HomeMy Public PortalAbout04 13 16 Special MeetingMINUTES OF THE SPECIAL MEETING HELD BY THE TOWN COMMISSION OF THE TOWN
OF GULF STREAM, AT THE CALL OF THE MAYOR, ON WEDNESDAY APRIL 13, 2016 AT
9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN
HALL, 100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order.
Mayor Morgan called
the meeting to order
at 9:00 A.M.
OII. Pledge of Allegiance.
The Mayor led
the Pledge of Allegiance.
III. Roll Call.
Present and
Scott W. Morgan
Mayor
Participating:
Robert W. Ganger
Vice Mayor
Joan K. Orthwein
Commissioner
Thomas W. Stanley
Commissioner
Donna S. White
Commissioner
Also Present &
William Thrasher
Town Manager
Participating:
Rita Taylor
Town Clerk
Garrett Ward
Police Chief
Danny Brannon
Engineer
IV. Commission Action.
A. Authorization to proceed with award and execution of
contract agreement and change order #1 for Phase 2 of
Undergrounding Project.
Mr. Brannon explained that in recent discussions with the contractor, it
had been determined that the bid had been prepared with the assumption
that every residence would be receiving a new service connection when in
fact a number of them have existing underground service connection which
had resulted in overbidding.
He further explained that after the drawings had been prepared, Comcast
had decided to switch to fiber optics which resulted in reducing 50% of
the conduit, a total reduction of $444,177.
Vice Mayor Ganger questioned if FP&L, AT&T or Comcast would be charging
more than what was originally estimated to which Mr. Brannon replied
that we do not have the price as yet from AT&T & Comcast as they have
not had the opportunity to put the revisions together. He said that
there is a little over $400,000 budgeted for this work but if the
Commission so desired they could ask for these contracts before the
notice to proceed was issued. He believed it would most likely take one
month to receive them. The Commission agreed that the Town should have
firm prices for the work AT&T and Comcast would do.
Mayor Morgan asked that he be supplied with the names of the officials
of both agencies and stated that he would be contacting these people
while Mr. Brannon worked with those persons responsible for the actual
installation in an effort to expedite the work. Mr. Brannon said that
he has found that price for the Comcast work has been a little less that
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Town Commission Special
Meeting 9-13-16 @ 9 A.M.
what electrical workers in this area charge but that the AT&T costs run
higher.
William Boardman, speaking from the floor, encouraged the Commission to
have someone with a legal background that is familiar with this type of
work to review all of the documents connected with Phase 2 to make
certain the Town is only paying for what is required and that we are
taking advantage of all opportunities for refunds and savings.
In answer to a question from Mayor Morgan, Mr. Brannon explained that on
the last page of the Underground Conversion Agreement there is shown a
figure of 1.861 million for undergrounding installation costs which is
less than costs that are being discussed. He said that FP&L provides 2
binding cost estimates with the standard one being that FP&L will do all
of the underground construction and that it is also used to calculate
the GAF Credits. The Town then asks for a second estimate wherein the
Town will do all of the installation labor and the amount of that is
what is contained in the contract that will also cover the AT&T and
Comcast installation that the Town commits to. Mr. Brannon pointed out
that this Change Ord #1 covers a change in materials related only to
AT&T and Comcast, not FP&L.
It was agreed that the street lights along AIA would not be a cost to
the Town other than the usual monthly charge and that they would be
changed by FP&L to the poles that are used for underground service with
the lens being a flat lens.
In summary, it was agreed that Mr. Brannon would be following with AT&T
and Comcast to submit their estimates promptly and that Town Manager
Thrasher would contact Mr. Bradford in Palm Beach to obtain the name of
the contract negotiator they are using and make contact with that
person.
B. Authorization for the Mayor or his designee to
execute the contract agreement.
Since it had been decided there would be no contract consideration
Until the directions set out in this meeting had been carried out,
there is no need for any further authorizations at this time.
V. Adjournment.
Mayor Morgan adjourned the meeting at 10:05 A.M.
Rita L. Taylor; Town Clerk
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