HomeMy Public PortalAboutPRR 16-2191From: Chris O'Hare [mailto:chrisoharegulfstream@gmail.com]
Sent: Monday, May 23, 2016 2:34 PM
To: Bill Thrasher <bthrasher@gulf-stream.org>; Rita Taylor <RTaylor@gulf-stream.org>
Subject: Public Record Request - street light undergrounding
Dear Custodian of Records,
I request to inspect certain public records for the purpose of informing myself of the
historic and current workings of the Town of Gulf Stream and its associated entities,
vendors, consultants, advisers, contractors and agents.
The records I wish to inspect may be material to current, anticipated or presently
unforeseen legal action. The production of any and all responsive records is
therefore urgent and must be acted upon in compliance with Florida Statutes and
established case law as soon as possible.
Before making this public record request, I first searched online and in the public
records portion of your agency's website hoping I could locate the public records I seek
without having to trouble you for it. Unfortunately I cannot find the records I request to
inspect. Therefore I am writing you now and requesting you make every effort as
required by law to produce these public records without delay.
If you are not the custodian of the public records described herein please determine
who that person is and notify me immediately in order that I may make this request to
the appropriate person without delay. In all cases please reference Florida Statutes and
appropriate case law when responding to this record request.
Please read this entire request carefully and respond accordingly.
This email is a singular request for public records. Please respond to this public record
request in a singular manner and do not combine this public record request with any
other public record requests when responding to this request.
Do NOT produce any records other than records responsive to this request.
Please identify by name the person or persons responding to this request.
If the records I seek are in the custody of an entity under contract with your agency
please contact that entity, inform them of their obligations under Florida Statute 119 and
produce any responsive records in their custody.
I request to inspectthe following public records:
Any request for quotes or proposals (RFQ or RFP) made by the Town, or any
agent for the Town, and any quotes received by the Town, or any agent for the
Town, from vendors, other than Wilco Electric, for proposed installation of street
lights or proposed undergrounding of street lighting.
The quote from Wilco Electric in the approximate amount of $460,206.55 to
provide street lighting and/or undergrounding of street lighting.
The most recently created record that indicates the location of planned new
street lighting in Town on either side of the Intracoastal Waterway.
I make this request pursuant to Article 1, Section 24 of the Florida
Constitution and Chapter 119 of the Florida Statutes.
If you contend that any of the records I am seeking, or any portion thereof, are exempt
from inspection or disclosure please cite the specific exemption as required
by §119.07(1)(e) of the Florida Statutes and state in writing and with particularity the
basis for your conclusions as required by §119.07(1)(f) of the Florida Statutes. Produce
for my inspection all responsive records and ONLY redact that portion of the record that
you consider exempt. To be clear, if you consider an entire record to be exempt,
produce that record in its entirety with all portions redacted that you consider exempt. I
specifically ask you to do this in order that I may inspect fully redacted records for the
purpose of challenging a particular redaction or establishing a reference for a future
request of a record that is only temporarily exempt, as in the case of a public record that
was prepared by an agency attorney exclusively for litigation and is only exempt from
disclosure until the conclusion of the litigation.
Please take note of §119.07(1)(c) Florida Statues and your affirmative obligation to (1)
promptly acknowledge receipt of this public records request and (2) make a good faith
effort which "includes making reasonable efforts to determine from other officers or
employees within the agency whether such a record exists and, if so, the location at
which the record can be accessed." I am, therefore, requesting that you
notify every individual and entity in possession of records that may be responsive to this
public records request, including individuals and entities under contract with your
agency, to preserve and produce all responsive records on an immediate basis.
If the public records being sought are maintained by your agency, or contactors for your
agency, in an electronic format please produce the records in the original electronic
format in which they were created or received. See §119.01(2)(f), Florida Statutes.
Please provide only those records for inspection that do not require extensive use of
information technologies or extensive staff time or both in excess of 15 minutes. Take
note of §119.07(4)(a)3.(d) Florida Statues and if you anticipate that any records exist,
the production for inspection of which will require extensive use of information
technologies or extensive staff time or both in excess of 15 minutes, then
please provide those records that can be produced within the first 15 minutes
and advise me of the cost you anticipate to be incurred by your agency for the
remaining records prior to incurring this cost. Please do not incur any costs on my
behalf without first obtaining my written authorization to proceed. If you produce only a
portion of all existing responsive records, please tell me that your response includes
only a portion of all existing records responsive to this request.
If you anticipate the need to incur any costs that I would be statutorily required to pay in
order to inspect these public records which would exceed $1.00 please notify me in
advance of your incurring that cost with a written estimate of the total cost. Please be
sure to itemize any estimates so as to indicate the total number of pages and/or
records, as well as to distinguish the cost of labor and materials. Again, please do not
incur any costs on my behalf without first obtaining my written authorization to proceed.
The phrase Town of Gulf Stream when used herein refers to the Town in its entirety
including all employees, appointees, officials, assignees, counsel and consultants
including Town Manager, Town Clerk, Town Police Chief, Town Commissioners, Town
Mayor, Town Departments, Town Police Officers, Town Employees, Town Engineer, the
law firm (Jones Foster Johnston & Stubbs P.A.) that claims to be the Town Attorney
including all attorney, partner and employee members of that firm; the Town Counsel of
Sweetapple, Broeker & Varkus including all attorney, partner and employee members of
that firm, the Town Counsel of Richman Greer, P.A. including all attorney, partner and
employee members of that firm and any other entity associated with the Town and
subject to public records law.
The term public records as used herein has the same meaning and scope as the
definition of Public records adopted by the Florida Legislature as Statutes Chapter
119.
A record that does not exist because of its disposition requires the creation of a
disposition record. In all instances where you determine a record does not exist please
determine if the record once existed and in its stead provide the disposition record for
my inspection.
I hereby reserve all rights granted to me under the Florida Constitution and Florida
Statutes.
All responses to this public records request should be made in writing to the following
email address:
chrisoharegulfstream@gmail.com
Rita Taylor
From:
Margaret Colony <MColony@onvia.com>
Sent:
Thursday, December 31, 2015 3:42 PM
To:
Rita Taylor
Cc:
-Content Customer Service
Subject:
RE: Bid Submission Detail
Hello: this will be published tonight as Onvia reference number BID:23531251.
Thank you!
Margaret Colony
0� ■' IA Data Quality Analyst
V 509 Olive Way Seattle, WA 98101
N
P. 206.373.9411
www.onvia.com I mcolony4onvia.com
From: info@demandstar.com [ma !Ito:info @demandstar.comj
Sent: Thursday, December 31, 2015 12:19 PM
To: DS Lite <DSLite @onvia.com>
Cc: tburt@onvia.com
Subject: Bid Submission Detail
Following are the details of the Bid Submitted:
Project Name:
First Name:
Last Name:
Job Title:
Agency Name:
Phone Number:
Email Address:
City:
State/Province:
Zip/Postal Code:
Project Closing Date:
Funded with Economic Stimulus:
Is this a subcontracting
opportunity?
UTILITY UNDERGROUNDING INITIATIVE PH 2 RFP 2015/16-50
RITA
TAYLOR
TOWN CLERK
TOWN OF GULF STREAM
5612765116
RTAYLORna,GULF-STREAM.ORG
GULF STREAM
Florida
33483
2/10/2015
No
Iffil
What is the estimated value for this $1,600,000
project or this part of the project?
Are there blinding requirements for SEE RFP - PLANS AVAILABLE AT TOWN HALL OR CAN BE
this project? DOWNLOADED ON THE WEB AT
WWW.BNGENGINEERS.COM/RFP2015-16-50.HTML
Are there minority business
participation requirements or NO MINORITY BUSINESS REQUIREMENTS. DRUG-FREE
additional qualifications for this WORKPLACE REQUIREMENTS.
project?
PLANS AVAILABLE AT TOWN HALL OR CAN BE
Requirement Details: DOWNLOADED ON THE WEB AT
WWW.BNGENGINEERS.COM/RFP2015-16-50.HTML
Website Address of Project Details: WWW.BNGENGINEERS.COM/RFP2015-16-50.HTML
Date Printed 11/13/2015The Palm Beach Post Order 513387
Time Printed 03:27 PM
Page 1 of 4
Real News Starts Here
RECEIPT
Account: G794
Name: TOWN OF GULFSTREAM
Address: 246 SEA RD
GULF STREAM FL 33483-7453
Order Name:
PROJECT NO: 2015/16-50
Order Id:
513387
Original Order Id:
$0.00
Copy Line:
INVITATION TO BID TOWN OF GU
Sales Rep:
PS108 Nadia Vagedes (P)
Purchase Order.
$0.00
Pay Type:
Billed
Account Group:
Caller:
KELLY AVERY
Section: 6205 Legal Notices
Reply Request:
Tear Sheets: 0
COXMedia Group
A Division of COX Enterprises, Inc.
Phone: 561-276-5116
E-mail:
Order Summary
Base:
$866.88
Other Charges:
$0.00
Discounts:
$0.00
Agency Commission:
$0.00
Sales Tax:
$0.00
Total Order
$866.88
Payment Summary
No payment information available.
Date Printed 11/11/2015 The Palm Beach Post Order 513387
Time Printed 03:27 PM Page 3 of 4
Real News Starts Here
RECEIPT
COXMedia Group
A Division of COX Enterprises, Inc.
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P R O P O S A L
T O W N O F G U L F S T R E A M
P R O J E C T N O : 2 0 1 5 / 1 6 - 5 0
P H A S E T W O U T I L I T Y U N D E R G R O U N D I N G I N I T I A T I V E
( T H E " P R O J E C T " )
D a t e : 2 / 1 9 / 2 0 1 6
P r o p o s a l o f H y p o w e r , I n c
( C o m p a n y N a m e )
T O : T O W N O F G U L F S T R E A M
R i t a T a y l o r , T o w n C l e r k
1 0 0 S e a R o a d
G u l f S t r e a m , F l o r i d a 3 3 4 8 3 - 7 4 2 7
T h e u n d e r s i g n e d , a s b i d d e r , h e r e b y d e c l a r e s t h a t t h e o n l y p e r s o n s , c o m p a n y , o r p a r t i e s i n t e r e s t e d i n t h i s
p r o p o s a l o r t h e - c o n t r a c t t o b e e n t e r e d i n t o , a s p r i n c i p a l s , a r e n a m e d h e r e i n ; a n d t h a t t h i s p r o p o s a l i s m a d e
w i t h o u t c o n n e c t i o n w i t h a n y o t h e r p e r s o n , c o m p a n y o r p a r t i e s m a k i n g a b i d o r p r o p o s a l ; a n d t h a t i t i s i n
a l l r e s p e c t s f a i r a n d i n g o o d f a i t h w i t h o u t c o l l u s i o n o r f r a u d .
T h a t t h e b i d d e r h a s c a r e f u l l y a n d t o h i s f u l l s a t i s f a c t i o n e x a m i n e d t h e a t t a c h e d I n v i t a t i o n t o B i d ,
I n s t r u c t i o n s t o . B i d d e r s , G e n e r a l C o n d i t i o n s , S u p p l e m e n t t o G e n e r a l C o n d i t i o n s , D e t a i l e d S p e c i f i c a t i o n s ,
a n d f o r m o f C o n t r a c t a n d B o n d , i f a p p l i c a b l e , t o g e t h e r w i t h t h e a c c o m p a n y i n g p l a n s , a n d t h a t h e h a s r e a d
a l l a d d e n d a i s s u e d p r i o r t o t h e o p e n i n g o f t h e b i d s ; a n d t h a t h e h a s m a d e a f u l l e x a m i n a t i o n o f t h e l o c a t i o n
o f t h e p r o p o s e d w o r k a n d h e r e b y a g r e e s t o f u r n i s h , u n l e s s o t h e r w i s e p r o v i d e d , a l l i m p l e m e n t s , m a c h i n e r y ,
e q u i p m e n t , t r a n s p o r t a t i o n , t o o l s , m a t e r i a l s , s u p p l i e s , l a b o r a n d o t h e r t h i n g s n e c e s s a r y t o t h e p r o s e c u t i o n
a n d c o m p l e t i o n o f t h e w o r k , t o w i t ;
P H A S E T W O U T I L I T Y U N D E R G R O U N D I N G I N I T I A T I V E .
B a s e B i d
I n a c c o r d a n c e w i t h t h e C o n t r a c t D o c u m e n t s p e r t a i n i n g t h e r e t o , C o n t a c t o r a g r e e s t o c o n t r a c t t h e B a s e B i d
f o r t h e P h a s e T w o U t i l i t y U n d e r g r o u n d i n g I n i t i a t i v e f o r t h e L u m p S u m A m o u n t o f :
- . . _ i m - 1 . 1 - - " . . T . N - - 1 o .
A d d i t i v e A l t e r n a t e B i d I t e m # 1 ( S t r e e t L i g h t i n g I m p r o v e m e n t s )
I n a c c o r d a n c e w i t h t h e C o n t r a c t D o c u m e n t s p e r t a i n i n g t h e r e t o , C o n t a c t o r a g r e e s t o f i u n i s h a n d i n s t a l l t h e
A d d i t i v e A l t e r n a t e B i d I t e m s # 1 S t r e e t L i g h t i n g I m p r o v e m e n t s f o r t h e L u m p S u m A m o u n t o f :
L U M I N I U N W - 0 1 1
P - I -
T G S C o n R F P D a o P H 2 1 1 - 1 3 . 2 0 1 5 . d m 1 1 2 4 2 0 1 5
If Alternate Bid Item #1 is included in the award, the total of the Base Bid and the Alternate Bid Item #1
Bid will be used in the Bid Ratings as one single Lump Sum Bid Price.
If awarded the contract, the undersigned agrees: 1) to commence to obtain Payment and Performance
Bonds and Certificate of Insurance immediately after receiving a Notice of Contract, and 2) to submit
same within ten (10) calendar days after Notice of Contract; and, 3) to obtain Substantial Completion of
the Work no later than eight months after Notice to Proceed has been given, and to complete all Work no
later than 30 calendar days after Substantially Completion, with such extensions of time as are
provided for in the General Conditions. If Additive Alternate Bid Item # 1 is awarded, one additional
months will be added to the construction schedule for Substantial Completion.
The undersigned understands that the contract time starts on date of Notice to Proceed. There is enclosed
a bid guaranty consisting of five percent (5%) of the Total Bid Price bid price, being
$SivrP-t-)r Rid Bond
The undersigned furthermore agree that, in case of failure on his part to execute said contract and
payment and performance bonds within ten (10) calendar days after being awarded the contract, the
check, bond, or other security accompanying his bid and the money payable thereon, shall become the
property of Town, by forfeit as agreed and liquidated damages; otherwise the check or bond
accompanying this proposal shall be returned to the undersigned. The undersigned, if awarded the
contract, agrees to furnish at time of signing of contract, performance and payment bonds, each in the
amount of 100% of the contract as set forth in "Instructions to Bidders" and "General Conditions". The
undersigned states that this proposal is the only proposal for this project in which he is interested. The
undersigned further agrees to bear the full cost of maintaining all work until final acceptance by the Town
and the respective utilities.
P -2-
TGS Con RFP Doc PH2 11-13.2015.doc
11/24/2015
EXHIBIT 1
PROPOSAL
TOWN OF GULF STREAM
PROJECT NO: 2015/16-50
PHASE TWO UTILITY UNDERGROUNDING INITIATIVE
(THE "PROJECT")
Date: 2/19/2016
Proposal of Wilco Electrical Ilc / dba Wilco Utility Ilc
(Company Name)
TO: TOWN OF GULF STREAM
Rita Taylor, Town Clerk
100 Sea Road
Gulf Stream, Florida 33483-7427
The undersigned, as bidder, hereby declares that the only persons, company, or parties interested in this
proposal or the contract to be entered into, as principals, are named herein; and that this proposal is made
without connection with any other person, company or parties making a bid or proposal; and that it is in
all respects fair and in good faith without collusion or fraud.
That the bidder has carefully and to his full satisfaction examined the attached Invitation to Bid,
Instructions to Bidders, General Conditions, Supplement to General Conditions, Detailed Specifications,
and form of Contract and Bond, if applicable, together with the accompanying plans, and that he has read
all addenda issued prior to the opening of the bids; and that he has made a full examination of the location
of the proposed work and hereby agrees to furnish, unless otherwise provided, all implements, machinery,
equipment, transportation, tools, materials, supplies, labor and other things necessary to the prosecution
and completion of the work, to wit;
PHASE TWO UTILITY UNDERGROUNDING INITIATIVE.
Base Bid
In accordance with the Contract Documents pertaining thereto, Contactor agrees to contract the Base Bid
for the Phase Two Utility Undergrounding Initiative for the Lump Sum Amount of.-
TWO
f:
TWO MILLION EIGHT SEVENTY FOUR FIVE SIXTY NINE AND 00 CENTS
(Words)
($ 2,874,569.00 ) .
Additive Alternate Bid Item # 1 (Street Lighting Improvements)
In accordance with the Contract Documents pertaining thereto, Contactor agrees to fumish and install the
Additive Alternate Bid Items #I Street Lighting Improvements for the Lump Sum Amount of-
FOUR
f
FOUR HUNDRED SIXTY THOUSAND TWO HUNDRED SIX AND FIFTY FIVE CENTS
(g 460,206.55 ) (Words)
P -I-
TGS Con RFP Doc PH2 revised 12-30.2015.dm 12/312015
If Alternate Bid Item #1 is included in the award, the total of the Base Bid and the Alternate Bid Item #1
Bid will be used in the Bid Ratings as one single Lump Sum Bid Price.
If awarded the contract, the undersigned agrees: 1) to commence to obtain Payment and Performance
Bonds and Certificate of Insurance immediately after receiving a Notice of Contract, and 2) to submit
same within ten (10) calendar days after Notice of Contract; and, 3) to obtain Substantial Completion of
the Work no later than eight months after Notice to Proceed has been given, and to complete all Work no
later than 30 calendar days after Substantially Completion, with such extensions of time as are
provided for in the General Conditions. If Additive Alternate Bid Item # 1 is awarded, one additional
months will be added to the construction schedule for Substantial Completion.
The undersigned understands that the contract time starts on date of Notice to Proceed. There is enclosed
a bid guaranty consisting of five percent (51/o) of the Total Bid Price bid price, being
$ 166,740.00 or 5% of bid price
The undersigned furthermore agree that, in case of failure on his part to execute said contract and
payment and performance bonds within ten (10) calendar days after being awarded the contract, the
check, bond, or other security accompanying his bid and the money payable thereon, shall become the
property of Town, by forfeit as agreed and liquidated damages; otherwise the check or bond
accompanying this proposal shall be returned to the undersigned. The undersigned, if awarded the
contract, agrees to furnish at time of signing of contract, performance and payment bonds, each in the
amount of 100% of the contract as set forth in `Instructions to Bidders" and "General Conditions". The
undersigned states that this proposal is the only proposal for this project in which he is interested. The
undersigned further agrees to bear the full cost of maintaining all work until final acceptance by the Town
and the respective utilities.
P -2-
TGS Con RFP Doc M 12 revised 12-30-2015.doe 12/31/2015
Rita Taylor
From: Danny Brannon <DBrannon@BnGEngineers.com>
Sent: Thursday, December 31, 2015 3:46 PM
To: Rita Taylor; Bill Thrasher
Subject: FW: RFP -2015/16-50 utility undergrounding initiative, phase 2, Town of Gulf Stream, Florida
Attachments: project 2015-16-50 GS PHASE 2 Addendum Number One 12-30-2015.pdf
All documents are on the web.
To all plan holders for RFP 2015/16-50, utility undergrounding initiative phase 2, Town of Gulf Stream, Florida.
Attached please find addendum 1 for the subject project. Plans are now available in pdf format for
downloading at www.bngengineers.com/rfp2015-16-50.html.
Danny P. Brannon, P.E.
Brannon & Gillespie, LLC
Consulting Engineers
631 US Highway One, Suite 301
North Palm Beach, Florida 33408
Off: (561) 847-4435 Cell: (561) 307-9454
Website: www.BnGEngineers.com
H
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www.avast.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
May 26, 2016
Chris O'Hare [mail to: chrisoharegulfstream@gmail.com]
Re: GS #2191 (street light undergrounding)
I request to inspectthe following ptiblic records:
(1) Any request for quotes or proposals (RFQ or RFP) made by the Town, or any agent for the
Town, and any quotes received by the Town, or any agent for the Town, from vendors, other than
Wilco Electric, for proposed installation of street lights or proposed undergrounding of street
lighting.
(2) The quote from Mico Electric in the approximate amount of $460,206.55 to provide street
lighting and/or undergrounding of street lighting.
(3) The most recently created record that indicates the location ofplanned new street lighting in
Town on either side of the Intracoastal Waterway.
Dear Chris O'Hare [mail to: chrisoharegulfstreamagmail.coml,
The Town of Gulf Stream has received your original record requests dated May 23, 2016. Your
original public records request can be found at the following link: hgp://www2.gulf-
stream.org/weblink/O/doc/90805/Pagel.asux. Please refer to the referenced number above with
any future correspondence.
You will find the responsive documents by going to the same above link. You will also be able to
view some responsive documents by going to www.bngengineers.com/rfp2015-16-50.htm1.
We consider this closed.
Respectfully,
Town Clerk, Custodian of the Records