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Home My Public Portal AboutMinutes-9/20/2016 City of Tiffin, Iowa Meeting: Tiffin Work Session Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: September 20, 2016— 6:15 PM Web Page: www.tiffin-iowa.org Posted: September 15, 2016(website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Call to Order— 6:15 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session September 20, 2016 at 6:20 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Jo Kahler. Peggy Upton. Absent: (Mike Ryan 6:20 pm Phone Call) . Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff, Building Official Brian Shay, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Havens. Second by Kahler. All ayes, motion carried. C. Discussion/Questions from Council Members re2ardin2 items on the Regular City Council Agenda Doug Boldt gave a run down and background of each agenda items allowing for Council questions or concerns. D. Other Business E. Adiournment Motion to adjourn the work session by Bartels. Second by Havens. All ayes, meeting adjourned at 6:57 PM � `�Tw u,mif'lG'1l 1V\"o1-['. :,r A 11 ef'i,, o S of Ill Council Meeting A. Call to Order— 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on September 20, 2016 at 7:00 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler. Mike Ryan (Phone Call) Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff, Building Official Brian Shay, City Attorney Robert Michael and other visitors. C. Agenda Additions/Agenda Approval Motion to approve agenda by Bartels. Second by Kahler. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda,please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Deputy present nothing to report and no questions from Council E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve Consent Agenda which includes Council Minutes by Havens. Second by Upton. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing for the Acquisition of Property Interests Necessary for the Construction of the Roberts Ferry Road Improvement Project a. Close Public Hearing and Proceed to I-1 Motion to open the Public Hearing for the Acquisition of Property Interests Necessary for the Construction of the Roberts Ferry Road Improvement Project by Havens. Second by Kahler,. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, public hearing opened at 7:03 PM Discussion: Jay Anderson, Hart-Frederick Consultants —Gave brief presentation and answered residents questions. 461 Roberts Ferry Rd (Marty & Kris Vannausdle) Concerns with parking currently not a lot of room, and when they widen they will lose parking spaces. 470 Roberts Ferry Rd- Eva Hough 440 Roberts Ferry Rd- Tim Aubrecht- questions about sidewalks, Asking about special assessment. Karen Peterson representing the Estate of 441 Roberts Ferry- Tree in front yard and offer on home. Tim Surine—451 Roberts Ferry Rd - question about retaining wall question about Darla Bartels 421 & 476 Roberts Ferry question about the approach and the slope of the land. Amanda Potterfield- 480 Roberts Ferry Rd— concerns about the creek and plans to mitigate. Motion to close the Public Hearing for the Acquisition of Property Interests Necessary for the Construction of the Roberts Ferry Road Improvement Project by Havens. Second by Kahler. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, public hearing closed at 7:36 PM 2. Public Hearing for Ordinance No. 2016-390 —Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-4 to R-lA for Certain Property known as Tiffin Heights —Part Three, Lot 109, Tiffin, Johnson County, Iowa, and as Legally Described Herein a. Close Public Hearing and Proceed to H-5 Motion to open Public Hearing for Ordinance No. 2016-390 —Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-4 to R-IA for Certain Property known as Tiffin Heights —Part Three, Lot 109, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Bartels. Second by Kahler. Roll Call: Bartels, Havens, Kahler, Upton, Ryan. All ayes,public hearing open at 7:45 PM Discussion: No comments, concerns received at City Hall. No Public present to speak. Motion to Close Public Hearing for Ordinance No. 2016-390— Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-4 to R-lA for Certain Property known as Tiffin Heights —Part Three, Lot 109, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Havens. Second by Ryan. Roll Call: Bartels, Havens, Kahler, Upton, Ryan. All ayes, public hearing closed at 7:45 PM H. Ordinance Approval/Amendment 11o!"E; "'J of 1(� 1. Ordinance No. 2016-384 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 9.16, Home Occupation and its Definition a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2016-384 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 9.16, Home Occupation and its Definition by Havens. Second by Upton. Roll Call: Havens, Kahler, Upton, Bartels, Ryan. All ayes, second reading approved. 2. Ordinance No. 2016-385 — Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 7.04(e), Parking or Loading Space a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2016-385 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 7.04(e), Parking or Loading Space by Upton. Second by Havens. Roll Call: Kahler, Upton, Bartels, Havens, Ryan. All ayes, second reading approved. 3. Ordinance No. 2016-388 — Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. . 2016-388 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Kahler, Ryan. All ayes, second reading approved. 4. Ordinance No. 2016-389 — Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.02 of Chapter 92, Rates for Service a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2016-389 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.02 of Chapter 92, Rates for Service by Upton. Second by Bartels. Roll Call: Bartels, Havens, Kahler, Upton, Ryan. All ayes, second reading approved. 5. Ordinance No. 2016-390 — Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-4 to R-lA for Certain Property known as Tiffin Heights —Part Three, Lot 109, Tiffin, Johnson County, Iowa, and as Legally Described Herein 1v% oi:-[,, `.if A 11ef'1,{,,t. 11oglEe �Jr of I a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2016-390 —Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-4 to R-lA for Certain Property known as Tiffin Heights —Part Three, Lot 109, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Bartels. Second by Havens. Roll Call: Havens, Kahler, Upton, Bartels, Ryan. All ayes, first reading approved. L Resolutions for Approval 1. Resolution 2016-057 —Resolution Authorizing the Acquisition of Property Interests Necessary for Construction of the Roberts Ferry Road Improvement Project—IDOT NO. STP-U-7662(612) 70-52 Amending Resolution 2016-057—to add to End of 2 Any offers above the appraised value requires Council Approval by Upton. Second by Bartels. All ayes, motion approved. Discussion: Upton requested to add in wording regarding negotiation regarding the the appraised value. Motion to approve amended Resolution 2016-057—Resolution Authorizing the Acquisition of Property Interests Necessary for Construction of the Roberts Ferry Road Improvement Project—IDOT NO. STP-U-7662(612) 70-52 by Ryan. Second by Kahler. Roll Call: Kahler, Upton, Bartels, Havens, Ryan. Motion carried. 2. Resolution 2016-058 —Resolution Setting Date for Public Hearing on Designation of the Expanded Tiffin Urban Renewal Area and on Urban Renewal Plan Amendment Motion to approve Resolution 2016-058 —Resolution Setting Date Oct 181'2016 for Public Hearing on Designation of the Expanded Tiffin Urban Renewal Area and on Urban Renewal Plan Amendment by Ryan. Second by Bartels. Roll Call: Kahler, Upton, Bartels, Havens, Ryan. Motion carried. 3. Resolution 2016-059 —Resolution Setting a Date for Public Hearing for Amendment to the Planned Area Development Known as Park Ridge Motion to approve Resolution 2016-059—Resolution Setting a Date for Public Hearing for Amendment to the Planned Area Development Known as Park Ridge by Ryan. Second by Kahler. Roll Call: Ayes: Kahler, Upton, Havens, Ryan. Nay: Bartels, Motion carried. J. Old Business 1. K Motions for Approval 1. Consideration of Payables List—Motion to Approve by Havens. Second by Kahler. All ayes, motion carried. CLAIMS REPORT 9-20-16 VENDOR INVOICE DESCRIPTION AMOUNT ACTION SERVICES INC PORTABLE RESTROOMS PARK $130.00 ADVANCED BUSINESS SYSTEMS BW&COLOR TONER $151.08 ADVANCED SYSTEMS, INC SETUP SUMMITTO PAPERLESS $117.00 ALLIANT ENERGY TIFFIN STREET LIGHTS $1,689.63 ALLIANT ENERGY OLD CITY HALL-201 MAIN ST $576.47 ALLIANT ENERGY 2803 HWY 6 EAST-SHED $34.55 ALLIANT ENERGY 809 E MARENGO RD-CITY PARK $136.35 ALLIANT ENERGY 811 E HWY 6-TIFFIN SIGN $41.00 ALLIANT ENERGY ROBERTS FERRY RD SIREN $19.31 ALLIANT ENERGY 201 MAIN ST SIREN $19.31 ALLIANT ENERGY 313 MARENGO RD FLASHING LIGHTS $19.48 ALLIANT ENERGY 221 MAIN ST FIRE SHED $35.62 ALLIANT ENERGY 201 RAILROAD ST-PW STREETS $468.97 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS $416.00 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS $1,484.29 CONSUMERS COOPERATIVE PREMIUM DIESEL-STREETS $1,378.30 DATA TECHNOLOGIES REMOTE-BUDGET AMENDMENT $2,921.25 FASTENAL COMPANY MISC NUTS& BOLTS $74.76 JUSTIN FIELDS COMMERICAL APPLICATOR CERT REM $40.00 GRACE EXCAVATION CONTRACT MOWING $3,910.00 HART FREDERICK CONSULTAN ENGINEERING FEES $240.00 HART FREDERICK CONSULTAN ENGINEERING FEES $13,400.00 HART FREDERICK CONSULTAN ENGINEERING FEES $1,210.00 HART FREDERICK CONSULTAN ENGINEERING FEES $977.50 HART FREDERICK CONSULTAN ENGINEERING FEES $680.00 HART FREDERICK CONSULTAN ENGINEERING FEES $170.00 HART FREDERICK CONSULTAN ENGINEERING FEES $765.00 HART FREDERICK CONSULTAN ENGINEERING FEES $3,426.25 HART FREDERICK CONSULTAN ENGINEERING FEES $1,695.00 HART FREDERICK CONSULTAN ENGINEERING FEES $85.00 HART FREDERICK CONSULTAN ENGINEERING FEES $85.00 HART FREDERICK CONSULTAN ENGINEERING FEES $105.00 HART FREDERICK CONSULTAN ENGINEERING FEES $9,341.25 HART FREDERICK CONSULTAN ENGINEERING FEES $17.50 HART FREDERICK CONSULTAN ENGINEERING FEES $186.50 HART FREDERICK CONSULTAN ENGINEERING FEES $485.00 HART FREDERICK CONSULTAN ENGINEERING FEES $2,311.25 HART FREDERICK CONSULTAN ENGINEERING FEES $6,141.25 HART FREDERICK CONSULTAN ENGINEERING FEES $863.75 HART FREDERICK CONSULTAN ENGINEERING FEES $1,062.50 HART FREDERICK CONSULTAN ENGINEERING FEES $106.25 HART FREDERICK CONSULTAN ENGINEERING FEES $531.25 HART FREDERICK CONSULTAN ENGINEERING FEES $95.00 HART FREDERICK CONSULTAN ENGINEERING FEES $1,130.00 HART FREDERICK CONSULTAN ENGINEERING FEES $266.50 HART FREDERICK CONSULTAN ENGINEERING FEES $977.50 HART FREDERICK CONSULTAN ENGINEERING FEES $47.50 HBK ENGINEERING, LLC CITY PARKS PLAN PT 1 $5,689.50 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS $7,615.77 HOLLAND, MICHAEL, RAIBER LEGAL FEES-7/28-8/30/16 $4,844.00 IOWA DEPT OF AGRICULTURE J-FIELDS COMMERCIAL APPLICATOR $30.00 IOWA DEPT OF REVENUE W/H STATE TAXES $289.65 IOWA INTERSTATE RAILROAD, LTD SIGNAL MAINT BIKE PATH $194.56 IOWA ONE CALL DIGGING PROTECTION $122.60 IPERS FEBRUARY IPERS UNDERPAYMENT ($2196) IPERS FEBUARY IPERS PAYMENT $23.99 IPERS IPERS $448.39 IPERS IPERS $517.99 IPERS IPERS $1,078.82 JOHN DEERE FINANCIAL SHOVEL-PRO FIBER ROUND POINT $282.60 JOHNSON COUNTY RECORDER RECORDING FEES $63.00 JOHNSON COUNTY REFUSE INC RECYCLING $90.00 JOHNSON COUNTY REFUSE INC RECYCLING $5,328.00 JOHNSON COUNTY SHERIFF SEPT 16 POLICE PORTECTION $6,396.00 LINN COUNTY REC ELECTRIC ACCOUNTS $547.94 MENARDS STEEL DOOR PANEL JUNO COMBO $178.99 MPO OF JOHNSON COUNTY PLANNING ORGANIZATION $3,462.14 NET-SMART INC CITY WEBSITE REPAIR&SETUP $900.00 NORTH LIBERTY LEADER LEGAL PUBLISHING $302.45 OFFICE EXPRESS OFFICE SUPPLIES-MISC $186.90 OFFICE EXPRESS OFFICE SUPPLIES-MISC $53.17 OFFICE EXPRESS OFFICE SUPPLIES-MISC $171.67 OFFICE EXPRESS OFFICE SUPPLIES-MISC $7.13 OFFICE EXPRESS OFFICE SUPPLIES-FEE $2.85 PACE SUPPLY PARKS-SPRAYER& PAINT $673.00 PET HEALTH CENTER OF TIFFIN BOARDING& RABIES $130.35 PITNEY BOWES PURCHASE POWER POSTAGE METER $389.40 PITNEY BOWES PURCHASE POWER POSTAGE METER $696.30 RIVER PRODUCTS 11N ROADSTONE-STREETS $393.22 RSM US PRODUCT SALES LLC IT-VISION MONITORING&REMEDIAN $1,000.00 RSM US PRODUCT SALES LLC CITY WEB PAGE ASSISTANCE $774.00 RSM US PRODUCT SALES LLC BARRACUDA 390 LICENSE RNW&WARR $2,625.00 SCHOOL-TECH, INC BLUE&GREEN SWING SEATS $252.60 SOLON STATE BANK F350 REVENUE LOAN $795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET $687.81 STATE HYGIENIC LAB WATER TESTING SUPPLIES $682.00 SULZCO, LLC PAY EST#8 1&1 $13,464.49 THE TRUCK SHOP PARK BREAK SWITCH+LABOR $201.26 TITAN MACHINERY EQUIPMENT PURCHASE& REPAIRS $7,640.00 US CELLULAR CELLPHONES-STREETS $459.28 USA BLUE BOOK WATER TESTING SUPPLIES $291.21 USA BLUE BOOK HYDRANT WRENCH $202.65 USA BLUE BOOK MANHOLE COVER LIFTER $159.56 VISA HILLS BANK CREDIT CARDS $839.52 VISA HILLS BANK CREDIT CARDS $258.81 VISA HILLS BANK CREDIT CARDS $192.38 VISA HILLS BANK CREDIT CARDS $362.23 ZEP SALES&SERVICES BREAK WASH &ZEP 40 AEROSOL $294.36 **** PAID TOTAL***** ****SCHED TOTAL***** $132,334.22 ***** REPORT TOTAL***** $132,334.22 001-GENERAL $52,765.51 110-ROAD USE TAX $8,485.17 200-DEBT SERVICE $795.52 303-CAP IRELAND AVE $15,116.50 307-CAP PARK RD PAVING $531.25 310-CAP PARK TRAILS PROJ $5,886.25 600-WATER $11,542.25 610-SEWER $12,841.78 612-OLD TOWN I&I PJT/SEWER $18,951.99 670-RECYCLING $5,418.00 $132,334.22 2. Consideration of Pay Estimate 48 — SulzCo, LLC —Motion to Approve by Upton. Second by Bartels All ayes, motion carried. 3. Consideration of Application to Allow Hunting on Property in Tiffin's City Limits —Motion to Approve by Kahler. Second by Upton. All ayes, motion carried. 4. Discussion and Consideration of Sanitary Sewer Service Line Repair Rebate to Larry Stratton at 203 West 2nd Street and Council Action as Needed Motion to adjourn Upton. —requesting number from contractor regarding the cost to this sewer replacement cost in current project pricing. Second by Havens. All ayes, motion carried. 5. Discussion and Consideration of Purchase of Secure Gate at Water Treatment Facility and Council Action as Needed Motion to approve purchase low bid of Secure Gate at Water Treatment Facility by Kahler. Second by Havens. All ayes, motion carried. 6. Discussion and Consideration to Purchase Infrared Tube Heater for Park Maintenance Building and Council Action as Needed Motion to approve purchase Infrared Tube Heater for Park Maintenance Building by Bartels. Second by Kahler. All ayes, motion carried. 7. Discussion and Consideration to Waive a Portion of the Utility Bill at 265 Woodfield Drive and Council Action as Needed Motion to adjourn to get a family member present to speak to Council by Upton. Second by Bartels. All ayes, motion carried. g. Discussion and Consideration of Sidewalk Completion at Deer View Avenue/Tall Grass Avenue and Highway 6 and Council Action as Needed Motion to approve Sidewalk Completion at Deer View Avenue/Tall Grass Avenue and Highway 6 to pay for City's Portion only not the developers portion of the sidewalk by Bartels. Second by Second. All ayes, motion carried. 9. Discussion and Consideration to Make a Partial Payment to Clear Creek Amana School District for Upgrade of Sidewalk and Council Action as Needed Motion to approve Make a Partial Payment to Clear Creek Amana School District for Upgrade of Sidewalk$50,182 by Bartels. Second by Ryan. Ayes: Bartels, Kahler, Havens, Ryan. Nays: Upton, motion carried. L. Reports to be Received/Filed 1. of I M. Reports from City Personnel 1. Mayor's Report—Nothing. 2. City Council Reports —Ryan—Informational Sign at City Hall. Upton recommends the multi-color sign and not the red on black only. Havens- Watershed Collation- GIS Map of the watershed—Needs storm water map of detention basins and any assistants need. Overall approval of from Council. Kahler-had a visitor requested to visit a few properties in Original Tiffin. Bartels- Deerview Park regarding parking spaces and Little Clippers Daycare workers parking. Upton- Light Poles and if the banners can be hung. The poles can hang the banners as intended. 3. Director of Public Work's Report—Justin Fields- sample banners 4. Building Official Report—Brian Shay- during the next few Work Session PAD, Commercial Business List, Business Districts will be worked. New vs Old Truck only has a 5,000-6,000 difference in pricing. Spoke regarding Little Clippers Daycare parking. MS-4 requirements 5. City Engineer's Report— Gave update on Trail Ph 5. Working on report HWY 6 Roberts Ferry Rd intersection—Recommendation Full light signalization or HAWK Traffic Beacon. 6. City Attorney's Report - Roberts Ferry Packets will be ready shortly. 7. City Administrator's Report—REAP Committee discuss the projects that submitted application and will know who was awarded on October 13 '. Multiple requests from developers/builders of buildings taller than 3 stories. N. Adiournment Motion to adjourn by Ryan. Second by Upton. All ayes, meeting adjourned at 8:43 PM ��2 September 20, 2016 Ashley Platz, Deputy Clerk