HomeMy Public PortalAboutNauset Schools -- 2018-02-08 Minutes I )':. I
Nauset Regional School Committee
' February 8 , 2018 !'
i i; Eastham Town Hall
Present for the Committee : Richard Stewart, Ed Brookshire, Deb Beal, Chris Easley, Jim O ' Leary, Judy
Schumacher, John O ' Reilly, Robert Sinclair, Sallie Probolus
Absent for the Committee : Sarah Blackwell
Present for the Administration : Thomas Conrad, Keith Gauley, Giovanna Venditti, Ed MacDonald and
Maxine Minkoff
Call to Order
Chair Easley called the meeting to order at 6 : 00 p . m .
Agenda Changes
Moved the School Calendar and Mr. Gauley' s report to first on the agenda . Moved Michael Sanborn ' s
report to second on the agenda. Moved Item 1 . Monitoring Test Sites at NRMS to third .
Citizens Speak — none
Assistant Superintendent ' s Report
Keith Gauley indicated his report was included in their packet and entertained questions from the
Committee regarding professional development. He reviewed PD fund sources with the committee .
(Mentoring, Consultants PD, Staff PD in —district, Workshops out- of- district, Course Reimbursement, and
District-wide PD) He explained the contract language surrounding professional development. Committee
members asked questions about coursework, course reimbursement, workshops, conferences, graduate
work, in-district professional development, mentoring and the process of approval for coursework .
The CPI program was discussed and Mr. Gauley and Mark Mathison explained the training and how it is
beneficial to diffuse situations and keep students/staff safe . It is really not restraint training but a valuable
tool so that it doesn 't come to the need for restraining.
School Calendar
Mr. Gauley explained the 2018- 19 School Calendar with a starting date for staff as September 4th and
opening day for students September 6th . The last day of school without snow days is June 21St and with
five snow days June 28tH
Motion :
On a motion by Deb Beal, seconded by John O ' Reilly, it was voted unanimously to accept the 2018 -2019
school calendar.
Student Representative Report
Michael Sanborn reported
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Administrators ' Reports
Principal Minkoff' s report was included in the packet. She explained the types of professional
development held at the Middle School on January 2°d . Members asked about the various courses and
facilitators . Members commented on the variety of activities that students can become involved in at the
Middle School . Principal Minkoff reported that the 61h grade Winter Concert was held and was a
delightful event.
Principal MacDonald ' s report was included in the packet. He reported that the accreditation is going
well . On the January Professional Development Day committees worked on their final drafts . Standards
are presented to the staff and they go through the process of voting. Committee reports have been
submitted and a team of three teachers are reviewing and making sure NEASC is aligned with reports .
Assistant Superintendent Keith Gauley ' s report was included in the packet. Members asked about the low
rating of some of the offerings on the professional development day . Mr. Gauley explained courses and
ratings .
Superintendent Conrad reported that he is working with Paul Hilton, Cape Cod Collaborative on the
Memorandum of Understanding (MOU) for transportation . It was a very positive meeting. The current
dispatcher has asked to look at the configuration of buses and shared what drivers would like on buses .
(doors with locks) She has given the District numerous ideas from drivers for review . Mr. Hilton is
working on that now . The Superintendent will bring a copy of the MOU as soon as it is available . Judy
Schumacher indicated that the Cape Cod Collaborative Board gave Mr. Hilton the authority to move
ahead and sign the MOU . He also informed the Committee that the town of Brewster is in the midst of
putting a propane depot in the town . They will explore the permitting process in Orleans for a truck
fueling buses . They are looking at many options .
He also reported that the NRHS Building Committee will be meeting on January 22°d . Meetings will be
posted and information placed on the website . On February 14th the Superintendent and Business Office
Director will travel to the MSBA to move into the next section of the process . Teachers who have agreed
to work with the building committee are Jody Craven, Lisa Orendella, Tom Faris, as well as Kathleen
Tringale . The Superintendent anticipates having an advisory committee with student also . At the first
meeting they will have a tour of the facility and distribute the SOI report. They have reached out to the
four fire chiefs to have a discussion about propane fuel .
Update on Solar Panels
The Superintendent indicated that the Region has signed a contract with RALCO Electric from Westport,
MA . They will begin the project in late February — February vacation . Materials are in the warehouse at
the Central Plant facility. They are in the process of obtaining permits with the town of Eastham . Most
of the work is inside work as opposed to work on the roof. They will inspect the roof prior to the
construction and after installations so that warranty is intact. They will work with the state on receiving
SRECS . Ms . Venditti indicated that bid documents were very specific about qualified installer, certified
by Sika Sonafil and integrity of warranty and keeping the roof intact.
Technology Inventory Report
The Superintendent thanked Barbara Lavoine for all the time and effort in creating the Technology
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Inventory report for the District. Ms . Lavoine provided a summary of devices, explained the replacement
process for equipment and equipment in labs . It was noted that computers and iPads are budgeted
through the operating budget. She indicated that the inventory is updated daily. Printers, copiers, and
energy issue were discussed . She reviewed the iPad lease program with the committee explaining the
benefits of the lease program . For a future agenda, it was asked that research indicating the importance of
the investment as it relates to teaching and learning be presented as well as preparedness for ransom ware .
She reported that the interactive whiteboard is an old technology and is not being put in the classroom
today but this technology has shifted to a different interactive technology called "Clear Touch . " She
indicated that working with the technology committee and Mr. Gauley; she will update the Technology
Plans for the District, 2020-2025 .
FY18 Dashboard
Ms . Venditti indicated that the Subcommittee met and reviewed the Dashboard in detail . She indicated
that there is a reduction in the amount of charter school aid that was projected, a slight increase in
transportation and a decrease in Truro and Provincetown tuition . The reduction in funding sources is
$42,424 . She explained the amount in the International Student Account, noting the amount of $ 107, 000
was used for Wad leases and was voted by the Nauset Regional School Committee . $68 ,000 was also
expended for the International Baccalaureate programme from that account. The Superintendent
indicated that the concept of the International Student program was to promote diversity on the campus .
The High School was attracting 15 - 19 students when other schools were not involved in the program .
Now that everyone is competing for these students, there are fewer students in the Nauset program , hence,
less revenue . It was suggested that in the future these funds be used to invest back into the International
Student program and the District recruit students more creatively.
FY19 Budget
The Superintendent distributed pie charts showing the percentage that is spent on personnel, texts,
materials, support, technology, professional development repair and maintenance and utilities . He
indicated that there are no increases in personnel at the Middle School or High School , The COLA is
2 . 5 % . The Principals identified significant changes in various line items for the Committee . Committee
members identified line items where they would like more information . Wad leases, professional
development, grants and special needs expenses were discussed . The Superintendent indicated that more
information will be provided at the next meeting regarding grants and professional development. The
Superintendent indicated that the Wad lease was not included in the High School budget. Previously
iPads were funded through the International Student Account and this is not the case in this budget. The
Committee asked that the Administration include the lease costs in the High School operating budget.
Further discussion ensued about professional development. Mark Mathison of the NEA addressed the
Committee relative to professional development and the contract.
REPORTS AND INFORMATION
Policy Subcommittee — no report
Transportation Subcommittee — no report
Cape Cod Collaborative — Judy Schumacher reported that the Collaborative discussed transportation .
The search for Way Point Executive Director is at the interview process . The Collaborative is not doing
anything right now with International Students . There was a group, Cape Cod Global Educators, that was
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active for quite a while but have not been active in a few years . They may regroup and contact
Superintendents to see where the interest lies .
Capital Asset Subcommittee — Mr. Easley indicated the capital funds have the lowest balance they have
seen in a while indicating the Business Office is working to get projects completed . They discussed the
solar panels at the high school and talked about future projects at the Middle School . They are presently
working on the Middle School entrance steps .
Budget & Finance Subcommittee — Mr. O ' Leary reported that they received an update on OPEB and the
amount has come down . They will get some detail behind the reasons why they have come down and
report back to the committee . Presently the OPEB Plan is 1 % of the health insurance .
Substance Abuse Task Force — no report.
Future Items — Special Education Report, Corrective Action Plan, OPEB , Professional Development,
Technology Presentation, Autonomous Car, Evaluation of Attendance at the High School, and School
Improvement Plans .
Approval of Minutes
On a motion by John O ' Reilly seconded by Judy Schumacher, it was voted to approve the minutes of
December 14, 2017 .
Adjournment
On a motion by Deb Beal, seconded by John O ' Reilly, it was voted unanimously to adjourn the meeting
at 9 : 47 p .m .
Submitted by, Ann M . Tefft (Included in packet: Admin. Report, Charge to building committee, Treasurer' s Presentation
on OPEB, CPR report, financial report and minutes. )
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