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Home My Public Portal AboutMinutes-12/15/2020 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: December 15, 2020 7:00 PM Web Page: www.tiffin-iowa.org Posted: December 11, 2020 (website & front entry of City Hall) Mayor : Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael/Crystal Raiber Council At Large: Al Havens Mayor Pro-Tem City Clerk: Abigail Hora Council At Large: Eric Schnedler W/WW Superintendent: Brett Mehmen Council At Large: Chris Olney D. of Public Works: Brian Detert Council At Large: Skylar Limkemann _______________________________________________________________________ Works Session Call to Order 6:20 A. Roll Call The City of Tiffin City Council held a work session Tuesday, December 15, 2020, at the City Hall Council Chambers. This was a meeting open to the public through the Iowa Open Meeting Law but due to the current public health emergency (Covid-19) most councilpersons were participating in the meeting electronically as allow by the Iowa Code, Chapter 21. Mayor Berner called the meeting to order at 6:20 PM. Upon roll being called the following members were present: Eric Schnedler, Christine Olney via Microsoft Teams, Skylar Limkemann via Microsoft Teams, Al Havens arrived at 6:25 and Jim Bartels via telephone. Others present City Administrator Doug Boldt and Deputy City Clerk Brianna Wilkerson. B. Agenda Additions/Agenda Approval Motion to approve agenda by Schnedler. Second by Olney. All ayes, agenda approved. C. Discussion and Review of Proposed Site Concept from Shelby Builders Discussion: Jason Dumont present to discuss land which is currently under contract. Would include zero lots that transition to medium size single-family homes to then larger single-family homes. Council would like to see commercial along Highway 6 and not high density. Developer will put together another conceptual concept with commercial along Hwy 6. D. Discussion and Consideration of Ireland Ave Name Change Discussion: County Road names in city limits need to be changed to city street names. Ireland Avenue in city limits needs to be changed to Roberts Ferry Road. Want to change the least amount of addresses. E. Discussion of FY 2021-2022 Budget Discussion: Items/issues/small equipment the council would like to look into would be appropriated. City Administrator will provide treasures report detailing what has not been spent and what it is set aside for. F. Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business H. Adjournment Motion to adjourn by Schnedler. Second by Havens. All ayes, meeting adjourned 7:02 PM. City Council Agenda Page 1 of 5 A. Regular Session - Call to Order 7:02 PM B. Roll Call The City of Tiffin City Council held a regular session Tuesday, December 15, 2020, at the City Hall Council Chambers. Mayor Berner called the meeting to order at 7:02 PM. Upon roll being called the following members were present: Jim Bartels via telephone, Eric Schnedler, Skylar Limkemann via Microsoft Teams, Christine Olney via Microsoft Teams and Al Havens. Others present City Administrator Doug Boldt, Deputy City Clerk Brianna Wilkerson and Developer Dan Sweeting. C. Agenda Additions/Agenda Approval Motion to approve agenda by Havens. Second by Schnedler. All ayes, agenda approved. D. Communications and Reports 1. Unscheduled I agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. If anyone would like to address the City Council but is unable to attend the Council Meeting, you can do so by telephone by calling 319-545-2572 ext. 0 at 7:00 p.m. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve consent agenda which includes City Council Minutes by Bartels. Second by Havens. All ayes, consent agenda approved. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on the City of a. Close Public Hearing and Proceed to I-1 Motion to open Public Hearing on Resolution 2020-094 A Resolution Approving the Updating Havens. Second by Schnedler. Roll Call: Olney, Bartels, Schnedler, Havens, Limkemann Discussion: Nothing received at City Hall. Public Present: None Motion to close Public Hearing on Resolution 2020-094 A Resolution Approving the Updating Schnedler. Second by Havens. Roll Call: Olney, Havens, Schnedler, Limkemann, Bartels 2. Public Hearing on Proposal to Enter into a General Obligation Refunding Loan Agreement and to Borrow Money Thereunder not to exceed $2,660,000 a. Close Public Hearing and Proceed to I-2 Motion to open Public Hearing on Resolution 2020-095 A Resolution Taking Additional Action with Respect to a General Obligation Annual Appropriation Refunding Loan Agreement by Havens. Second by Bartels. Roll Call: Limkemann, Havens, Olney, Bartels, Schnedler City Council Agenda Page 2 of 5 Discussion: Nothing received at City Hall. Public Present: None Motion to close Public Hearing on Resolution 2020-095 A Resolution Taking Additional Action with Respect to a General Obligation Annual Appropriation Refunding Loan Agreement by Schnedler. Second by Limkemann. Roll Call: Havens, Olney, Bartels, Limkemann, Schnedler 3. Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost for the Permeable Paver Parking Project a. Close Public Hearing and Proceed to I-3 Motion to open Public Hearing on Resolution 2020-096 A Resolution Approving Plans Specifications, Form of Contract and Estimate of Cost for the Permeable Paver Parking Project by Bartels. Second by Olney. Roll Call: Schnedler, Limkemann, Olney, Bartels, Havens Discussion: Nothing received at City Hall. Public: None present. Motion to close Public Hearing on Resolution 2020-096 A Resolution Approving Plans Specifications, Form of Contract and Estimate of Cost for the Permeable Paver Parking Project by Olney. Second by Havens. Roll Call: Bartels, Havens, Olney, Schnedler, Limkemann H. Ordinance Approval/Amendment 1. I. Resolutions for Approval 1. Resolution 2020-094 A Resolution Approving the Improvements Plan. Motion to approve Resolution 2020-094 A Resolution Approving the Bartels. Second by Schnedler. Roll Call: Bartels, Olney, Havens, Schnedler, Limkemann All ayes, motion carried. 2. Resolution 2020-095 A Resolution Taking Additional Action with Respect to a General Obligation Annual Appropriation Refunding Loan Agreement. Motion to approve Resolution 2020-095 A Resolution Taking Additional Action with Respect to a General Obligation Annual Appropriation Refunding Loan Agreement by Schnedler. Second by Bartels. Roll Call: Havens, Olney, Schnedler, Limkemann, Bartels All ayes, motion carried. 3. Resolution 2020-096 A Resolution Approving Plans Specifications, Form of Contract and Estimate of Cost for the Permeable Paver Parking Project. Motion to approve Resolution 2020-096 A Resolution Approving Plans Specifications, Form of Contract and Estimate of Cost for the Permeable Paver Parking Project by Limkemann. Second by Schnedler. Roll Call: Bartels, Limkemann, Olney, Havens, Schnedler All ayes, motion carried. City Council Agenda Page 3 of 5 4. Resolution 2020-097 A Resolution to Award the Bid for the Permeable Paver Parking Project. Motion to approve Resolution 2020-097 A Resolution to Award the Bid for the Permeable Paver Parking Project by Limkemann. Second by Schnedler. Roll Call: Havens, Schnedler, Olney, Bartels, Limkemann All ayes, motion carried. 5. Resolution 2020-098 A Resolution Approving the Pirkl Farm Subdivision, a Farmstead Split within the City of -Mile Extra-Territorial Review. Motion to approve Resolution 2020-098 A Resolution Approving the Pirkl Farm Subdivision, a Farmstead Split within the -Mile Extra-Territorial Review by Havens. Second by Bartels. Roll Call: Limkemann, Bartels, Olney, Havens, Schnedler All ayes, motion carried. 6. Resolution 2020-099 A Resolution Authorizing Condemnation. Motion to approve Resolution 2020-099 A Resolution Authorizing Condemnation by Schnedler. Second by Havens. Roll Call: Bartels, Havens, Schnedler, Olney, Limkemann All ayes, motion carried. 7. Resolution 2020-100 A Resolution Approving the Preliminary Plat for Madden Addition, a Subdivision to Tiffin, Iowa. Motion to approve Resolution 2020-100 A Resolution Approving the Preliminary Plat for Madden Addition, a Subdivision to Tiffin, Iowa by Schnedler. Second by Havens. Roll Call: Limkemann, Havens, Olney, Bartels, Schnedler All ayes, motion carried. 8. Resolution 2020-101 A Resolution Authorizing the Entering into an Agreement with MHB ion. Motion to approve Resolution 2020-101 A Resolution Authorizing the Entering into an Madden Addition with amendment to have Council approve of design of bridge. Motion to approve agreement with amendment by Havens. Second by Schnedler All ayes, motion carried. Motion to approve as amended by Schnedler. Second by Limkemann. Roll Call: Havens, Bartels, Schnedler, Limkemann, Olney All ayes, motion carried. 9. Resolution 2020-102 A Resolution Setting the Date for a Public Hearing for the Annexation of Certain Property to the City of Tiffin, Iowa. Motion to approve Resolution 2020-102 A Resolution Setting the Date for a Public Hearing for the Annexation of Certain Property to the City of Tiffin, Iowa by Havens. Second by Bartels. Roll Call: Schnedler, Bartels, Limkemann, Olney, Havens All ayes, motion carried. J. Old Business 1. City Council Agenda Page 4 of 5 K. Motions for Approval 1. Consideration of Payables List. Motion to Approve by Havens. Second by Olney. All ayes, motion carried. 2. Consideration of Special Events Application Live Animal Christmas Service Infuse Church. Motion to approve by Limkemann. Second by Bartels. All ayes, motion carried. 3. Consideration of Appointment of Chris Olney to the Library Board of Trustees. Motion to Approve by Limkemann. Second by Bartels. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Fire Department took delivery of new tanker truck this week. Also new grass fighting rig in service. 2. City Council Reports Discussion: Councilperson Havens reports Tiffin Family Clinic not requiring masks, sign on door says Discussion Councilperson Schnedler: Has received had mixed reviews on the snow removal. 3. Report Discussion: Back out today cleaning up roads and sidewalks from weekend snowfall. 4. Building Official Report Discussion: Will have his annual report at the next meeting. 5. s Report Discussion: Working on sponsorships and online programs. 6. Nothing to report. 7. Nothing to report. 8. City Administrator Discussion: Budget Calendar attached to his report. New Southbound ramp to 218 is open. N. Adjournment Motion to adjourn by Schnedler. Second by Limkemann. All ayes, meeting adjourned at 8:07 PM th _______________________________ December 16, 2020 Brianna Wilkerson, Deputy City Clerk City Council Agenda Page 5 of 5