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Home My Public Portal AboutMinutes-9/6/2016 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: September 6, 2016— 7:00 PM Web Page: www.tiffin-iowa.org Posted: September 2, 2016(website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Work Session— 6:00 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session September 6, 2016 at 6:00 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Jo Kahler. Absent: Mike Ryan, Peggy Upton (Arrived at 6:31 PM) . Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff, Building Official Brian Shay, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Kahler. All ayes, agenda approved C. Discussion of Club Residential Housing Proiect—High Development Daryl High with High Development gave a background of the current work being done. Received the RISE Grant and has helped with phase two which includes "Hunt Club Development" and commercial buildings along Interstate 80. Council discussed with developers the ideas proposed and addressed any concerns. Peggy Upton arrived at 6:31pm. D. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda Doug gave a background regarding the Home Occupation &Parking ordinance which was added back on the agenda. E. Other Business F. Adiournment Motion to adjourn by Kahler. Second by Upton. All ayes, Work Session adjourned at 7:00 PM 1:`i1' u``miri(°i1 A� ( 1 of-7 Council Meeting A. Call to Order— 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on September 6, 2016 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler. Absent: Mike Ryan, Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff, Building Official Brian Shay, City Attorney Crystal Raiber and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Upton. Second by Bartels All ayes, agenda approved Motion to amend Agenda K-4 moved up before Consent Agenda Kahler Second Bartels All ayes, amended agenda approved. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County—Nothing to report E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve Consent Agenda which includes City Council Minutes by Havens. Second by Bartels. All ayes, consent agenda approved. Ted Tenberg F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing for Ordinance No. 2016-388 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage a. Close Public Hearing and Proceed to H-3 Motion to open Public Hearing for Ordinance No. 2016-388 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage by Havens. Second by Upton. Roll Call: Upton, Bartels, Havens, Kahler. Opened at 7:23 PM Discussion: Nothing received at City Hall except and email asking for clarification. Motion to close Public Hearing for Ordinance No. 2016-388 — Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Kahler. Closed at 7:31 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2016-384 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 9.16, Home Occupation and its Definition a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve first reading of Ordinance No. 2016-384 - Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 9.16, Home Occupation and its Definition by Kahler. Second by Bartels. Roll Call: Bartels, Havens, Kahler, Upton. All ayes, First Reading approved. 2. Ordinance No. 2016-385 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 7.04(e), Parking or Loading Space a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2016-385 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 7.04(e), Parking or Loading Space by Upton. Second by Havens. Roll Call: Havens, Kahler, Upon, Bartels. All ayes, first reading approved. 3. Ordinance No. 2016-388 — Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2016-388 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage by Havens. Second by Upton. Roll Call: Kahler, Upton, Bartels, Havens. All ayes, first reading approved. 4. Ordinance No. 2016-389 — Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.02 of Chapter 92, Rates for Service a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2016-389 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.02 of Chapter 92, Rates for Service by Bartels. Second by Havens. Roll Call: Kahler, Upton, Bartels, Havens. All ayes, first reading approved. L Resolutions for Approval 1. Resolution 2016-053 —Resolution Authorizing and Approving a Loan Disbursement Agreement and Providing for the Issuance and Securing the Payment of$2,296,000 Sewer Revenue Bonds, Series 2016 Motion to approve Resolution 2016-053 - Resolution Authorizing and Approving a Loan Disbursement Agreement and Providing for the Issuance and Securing the Payment of$2,296,000 Sewer Revenue Bonds, Series 2016 by Upton. of-7 Second by Bartels. Roll Call: Upton, Bartels, Havens, Kahler,. All ayes, motion approved. 2. Resolution 2016-054 —Resolution Approving the Participation in the Iowa Income Offset Program and Setting the Appeal Process Policy Motion to approve Resolution 2016-054 - Resolution Approving the Participation in the Iowa Income Offset Program and Setting the Appeal Process Policy by Bartels. Second by Upton. Roll Call: Bartels, Havens, Kahler, Upton. All ayes, motion approved. 3. Resolution 2016-055 —Resolution Setting Date for Public Hearing on Designation of the Expanded Tiffin Urban Renewal Area and on Urban Renewal Plan Amendment Motion to approve Resolution 2015-055 - Resolution Setting Date October 4, 2016 for Public Hearing on Designation of the Expanded Tiffin Urban Renewal Area and on Urban Renewal Plan Amendment by Havens. Second by Bartels. Roll Call: Havens, Kahler, Upton, Bartels. All ayes, motion approved. 4. Resolution 2016-056 —Resolution to Set the Date of Public Hearing for Rezoning of Tiffin Heights Part Three, Lot 109 Motion to approve Resolution 2016-056 - Resolution to Set the Date September 20, 2016 of Public Hearing for Rezoning of Tiffin Heights Part Three, Lot 109 by Upton. Second by Bartels. Roll Call: Kahler, Upton, Bartels, Havens. All ayes, motion approved. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Kahler. Second by Havens. All ayes, motion carried. CLAIMS REPORT 9-6-16 VENDOR INVOICE DESCRIPTION AMOUNT ALL FLAGS OUTDOOR FLAGS 98.82 ALLIANT ENERGY TIFFIN STREET LIGHTS 1,680.02 ALLIANT ENERGY 2803 HWY 6 EAST SHED 32.85 ALLIANT ENERGY 201 MAIN STREET 463.34 ALLIANT ENERGY 809 E MARENGO RD.CITY PARK 142.67 ALLIANT ENERGY 811 E HWY 6 TIFFIN SIGN 58.67 ALLIANT ENERGY ROBERTS FERRY RD SIREN 16.97 ALLIANT ENERGY 201 MAIN STREET SIREN 17.29 ALLIANT ENERGY 313 MARENGO RD FLSHG LITES 16.97 ALLIANT ENERGY 221 MAIN ST FIRE SHED 32.8 ALLIANT ENERGY 201 RAILROAD ST PW SHOP 82.28 ALLIANT ENERGY 300 RAILROAD ST CITY HALL 351.52 ALLIANT ENERGY 109 BROWN ST 2,867.38 ALLIANT ENERGY 119 S BROWN ST.WTR TRTMNT 3,556.38 AMYSHAULL MIL.REIMBURSEMENT 23.49 BOLDT,DOUG MILEAGE REIMBURSEMENT 146.02 BUSINESS RADIO SALES H50ASNIZ BULB X4 49.32 CARGILL INC SALT FOR WATER PLANT 416 CARGILL INC SALT FOR WATER PLANT 4,089.16 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 1,548.50 CITY SEWER SERVICE INC LCTE LN FRM BASMNT 121 GRANT 185 CLEAR CREEK AMANA SCHOOLS QRTRLY LIBRARY PAYMENTS 13,000.00 CULLIGAN WATER TECH SERVICE RENTAL 34.5 GRACE EXCAVATION CONTRACT MOWING 3,910.00 GRACE EXCAVATION CONTRACT MOWING 1,955.00 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 155.82 HBK ENGINEERING,LLC PARKS DESIGN PT.1 5,517.75 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 348.21 HOLLYWOOD GRAPHICS STAFF SHIRTS/CLOTHING 537 IOWA CITY READY MIX,INC IRLND AVE PROJCT. 236.03 IOWA DEPT OF AGRICULTURE APPLICATION FOR CERTIFICATION 15 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA INTERSTATE RAILROAD,LTD 16 UNITS OF SERVICE FOR AUGUST 194.56 IOWA ONE CALL DIGGING PROTECTION 80.3 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 25.9 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 747 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 448.39 IPERS IPERS 517.99 JOHN BLACK WDFLD MWNG PRT.1 MNTH OF JULY 75 JOHN DEERE FINANCIAL TWINE,NYLON SEINE,TARP,BRSHS 36.74 JOHNSON COUNTY REFUSE INC RECYLCING 5,292.00 JOHNSON COUNTY REFUSE INC RECYLCING 90 LOWES BUSINESS ACCOUNT SUPPLIES 198.94 MENARDS TGGL BLLS,SPRAY,BAG 173.68 MERRY MAIDS JULY CLEANING SERVICES 250 METRO PAVERS PAY EST.#4 126,266.95 MID-AMERICAN ENERGY NATURAL GAS 12.66 MID-AMERICAN ENERGY NATURAL GAS 20.02 MID-AMERICAN ENERGY NATURAL GAS 13.14 MOXIE SOLAR SOLAR INSTALLATION FINAL INVCE 11,898.33 NORTHLAND SECURITIES ANNUAL DSCLSR REPORT 1,500.00 OFFICE EXPRESS SUPPLIES-0554665001 240.07 OFFICE EXPRESS OFFICE SUPPLIES 87.19 PET HEALTH CENTER OF TIFFIN SPAY FELINE 123 QUILL BLK INK 199.58 QUILL RUBBER BANDS 12.7 REDI DRIVER,INC SIGN POST DRIVER 2,413.00 RIVER PRODUCTS ROADSTONE 1,270.33 R.M.BOGGS CO. REPAIR AIR COMPR.AS NEEDED 233 RSM US PRODUCT SALES LLC PROF.SRVCS THRU 8/15/16 364 SANDRA SLAYMAKER MILEAGE REIMBURSEMENT 7.56 SOLON STATE BANK F350 REVENUE LOAN 795.52 STATE HYGIENIC LAB 871,418,513,583,431 442.5 STEVE'S ELECTRIC FIXED LIGHTTIFFIN FLAG POLE 75 SULZCO,LLC PAY EST.#6 58,379.54 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,583.33 USA BLUE BOOK LID FREE BRASS BALL VLVE,ADPTR 138.71 USA BLUE BOOK GLASS FIBER FILTER 145.99 WELLMARK MEDICAL INSURANCE 4,948.22 ZIMMERMAN,JONAS COMMRCL APPLCTR CERT. 20 ****PAID TOTAL***** ****SCHED TOTAL***** 269,195.28 *****REPORT TOTAL***** 269,195.28 001-GENERAL 34,956.49 110-ROAD USE TAX 6,466.07 112-EMPLOYEE BENEFITS 1,979.28 200-DEBT SERVICE 795.52 302-CAPITAL STREET PROJECT 185 303-CAP IRELAND AVE RELOC PRJ 236.03 310-CAP PARKS TRAILS PROJ 126,266.95 315-CAP CITY PARKS PROJECT 5,517.75 318-CAP SOLAR PRO.-CITY HALL 11,898.33 600-WATER 13,738.02 610-SEWER 3,394.30 612-OLD TOWN I&I PRO/SEWER 58,379.54 670-RECYCLING 5,382.00 2. Consideration of Pay Estimate 47 — SulzCo, LLC —Motion to Approve by Havens. Second by Kahler. All ayes, motion carried. 3. Consideration of Pay Estimate 44 —Metro Pavers, Inc. —Motion to Approve by Bartels. Second by Upton. All ayes, motion carried. 4. Discussion and Consideration of Donating Previous TiffinFest Funds to TifFun Creek Fest for the Start of a New Annual Tiffin Event and Council Action as Needed Melissa owner of Bella Sala presented a request to bring back TiffinFest but rename and revamp the festival and call it Tif-Fun Creek Fest July 28 & 29, 2017. No action was taken at this time until the 501c3 certification is received. 5. Discussion and Consideration of Purchase of Secure Door Locks on City Hall Doors and Council Action as Needed �:`i1' u"miri(°i1 A� ( (n of-7 Motion approve the purchase of Secure Door Locks on City Hall Office Doors by Kahler. Second by Havens. All ayes, motion carried. 6. Discussion and Consideration to Install Fountain in the Pond off of West Goldfinch Drive and Council Action as Needed Motion to install fountain in the Pond off of West Goldfinch Drive by Havens. Second by Bartels. All ayes, motion carried. 7. Discussion and Consideration to Move Outfield Baseball Fence at Field 41 in City Park and Council Action as Needed Motion to approve the movement of the outfield baseball fence at Field 41 at City Park by Kahler. Second by Bartels. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report—Freeman Property—GC Holdings —behind Throttle Down, Discussion regarding the parking lot paving. 2. City Council Reports —potential purchase of land in original town for Town Square. 3. Director of Public Work's Report—Fence at Water Plant needs replace/upgraded 4. Building Official Report—Update on YTD 170 permits, 19 SF, 46 Duplex, 42 Townhome units. 5. City Engineer's Report— Light Poles Ireland Ave project—not to speck and cannot support banner arms and banners. Will call contractor to correct poles. Ben did the traffic study for kids walking to across HWY 6 & Ireland. Progress on the Trail. 6. City Attorney's Report—Nothing new to report 7. City Administrator's Report— Solar Panels are live. Water Rate flyer. Fire Association Training area Fence. N. Adiournment Motion to adjourn by Upton. Second by Kahler. All ayes, meeting adjourned at 8:40 PM �- September 6, 2016 4 Ashley Jay-Platz, Deputy Clerk