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HomeMy Public PortalAbout16-9236 Issue an RFP for Mold Remediation Services of Helen Miller Center Sponsored by: City Manager RESOLUTION NO. 16-9236 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE AN RFP FOR MOLD REMEDIATION SERVICES OF HELEN MILLER CENTER AT SEGAL PARK; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, On June 21, 2016, the City of Opa-locka received a complete mold inspection to determine whether the Helen Miller Center had mold and as a result mold was detected; and WHEREAS, The presence of the mold, water damage or odors should be addressed immediately because of the health risks posed; and WHEREAS, It is in the best interest of the City to obtain the best rates and most efficient mold remediation services available; and WHEREAS, The City Commission desires to have the City Manager issue an RFP to obtain the best rates. NOW THEREFORE BE IT RESOLVED THAT THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Manager to issue an RFP for Mold Remediation Services of the Helen Miller Center at Segal Park. Section 3. This Resolution shall take effect immediately upon adoption, and is subject to the approval of the State of Florida Financial Oversight Board. PASSED AND ADOPTED this 14th day of September, 2016. Resolution No. 16-9236 yr. . Taylor Mayor Attest to: Approved as to form and legal sufficiency: 1b 1 J�� nna Flores Vincent T. Brown, Esq. City Clerk The Brown Law Group, LLC City Attorney Moved by: COMMISSIONER RILEY Seconded by: VICE MAYOR HOLMES Commissioner Vote: 5-0 Commissioner Kelley: YES Commissioner Riley: YES Commissioner Santiago: YES Vice Mayor Holmes: YES Mayor Taylor: YES Op PLOO,f.. O � p 5 D i 92 OQAOR[lT E� City of Opa-Locka Agenda Cover Memo City Manager: Yvette Harrell CM Signature: / P�// �U l/ Finance Director: Charmaine Parchment FD Signature:• Department Director: Commission 09.14.2016 Item Type: Meeting Date: X � (EnterXin box) Fiscal Impact: 4. Ordinance Reading: (Enter (EnterXin (E � box) "`� '• `_`" x Public Hearing: (EnterXin box) x Funding Source: (Enter Fund& Advertising Requirement: NMI Dept) (EnterXin box) 'i V £�44;riiixic 4a Ex: Account#: 72-572340 Unbudgeted Contract/P.O. RFP/RFQ/Bi#: Required: x (EnterXin box) Strategic Plan Strategic Plan Priority Area Strategic Plan Obj./Strategy: (list Related x the specific objective/strategy this item will (EnterXin box) Enhance Organizational 0 address) Bus.&Economic Dev Public Safety For the interest of public safety, Quality of Education Q health, environment, and business Qual.of Life&City Image - operations in the City. Communcation 0' Sponsor Name Department: City Manager City Manager [ '14414- '* " Approval of a resolution to authorize the City Manager to issue an RFP for Mold Remediation services of Helen Miller Center at Segal Park. It is in the best interest of the City to obtain the best rates and most efficient mold remediation services available. Actiow Pro Mold R Us Certified Mold Inspectors&Remediators 6596 Taft Street MitFLDRUS Hollywood, FL 33024 Office Phone: (888)665-3787 Cell Phone: (954)850-6653 Fax: (954)961-1558 The best solution for indoor pollution. Info @moldrus.net MRSR135&MRSA132 www.MoldRUs.net CONFIDENTIAL DATE OF INSPECTION: 6/21/2016 WEATHER RECIPIENT'S NAME: Ms. Shamecca Lawson MAILING ADDRESS: 2341 NW 143rd Street WEATHER: Clear Opa Locka, FL 33054 TEMP: 82 ADDRESS INSPECTED: 2341 NW 143rd Street HUMIDITY: 71 Opa Locka,FL 33054 WIND: RECIPIENT'S PHONE 1: (305)953-2821 RECIPIENTS PHONE 2: STRUCTURE RECIPIENT'S FAX: AGE OF STRUCTURE: RECIPIENTS E-MAIL: LENGTH OCCUPIED: INSPECTOR: Meir Butbul SIDING: INSPECTOR'S E-MAIL: Office@moldrus.net ENVIRONMENT: ARRIVAL TIME: 06:04 PM DEPARTURE TIME: 06:35 PM M D 1 US The best solution for indoor pollution. www. moidRus .net (888) 1VI0LDRUS MOLD INSPECTION REPORT Page 1 Complete Visual Mold Inspection & Scope of Work A visual inspection is the most important initial step in identifying a possible mold combination problem. The extent of any water damage and mold growth was visually assessed by certified mold inspector/remediator. This assessment is important to determine remedial strategies. Ventilation systems were also visually checked, particularly for damp filters but also for damp conditions elsewhere in the system and overall cleanliness. Ceiling tiles, gypsum wallboards (sheet rock), cardboard, paper and other cellulostic surfaces were given careful attention during a visual inspection. The inspector used a hygrometer, a boroscope (fiber optics) and a protimeter(moisture meter), where necessary to detect hidden mold behind walls, ceilings and floors to determine the areas of potential mold growth and continuing moisture penetration. The presence of mold, water damage or musty odors should be addressed immediately. In all instances, any source of water must be stopped and the extent of water damage must be determined. Water damage materials should be dried and repaired. Mold damaged materials should be remediated. Methodology To Determine whether the property has a serious mold problem, Mold R Us use a variety of mold testing techniques to take samples of possible mold growth. If the air is sampled, it is sampled via a bioaerosol sampler. This type of sampler imparts viable spores on potato dextrose agar petri dishes placed in a apparatus. After the sampling period, the impacted fungi petri dishes are incubated in a special incubator that is high in humidity and void of all ambient light. The impacted fungi petri dishes are incubated at a temperature suitable for fungal growth. The most accurate mold identification is only possible after seven days of live culturing for the mold cultures to reach their maximum identification growth. After seven days of incubation, the fungi samples are removed and recorded results can be found on the following pages. Topical samples, if any, are taken through the use of swabs. At the laboratory, the swabs samples are transferred to potato dextrose agar petri dishes, incubated and identified as described above. Topical Sampling P P 9 Mold R Us, trained in appropriate sampling methodolgy, performs bulk or surface sampling, bulk or surface sampling should be performed if the building inhabitants are suffering from health problems, which are or may be associated with fungal exposure. Bulk or surface sampling should also be performed to identify the presence or absence of mold if visual inspection is equivocal (e.g. discoloration and staining). Bulks samples are collected from visibly moldy surfaces by scrapping and cutting materials with a clean tool into a clean plastic bag. Surface samples are collected by wiping a measured area with a sterile swab or by stripping the suspect surface with clear tape. The surface sample is then transferred to a potatoe dextrose agar petri dish. The dish is then incubated in a special Page 2 incubator that is high humidity and void of all ambient light at a temperature suitable for fungal growth. The most accurate mold identification is only possible after seven days of live culturing for the mold cultures to reach their maximum identification growth. After seven days of incubation, the fungi samples are removed and identified down to genus and to species where possible through visual identification under the microscope. Air Monitoring Mold R Us, trained in appropriate sampling methodology,performs air monitoring. Air samples are collected via an Anderson style bioaerosol sampler. This type of sampler imparts viable spores on potato dextrose agar petri dishes placed in the apparatus at a rate of 28.3 cubic liters of air per minutes. After a three minute sampling period, the impacted fungi petri dishes are incubated in a special incubator that is high in humidity and void of all ambient light. The impacted fungi petri dishes are incubated at a temperature suitable for fungal growth. The most accurate mold identification is only possible after seven days of live culturing for the mold cultures to reach their maximum identification growth. After seven days of incubation, the fungi samples are removed and identified down to genus and to species where possible through visual identification under the microscope. Results are provided in colony forming units per cubic meter of air. Air monitoring should be performed if there is evidence from a visual inpsection that the ventilation systems may be contaminated. The purpose of such air monitoring is to assess the extent of contamination throughout the building. Sampling should be conducted while ventilation systems are operating. Air monitoring should be performed if the presence of mold is suspected in a particular are of the structure (e.g. a microbial volatile is detected) but cannot be identified througha visual inspection or bulk sampling. The purpose of such air monitoring is to determine the location and or extent of mold contamination. Air monitoring should also be performed if the building inhabitants are suffering from health problems, which are or may be associated with fungal exposure. If air monitoring is performed, for comparative purposes and at a location representative of outdoor air. The outdoor control test is very helpful in evaluating whether there is an internally generated mold problem. Such a problem may exist if indoor mold tests report mold levels are either(a) higher than the outdoor air test. (b)present indoors but absent from the outdoor control air test. For all sampling methodologies,to prevent cross-contamination, a new pair of rubber gloves is donned before collecting each sample. The samples are sealed, labeled and delieverd to the laboratory within twentyfour hours. Interpreting Laboratory Results The following can be used to better understand the laboratory results: Samples Air(Viable) Swab Air 0 Cell Carpet Lift Tape Low <100 CFU/m3 <5 Pathogenic Borderline 100-250 CFU/m3 6-25 Active Growth 250- 1000 CFU/m3 25- 100 Allergenic Very Active Growth >1000 CFU/m3 >100 Toxic TNTC Too numerous to count Too numerous to count Page 3 (Not all may apply) Low Borderline Active Growth � Very Active Growth TNTC Laboratory Results There are currently no standards or guidelines regarding results of fungal samples. There are no levels, which are typical or permissible. The above chart is based on historical analysis and experience and should not be used for health evaluation purposes. This report was developed in accordance with New York City Department of Health Bureau of Environmental & Occupational Disease Epidemiology "Guidelines on Assessment and Remediation of Fungi in Indoor Environments." Many fungi (e.g. species of Aspergillus, Penicillium, Fusarium, Trichoderma, and Memnoniella) in addition to Stachybotrys can produce potent mycotoxins. Mycotoxins are fungal metabolites that have been identified as toxic agents. Even low levels of these species should be remediated. For example, the New York Guidelines recommend remediation if 1 CFU/m3 of Stachybotrys is found in the indoor air. If 1000 CFU/m3 of Stachybotrys is found in the indoor air, the guidelines recommend immediate evacuation. You may have a mold problem if indoor mold tests report mold levels that are- (a)higher than the outdoor mold levels; (b)present indoors but absent from the outdoors; or©the indoor mold is pathogenic. - Your test results are as follows on the next page. Mold Sampling Identification 1 METHOD: Swab TIME: 6:12 PM SAMPLE NUMBER: AREA: Office 1 DATE: 6/21/2016 LOCATION: Top of wall MOLD IDENTIFICATION RAW CT MOLD SPORE COUNT Cladosporium sp. (Hormodendrum sp.) 12953 80329 Total Sample Counts: 12953 80329 NOTES: See attached lab report Page 4 2 METHOD: Swab TIME: 6:16 PM SAMPLE NUMBER: AREA: Office 1 DATE: 6/21/2016 LOCATION: Ceiling MOLD IDENTIFICATION RAW CT MOLD SPORE COUNT Cladosporium sp.(Hormodendrum sp.) 23550 146047 Total Sample Counts: 23550 146047 NOTES: See attached lab report METHOD: Swab TIME: 6:24 PM SAMPLE NUMBER: 3 AREA:1 A/C Closet DATE: 6/21/2016 LOCATION: Bottom of wall MOLD IDENTIFICATION RAW CT MOLD SPORE COUNT Cladosporium sp. (Hormodendrum sp.) 30615 I 189860 Total Sample Counts: 30615 189860 NOTES: See attached lab report METHOD: Air-O-Cell TIME: 6:26 PM SAMPLE NUMBER: 4. A/C Room DATE: 6/21/2016 LOCATION: Center of Room MOLD IDENTIFICATION RAW CT MOLD SPORE COUNT Cladosporium sp. (Hormodendrum sp.) 5 33 Total Sample Counts: 5 33 NOTES: See attached lab report ___I' 5 METHOD: Air-O-Cell TIME:', 6:31 PM SAMPLE NUMBER: AREA: Office 1 DATE: 6/21/2016 LOCATION: Center of Room NOTES: No mold was detected 6 METHOD: Air-O-Cell TIME: 6:35 PM SAMPLE NUMBER: AREA: Outside OATEN 6/21/2016 LOCATION: Outdoors MOLD IDENTIFICATION RAW CT MOLD SPORE COUNT Basidiobolus 1 1 7 Total Sample Counts: 1 7 NOTES: See attached lab report Page 5 Mold Definitions Identification of Molds Found in Laboratory Tests Basidiobolus Has been isolated from decaying plants, soil, and from the fecal materials of frogs, reptiles, fish, and bats. The relationship of these organisms to human occupied spaces potentiallly suggests a common present of this genera of fungi in the indoor environments. Should be considered allergenic. Basidiobolus ranarum rarely causes disease, but has prinicipally been involved with trunk and extremity infection of children in tropical countries. No toxic diseases have been documented to date. Cladosporium sp. (Hormodendrum sp.) Aw(water activity) in the range of 0.84 to 0.88. Most commonly identified outdoor fungus. The outdoor numbers are reduced in the winter. The numbers are often high in the summer. Often found indoors in numbers less than outdoor numbers. It is a common allergen. Indoor Cladosporium sp. may be different than the species identified outdoors. It is commonly found on the surface of fiberglass duct liner in the interior of supply ducts. A wide variety of plants are food sources for this fungus. It is found on dead plants, woody plants, food, straw, soil, paint and textiles. It can cause mycosis. Produces greater than 10 antigens. Antigens in commercial extracts are of variable quality and may degrade within weeks of preparation. Common cause of extrinsic asthma(immediate-type hypersensitivity: type I). Acute symptoms include edema and bronchiospasms, chronic cases may develop pulmonary emphysema. Health Effects Inhalation of fungal spores, fragments (parts), or metabolites (e.g. mycotoxins and volatile organic compounds) from a wide variety of fungi may lead to or exacerbate immunologic (allergic) reactions, causes toxic effects, or cause infections. Illness can result from both high levels, short term exposures and lower level, long term exposures. The most common symptoms reported from exposures in indoor environments are runny nose, eye irritation, cough, congestion, aggravation of asthma, headache and fatigue. In order for humans to be exposed outdoors, fungal spores, fragments or metabolites must be released into the air and inhaled,physically contacted (dirmal exposure) or ingested. Whether symptoms in people exposed to fungi depends on the nature of the fungal material (e.g. allergenic, toxic or infectious), the amount of exposure and the susceptibilty of exposed persons. Susceptibilty varies with the genetic predisposition(e.g. allergenic do not always occur in all individuals), age, state of health and concurrent exposures. For these reasons and because measurements of exposure are not standardized and biological makers of exposure to fungi are largely unknown, it is not possible to determine (safe) or(unsafe) levels of exposure for people in general. Mold Decontamination Recommendation Page 6 Limitations and Exclusions All the professional opinions presented in this report are based solely on the scope of work conducted and sources referred to in our report. The data presented by Mold R Us in this report was collected and analyzed using generally accepted industry methods and practices at the time the report was generated. This report represents the conditions, locations and material the were observed at the time the fieldwork was conducted. The scope of work for this project did not include an assessment of other environmental conditions which might exist on the property. No interferences regarding other conditions, locations or materials at a later or earlier time may be made based on the contact of this report. No warranty is made. Mold R Us liability and that of its contractors and subcontractors, arising from any services rendered hereunder, shall not exceed the total fee paid by the client to Mold R Us. This report was prepared for the sole use of our client. The use of this report by anyone other than our client or Mold R Us is strictly prohibited without the expressed written consent of Mold Mold R Us. Portions of this report may not be used independently of the entire report. Mold Remediation Protocol Once done call to reinspect property and obtain certificate of clearance. Biocide Application 1. All areas to be treated with a biocide must be clean. 2. Vacuum all debris in an appropriate hepa-vac. 3. Using a wire brush, aggressively scrub all areas to be treated with a solution containing one part water, one part sodium hypo chloride and 2 ounces of anionic surfactant. Let dry completely. 4. Using a sprayer, thoroughly saturate the entire area with the pre-mixed biocide (Benzallkonium Chloride or Lophene). Let dry completely. 5. Repeat step number four. 6. Spray or brush on an antimicrobial sealant(tim bor, fosters). Complete coverage is essential. 7. Perform clearance tests. Works Consulted Protocol of Remediation Protocol of Remediation: Page 7 All Contaminated areas: * Seal area prior to beginning of work to prevent spread of spores. * Place Air Scrubber in working area to control air quality during work * Place Dehumidifier to control humidity during work * Remove double bag and properly dispose all contaminated materials * Biowash walls floors and ceiling to rid all spores from surfaces * Fumigate room to remove all airborne spores from working area * Spray prevention on all open surfaces to prevent future mold growth (AIQ600) * Monitor all equipment in all working areas and change filters as needed Call a license mold inspector to obtain certificate of clearance. Page 8 w 0 a) 0) m a CO CD CO (0 E Nr W N• N N N E M N N N N LL (0 (0(0 (0 1 ii V 41 i ∎ri r t co -J0 C>a 0 0. co N y� O O ') re>. e v) cre co a ? II m N C O N 0) U Y L 3 V-16\1°3 ;C: 4° :CU QXI 1111111111111111111111111 >•• V in: ! a-• 133 a. 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Clp Sha'mecca Lawson From: Charles Brown Sent: Thursday, September 08, 2016 8:19 AM To: Sha'mecca Lawson Cc: Yvette Harrell Subject: Service and Products -t orb '.J Parks and Recreation Service Request: Sherbondy Park Air Condition unit cease working: Gymnasium Second Floor Multi-Purpose Maintenance Products:Sherbondy—Ingram-Seniors Building Garbage Bags Soap for the restrooms Floor cleaner(Lysol) Glass cleaner(windex) COie Ant Killer Bag (Outside grounds) CkarLes E. grown, Parks& Recreation Director City of Opa-locka 215 Perviz Avenue Opalocka, FL 33054 cbrown @opalockafl.gov Tel: 305-953-2875 1