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HomeMy Public PortalAboutNauset Schools -- 2018-05-10 Minutes • I�1_. ilt�?! • 1;'•••.� LII 10 t 1" Nauset Regional School Committee sUJJ ' LIA May 10 , 2018 ,...... I�f7 Brewster Town Hall 1"r , .. ., Present for the Committee : Judy Schumacher, John O ' Reilly, Jim O ' Leary, Richard Stewart, Sallie Probolus, Sarah Blackwell , and Chair Easley Absent for the Committee : Ed Brookshire, Deb Beal and Robert Sinclair Present for the Administration : Keith Gauley, Giovanna Venditti and Keith Kenyon Michael Sanborn, student representative was in attendance Call to Order Chair Easley called the meeting to order at 6 : 00 p. m . Recognitions - Michael Sanborn was recognized for his commitment to the Nauset Regional School Committee for the past three years as student representative . Sallie Probolus, Deb Beal and Sarah Blackwell were recognized for their service to the Nauset Regional School Committee . Sarah Blackwell addressed the committee and administration thanking them for all their efforts on behalf of students . Citizens Speak None Student Representative Report Michael Sanborn gave his final report to the Committee after three years of being the student representative for the board. He listed several upcoming events happening in the final months at the High School, spring sports teams, and the NEASC Committee visit to the High School for the accreditation . He indicated AP exams are taking place , the drama club is putting on the production of "Chicago, " and the Fine and Applied Arts Night is May 23 and 24 . The Underclassmen awards night is May 29th, Step up Day is June 1St, BBQ is June 7th for seniors and graduation is Saturday, June 9th. The Project Graduation event is going to be held at Willy's Gym . He thanked the Committee for their support and for the opportunity to serve . Building Committee Vacancies Held until next meeting. Principals ' Reports The Principal ' s reports were included in the packet. Keith Kenyon invited the Committee to the High School Graduation on June 9th at 1 : 00 p .m . and asked members to call if they want reserved seating. He indicated that Project Graduation will be held at Willy ' s gym and is funded through private donations . The number of students attending the event has dwindled, so they decided to try and do something locally. Lock down is from 10 : 00 p .m . — 5 : 00 a.m . with plenty of food and activities . He also reported that the NEASC Accreditation team will be sending their final report soon . He thanked Julie Cobalt and Kathleen Nauset Regional School Committee 540-2018 [ 1 ] Tringale for all their efforts by doing such a great job which has required two years of preparation to go through the process . Fourteen staff members were co-chairs during the process . The entire school was involved . It is a good report card for Nauset as they indicate what Nauset does well and what Nauset can do better. Maxine Minkoff was at the Holocaust Memorial Program at the Middle School . Richard Steward indicated he attended the "Celebration of Learning at the Middle School that was exceptional and he urged committee members to attend in the future . Students and staff showcased various subjects and the learning that is happening at the school . Keith Gauley explained the summer professional development and outlined some of the offerings taking place for staff. Auditor ' s Report Robert Lynch, from Lynch, Marini and Associates presented an overview of the audit to school committee members . He indicated that he met with the fiscal management team and reviewed the results . The Auditor ' s report expressed an unmodified opinion on the financial statements of the Nauset Regional School District. Summary included : No significant deficiencies or material weaknesses relating to the audit of the financial statements are reported in the Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Auditor of Financial Statements Performed in Accordance with Government Auditing Standards, no instances of noncompliance material to the financial statements of the Nauset Regional School Distirct were reported in accordance with Government Auditing Standards, and no significant deficiencies in internal control over major federal award programs were reported in the Independent Auditor 's Report on Compliance for Each Major Program and on Internal Control over Compliance Required by the Uniform Guidance. The Auditor' s report on compliance for the Title I Program expresses an unmodified opinion . OPEB was discussed and Mr. Lynch indicated that is why there is a deficit as they must record the liability. The District has a plan in place to address this which is a start in the right direction . Jim O ' Leary, Chair of the Budget and Finance Committee indicated it was the subcommittee ' s goal to work with the four towns in terms of developing a plan to fund OPEB . The District has been putting aside 1 /0/o of the Health Insurance premiums . Mr. Lynch also indicated that Massachusetts Teachers do not have a liability and the county pension liability will be addressed before 2040 . The pension plan must fully fund the liability under the current law. Once the County takes care of that, that liability will no longer be on the books . FYI Dashboard Ms . Venditti indicated that the Budget and Finance Subcommittee did not meet this week to review the Dashboard. Ms . Venditti reviewed the Dashboard, the projected E & D ($611 , 035 ) , and current deficit in the Middle School Cafeteria Revolving account. She reviewed the projected deficits that include a payout to current Principal leaving at the end of the school year ($ 17 , 000) , security at the High School, entrance walkway at the Middle School, long term substitutes and air conditioning at the Central office . She reviewed revenue sources and Capital projects . She gave a cost comparison of E & D in prior years . Nauset Regional School Committee 540-2018 [2 ] John O ' Reilly suggested taking capital projects and infrastructure items out of E & D and not out of the operating budget . He does not want to hurt the programs by using operational budget money. It was also noted that revenue from the cafeteria stays in the cafeteria revolving accounts . Ms . Venditti indicated that $611 , 000+ will be available for emergency expenses this year once the state certifies that balance . She also explained the deficit in the Truro and Provincetown tuition revenues due to fewer students attending than anticipated . She stated that the District has a five year agreement with Provincetown and Truro and the will be re-negotiating with them in FYI 9 . Jim O ' Leary addressed the situation that the Budget and Finance Subcommittee was unable to meet due to lack of a quorum . He wondered, when the committee reorganizes, if an alternate member could be assigned to the subcommittee . Gifts and Donations On a motion by John O ' Reilly, seconded by Jim O 'Leary, it was voted unanimously to approve the gifts and donations as presented on 5 -3 - 18 . REPORTS AND INFORMATION Policy Subcommittee — Judy Schumacher reported that the subcommittee will be reviewing some changes to the policies on June 5th Transportation Subcommittee — The subcommittee has not met but the Cape Cod Collaborative is working on details . Ms . Venditti indicated the buses have been ordered . Paul Hilton is working with his staff to put out a bid for propane . He is also looking at bus maintenance contracts . The District is looking for delivery around the end of June . The District is working with the Collaborative but they are doing the heavy lifting. Cape Cod Collaborative — Judy Schumacher reported that the Collaborative is working on the Nauset Bus Transportation . They are still discussing the operating budget or net year and will probably approve the budget next month. Tuition rates have been set and have increased . The Summer Leadership program has been filled with 207 students . Everyone on the waitlist got accepted . There is ongoing discussion on the Leadership Program. Currently students get nominated from the top 15 % of the class . Next year they may include leadership potential for students who are not test takers . Next year hopefully there will be more discretion for the Principal . Capital Asset Subcommittee — Chris Easley reported that the subcommittee met before the Nauset Regional School Committee and adjusted the one and five year capital plan . Budget and Finance — No report Substance Abuse Task Force — No report High School Principal Search Committee — Keith Gauley indicated that the Principal Search committee has been working hard . They have two candidates to release publicly. This information was sent to School Committee and Parents . The first round and opportunity to meet the finalist, Kevin Dean, occurred with 45 - 50 faculty members , 15 school committee members . The second candidate is scheduled Nauset Regional School Committee 540-2018 [3 ] for May 15th . Jordan Krauss . They are waiting to hear from the third candidate . Richard Stewart indicated that the committee is fully engaged in this process . The reaction of the committee to the first candidate who came was very strong. Mr. Gauley indicated that timing is important and site visits need to happen quickly. Candidate ' s resumes will be sent to School Committee members . Future agenda items — Management Letter from the Auditor, Principal Reports, Testing, Strategic Plan for Nauset, Building Committee on Agenda again next month . Approval of Minutes Jim O ' Leary made a correction to the minutes April 12, 2018 . On a motion by John O ' Reilly, seconded by Judy Schumacher it was voted unanimously to approve the minutes of April 12, 2018 as amended. Unfinished Business — Jim O ' Leary addressed the committee thanking them for making him Vice Chair this past year. He does not wish to be the vice chair again but is happy to do the work. He is happy to serve as a member. Executive Session On a motion by John O ' Reilly, seconded by Jim O 'Leary, it was voted by roll call vote to move into Executive Session at 7 : 21 p .m . , to discuss the deployment of security personnel or devices , or strategies with respect thereto . On a roll call the vote was as follows : Judy Schumacher-yea, John O ' Reilly-yea, Jim O ' Leary-yea, Richard Stewart-yea, Sallie Probolus-yea, Sarah Blackwell-yea, and Chair Easley-yea. The Committee went into Executive Session at 7 : 16 p .m . and announced they would not return to open session. Submitted by, Ann M. Tefft Included in the packet : Dashboard Report, Principals ' Report, Asst. Supt. Report, Gifts and Donations and minutes . Nauset Regional School Committee 540-2018 [4]