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HomeMy Public PortalAbout05-19-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MAY 19, 2011 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, May 19, 2011, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Lieutenant Don Benedict, Assistant Fire Chief Oscar Abner, Gerald Sowah, Terry Wise and Dave Stout The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the May 12, 2011 meeting. Foster moved to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for May 20, 2011 in the amount of $341,358.53. She explained of that total $70,851.01 was paid to RP &L for electric cost including street lights; $81,760.00 was paid to INDOT for a local match for the Whitewater Gorge Project and $90,359.75 was paid to Thor Construction for the NSP Grant homes. Lawson moved to approve with a second by Foster. The motion was unanimously passed. STREET CLOUSURES A. Robinson brought to the board a request that was presented by Lieutenant Don Benedict and submitted by William Hahn from the Richmond River Rats for the closure of Peacock Road between NW 11th and NW 13th Streets on Saturday, June 4th Saturday, July 9th and Saturday, August 6th, 2011 for approximately four hours for fireworks for the Richmond River Rats. Foster moved to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Lieutenant Don Benedict and submitted by Jericho Stovall from Norfolk Southern for the closure of the Norfolk Southern Railroad crossing at North 8th Street, Bridge Avenue and North "E" Street beginning on Sunday, May 22, 2011 and continuing through to Thursday, Board of Works Minutes May 19, 2011 Page 2 of 3 May 26, 2011 for needed repairs. Lawson moved to approve with a second by Foster. The motion was unanimously passed. Assistant City Attorney Kim Vessels took this time to ask Lieutenant Benedict if Greg Stiens, Director of Public Works and Engineering, had been made aware of the railroad crossing closure. Lieutenant Benedict explained that he was not aware that was to be done. It was agreed that all closures for repairs will be sent to the Engineering Department so they will be aware of them. TRAFFIC CONTROL A. Robinson brought to the board a request that was presented by Lieutenant Don Benedict and submitted by Lee Prescott from Richmond Parks and Recreation for the approval to provide traffic control assistance in blocking traffic on June 4, 2011 that will begin at 5:30 PM for the Home Run Trot 5K Race to continue until all runners have gotten to the First Street entrance to the State Hospital. Foster moved to approve with a second by Lawson. The motion was unanimously passed. CHANGE ORDERS A. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Change Order No. 1 to Contract No. 13 2-20 10 with Crane Inc for the NSP Project in the Vaile Neighborhood. Lawson moved to approve with a second by Foster. The motion was unanimously passed. Foster moved to amend the motion for Change Order No. 1 to Contract No. 132 -2010 with Thor Construction with Crane Inc being the Construction Manager for the NSP Project in the Vaile Neighborhood with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Change Order No. 2 to Contract No. 129 -2010 with Thor Construction for the NSP Project in the Vaile Neighborhood. Foster moved to approve with a second by Lawson. The motion was unanimously passed. BID AWARDS A. Robinson made a request to the board to award the bid for Asphalt to Milestone Contractors, L.P. for the following Flexible Pricing: 1. Coated Aggregate BCA F.O.B. Plant - $115.0 per ton 2. #5 Base Hot Asphalt F.O.B. Plant - $44.60 per ton 3. $11 Surface Asphalt F.O.B. Plant - $47.85 per ton Foster moved to award with a second by Lawson. The motion was unanimously passed. Board of Works Minutes May 19, 2011 Page 3 of 3 CONTRACTS A. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Contract No. 74 -2011 with Institute for Public Safety Personnel Inc to provide consulting and testing services for the 2011 Firefighter Application Process for the City of Richmond Fire Department in the amount of $3,500.00 and not to exceed $5,000.00. Lawson moved to approve with a second by Foster. The motion was unanimously passed. B. Robinson made a request to the board to approve Contract No. 75 -2011 with Spear Corp for the repair of the City Building Fountain in the amount not to exceed $8,164.00. Foster moved to approve with a second by Lawson. The motion was unanimously passed. C. Robinson made a request to the board to approve the contract for the Towing of City Owned regular vehicles with Pardo's Service Inc. Foster moved to approve with a second by Lawson. The motion was unanimously passed. D. Robinson made a request to the board to approve the contract for the Towing of City Owned Heavy Vehicles with Pardo's Service Inc. Lawson moved to approve with a second by Foster. The motion was unanimously passed. E. Robinson made a request to the board to approve the contract for the Towing Rotation for the City of Richmond with the following wrecker services participating: 1. A -1 Towing & Recovery 2. Bailey's Towing 3. Christopher's Auto Repair 4. Countryside Auto 5. Elliott's Towing 6. H & H Wrecker Service 7. Mike's Towing Service 8. Pardo's Service, Inc 9. Stamper's Wrecker Service Foster moved to approve with a second by Lawson. The motion was unanimously passed. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk