HomeMy Public PortalAbout05-12-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, MAY 12, 2011
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, May 12, 2011, in the Council Chambers at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Lieutenant Don
Benedict, Director of Public Works and Engineering Greg Stiens and Dave Mears from
Milestone.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request the board to approve the minutes for the May 5, 2011 meeting.
Lawson moved to approve with a second by Foster. The motion was unanimously passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for May 13, 2011 in the
amount of $143,033.61. She explained of that total $45,091.73 was paid to WCTV for the
quarterly franchise fee; $22,678.89 was paid to the Wayne County Treasurer for the City's
portion of 9 -1 -1 salaries and benefits and $23,520.00 was paid to Rundell Ernstberg Associates
for consulting fees for the Starr Gennett area of the Gorge Project. Foster moved to approve with
a second by Lawson. The motion was unanimously passed.
STREET CLOSURES
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict and submitted by the Vintage Wheels Car Club for the closure of Fort
Wayne Avenue, from North "D" Street to North "E" Street, from North 8th Street to
North 9th Street on June 11, 2011 from 4 PM to 8 PM for a car show. Lawson moved
to approve with a second by Foster. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict and submitted by Beth Fields from the Center City Development
Corporation on behalf of Veach's for the closure of the 700 block of East Main Street
on Sunday, May 22, 2011 from 10:00 AM to 7:00 PM for the "Family Game Day ".
Board of Works Minutes
May 12, 2011
Page 2 of 3
Foster moved to approve with a second by Lawson. The motion was unanimously
passed.
C. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict and submitted by Stuart A. Karanovich from the Hope House for the closure
of the intersections of 0 Street & NW "L", 0 Street & Grove Road, 0 Street &
Indiana Avenue, Peacock Road & Terrace Drive, Peacock Road & NW 18th Street
and NW "L" Street & Grove Road on May 21, 2011 from 9 AM to 10:30 AM for the
"Hope House Race for Recovery Run ". It is the understanding of the board that these
closures are only temporary after the passing of the final runner at each intersection,
not for the full time of the run. Foster moved to approve with a second by Lawson.
The motion was unanimously passed.
HANDICAPPED PARKING SIGN RENEWALS
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict for the approval of the following Handicapped Parking sign renewals. They
are as follows:
1. 1143 Harris Street for Nova Bantum
2. 219 North 18th Street for David D. Caudle
3. 1215 North "C" Street for Linda Girdler
4. 730 South 12th Street for Harry Leavell
5. 901 South 6th Street for Dorothy Longnecker
6. 721 South 7th Street for Johnie & Sheila Mullins
7. 324 North 19th Street for Judith Musselman
8. 426 Lincoln Street for Jerry Spalding Sr.
Lawson moved to approve with a second by Foster. The motion was unanimously
passed
HANDICAPPED PARKING SIGN RENEWAL DENIED
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict for the denial of the Handicapped Parking sign for Dollie Schubert & Joyce
Crosslow. Foster moved to deny with a second by Lawson. The motion was
unanimously passed.
ADDENDUMS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Addendum No. 2 to Contract
No. 115 -2009 with Clark Dietz, Inc in the increased amount of $114,945.00. Foster
moved to approve with a second by Lawson. The motion was unanimously passed.
BID OPENINGS
A. Robinson brought to the board a bid opening for bituminous materials for 2011.
There was one bid submitted by Milestone. That bid is as follows:
Board of Works Minutes
May 12, 2011
Page 3 of 3
a. Coated Aggregate BCA or "Cold Mix"
1. Fixed Pricing — F.O.B. Plant - $120.00 per ton
2. Flexible Pricing — F.O.B. Plant — $115.00 per ton
b. #5(25mm) Base Hot Asphalt
1. Fixed Pricing — F.O.B. Plant - $48.95 per ton
2. Flexible Pricing — F.O.B. Plant - $44.60 per ton
c. #11(9.5mm) Surface Asphalt
1. Fixed Pricing — F.O.B. Plant - $54.50 per ton
2. Flexible Pricing — F.O.B. Plant - $47.85 per ton
Robinson read the following:
The below escalator clause applies to the flexible pricing.
"Bidder shall have the right to increase the contract unit price in an amount equal
to the bidder's increase in cost of materials and supplies occurring subsequent to
the date on which such bid is submitted (hereinafter referred to as `base date') to
the board having authority to award contracts. Any increase of decrease in the
bidder's cost of materials and supplies after the base date shall be determined
monthly and shall be verified by proper documents furnished to the responsible
awarding board which shall include proof of price to the bidder."
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk