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Home My Public Portal AboutPCM 2008-10-22 FRASER PLANNING COMMISSION MINUTES DATE: Wednesday, October 22, 2008 Planning Commission Regular Meeting MEETING: PLACE: Town Hall Board Room PRESENT Commission: Commissioners: Chair-Steve Sumrall, Mayor Fran Cook, Vesta Shapiro, Peggy Smith, Katie Soles, Scotty Brent and Phillip Naill. Staff: Town Planner Catherine Trotter, Town Clerk Lu Berger, Town Engineer Jim Swanson Others: Clark Lipscomb, Mary Kay Wray. Chairperson Sumrall called the meeting to order at 6:33 p.m. 1. Roll Call 2. Approval of August 27, 2008 meeting minutes. Comm. Soles moved, and Mayor Cook seconded the motion to approve the minutes. Motion carried: 7-0. 3. Open Forum a. None 4. Public Hearine,:s/ Action Items a. Development Permit - Grand Park Car Wash - Public Hearing/Action Comm. Soles moved and Mayor Cook seconded the motion to open the Public Hearing on the Development Permit - Grand Park Car Wash. Motion Carried: 7-0. TP Trotter gave proof of publication. TP Trotter outlined the development permit process as outlined in the Fraser Municipal Code, Chapter 16 Zoning, Article 4, B- Business District. This application for a carwash is considered a new commercial structure and as such is classified as a major development proposal. Enclosed in the Commissioners packet was the following: . Jim Swanson's review memo. . FSD special use permit approving the carwash. . A copy of a development permit recently issued for a similar land use in the business zone. . A decibel (loudness) comparison chart. . A copy of the minutes from the September 12, 2007 PC meeting, where the applicant reviewed the general store exterior materials and colors with the PC and a similar land use was approved with conditions. . Development Permit point analysis. Compliance/Non-Compliance with Business Zone Regulations: . No snow storage was shown on the site plan. Applicant needs to address snow management. Applicant proposed installing a snow melt system, thus negating the need for additional snow storage. The Applicant agreed to provide a relocatable easement for snow storage as a condition of the permit. Other Concerns: . No sign permit has been submitted. . Sand I oil separator needs to be approved by FSD prior to issuance of building permit. The previous development permit for a carwash had a condition that "Sandi oil separator shall be cleaned as necessary and at a minimum annually. A copy of the report shall be submitted to the Town and FSD." . The submitted soaps are permitted. Any deviation from these soap specifications requires review and approval by the Town of Fraser. . Noise. We recently required on-board dryers and a condition that the doors are to remain closed during the entire cycle (for the previous carwash). . Hours of operation. We recently restricted the hours of operation to coincide the gas station hours of operation. . The applicant needed to address the issues in Jim Swanson's memo. The Material Safety Data Sheets that have been submitted for the car wash soaps are the same soaps that the Town and the FSD approved for the carwash on Eisenhower Drive. Town Engineer, Jim Swanson, addressed the containment process for the Commission. Containment of a fuel spill needs to be addressed with the gas station. The applicant has addressed TE Swanson's concerns. The applicant proposed reducing the width of the current Fraser Trail from 10' to 8' for approximately 200'. This would allow the curb and gutter to border the trail. Clark Lipscomb addressed the Board regarding the moving of the trail. Grand Park's desire for space, and improvement of the traffic flow was behind the need to reduce the size of the trail. Applicant believes the original Village plan with the zero lot line setback allows him to move and I or reduce the size of the trail. The Commission will not allow the trail to be reduced to 8'. The applicant outlined the materials proposed for the car wash. Material samples were shown to the Commissioners. A discussion on the type of dryers proposed in the car wash was held. The Commissioners approved the proposed dryer, and allowed drying with the dryer doors open. Staking and grading issues have been addressed. Signage will not be addressed until the Village's sign plan comes to the Commission. ýÿ Comm. Shapiro moved and Mayor Cook seconded the motion to close the Public Hearing on the Development Permit - Grand Park Car Wash. Motion Carried: 7-0. Comm. Soles moved and Comm. Shapiro seconded the motion to approve the Development Permit - Grand Park Car Wash with the following conditions: 1. The applicant shall provide a relocatable off-site snow storage easement within the boundaries of the Final Plan The Village at Grand Park reception # 2008007839. 2. Existing bike trail parallel to Hwy 40 remains 10' in width and structurally the same, with cost for relocation of the trail to be paid by applicant. Any change to the trail is contingent upon approval by the Town Engineer. Relocation of the trail needs to remain within the Town's 20 ft easement. (Staff does not believe the trail width reduction to 8' was approved by the Town as claimed by the applicant. Staff does not recommend approving relocating the trail.) 3. Sand/Oil separator to be approved by the FSD prior to issuance of a building permit. 4. Any deviation from the submitted and approved soap specifications requires review and approval by the Town of Fraser and the Fraser Sanitation District. The permitted soaps will be attached to the Development Permit as an exhibit. 5. The Town of Fraser reserves the right to review at any time the soap chemical specifications to ensure compliance with the Town of Fraser Water Supply Protection District. 6. Additional conditions relating to design features as approved by the Commission to be documented by photos and submitted to the Town by 5:00 p.m. 10-23-08. 7. All documents to be approved by the Town Engineer. 8. No signage without a sign permit. Motion Carried: 7-0. Break 9:00-9:10 b) Re-appoint Chairperson and Vice Chairperson for 2009 Comm. Soles moved and Mayor Cook seconded the motion to open re-appoint Steve Sumrall as Chairperson and Scotty Brent as Vice Chairperson for 2009. Motion Carried: 7 -0. c) Recommend approval of the 3 mile plan- According to Colorado State Statutes, The Town of Fraser needs to update the Three Mile Plan annually. The Plan is a component of the 2003 Town of Fraser Comprehensive Plan. ýÿ Comm. Shapiro moved and Comm. Brent seconded the motion to recommend approval of the 3 mile plan to the Fraser Board of Trustees. Motion Carried: 7-0. 5. Discussion and Possible Action Ree:ardine: a) Comprehensive Plan Workshop- Carrie McCool of McCool Development Solutions specializes in offering consulting services to small towns. Carrie has a lot of experience with Comprehensive Plans. Comp Plan lasted updated in 2003. Any updates the Commissioners wish to include need to be able to be implemented. Some issues the Commissioners would like to address in the Comp Plan were: . Maintaining the small town atmosphere . Open mindedness of the community. . View corridorsj Ag landjOpen space . Support growth from the core. Fraser has always been the "locals" home. Carrie gave the Commissioners some ideas on how they can achieve their visions, such as implementing Rural Subdivision Regulations with conservation easements that offer tax credits to developers as a tool to help maintain open space. 6. Staff Choice Planner-: . Meeting on November 12,2008 at 6:00 with dinner. . Rendezvous wants to start processing 9E. . Kirkendall wants to start developing next to the Emery property; he plans on coordinating with Emery. 7. Commissioners' Choice Chair Sumrall: Nothing Mayor Cook: Nothing Comm. Smith: Nothing Comm. Shapiro: Nothing Comm. Naill: Nothing Comm. Soles: Nothing Comm. Brent: Nothing Comm. Soles moved, and Comm. Shapiro seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 10:04 p.m , " j) ''D -.1.J..-D~ PLANNING COMMISSION MEETING '.0/ ;).2 /02 SIGN IN SHEET NAME / HOME ADDRESS / REPRESENTING OR AREA OF INTEREST THANK YOU! ýÿ