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Brewster Town Hall
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Present for the Committee : Judy Schumacher, John O ' Reilly, Jim O ' Leary, Richard Stewart,
Sallie Probolus, Sarah Blackwell , and Chair Easley
Absent for the Committee : Ed Brookshire, Deb Beal and Robert Sinclair
Present for the Administration : Keith Gauley, Giovanna Venditti and Keith Kenyon
Michael Sanborn, student representative was in attendance
Call to Order
Chair Easley called the meeting to order at 6 : 00 p. m .
Recognitions -
Michael Sanborn was recognized for his commitment to the Nauset Regional School Committee for the
past three years as student representative .
Sallie Probolus, Deb Beal and Sarah Blackwell were recognized for their service to the Nauset Regional
School Committee . Sarah Blackwell addressed the committee and administration thanking them for all
their efforts on behalf of students .
Citizens Speak
None
Student Representative Report
Michael Sanborn gave his final report to the Committee after three years of being the student
representative for the board. He listed several upcoming events happening in the final months at the High
School, spring sports teams, and the NEASC Committee visit to the High School for the accreditation .
He indicated AP exams are taking place , the drama club is putting on the production of "Chicago, " and
the Fine and Applied Arts Night is May 23 and 24 . The Underclassmen awards night is May 29th, Step up
Day is June 1St, BBQ is June 7th for seniors and graduation is Saturday, June 9th. The Project Graduation
event is going to be held at Willy's Gym . He thanked the Committee for their support and for the
opportunity to serve .
Building Committee Vacancies
Held until next meeting.
Principals ' Reports
The Principal ' s reports were included in the packet. Keith Kenyon invited the Committee to the High
School Graduation on June 9th at 1 : 00 p .m . and asked members to call if they want reserved seating. He
indicated that Project Graduation will be held at Willy ' s gym and is funded through private donations .
The number of students attending the event has dwindled, so they decided to try and do something locally.
Lock down is from 10 : 00 p .m . — 5 : 00 a.m . with plenty of food and activities . He also reported that the
NEASC Accreditation team will be sending their final report soon . He thanked Julie Cobalt and Kathleen
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Tringale for all their efforts by doing such a great job which has required two years of preparation to go
through the process . Fourteen staff members were co-chairs during the process . The entire school was
involved . It is a good report card for Nauset as they indicate what Nauset does well and what Nauset can
do better.
Maxine Minkoff was at the Holocaust Memorial Program at the Middle School . Richard Steward
indicated he attended the "Celebration of Learning at the Middle School that was exceptional and he
urged committee members to attend in the future . Students and staff showcased various subjects and the
learning that is happening at the school .
Keith Gauley explained the summer professional development and outlined some of the offerings taking
place for staff.
Auditor ' s Report
Robert Lynch, from Lynch, Marini and Associates presented an overview of the audit to school
committee members . He indicated that he met with the fiscal management team and reviewed the results .
The Auditor ' s report expressed an unmodified opinion on the financial statements of the Nauset Regional
School District. Summary included : No significant deficiencies or material weaknesses relating to the
audit of the financial statements are reported in the Report on Internal Control over Financial Reporting
and on Compliance and Other Matters Based on an Auditor of Financial Statements Performed in
Accordance with Government Auditing Standards, no instances of noncompliance material to the
financial statements of the Nauset Regional School Distirct were reported in accordance with Government
Auditing Standards, and no significant deficiencies in internal control over major federal award programs
were reported in the Independent Auditor 's Report on Compliance for Each Major Program and on
Internal Control over Compliance Required by the Uniform Guidance. The Auditor' s report on
compliance for the Title I Program expresses an unmodified opinion .
OPEB was discussed and Mr. Lynch indicated that is why there is a deficit as they must record the
liability. The District has a plan in place to address this which is a start in the right direction .
Jim O ' Leary, Chair of the Budget and Finance Committee indicated it was the subcommittee ' s goal to
work with the four towns in terms of developing a plan to fund OPEB . The District has been putting
aside 1 /0/o of the Health Insurance premiums . Mr. Lynch also indicated that Massachusetts Teachers do
not have a liability and the county pension liability will be addressed before 2040 . The pension plan must
fully fund the liability under the current law. Once the County takes care of that, that liability will no
longer be on the books .
FYI Dashboard
Ms . Venditti indicated that the Budget and Finance Subcommittee did not meet this week to review the
Dashboard. Ms . Venditti reviewed the Dashboard, the projected E & D ($611 , 035 ) , and current deficit in
the Middle School Cafeteria Revolving account. She reviewed the projected deficits that include a payout
to current Principal leaving at the end of the school year ($ 17 , 000) , security at the High School, entrance
walkway at the Middle School, long term substitutes and air conditioning at the Central office . She
reviewed revenue sources and Capital projects . She gave a cost comparison of E & D in prior years .
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John O ' Reilly suggested taking capital projects and infrastructure items out of E & D and not out of the
operating budget . He does not want to hurt the programs by using operational budget money. It was also
noted that revenue from the cafeteria stays in the cafeteria revolving accounts .
Ms . Venditti indicated that $611 , 000+ will be available for emergency expenses this year once the state
certifies that balance . She also explained the deficit in the Truro and Provincetown tuition revenues due
to fewer students attending than anticipated . She stated that the District has a five year agreement with
Provincetown and Truro and the will be re-negotiating with them in FYI 9 .
Jim O ' Leary addressed the situation that the Budget and Finance Subcommittee was unable to meet due
to lack of a quorum . He wondered, when the committee reorganizes, if an alternate member could be
assigned to the subcommittee .
Gifts and Donations
On a motion by John O ' Reilly, seconded by Jim O 'Leary, it was voted unanimously to approve the gifts
and donations as presented on 5 -3 - 18 .
REPORTS AND INFORMATION
Policy Subcommittee — Judy Schumacher reported that the subcommittee will be reviewing some changes
to the policies on June 5th
Transportation Subcommittee — The subcommittee has not met but the Cape Cod Collaborative is
working on details . Ms . Venditti indicated the buses have been ordered . Paul Hilton is working with his
staff to put out a bid for propane . He is also looking at bus maintenance contracts . The District is looking
for delivery around the end of June . The District is working with the Collaborative but they are doing the
heavy lifting.
Cape Cod Collaborative — Judy Schumacher reported that the Collaborative is working on the Nauset Bus
Transportation . They are still discussing the operating budget or net year and will probably approve the
budget next month. Tuition rates have been set and have increased . The Summer Leadership program
has been filled with 207 students . Everyone on the waitlist got accepted . There is ongoing discussion on
the Leadership Program. Currently students get nominated from the top 15 % of the class . Next year they
may include leadership potential for students who are not test takers . Next year hopefully there will be
more discretion for the Principal .
Capital Asset Subcommittee — Chris Easley reported that the subcommittee met before the Nauset
Regional School Committee and adjusted the one and five year capital plan .
Budget and Finance — No report
Substance Abuse Task Force — No report
High School Principal Search Committee — Keith Gauley indicated that the Principal Search committee
has been working hard . They have two candidates to release publicly. This information was sent to
School Committee and Parents . The first round and opportunity to meet the finalist, Kevin Dean,
occurred with 45 - 50 faculty members , 15 school committee members . The second candidate is scheduled
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for May 15th . Jordan Krauss . They are waiting to hear from the third candidate . Richard Stewart
indicated that the committee is fully engaged in this process . The reaction of the committee to the first
candidate who came was very strong. Mr. Gauley indicated that timing is important and site visits need to
happen quickly. Candidate ' s resumes will be sent to School Committee members .
Future agenda items — Management Letter from the Auditor, Principal Reports, Testing, Strategic Plan for
Nauset, Building Committee on Agenda again next month .
Approval of Minutes
Jim O ' Leary made a correction to the minutes April 12, 2018 .
On a motion by John O ' Reilly, seconded by Judy Schumacher it was voted unanimously to approve the
minutes of April 12, 2018 as amended.
Unfinished Business — Jim O ' Leary addressed the committee thanking them for making him Vice Chair
this past year. He does not wish to be the vice chair again but is happy to do the work. He is happy to
serve as a member.
Executive Session
On a motion by John O ' Reilly, seconded by Jim O 'Leary, it was voted by roll call vote to move into
Executive Session at 7 : 21 p .m . , to discuss the deployment of security personnel or devices , or strategies
with respect thereto . On a roll call the vote was as follows : Judy Schumacher-yea, John O ' Reilly-yea,
Jim O ' Leary-yea, Richard Stewart-yea, Sallie Probolus-yea, Sarah Blackwell-yea, and Chair Easley-yea.
The Committee went into Executive Session at 7 : 16 p .m . and announced they would not return to open
session.
Submitted by,
Ann M. Tefft
Included in the packet : Dashboard Report, Principals ' Report, Asst. Supt. Report, Gifts and Donations
and minutes .
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