammad Nasir,P.E. 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