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Home My Public Portal AboutNauset Schools -- 12/07/2017 Minutes Joint School Committee Meeting Thursday, December 7, 2017 LAP EasthamTown Hall RGVLD Present 4br th' ., Committees . Region: Robert Sinclair, Richard Stewart, Sarah Blackwell, Jim O ' Leary, Chris Easley, Judy Schumacher, Deb Beal and Sallie Probolus Absent : John O ' Reilly Brewster : Dave Tillman, Jessica Larsen, Claire Gradone, Bob Miller Eastham : Joanne Irish, Ann Crozier, Mary Lou Settee, Moira Noonan-Kerry, Judy Lindahl Orleans : Gail Briere, Hank Schumacher, Josh Stewart, Ginger Marks, Sasandra Roche Wellfleet : Jill Putnam, Mort Inger, Betsy Pontius, Jan Plaue Martha Gordon Present for the Administration : Thomas Conrad, Superintendent, Giovanna Venditti, Director of Finance and Operations Call to Order Chair Lindahl called the meeting to order at 7 : 06 p . m. Citizens Speak None New members introduced themselves to the committee . (Sassy Roche-Orleans, Dick Stewart-Nauset Regional School Committee representing the town of Brewster, Sallie Probolus-Nauset Regional School Committee representing the town of Brewster, and Judith Schumacher-Nauset Regional School Committee representing the town of Orleans . PRIORITY BUSINESS Central Office Budget Gail Briere reviewed the Central Office budget for the committee highlighting various sections of the line item budget. She indicated that the Central Office budget was submitted to the subcommittee with a proposed FY19 total of $ 1 , 729, 881 representing a percentage increase of 2 . 50 % and a dollar increase of $42 ,240 . She indicated that the Central Office budget Subcommittee met on November 8 and 16, 2017 . Members of the committee included : John O ' Reilly representing the Region, Ed Brookshire representing the Region, Ann Crozier representing Eastham, Jan Plaue representing Wellfleet, Claire Gradone representing Brewster and Gail Briere representing Orleans . A motion was made by Robert Sinclair and seconded by Deb Beal to increase the amount of professional development for the Superintendent. The Superintendent indicated that he utilizes grant money for professional development. The motion was withdrawn. Ms . Venditti explained the reorganization of clerical personnel in the business office and the decrease in postage costs (noting there are still documents that need to be mailed) , technology increases due to the 1Page Joint SC Meeting , December 7 , 2017 proprietary system being used . It was felt the software being used at Central Office could be discussed at a later date . Ms . Briere indicated that the subcommittee voted unanimously to recommend the Central Office budget in the amount of $ 1 ,729, 881 with a 2 . 5 % increase and an increase of $42,240 . Region : On a motion by Chris Easely, seconded by Jim O ' Leary, it was voted 7 yeas to approve the FY19 Central Office budget in the amount of $ 1 , 729 , 881 , representing a 2 . 5 % increase or an increase of $42,240 . Brewster : On a motion by Jessica Larsen, seconded by Claire Gradone, it was voted 4 yeas to approve the FY19 Central Office budget in the amount of $ 1 ,729 , 881 representing a 2 . 5 % increase or an increase of $42,240 . Orleans : On a motion by Gail Briere, seconded by Hank Schumacher, it was voted 5 yeas to approve the FY19 Central Office budget in the amount of $ 1 , 729, 881 representing a 2 . 5 % increase or an increase of $42,240 . Eastham : On a motion by Joanne Irish, seconded by Mary Lou Sette, it was voted 5 yeas to approve the FY19 Central Office budget in the amount of $ 1 , 729 , 881 representing a 2 . 5 % increase or an increase of $42,240 . Wellfleet : On a motion by Jan Plaue, seconded by Jill Putnam, it was voted 5 yeas to approve the FY19 Central Office budget in the amount of $ 1 , 729 , 881 representing at 2 . 5 % increase or an increase of $42,240 . Chair Lindahl thanked Gail Briere and the subcommittee for all their hard work. Transportation Update Judy Lindahl, Chair of the Transportation Subcommittee, indicated the subcommittee met and is recommending that the Joint Committee vote to approve the Cape Cod Collaborative purchase propane buses for 2018 -2019 . The Superintendent indicated that he spoke with the Business Manager in Plymouth and that they presently have 7 propane buses in use for after school transportation and athletics . He indicated the buses were highly reliable and that propane is a wise investment. Other benefits include : quietness of the buses, heat up quickly in winter, and the drivers like driving these buses . He highly recommended purchasing propane buses . Paul Hilton distributed information relative to the cost per vehicle per year and cost comparisons using propane . He highlighted the recommendation of the subcommittee that included : 28 buses to be procured for service to the Nauset region, all 28 to be fueled by propane, 5 -7 cameras per vehicle, all vehicles to be "seat belt ready," 27 buses with seat belts for the first three seat, one 71 -passenger bus with seat belts for all benches, two -71 - passenger buses with storage underneath and largest fuel tanks , pricing for two 71 -passenger buses with air- conditioning. Chair Lindahl reviewed the timetable for procurement and would like the buses on the lot by July 15th 2 Page Joint SC Meeting , December 7 , 2017 A question was raised if the Fire Chiefs from the towns have been consulted . Chair Lindahl indicated that they are reaching out to the fire department for consultation as the fire chiefs need to reassure the buses safety for people in the towns . Paul Hilton indicated that the buses will be serviced and maintained by the Collaborative and assured the Committee that they have mechanics and subcontract work if necessary. Mr. Hilton indicated the maintenance contract goes through the bid process . MOTION: Vote to authorize the Superintendent to proceed on the preparation of the proposed Memorandum of Understanding to ask the Cape Cod Collaborative to purchase propane buses for the use of the Nauset Regional School District. Brewster : On a motion by Dave Telman, seconded by Jessica Larsen, it was voted 4 yeas to authorize the Superintendent to proceed on the preparation of the proposed Memorandum of Understanding to ask the Cape Cod Collaborative to purchase propane buses for the use of the Nauset Regional School District. Orleans : On a motion by Ginger Marks, seconded by Josh Stewart, it was voted 5 yeas to authorize the Superintendent to proceed on the preparation of the proposed Memorandum of Understanding to ask the Cape Cod Collaborative to purchase propane buses for the use of the Nauset Regional School District. Region : On a motion by Deb Beal, seconded by Judy Schumacher, it was voted 7 yeas to authorize the Superintendent to proceed on the preparation of the proposed Memorandum of Understanding to ask the Cape Cod Collaborative to purchase propane buses for the use of the Nauset Regional School District. Wellfleet : On a motion by Martha Gordon, seconded by Jill Putnam, it was voted 5 yeas to authorize the Superintendent to proceed on the preparation of the proposed Memorandum of Understanding to ask the Cape Cod Collaborative to purchase propane buses for the use of the Nauset Regional School District, Eastham : On a motion by Judy Lindahl, seconded by Moira Noonan-Kerry, it was voted 5 yeas to authorize the Superintendent to proceed on the preparation of the proposed Memorandum of Understanding to ask the Cape Cod Collaborative to purchase propane buses for the use of the Nauset Regional School District. Memorandum of Understanding The Superintendent indicated that he and Paul Hilton will meet to work on the Memorandum of Understanding . Paul Hilton reviewed the estimated cost savings of approximately $200, 000 with the committee . A spreadsheet was provided that included mileage costs , wage costs, vehicle costs , administrative costs and an amortization chart . It also included field trips and athletic costs . Chair Lindahl indicated they are working on a plan for refueling the buses . The Superintendent indicated that they are still looking at the configuration of buses whether 71 passenger, 62 passenger or 40 passenger. The issue of seat belts on all buses was discussed and the reason for the Pilot Study for our four towns using one bus 3Page Joint SC Meeting , December 7 , 2017 for a couple of months and gathering data. Summer use of buses was mentioned and the Superintendent will be looking further into that topic . The Superintendent thanked the Transportation Subcommittee and Paul Hilton for all the work they have done . The first educational seminar was announced and members were invited to attend . Approval of Minutes On a motion by Jan Plaue, seconded by Mort Inger, it was voted to approve the minutes of October 26, 2017 . (Moira Noonan-Kerry, Bob Miller, and Deb Beal abstained) ADJOURNMENT On a motion by Mort Inger, seconded by Jessica Larsen, it was voted unanimously to adjourn the meeting at 8 : 20 p .m . Submitted by, M.. T�7j/ Included in the packet : Supt. Mid Cycle Review Presentation, School Calendar and Minutes 4Page Joint 5C Meeting , December 7 , 2017