HomeMy Public PortalAbout09) 7F Petty Cash and Visa Card ReportAGENDA
ITEM 7.F .
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: August 16 , 2016
TO: The Honorable City Council
FROM: Bryan Cook, City Manager
Via : Tracey L. Hause, Administrative Services Director
By: Lee Ma , Accountant
SUBJECT: PETTY CASH AND VISA CARD REPORT
RECOMMENDATION:
The City Council is requested to review , receive and file the Petty Cash and Visa Card
Report .
BACKGROUND:
1. On August 6 , 1991 , staff began submitting the Petty Cash Report to th e C ity Council
on a reg u lar basis.
2 . On June 3 , 1997, staff began submitting the Visa Card Report to the City Council on
an as needed basis .
ANALYSIS:
In the inte rest of full transparency , the City Counc il is being requested to review the Petty
Cash Report from July 7 , 2016 to July 27 , 2016 . The total of petty cash expend itures were
$346 .83 (Attachment "A "). The petty cash fund will be re imbursed after the City Council
approves the August 16 , 2016 Warrant Register . Further, the City Council is being
requested to review the V isa Card Report from June 3 , 2016 to July 7 , 2016 . The total of
the Visa card expenditures were $28 ,362 .17 (Attachment "B") and is included in the
August 16 , 2016 Warrant Reg ister.
CITY STRATEGIC GOALS:
The City Council is requested to receive and f ile the Petty Cash and Visa Card Reports
and further the C ity 's Strateg ic Goal to promote Good Governance.
City Council
August 16, 2016
Page 2 of 2
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2016-17 City Budget.
ATTACHMENTS:
A. Petty Cash Detail
B. Visa Card Charge
-------------
Acc o unt No.
01 -92 0 -4 9 -4465
01-930 -53-4415
01-93 0 -54 -4415
01 -920-49-4415
01 -950 -67-4465
01""2304
01 -91 0-42 -4465
01-940-57-4465
R17-01
01 -940-57-4630
R17-07
01-940-57-4445
R17 -01
01-940-57-4690
R17-06
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
7 .99
7.99
10.00
10.00
1 0 .00
10.00
7 .00
7 .00
5.39
5.39
16 .9 9
24.62
20.00
33 .83
35.11
14.98
145.53
16.34
16.34
13.14
13.14
49 .22
4 .51
16 .33
17.40
20 .0 0
107 .46
13 .08
13 .08
10.90
10.90
ATTACHMENT A
Descriptio n FY 2 01 6 -17
Coffee for Staff
Car W as h f or P lanning Vehicle
Car Wash f o r Bu i ld i ng Vehicl e
Car W as h for Publi c Safety Vehicle
Water for Transportation and Public Safety Commiss ion
Meetings
Paper Cu ps fo r the Little Free Library Tea Party
Supplies and Decorations for the Littl e Free Library Tea Party
Supp lies a nd D ecorations for the Littl e Free Library Tea Party
Supplies a nd Decorations for the Little Free Library Tea Party
Decorations for Li tt le Free Library Tea Party
C upcakes for Li ttl e Free Library Tea Party
SO Card Reader f o r Camera
Commissioner Name Pl ate
Cam p-A-Palooza
Camp-A-Palooza
Cam p-A-Pa l ooza
Cam p-A-Pa l ooza
Concerts in the Park
Concerts in the Park
Red , White an d Blue Seniors Lunch
$ 34 6.83 G r and To tal
Receipts # 16-0 248 -16-0264
ATTACHMENT 8
VISA CARD CHARG E S
6/3/16 -7/7/16
6/3/16 HYATT HOTE LS-CARLSBAD (278 83)
Credit refund
6/9/16 WALMART 37 .18
Supplies for Older American Luncheon
6/9/16 CALIFORNIA PARTY RENTAL 103.55
Supplies for Older Amercan Luncheon
6/9/16 BEST BUY 141 .68
iPad A i r Keyboard Case
6/9/16 PIZZA CART 86 .26
Food for City Counci l Meeting
6/9/16 41 MPR INT 249 .60
Promotiona l items for Ne ighborhood Watch Program at National Night Out Event
6/10/16 KMART 26 .12
Supplies for CERT Train ing
6/10/16 OFFICE DEPOT 519 .03
Fo lding tables
6/10/16 HOME DEPOT 91 .25
Flowe r centerp ieces for Older American Lu ncheon
6/10/16 YOURME MBER -CARE ERS 150.00
Post Job Announcement
6/1 1/16 ALBERTSONS 18 .52
Suppl ies for Older American Luncheon
6/11/16 STONE FIRE GR ILL 1,189.13
Food for Older American Luncheon
6/13/16 CALBO 135.00
Post Job An nouncement
6/13/16 HARBOR FRE IGHT T OOLS 98 .24
Supp lies for CERT Training
6/13/16 PIZZA CART 82 .98
Food for CERT T raining
6/13/16 SAFE & READY 52 .16
Suppl ies for C ERT Tra ining
6/14/16 BELLAGIO EXPRESS CAR WASH 10.00
Car wash
6/16/16 TACOS EL C HAPARRITO 450 .00
Food fo r Neighborhood Watch Meeting
6/17/16 OFFICE DEPOT 79 .01
Tone r cartridge
6/20/16 THE HAT 40.00
Concert raffles
6/20/16 INT ERNATI O NAL CODE COUNCI L 325 .00
ICC Members hip Renewa l
Page 1 of 3
V ISA CARD CHARGES
6/3/16-717/16
6/21 /16 RALPHS 38 .17
Water for Concert Event
6/21 /16 AMERICAN FLAGS EXPRESS 146 94
Ameri can Flags for Concert Event
6/21 /16 MICROSOFT STORE 4 ,529 .17
Three Microsoft Surfa ce Pro 4s and accesssories for Communi ty Development Department
6/22/16 BEST BUY 3,690.10
Two M icrosoft Surface Pro 4s and accessori es for Community Devel opment Department
6/23/16 GALBO 215.00
Training Manual for Sen ior Commu nity Prese rvat ion Offi cer Tran
6/23/16 EMODERNDECOR.COM 7 19 .12
Office chairs for Communi ty Development Department
6/23/16 A LLI A NCE FOR INN OVATION 49 .00
Bootcamp Reta i l Re cru itment Registration
6/23/16 AMAZON.COM 49 .99
Mahjong Gacne Set f or Sen io r Program
6/23 /16 FUN FLICKS 389 .65
Camp A Palooza
6/24/16 AMAZON.COM 149.97
Mahj ong Game Sets for Senior Program
6/24/16 OFFICE DEPOT 28 .32
Supplies for Senior Excursions
6/24/16 OFFICE DEPOT 1,913 .82
Fo ldi ng tables
6/27 /16 WAYFAIR 1,107 35
Chai rs for Commu nity Conference Room
6/27/16 AMAZON .COM 29 .21
Phone case
6/27/16 IPHONE PARAMEDIC S 2 19.25
Repa ir-Councilmember Chavez's iPhone
6/28/16 MICHAELS 16 .9 7
Supp lies for Ve teran Memorial Display
6/28/16 cvs 25 0 0
Concert raffles
6/30/16 PARTY CITY 39 .10
Supp lies for July 4 Sen ior Lu ncheon
6/30/16 MCDONALDS 20.00
Senio r Bi ngo Prizes
6 /30/16 AMAZON .COM 7.76
i Phone case
6/3 0/16 HYATT HOTELS 587 6 6
Hote l Re servati on -M ayo r ProTem Sternqu ist
Pag e 2 of 3
VISA CARD CHARGES
6/3/16-7/7/16
7/1/16 MOBILE DEMAND 8,555.07
Four M icrosoft Surface PC 's
7/1/16 AMAZON.COM 23 .99
Comfort wrist band for the Bu ild ings Program
7/1/16 BARNES & NOBLE 25 .07
Magazine su bscription for Communication Office
7/1/16 ROSE DONUTS 35 24
Lunch for Interview Panel
7/4/16 RE NAISSANCE HOTEL 904 14
Hotel Reservation -Coun cilmember F1sh
7/4/16 NATIONAL NOTARY ASSOC 118 00
Memberships -City Clerk Kuo and Deputy City Clerk N unez
7/4/16 NATIONAL NOTARY ASSOC 92.58
Notary supplies
7/4 /16 AMAZON COM 22 53
Adhesive name badges and !Phone case
7/4/16 CPRS 100.00
Post Job Anno uncement
7/4/16 BOXWOOD TEC HNOLOGY 124 00
P ost Job Annoucement
7/4/16 QUALITY MATER IAL HANDLING 313.24
Pallet Jack
7/5/16 RALPHS 100 00
Concert raffles
7/5/16 SMART & FINAL 78 67
Supplies for STARS and TZ Party
7/5/16 THE HAT 80 00
Concert raffles
7/6/16 EB 2016 SAN Gabriel Valley 75 .00
2016 San Gabriel Valle y Water Forum -M ayo r ProTem Sternquist
7/6/16 IIMC 95 .00
Seminar Reg i sgtration -Deputy Ci ty Clerk
7/6/16 AMAZON .COM (17 79)
Credit refund
7n/16 JOB AN NOUCEMENT (25 00)
Cred1f refund
7rl/1 6 MUNICIPAL MANAGEMENT ASSOC 85.00
Membership -Management Analyst Chan
TOTAL 28,362.17
Pa ge 3 of 3