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Home My Public Portal About10) 7F Approval of Plans for FY 2016-17 Pavement Rehabilitation ProjectAGENDA ITEM 7.F. COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM DATE: August 2, 2016 TO: The Honorable City Council FROM: Bryan Cook, City Manager Via: Michael D. Forbes, Community Development Director ~ By: Ali Cayir, PE , City Engineer Okan Demirci, Project Manager SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS FOR FISCAL YEAR (FY) 2016-17 PAVEMENT REHABILITATION PROJECT (CIP NO. P13-02) RECOMMENDATION: The City Council is requested to: 1. Approve plans and specifications for the Fiscal Year (FY) 2016-17 Pavement Rehabilitation Project, Capital Improvement Program (C IP) No. P13-02 , and authorize staff to advertise the project for bids; and 2. Approve the Environmental Assessment for the project by finding the project categorically exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the State CEQA Guidelines pertaining to minor alterations to existing public facilities. BACKGROUND: 1. In 2013, the City completed a citywide Pavement Management Program (PMP) report. The report presented findings and recommendations from a pavement cond ition survey of the City's street network, including pavement condition summaries, preservation and repair activities, and projected budgets for those activities. 2. In June 2016, the City Council approved the FY 2016-17 City Budget. The budget includes an allocation of $1 .5 million of Measure R transportation funds for CIP No. P13-02 for pavement rehabilitation pursuant to the findings and recommendations of the PMP. City Council August 2, 2016 Page 2 ANALYSIS: Purpose of the PMP Well-maintained streets are integral to the general health, quality of life, and economic stability of the City. Maintaining adequate streets and sidewalks also has a positive impact on the overall "image" that the City projects to residents, visitors, and neighboring communities. Streets require periodic repair and preventive maintenance in order to maintain their life expectancy. Failure to conduct timely preventative maintenance significantly shortens a street's life and subsequently requires costly street reconstruction. The PMP includes recommendations for maintaining the City's streets, including pavement condition summaries, preservation and repair activities, and projected budgets. The recommendations in the PMP are for planning purposes only and are not intended to rep lace sound engineering judgement for actual construction. The PMP is used as the basis for making strategic decisions to plan future work effectively and cost efficiently. The City Engineer conducts field observations to update and supplement the information in the PMP report. These observations are used to develop projects with an efficient cosUbenefit ratio based on field conditions, other relevant projects, budget availability, and various oth er factors that may exist at th e time. Analysis Methodology The PMP was developed based upon a fie ld inspection of pavement conditions on all 71 miles of streets in Temple City, using Federal guidelines, to create a condition inventory of all streets. Based on the inspection, a Pavement Condition Index (PC I) was calculated to reflect the overall pavement cond itions of each street segment. The PCI system is the national standard rating mechanism used to describe the pavement condition. It uses a scale ranging from 0 to 100 to rate the condition of paved surfaces. Table 1 below shows the PCI range for different pavement conditions. Attachment "A" includes photos illustrating the different conditions. Tabl 1 PCI R e anges o fP avemen t C dT ns on 110 Pavement Condition PCIRange Excellent 86-100 Very Good 71 -85 Good 56-70 Fair 41 -55 Poor 26-40 Very Poor 11-25 Failed 0-10 A recently paved street segment has a PC I at, or close to , 100. As the pavement deteriorates its PCI gradually decreases. Once it drops to a PCI of 55 ("fa ir"), its condition is considered critica l. Unless some form of treatment is done, the pavement condition will City Council August 2, 2016 Page 3 rapidly deteriorate, until it becomes "poor" and "fa iled", with a substantially increased reconstruction cost. Conditions Summary Temple City streets have an overall PCI of 62 , indicative of a "good" condition rating. The rating is achieved by averaging the PCI rating for arterial, collector, and residential streets, with arterial and collector streets given more weight in calculating the average. The City achieved a PCI of 77 ("very good") on arterial streets, 59 ("good") on collector streets, and 54 ("fair") on residential streets. The majority of the streets in the City have a PCI at or above the critical PCI of 55, which can be rehabilitated with less expensive methods such as slurry seal or grind and overlay. A minority of streets in the city fall under the "failed" and "poor" PCI levels, requiring more expensive rehabilitation methods. Work Program Approach Preventative maintenance on streets with PCI ratings above 55 must be considered in combination with the more extensive rehabilitation of failing streets to realize the maximum benefit and reduce long term costs. Prioritizing preventive maintenance on street segments at or above the critical PCI of 55 extends th e life expectancy of those streets and reduces rehabilitation costs in the long run. Prioritizing expensive reconstruction work on the small number of "poor" to "failed" streets would reduce funding for preventive maintenance on "fair" to "excellent" streets. Once a street segment reaches a PCI of 55 , the pavement deteriorates at a faster rate. As such , th is approach would lead to the increasingly rapid deterioration of those streets and a significant drop in the City's overall PC I. Prioritizing preventive maintenance has been used successfully since 2014 to complete pavement rehabilitation in conjunction with other CIPs such as the Safe Routes to School and Bicycle Transportation Account projects. A list of all street rehabilitation completed since 2014 is attached as Attachment "B". Streets Included for FY 2016-17 Following the approach of prioritizing preventive maintenance, the FY 2016-17 PMP mainly includes slurry seal resurfacing. Based on the budget allocation and recent bids received for similar work, the streets and quantities were selected as shown in Attachment "C". The proposed project includes slurry seal for approximately two million squa re feet of pavement, and also includes localized dig-out and reconstruction as needed for small areas where more extensive rehabilitation is needed (e .g. major potholes , depressions, etc.). The final streets and quantities may be increased or decreased based on actual bids received . The bid schedule is based on quantities and unit bid prices which allows the City to make quantity adjustments and pay the same unit bid prices within plus or minus 25 percent of the total value. It is not uncommon for bids to come in at plus or minus 20 percent of the estimated budget. Dependi ng upon the low bid amount received, the streets will be adjusted accordingly to stay within the budget. Any such adjustments to stay within the budget would be made based on engineering review and field conditions. City Council August 2, 2016 Page4 Environmental Review This project is exempt from environmental review under CEQA pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines pertaining to minor alterations to existing public faci lities. CITY STRATEGIC GOALS: The FY 2016-17 Pavement Rehabilitation Project furthers the City Strategic Goals of Public Health and Safety, Quality of Life, Sustainable Infrastructure, and Economic Development. FISCAL IMPACT: The approved FY 2016-17 City Budget includes an allocation of $1.5 million of MeasureR transportation funds for CIP No. P13-02 for pavement rehabilitation pursuant to the PMP. ATTACHMENTS: A. Photos illustrating pavement conditions and PCI B. PMP street rehabilitation progress since 2014 C. List of streets to be rehabilitated ATTACHMENT A Photos Illustrating Pavement Conditions and PCI A roadway with a PCI of 1 00 Good A roadway with a PCI of 70 A roadway with a PCI of 25 A roadway with a PCI of 83 A roadway with a PCI of 50 A roadway with a PCI of 1 0 ~--~ ~--~-~~-~ ~ ----------------- ATTACHMENT 8 Pavement Management Program Progress Since 2014 To date, the following street pavement improvements have been completed: 2015 BTA (Bicycle Transportation Account) Slurry (Approx. total area=729,000 sf): • Longden Ave from Burton Ave to Rosemead Bl • Golden West Ave from Garibaldi Ave to Las Tunas Dr • Olive Ave from Rosemead Bl toE of Arden Dr • Lemon Ave from Temple City Bl to Golden West Ave • Olive from Arden to El Monte Ave • Longden from TC Blvd to East City Limits • Golden West from Lemon to Garibaldi 2015 BTA (Bicycle Transportation Account) Cold mill and Overlay (ARHM-Rubberized Asphalt) (Approx. total area=383,000 sf): • El Monte Ave-Las Tunas Dr to Lower Azusa Rd • Arden Or-Olive Ave to Lower Azusa Rd 2014 SR2S (Safe Routes To School) Slurry (Approx. total area=550,000 sf): • Cloverly Ave from Broadway to Blackley St • Flaherty St from Cloverly Ave to Primrose Ave • Fratus Drive from Pentland St to La Rosa Dr • La Rosa Drive from Fratus Dr to Alessandro Ave • Lemon from Oak to Temple City Blvd • Longden Ave from Rosemead Blvd to Temple City Blvd • Oak Avenue from Camino Real to Longden • Pentland St from Encinita Ave to Alessandro Ave • Primrose from Longden Ave to Garibaldi Ave • Temple City Blvd from Camino Real Ave to Lemon Ave • Wendon St from Cloverly Ave to Primrose Ave 2014 SR2S (Safe Routes To School) Cold mill and Overlay (ARAM-Rubberized Asphalt) (Approx. total area=48.000 sf): • Daleview Ave from Freer St to Grand Ave Also, Rosemead Boulevard pavement was improved with new rubberized asphalt pavement as part of the Rosemead Bl Construction Project. The new asphalt pavement work was covered by the Rosemead Bl construction funds, which included combination of outside Federal and State and local match funding. The street pavement work completed under SR2S, BTA, and Rosemead Bl Projects covers approximately 2.3 million square feet (sf) of pavement area, which represents approximately 15% of the City's total 13.8 million sf pavement surface area. The pavement improvements covered approximately 2.3 million sf included street surface (1 ,050,000 sf of Cold mill and Overlay and 1 ,280,000 sf of Slurry Seal). ----------------------------------------------------------------------------------------------- ATTACHMENT C Streets to be Resurfaced for FY 16-17 Street Name From To BALDWIN AVENUE LIVE OAK AVENUE 190 N/0 LOWER AZUSA ROAD BARELA AVENUE WOOLLEY STREET CRAIGLEE STREET BLACKLEY STREET PARMERTON AVENUE McCULLOCH AVENUE BROADWAY ENCINITA AVENUE TEMPLE CITY BOULEVARD BROADWAY ROSEMEAD BOULEVARD ENCINITA AVENUE BROADWAY WEST CITY LIMIT ROSEMEAD BOULEVARD CALLITA STREET 501 W/0 ROSEMEAD BOULEVARD ROSEMEAD BOULEVARD CAMELLIA AVENUE CUL-DE-SAC GARIBALDI AVENUE CAMINO REAL OAK AVENUE TEMPLE CITY BOULEVARD CLOVERLY AVENUE LIVE OAK AVENUE BROADWAY CLOVERLY AVENUE WENDON STREET FLAHERTY STREET CRAIGLEE STREET BARELA AVENUE EAST END CRAIGLEE STREET TEMPLE CITY BOULEVARD BARELA AVENUE DAINES DRIVE BALDWIN AVENUE HALIFAX ROAD DAINES DRIVE CUL-DE-SAC TEMPLE CITY BOULEVARD DAINES DRIVE HALIFAX ROAD El. MONTE AVENUE DAINES DRIVE McCULLOCH AVENUE WELLAND AVENUE DAINES DRIVE WELLAND AVENU E SANTA ANITA AVENUE DANESWOOD DRIVE PARMERTON AVENUE McCULLOCH AVENUE ELLIS LANE 60 S/0 LOWER AZUSA ROAD TEMPLE CITY BOULEVARD ELM AVENUE MUSCATEL. AVENU E RENO AVENUE EMPEROR AVENUE OAK AVENUE CUL-DE-SAC ESTRELLA AVENUE SALTER AVENUE EAST CITY LIMIT FLAHERTY STREET GOLDEN WEST AVENUE ROWLAND AVENUE FREER STREET ARCADIA WASH SANTA ANITA AVENUE FREER STREET ARDEN DRIVE HALIFAX ROAD FREER STREET EL MONTE AVENUE ARCADIA WASH FREER STREET HALIFAX ROAD EL MONTE AVENUE GRACEWOOD AVENUE LIVE OAK AVENUE 885 NORTH OF DAINES DRIVE GREEN STREET BALDWIN AVENUE CUL-DE-SAC HART AVENUE HERMOSA DRIVE LAS TUNAS DRIVE HECLA STREET CUL-DE-SAC HILTON AVENUE HERMOSA DRIVE BURTON AVENUE MUSCATEL AVENUE HERMOSA DRIVE MUSCATEL AVENUE ROSEMEAD BOULEVARD HERMOSA DRIVE ROSEMEAD BOULEVARD SULTANA AVENUE HERMOSA DRIVE SULTANA AVENUE ENCINITA AVENUE HILTON AVENUE CUL-DE-SAC OLIVE STREET JA YLEE DRIVE LOMA AVENUE CUL-DE-SAC LIVE OAK AVENUE 760 E/0 BALDWIN AVENUE GLICKMAN AVENUE LI VE OAK AVENUE BALDWIN AVENUE 760 E/0 BALDWIN AVENUE LIVE OAK AVENUE ENCINITA AVENUE TEMPLE CITY BOULEVARD LIVE OAK AVENUE GLICKMAN AVENUE EAST CITY LIMIT Street Name From To LIVE OAK AVENUE TEMPLE CITY BOULEVARD BALDWIN AVENUE LOMAAVENUE EMPEROR AVENUE WOOLLEY STREET McCLINTOCK AVENUE GRAND AVENUE FAIRVIEW AVENUE MILLER DRIVE LOWER AZUSA ROAD SOUTH END NADINE STREET CUL-DE-SAC TEMPLE CITY BOULEVARD NOEL DRIVE NORTH END BROADWAY OAK AVENUE LONGDEN AVENUE GARIBALDI AVENUE PARMERTON AVENUE DAINES DRIVE BLACKLEY STREET PARMERTON AVENUE DANESWOOD DRIVE DAINES DRIVE PERSIMMON AVENUE NORTH CITY LIMIT DAINES DRIVE RENO AVENUE GARIBALDI AVENUE HERMOSA AVENUE RENO AVENUE HERMOSA AVENUE ELM AVENUE RENO AVENUE LONGDEN AVENUE GARIBALDI AVENUE ROWLAND AVENUE FLAHERTY STREET WENDON AVENUE SALTER AVENUE ESTRELLA AVENUE LONGDEN AVENUE SPARKLED STREET CAMELLIA AVENUE KAUFFMAN AVENUE SPARKLED STREET TEMPLE CITY BOULEVARD CAMELLIA AVENUE SULTANA AVENUE HERMOSA DRIVE LAS TUNAS DRIVE VAL STREET BARELA AVENUE GOLDEN WEST AVENUE VAL STREET GOLDEN WEST AVENUE EAST CITY LIMIT VAL STREET TEMPLE CITY BOULEVARD BARELA AVENUE WENDON STREET GOLDEN WEST AVENUE ROWLAND AVENUE LIVE OAK AVENUE BALDWIN AVENUE 760 E/0 BALDWIN AVENUE LIVE OAK AVENUE ENCINITA AVENUE TEMPLE CITY BOULEVARD LIVE OAK AVENUE GLICKMAN AVENUE EAST CITY LIMIT LIVE OAK AVENUE TEMPLE CITY BOULEVARD BALDWIN AVENUE LOMAAVENUE EMPEROR AVENUE WOOLLEY STREET McCLINTOCK AVENUE GRAND AVENUE FAIRVIEW AVENUE MILLER DRIVE LOWER AZUSA ROAD SOUTH END NADINE STREET CUL-DE-SAC TEMPLE CITY BOULEVARD NOEL DRIVE NORTH END BROADWAY OAK AVENUE LONGDEN AVENUE GARIBALDI AVENUE PARMERTON AVENUE DAINES DRIVE BLACKLEY STREET PARMERTON AVENUE DANESWOOD DRIVE DAINES DRIVE PERSIMMON AVENUE NORTH CITY LIMIT DAINES DRIVE RENO AVENUE GARIBALDI AVENUE HERMOSA AVENUE