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Home My Public Portal AboutMinutes_CCSpecialMeeting_10262016 SPECIAL CITY COUNCIL MEETING IONA COMMUNITY CENTER OCTOBER 26,2016—6:00 P.M. PRESENT: Mayor Brad Andersen, Council President Dan Gubler, Council Member Rob Geray, Council Member Kathy McNamara, City Clerk Shara Roberts, Public Works Director Zech Prouse, and Chief of Police Karl Bowcutt. ABSENT: None. VISITORS: Susan Gardner. Mayor Andersen welcomed everyone and Public Works Director Zech Prouse led with the Pledge of Allegiance. Consent Agenda: None. Items of Business: General Discussion of the City's Water System: Mayor Andersen reported he attended the Association of Idaho Cities (AIC's) Municipal Water Summit which was held on October 25th in Boise. He explained they are organizing a statewide committee by electing a couple of board members from each district to raise awareness to the legislature and individuals involved with issuing water curtailments. He reported the presentation is available on AIC's website for further details. Mayor Andersen outlined the steps involved if the City Council decides to prioritize the construction of a storage tank up on the hill. He noted the application for such a project would be due by January 13, 2017, and explained it is a large project, and would take years before construction would begin so the City Council needs to begin discussions on the future plans for the water system. He expressed this topic was food for thought, and would be on the agenda for further discussion in November's City Council meeting. Council President Gubler commented the Water Committee identified the water system's deficiencies, and now the City Council just needs to start prioritizing this next year. Sports Recreation Director: Mayor Andersen reported Angel Chapa will be resigning from his position as the Sports Recreation Director. He explained in the past the Council has discussed possibly making the position full time by adding on flag football, soccer, and having them be in charge of coordinating other large city events, such as Iona Days. However, he noted it is not in the budget for this year so they need to discuss options to fulfill this year's need as Angel Chapa has already started arranging details for this year's basketball season. After further discussion, the Council directed Clerk Roberts to work on putting hiring information out to see if they can find an individual with experience to fill the position. Discussion of Council and Employee Matters: Mayor Andersen expressed the importance of working together in a respectful manner even when everyone may not be in agreement all of the 1 overflow parking to help alleviate the on-street parking issues. After further discussion, the Council expressed overall they were in support of trying to amend the code to allow for a small accessory building in the rear yard depending on lot size. They still expressed concerns with the allowance of a recreation vehicle (RV) pad as the majority of the R- T lots do not have the necessary space. However, an official decision on the direction they would like to take would need to take place during the City Council meeting. 2 1/07/2016 01:36PM PAGE:3 0/17/2016 14524 WESTERN RECYCLING-CURBSIDE Recycling bin 514150 18.00 10/16 10/24/2016 14525 ALLEN ELDRIDGE Building inspections 104720 418.00 10/16 10/24/2016 14526 ASSOCIATION OF IDAHO CITIES Ti'iolivttnA �ICCTFOA-membership dues 514150 City dues 977.40 10/16 10/25/2016 14532 BLACKFOOT(ase4-to 6e,Fr@rant) J Telephones 514150 222.87 10/16 10/25/2016 14533 CABLE ONE Internet 514150 119.00 10/16 10/25/2016 14534 HOME DEPOT CREDIT SERVICES Maint.Materials 104710 801.11 10/16 10/25/2016 14535 INTERNATIONAL CODE COUNCIL,INC. Membership 104720 105.00 10/16 10/25/2016 14536 PORTER'S OFFICE PRODUCTS Copy Paper&l¢be `-A 514150 184.43 10/16 10/25/2016 14537 POST REGISTER Qtr.Treasurer's Report 104155 128.00 10/16 10/25/2016 14538 ROCKY MOUNTAIN BOILER,INC. Service-started Boiler for winters 104710 135.00 10/16 10/26/2016 14539 ROCKY MTN.POWER Street Lights -h l IIpo )e r 104175 5,066.31 10/16 10/26/2016 14540 WEX BANK {Potitt-4186.25 Public Works-Fuel Zgq•37 514710 487.62 10/16 10/31/2016 14541 WALMART Halloween Donuts 104790 23.88 M 10/16 10/31/2016 14542 BRAD ANDERSEN AIC Conf:Travel,lodging,meals, 104165 340.17 10/16 10/31/2016 14543 C-A-L-RANCH STORES Maintenance-Misc. 104710 129.42 10/16 10/31/2018 14544 EVCO HOUSE OF HOSE Fire Hose Adapter • 104710 45.84 10/16 10/31/2016 14545 FIRST RESPONDERS Police-uniform 4. tri r InWacQS 104690 382.25 10/16 10/31/2016 14546 H.D.FOWLER CO. Water meter parts-freight 514710 659.09 10/16 10/31/2016 14547 HD SUPPLY WATERWORKS,LTD. Water system parts 514710 241.12 10/16 10/31/2016 14548 RESPOND FIRST AID SYSTEMS First Aid Kit-large 104690 95.95 '7 10/16 10/31/2016 14549 SHAWN MURDOCK Reimburse credit on account 011075 3.87 10/16 10/31/2016 14550 TETON MICROBIOLOGY LAB Water tests 514710 150.00 10/16 10/31/2018 14551 USPS Mailing Water statements 514150 367.54 M=Manual Check,V=Void Check ! 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' "a , . . .,. •-;• -.1 "• , i i --i.- : i , • • , , I o ! , : i , , O) O1 O) 01 ! , Z' , 0 ' 1 , r , 0111/ time on certain matters, and to remember their purpose is to make decisions which are best for the community as a whole and not just on an individual basis. He outlined if a concern or complaint is brought to a city council member's attention regarding an employee to bring those to the Mayor as Chief Administrator so it can be handle discreetly with that individual instead of during a public meeting. He explained council assignments are given out at the beginning of each year, and expressed each council member needs to be familiarizing themselves with what those are. He explained the purpose is to serve as liaisons to find out what the needs are, and bring those to city council meetings for further discussion and decision making. He then opened up the discussion for further input from the Council and the employees. Council Member Garren expressed although it might be uncomfortable sometimes when these decisions are being made he feels differing opinions is one of the strengths of Iona's City Council. He explained differing opinions means the outcome is better for the citizens and the Council needs to embrace those differences in a respectful way and not take it personal. Council Member Geray expressed the need for the Council to build up credibility after the last meeting. He further expressed everyone needs to keep the right perspective they are not going to be able to please everyone 100% of the time, but to come together to try and make decisions on what is the best for the community as a whole. fiN Clerk Roberts commented she agreed with what has been said thus far, and suggested reaching out to Idaho Counties Risk Management Program (ICRMP) to try and schedule training to cover roles and responsibilities of local government, ethics, and harassment in the workplace to address some of the issues that have come up recently to better equip the Council, employees, and the public with knowledge. Council President Gubler communicated he feels it's important to also keep the perspective the Council and employees work for the citizens and when concerns are brought to them they need to listen, communicate with them, and try to fix them when possible. After further discussion, the Council directed Clerk Roberts to move forward on scheduling ICRMP to provide training. Reports: None. Meeting adjourned at 7:17 p.m. COUNCIL APPROVED: November 15th, 2016 urbl.Zr'1A_ Brad Andersen, Mayor ATTEST: Shara Roberts, ity Clerk 2 the importance of working together in a respectful manner even when everyone may not be in agreement all of the 1 overflow parking to help alleviate the on-street parking issues. After further discussion, the Council expressed overall they were in support of trying to amend the code to allow for a small accessory building in the rear yard depending on lot size. They still expressed concerns with the allowance of a recreation vehicle (RV) pad as the majority of the R- T lots do not have the necessary space. However, an official decision on the direction they would like to take would need to take place during the City Council meeting. 2 1/07/2016 01:36PM PAGE:3 0/17/2016 14524 WESTERN RECYCLING-CURBSIDE Recycling bin 514150 18.00 10/16 10/24/2016 14525 ALLEN ELDRIDGE Building inspections 104720 418.00 10/16 10/24/2016 14526 ASSOCIATION OF IDAHO CITIES Ti'iolivttnA �ICCTFOA-membership dues 514150 City dues 977.40 10/16 10/25/2016 14532 BLACKFOOT(ase4-to 6e,Fr@rant) J Telephones 514150 222.87 10/16 10/25/2016 14533 CABLE ONE Internet 514150 119.00 10/16 10/25/2016 14534 HOME DEPOT CREDIT SERVICES Maint.Materials 104710 801.11 10/16 10/25/2016 14535 INTERNATIONAL CODE COUNCIL,INC. Membership 104720 105.00 10/16 10/25/2016 14536 PORTER'S OFFICE PRODUCTS Copy Paper&l¢be `-A 514150 184.43 10/16 10/25/2016 14537 POST REGISTER Qtr.Treasurer's Report 104155 128.00 10/16 10/25/2016 14538 ROCKY MOUNTAIN BOILER,INC. Service-started Boiler for winters 104710 135.00 10/16 10/26/2016 14539 ROCKY MTN.POWER Street Lights -h l IIpo )e r 104175 5,066.31 10/16 10/26/2016 14540 WEX BANK {Potitt-4186.25 Public Works-Fuel Zgq•37 514710 487.62 10/16 10/31/2016 14541 WALMART Halloween Donuts 104790 23.88 M 10/16 10/31/2016 14542 BRAD ANDERSEN AIC Conf:Travel,lodging,meals, 104165 340.17 10/16 10/31/2016 14543 C-A-L-RANCH STORES Maintenance-Misc. 104710 129.42 10/16 10/31/2018 14544 EVCO HOUSE OF HOSE Fire Hose Adapter • 104710 45.84 10/16 10/31/2016 14545 FIRST RESPONDERS Police-uniform 4. tri r InWacQS 104690 382.25 10/16 10/31/2016 14546 H.D.FOWLER CO. Water meter parts-freight 514710 659.09 10/16 10/31/2016 14547 HD SUPPLY WATERWORKS,LTD. Water system parts 514710 241.12 10/16 10/31/2016 14548 RESPOND FIRST AID SYSTEMS First Aid Kit-large 104690 95.95 '7 10/16 10/31/2016 14549 SHAWN MURDOCK Reimburse credit on account 011075 3.87 10/16 10/31/2016 14550 TETON MICROBIOLOGY LAB Water tests 514710 150.00 10/16 10/31/2018 14551 USPS Mailing Water statements 514150 367.54 M=Manual Check,V=Void Check ! N NiN ' N , N ; N1N N N ; CNIN ; NN N : N iNVN N , N1N1N ; .="1 ; ' ;;TEC- 41.! i-rl f7r1c! iiiiW ...4 ; f".: Cl'itIrZen › ft."17• 4.-- (11 isti › r":".s; aia! il.1 00 , 00 49-p! .-i .-I ! ,I % e.4iv..1 CSI % •.-I HY) ; •,I . .-I % 0 0 ; 0 a-, . .-I ,-8 f•V ,-; rei ....! : c, ,17- ..17; ;LT ›i .› .7..1: .-- 11 ....Z .7:"4 ; ,.., i .--i! ›• .-4 S .-; , › Z='; > ...-7 .--7" .1i: , ..-Z: ..--7 .-i I •-! .-t , •-•1 Il 1 ...I % •-•1 i .--1 i 1-1 v-I •-I % 1-1 1 r-I ; •-1 : •-I 11 9.4 1,4: 7-I : 1-1 ri •,-.1 : 1.4 : •••I % ••••I t ir-I :f : , v4 ' N .-i 1 1-1 ; 1-1 ; v-i Y. .-4 ! .-i .-i 1.:;:i.'. ..... 1,4 lON I il i ; 8 : § § 1 § '' § '' § §1 § 1818 ' § R . . . ; 09 ; . ; . ! . ! . : q10• i . 1 ,. . . rsi ! m : in ! : 0 , - 2 ,1,,• ,-, ; N ; ft.; ,; rfi .3: in ,,t, N. • oi c!, . o ! ...! : IN r!, 0 : e ! 0 1 1 C./ ' 8i . % .."1 '''' 0 : ce ; 1 , . •. ' "a , . . .,. •-;• -.1 "• , i i --i.- : i , • • , , I o ! , : i , , O) O1 O) 01 ! , Z' , 0 ' 1 , r ,