HomeMy Public PortalAbout2000-08-03 Town of Truckee
TOWN COUNCIL
REGULAR MEETING MINUTES
AUGUST 3, 2000, 6:00 P,M.
Truckee Donner Public Utility District Board Room
11570 Donner Pass Road, Truckee, CA
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4.
Mayor
CALL TO ORDER - Mayor Schneider called the regular Council meeting to order at 6:00 p.m.
ROLL CALL
PRESENT: Councilmembers: Drake, Florian, McCormack, Susman, and Mayor Schneider
ALSO PRESENT:
Stephen L. Wright, Town Manager; J. Dennis Crabb, Town Attorney; and
Jim Smith, Administrative Staff Assistant
PLEDGE OF ALLEGIANCE was led by Steve Randall.
PUBLIC COMMENT - None
Schneider announced that agenda item 8.2 would be taken out of order.
8.2 KidZone Project Fee Waiver Request. Recommendation: Council authorize the transfer of
approximately $12,380 from the General Fund Reserves to the appropriate Town funds account to
offset the required building and land use application processing costs and road mitigation fees based
upon a finding that the KidZone Project provides an extraordinary benefit to the citizens of Truckee.
Tony Lashbrook, Community Development Director, stated the Family Action Coalition was
attempting to provide facilities to small children and families. Their program would be funded by
cigarette fund revenue administered by the State. The building was similar to one in Vail, Colorado,
and would include an infant toddler play area; and provide a place to gather, play and learn; address
winter isolation problems; improve gross motor skill development; provide children and family
resources, support, referrals, etc. This was a joint venture with the Park and Recreation District and
the School District, as well as other parmers, including public agencies and community organizations.
The fee waiver request of $12,380 was comprised of a conditional use permit $580, building permit
$2,900 and road mitigation fees $8,900. Council Resolution 94-20 provided authority for the Council
to assume fees for other government agencies based upon a finding that the proposed project would
provide an extraordinary benefit to the citizens of Truckee.
Support for the request included the fact that it would be a public facility providing a beneficial
community need and opportunity; it was not within the realm of an existing public agency; multi-
partnered collaborative effort, service organizations, and government agencies.
Councilmember Susman asked if there was another consideration for the right of refusal to use public
lands. Mr. Lashbrook said he would need to investigate. Councilmember Florian inquired who the
lead agency would be, and Mr. Lashbrook said it would be jointly between the Children's
Collaborative and the Park and Recreation District. Councilmember McCormack asked about the
policy addressing public agencies and the Children's Collaborative was not one. Mr. Lashbrook said
that was correct, but it would be managed in part by the Rec District and it was on School District
property, therefore it had direct public agency involvement.
Steve Randall, Park & Recreation District, said the program was funded by a grant, and assistance
from the PUD, Park & Recreation, with the Children's Collaborative doing fundraising efforts. Mr.
Randall said Park & Rec would own the building, but it would be on School District land.
Councilmember McCormack asked about the unconventional building. Mr. Randall said they were
insulated, heated hydronically, and it was the same structure at Northstar Village and at Vail,
Colorado. Snow loads had been taken into consideration, as this would be a year-round structure.
Mayor Schneider spoke about existing facilities for small children and that Truckee had nothing at this
point in time and no interaction to help develop gross motor skills. She also commented that the Park
& Recreation District said the area was very deficient for this type of training for small children.
Rachelle Pellissier, Truckee-Donner Chamber of Commerce, stated that her staff received many
questions from parents asking what toddlers could do in the community. She supported the concept
and approval of fee waivers since there were no existing facilities available.
Juanita Schneider, Donner Lake, concurred with Rachelle Pellissier that no existing facilities were
in Town, especially during winter months.
Councilmember Drake was concemed about waiving such a large amount from the General Fund, and
expressed concern about so many non-profits, disabled, and senior groups in Town making future
requests to the Council and setting a precedent for using public tax monies. He said this was a great
project but where do you draw the line.
Councilmember Susman spoke to previous policy of not waiving fees, but needed to review each case
individually. He supported the project and appreciated the coalition that had been developed.
Councilmember Flor/an concurred.
Councilmember McCormack addressed Councilmember Drake's concerns in that Park & Rec needed
to prioritize their expenditures and he saw a similar concern. He concurred that this was a wonderful
project, but he was less concerned after learning that public agencies were expending public funds on
this project. He was satisfied that there was broad support in the community and he supported the
request. He did ask about the fast track request but staff had no concern.
Mayor Schneider said drawing the line on this type of request was never easy, but this was a broad
range community benefit.
Motion by Councilmember Susman to approve the transfer of $12,380 from the General Fund
Reserves to the appropriate Town funding account to offset the application processing costs and
road mitigation fees, Seconded by Councilmember Florian, passed unanimously.
PRESENTATIONS
5.1 Proclamation for Truckee International Wheelchair Tennis Week, September 10-17,
2000 (Bonnie Sue Hickson). Mayor Schneider read the proclamation into the record.
5.2
Truckee Optimists Trophy to Town of Truckee--Cannibal Cruise (Mike Porter). Mike
Porter, President, expressed thc Club's appreciation of thc Town's support for thc Cannibal
Cruise, and their cooperation in closing Commercial Row for their car show.
5.3
Highway 267 Bypass Update, Bob Burton, Resident Engineer - Mr. Wright stated this
item would be deferred to the August 17, 2000 Council meeting.
Town of Truckee
August 3, 2000 Regular
Page 2
CONSENT CALENDAR (One motion approves all of the following actions.)
Motion by Councilmember McCormack to approve 6.1, 6.2, 6.3, 6.4, 6.5, 6.6, 6.7, 6.8, and 6.9,
Seconded by Councilmember Florian, motion passed 4-0-1, Mayor Schneider abstaining on 6.4,
6.5 and 6.6. Items 6.10 and 6.11 pulled from Consent.
6.1 Minutes of June 28, 2000 Special Meeting. Recommendation: Council approve.
6.2 Minutes of July 11, 2000 Special Town Council/Planning Commission. Recommendation:
Council approve.
6.3 Minutes of July 13, 2000 Special Meeting. Recommendation: Council approve.
6.4 Minutes of July 17, 2000 Special Town Council/Planning Commission. Recommendation:
Council approve.
6.5 Minutes of July 20, 2000 Special Meeting. Recommendation: Council approve.
6.6 Minutes of July 20, 2000 Regular Meeting. Recommendation: Council approve.
6.7 Award of Overlay and Drainage Project Bid. Recommendation: Council award the Year
2000 Overlay and Drainage Project to Advanced Asphalt.
6.8 Reclassification of Two Maintenance Worker II Positions to Maintenance Worker
III Positions. Recommendation: Council accept Maintenance Worker III Job Classification
and Grade Order Range 8 as Recommended by DMG Maximus.
6.9 LAFCo Study Update. Recommendation: Council defer further action or consideration of
this issue for the balance of this fiscal year.
6.10 Revised Caltrans Cooperative Agreement-Track Crossing Project. Recommendation:
Council rescind Resolution 2000-25 and adopt Resolution 200042 authorizing the Mayor to
enter into a Revised Cooperative Agreement for the State Route 267/Union Pacific Railroad
Crossing Project. Pulled from the Consent Calendar by staff.
Mr. Wilkins, Town Engineer, addressed the track crossing cooperative agreement requests
for modifications received from Caltrans.
Section I, paragraph 6 billing date be changed to submit billing of $33,000 to the Town upon
signing. Mr. Wilkins said it reflected the Town's share of the total estimated cost of
construction engineering and construction ($44,000) minus the State's share of preliminary
engineering of $11,000. The State would bill the Town 15 days earlier than in the previous
agreement.
Section I, paragraph 7, not to exceed maximum in third line of $250,000 modified to
$236,000. Mr. Wilkins was comfortable with that amount.
Section II, paragraph 2, the request was to change the Town's share of engineering from
$33,000 to$47,000. Mr. Wilkins concurred.
Section II, paragraph 11, Caltrans requested the Town be responsible for investigation of
potential hazardous waste sites and any required cleanup. Mr. Wilkins told Caltrans that the
Town would have no responsibility for waste cleanup on State right of way. The State agreed
to pull that section from the agreement.
Section III, paragraph 3 permitted the State to terminate the agreement and assume all
responsibility for Town costs prior to termination and such costs were not to exceed $15,000.
Mr. Wilkins said those costs were currently $8,000 but he did not see the Town withdrawing.
Town of Truckee
August 3, 2000 Regular
Page 3
6.11
Section III, paragraph 4 permitted the Town to terminate the agreement by written notice and
assume all responsibility for project related costs incurred by Town prior to termination.
Section III, paragraph 9 addressed any unforeseen potential hazardous waste sites, State and
Town shall meet and confer on a course of action with responsibilities and costs covered by
an amendment to the agreement. Staff proposed to keep that language. Councilmember
McCormack asked whether it was for other than hazardous materials. Mr. Wilkins said it was
the same.
Motion by Councilmember McCormack to rescind Resolution 2000-25 and adopt
Resolution 2000-42 authorizing the Mayor to enter into a cooperative funding
agreement with Caltrans, as amended, for the purpose of constructing drainage
improvements at the SR 267/Union Pacific Railroad crossing, Seconded by
Councilmember Susman, Motion passed unanimously.
Retain the services of Lumos & Associates for engineering and environmental ~vork for
the 3rd Tahoe Donner Connector Road. Recommendation: Council authorize the
Professional Services Agreement to retain the services of Lumos & Associates. Pulled from
the Consent Calendar by Councilmember Susman.
Councilmember Susman questioned the relationship with thc City of South Lake Tahoe
engineering staff Steve Dayman. Mr. Wilkins said he wanted to get outside viewpoints on this
major of a project. He felt the Town might be predisposed due to prior experience with some
of the applicants and he wanted to be sure that the interview process was as objective as
possible. Councilmember Susman expressed concern with the third road, idea triggers that
would activate the construction, and no dedicated funds for the project at this point in time.
He wanted to know what the next step after this report would be and when would asphalt
meet the dirt. Mr. Wilkins said prior Council direction was to proceed to the next level of
engineering analysis and then return to Council for approval. This study would prepare
preliminary route alignment and potential environmental impacts with a work product of 30%
engineering plans showing roadway centerline, catch and fill points, terminus of the roadway
and a greater level of detail for actual road alignment. Mr. Wilkins suggested forming a
stakeholders committee with representatives from the Lausanne homeowners, Euer Valley
Road homeowners, the golf course, PUD, TSD, property owners at the eastern end of the
alignment and industrial property owners. Bring key stakeholders into the study process to
understand their concerns earlier rather than later. Staff would then return to Council for
further direction to either shelve the project or pursue right of way acquisition and final level
of design for construction at a future date.
Vicki Wright, for Euer Valley property owners, felt their concerns had been addressed. She
wanted to be sure that emergency ingress/egress concerns were addressed.
Councilmember McCormack was concerned about establishing another committee and
wanted to be sure of their scope and not go back to square one to realign the route. Some
concerns could be addressed or at least be identified, although it might not get them resolved
but the concerns would be put on the table.
Motion by Councilmember Susman to approve award of the 3ra Tahoe Donner
Connector preliminary engineering and environmental analysis contract in the amount
of $149,800 and a contingency amount of $50,200 to Lumos and Associates, Seconded
by Councilmember Florian, passed unanimously.
Town of Truckee
August 3, 2000 Regular
Page 4
COUNCIL IMMEDIATE PRIORITIES
7.1 Caltrans Cooperative Agreement-Ramps. Recommendation: Council adopt Resolution
2000-43 authorizing the Mayor to enter into a Cooperation Agreement with Caltrans for the
construction of the Truckee Ramp Project.
Mr. Wilkins reviewed the history on this project and the basic concept of the 267-bypass project; the
existing interchange was scheduled for removal when the bypass was completed without this
agreement. The ramp project intended to retain the current eastbound off-ramp and the current
westbound on-ramp. He then explained discussions about a redesign of the eastbound intersection
adjacent to the cemetery. The State did concur with the Town's view of safety issues that would be
created by the State's proposed design and the State agreed to a basic "T" intersection. Mr. Wilkins
said the westbound ramp would be reconfigured into the bypass westbound onramp.
Mr. Wilkins then reviewed the local and regional support for retaining these ramps, traffic counts,
projections of lower traffic volume through the downtown intersections, as well as upholding
assumptions in the Downtown Specific Plan. He then reviewed the intent of the agreement before the
Council stating that it formed the legal framework between the Town and Caltrans for implementation
of the project, it solidified funding and project development responsibilities and initiated construction
within the next month. The responsibilities of each party as outlined in the staff report were reviewed
in detail. Town responsibilities included preparation of all necessary environmental approval
(Lahontan, Army Corps of Engineers); acquire all necessary right of way that would include
approximately 1/2 acre of the Barsell property; and obtain funding for the project construction.
Fiscal impact to the Town was estimated at $3,442,623 if the change order documents were processed
before bypass construction in that area was commenced. Areas of concern include a drainage ditch
that now holds water with some vegetation growing in the ditch and it was not known at this point in
time if Lahontan would consider that a wetland area. Costs could increase if such a determination were
made. Roadway construction cost was estimated at $1,807,310; retaining walls $209,198; construction
contingency $413,762; right of way purchase and utility relocation $430,103; and environmental and
right of way acquisition staff time $582,250. Mr. Wilkins felt the contingency figure was on the high
side. This cost estimate did not include savings from the bypass project itself, which was estimated
to be as high as $840,000 provided the environmental clearance and right of way was completed in
time. He felt having the Town perform much of the work obtaining permits and environmental
clearances could save an additional $400,000.
Mr. Wilkins reported that $600,000 had been allocated by the NCTC with an additional $400,000
earmarked for this project and a potential Placer County allocation of $400,000 from their traffic
impact fee program as part of the Lahontan approval process. The bypass project was listed as a
specific project. The remaining balance of $590,270 would be the Town's responsibility and did not
include amounts incurred to date by Town staff. Mr. Witkins reminded the Council that if the Placer
County portion and the tentative $400,000 from NCTC did not materialize, the Town would be
responsible for the full cost except $600,000 allocated by NCTC.
Since the bypass project was under construction, certain elements were needed by this September to
obtain the savings from the bypass total. $320,000 was due to Caltrans in approximately one month
to trigger the first phase of the ramp construction. Mr. Wilkins hoped to obtain more financial
assistance fi.om Caltrans, but that had not been possible. He said that the Town Attorney reviewed the
agreement and it was under final review by the Caltrans legal division. If the Caltrans legal division
made any last minute changes, Mr. Wilkins would bring back a revised agreement for Council review.
Town of Truckee
August 3, 2000 Regular
Page 5
Mayor Schneider commended Mr. Wilkins for his efforts negotiating the agreement with Caltrans.
Councilmember McCormack stated the Town was at the final decision point. He felt the downside to
the Town was approximately $1.8 million for this project but felt the benefits of retaining the ramps
were essential to the viability of the Town. He concurred with the agreement and move forward.
Councilmember Florian felt that the Town should request $600,000 from Placer County's traffic
impact fees. Mr. Wilkins said staff would make that request if that were the direction from the
Council. He explained that the $400,000 was the Town's anticipated amount stemming from the
Lahontan development agreement. Councilmember Florian asked if the $400,000 was based on build-
out and Mr. Wilkins confirmed that. Mr. Wilkins suggested the Town contact Placer County and
request an amendment to the Lahontan agreement so that all fees collected to date be dedicated to the
ramp project and be sent to the Town. Councilmember Florian asked about a sin-dlar agreement with
Northstar since they are also in an expansion mode. Mr. Wilkins said there had not been a specific
agreement with Northstar to date, but the Town has had specific discussions with Placer County about
ongoing development in the immediate area. Each new project in Placer County needed to be
addressed individually. Mr. Wilkins preferred to enter into a long-term agreement with Placer County
on this issue rather than a case-by-case agreement. He added that the Placer road impact fee program
indicated $2.2 million of undesignated projects in the Town.
Councilmember Florian asked about potential fees from the PC-3 development, and Mr. Wilkins said
he was not aware at this time of any specific proposal. Councilmember Florian also inquired about
undergrounding of utilities at the ramp project. Mr. Wilkins said the Sierra Pacific power line was a
high voltage line that could not be put underground. However, the PUD line could be put under-
ground. Mr. Wright addressed the question about PC-3 stating there was no specific provision or
understanding that funding would come from this project. But the AB 1600 fund related to any
development in the community and the Council had already identified this project in the AB 1600
fund so that when development occurred on that property, that fund would increase. Mr. Wilkins noted
for the record that any funding recommended by staff would come from the AB 1600.
Mayor Schneider voiced concern about the Placer County fee arrangement and that the benefit to the
entire region once this project was completed was paramount to North Lake Tahoe. She urged staff
to continue work with Placer County for additional funding. Councilmember Drake concurred with
staff's analysis of the funding contributions and urged staff to continue work with Placer County.
Councilmember Susman expressed his discomfort that Caltrans might change the final agreement.
He also asked if the Town signed the current agreement would that prevent the Town from looking
for funding from other State programs. Mr. Wilkins felt that if the Town signed the agreement, it
locked the Town in as the funding agent and he would not anticipate any further assistance from
Caltrans. Mr. Wright said that since the State had a current budget surplus, there might be some
dollars trickle down to the Town and that would be a judgment call as to where those funds would be
spent. Mr. Wilkins said he would continue searching for other funding sources. Councilmember
Susman complimented Mr. Wilkins on his patience and endurance dealing with Caltrans on this issue
and attempting to secure funding. He asked if staff was aware of other situations where Caltrans held
a local community hostage to pay for similar projects. Mr. Wilkins felt this situation was not
uncommon throughout the State but could not provide specific examples. Councilmember
McCormack felt it would be a short-term financial impact to the Town but the long-term benefits were
tremendous.
Town of Truckee
August 3, 2000 Regular
Page 6
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Councilmember McCormack inquired if staff would be able to meet the April date in that if the State
moved ahead the Town could potentially lose a lot of credit for bypass funding. Mr. Wilkins said that
he would be returning shortly with information on the environmental matters and get the consultants
on board. He felt that if the field data would be completed this fall, to obtain environmental clearance
over the winter months and obtain permits in the spring, the timetable could be met. One primary
concern was if the drainage ditch was identified as a wetland area, then the ability to obtain the
Lahontan permit would be difficult, but he felt comfortable that the schedule would be met.
Mayor Schneider asked if any funding via the Mello-Roos bond could be applied as a funding source.
Mr. Wilkins said that ramp funding would need to be identified as a part of the Mello-Roos district
bond that the property owners would need to approve it. Councilmember McCormack felt if the ramp
funding were added to the Mello-Roos district it would be unlikely the voters would approve an
additional $600,000. Councilmember Drake commended staff on his efforts negotiating with Caltrans
on the hook ramp design and taking as little of the Barsell property as possible.
Motion by Councilmember Drake to adopt Resolution 2000-43 authorizing the Mayor to enter
into a cooperative agreement with Caltrans identifying funding and project development
responsibilities for the Truckee Ramp Project, Seconded by Councilmember McCormack,
motion passed unanimously.
STAFF REPORTS
8.1 Visitor Center Project Request by the Truckee Donner Chamber of Commerce.
Recommendation: Council provide direction related to the funding request.
Ms. Olsen, Administrative Services Director, recapped the request made by the Chamber for Town
funding of additional Visitor Center programs. Their current contract includes $55,000 annually
including the rent value; 10% transient occupancy tax transfer from the General Fund to the Visitor
Center for operation and facilities improvements; an additional 10% of occupancy tax for marketing
purposes. Ms. Olsen recapped the financial overview since 1998 that included $167,378 of occupancy
tax funds for visitor center and improvements; $167,378 for marketing and promotions. She
commented that $100,000 in General Funds had been transferred to cover the shortfall of designated
occupancy tax funds. Funding would be used for cyber connections, a merchandise counter, an alarm
system, event banner arms and a mural inside the depot. Ms. Olsen said that any additional funding
allocated to this project would need to come from the General Fund contingency, as all available funds
were currently designated.
Councilmember Susman expressed concems about what had been written and various interpretations,
but now it was a matter of accounting. 10% occupancy tax transfer to a markehng fund was confused
with funding going to visitor center operations rather than visitor services. He reviewed June minutes
regarding community promotion and 10% for visitor center activities and he felt funding for visitor
center operations and infrastructure improvements should be from different allocations than the
General Fund. He felt the merchandise counter could be considered a visitor center allocation versus
sign banners being visitor services funding. He did not see the apples and apples comparison and he
viewed facility improvements differently than visitor services. Ms. Olsen clarified the decision for the
allocation of 10% occupancy tax and that the $55,000 was a Council budget adoption process.
Councilmember Drake questioned the transfer of the building being tied to the lawsuit between the
Town and the County. Mr. Wright confirmed that. Councilmember Drake felt the Town would acquire
ownership and he felt that more funds from occupancy tax generation should go to visitor services.
He saw the Town partnering with the Chamber in working for the benefit of the entire Town and felt
the Town should continue support.
Town of Truckee
August 3, 2000 Regular
Page 7
Ms. Olsen reviewed costs associated with the alarm system and it was her recommendation that the
Chamber staff should be required to respond to the alarm calls. The Sheriff's Office billed for false
alarms after three false alarm calls. Councilmember Drake supported the alarm but was concerned
about a mural.
Councilmember Florian supported past Chamber efforts as well as these requests, but he asked for
clarification on how the requested amounts were obtained. Ms. Pellissier explained that the cyber
committee reviewed all aspects of putting in a system, equipment, billing, etc. and they worked on
developing costs over a two-month period. She said the memhandise counter costs were obtained from
local merchants, and the alarm system bid was from a Chamber member. It would include a motion
sensor inside the Chamber office/visitor center area and would not be on the windows or doors of the
building. The banner arms varied greatly and were designed for the existing streetlights at the
roundabout. Downtown banner arms were less expensive due to a different lighting fixture. The
banners were expensive but would include a variety of slogans that could be changed throughout the
year for special events. Ms. Pellissier said the mural was an accessory and was not considered a
priority. Councilmember Florian stated he supported the first four items, but not the mural.
Councilmember McCormack questioned spending $167,000 over the last two years and $100,000 on
facility improvements in the current fiscal year. Ms. Olsen confirmed those funds were for other depot
building improvements. Councilmember McCormack asked if that was for the visitor center and Ms.
Olsen said the visitor center was 28% of the budgeted $100,000. Councilmember McCormack said
operating costs were not using all the allocated funding. Mr. Olsen said a positive cash flow might
occur for Fiscal Year 2001-02. Overall the building has been operating at a loss, but the current year
was balanced with current funding coming from reserves. Councilmember McCormack supported the
funding requests with the exception of the mural.
Mayor Schneider noted the RFP stated the building would be a secure place in which to carry on
visitor activities. She felt that security was very important but it should not come from the General
Fund. Necessary upgrades should not be passed off in the guise of occupancy tax funding especially
since the Town was now in commercial real estate ventures. She felt the real estate ventures should
be run as a business and her intent of the original funding was for marketing and not building
maintenance.
Peggy O'Neil suggested drawing on local talent and contact the high school art class rather than
paying a professional artist.
Jnanita Schneider felt computers were terrific and she supported the request for a motion sensor type
of alarm system.
John Hetz, Chamber Chairman of the Board, thanked the Council for their consideration and ongoing
support for Chamber activities. He saw it as a very important investment and requested the Town
support.
Councilmember Susman questioned facilities versus services in the contract and stated the intent of
future contracts needed to be improved and clarified through the contract language. He thanked staff
for their involvement.
Councilmember McCormack said the amount should be revisited and he was not convinced it should
be higher than 20%.
Town of Truckee
August 3, 2000 Regular
Page 8
Motion by Councilmember Susman to approve the requests from the General Fund, minus the
mural, Seconded by Councilmember McCormack, passed unanimously.
8.2 Town/Airport District Agreement. Recommendation: Approve agreement and authorize
Mayor to sign.
Dennis Crabb, Town Attorney, stated that the Town and the Airport entered into an agreement in 1997
regarding land use matters and the need for future agreements. The agreement before the Council
addressed five points: 1) a mutually acceptable airport master plan; 2) mutual cooperation on on-going
Comprehensive Land Use Plan ("CLUP") issues; 3) an intergovernmental agreement allowing the
Airport District to proceed with certain projects the Airport wished to proceed with; 4) provided for
the withdrawal of previous objections by the Airport District to a Town project the Town wished to
proceed with; and 5) excluded a portion of airport property from the Town's proposed sphere of
influence.
Mr. Crabb addressed three key points of the agreement. Intergovemmental agreement--while this
committed the Town to a "process" it was subject to a public hearing. This agreement called for the
Airport District to issue a limited number of its own building permits is designed to encourage
governmental cooperation and streamlining in the two counties had already occurred. The third item
was the sphere of influence and removal of intergovernmental conflict was a good thing.
Councilmember McCormack questioned the land exclusion was in Nevada County and not within the
Town. Mr. Crabb confirmed that was the arrangement. Councilmember McCormack requested
clarification that the Airport would consult with the Town on larger projects but not necessarily
obtaining Town approval. Would consultation protect the Town's concerns? Mr. Crabb said on major
projects there would be consultation before those projects would move fop~vard. Then they would need
to follow all the normal processes such as CEQA, permitting, etc. Councilmember McCormack asked
if there was a cancellation clause in the revised agreement and Mr. Crabb said there was not.
Councilmember McCormack asked if mitigation fees would be paid. Mr. Crabb said that normal
mitigation fees would apply.
Motion by Councilmember McCormack to approve the Town/Airport District Memorandum
of Understanding establishing protocols on land use issues of mutual concern and authorize the
Mayor to execute the agreement, Seconded by Councilmember Florian, passed unanimously.
8.3 Framework for Economic Development Strategy Ad Hoc Committee: Recommendation:
Council provide direction.
Mr. Lashbrook spoke to the formation of an economic strategy study of the retail markets, home based
businesses, business retention and expansion in industrial and service sectors. He envisioned the
committee to meet three to six times over a two-three month period and disband upon completion.
Suggested stakeholders included business owners, industrial property owner/developer; river area
industrial property owner; Chamber of Commerce, a downtown merchant, Union Pacific, home
business proprietor, a Council & Commission member, a representative from CATT, MAPF and the
Placer County Economic Development. Mayor Schneider noted another group would be high tech
computer home-based business group.
Councilmember Susman suggested the Historical Society as an additional organization. Mr. Lashbrook
felt the makeup be more inclusive rather than exclusive. Councilmember Florian suggested the
President of each group. Mr. Lashbrook said that each group should designate a representative, except
the property owner category. McCormack felt it was a good idea.
Town of Truckee
August 3, 2000 Regular
Page 9
Councilmember McCormack nominated Councilmember Florian as the Council's
representative and Councilmember Florian accepted.
8.4 Donner Lake Water Issues - Oral Report. Mr. Wright provided a brief update on the PUD
and PUC meetings. He said the July 10 meeting was well attended and strong public concerns were
voiced. Following that meeting, the Mayor developed a meeting with various stakeholders/agencies
and provided direction to each other for possible solutions and assistance. He reported on the PUD
meeting of August 2 soliciting Donner Lake residents input as to whether the PUD should become
involved. Mr. Wright said it was unanimously clear from the audience viewpoint that PUD should be
involved and their Board provided direction to develop a decision process on how the PUD might
proceed to solve the water problems for the Donner Lake customers. The Site issue appeal would be
on the August 17 agenda and could not be discussed tonight. Mr. Wright recommended continuing
the issue of an emergency declaration. Mayor Schneider concurred to continue.
Councilmember Susman offered his viewpoints on all meetings and was pleased to see something
moving forward. Councilmember Florian spent 3.5 hrs at Monday's meeting and 2.5 hrs with PUD,
and he said the PUD was moving to acquire Del Oro. The PUD sent a telegram to the PUC urging the
PUC to take no action to spend ratepayers monies, and that they would have staff prepare preliminary
field system rehabilitation costs, engineering costs, proposed rates, and regulatory issues. He
commended Peter Holzmeister, General Manager, Ron Hemig, Board President, and Ed Taylor, Water
Superintendent, and felt their plan would come to reality. Councilmember Drake said 70+ people had
asked PUD for help, and he also commended the PUD for assisting Donner Lake residents.
Councilmember McCormack commended the Donner Lake residents for really getting involved and
moving this critical issue to the forefront.
Peggy O'Neil, Donner Lake, updated the Council that many residents requested help from the PUD,
they came forward with ideas and presented them to the PUC. She felt the Donner Lake area was
within PUD's sphere of influence. Ten residents attended PUC meeting to present the concerns,
grievances and requested action against Del Oro. She felt that the PUD plan would work and be put
in place in an expedient manner without the need for the declaration of an emergency. She was
concerned because of a very short time frame before winter and she was afraid that the lines would
freeze and no water would be available. The PUC did not make a statement as to what avenue they
would take. A lot of TV media was there on another issue and covered the local issue as well. She
requested a local non-profit agency such as the PUD be the responsible utility system and requested
that Del Oro be placed in receivership.
Mayor Schneider thanked her for making the trip to San Francisco and commended all involved.
Councilmember Florian asked if the PUC signed the resolution that was before them, but Mrs. O'Neil
said she was not aware. She said the PUD offered well water and an alternate plan that might eliminate
some needs for a treatment plant.
Charlie White, Donner Lake, thanked the Mayor for starting the important process toward a
resolution. He asked Mr. Wright about test results and when they would be available. Mr. Wright said
the indication from the researchers was they would not present the results until the end of the process.
He said that Mr. Fortino (Del Oro Water) had also been conducting testing and they would provide
them to the Town
Juanita Schneider also thanked the Mayor for getting the ball rolling toward a resolution.
Town of Truckee
August 3, 2000 Regular
Page 10
10.
COUNCILMEMBER REPORTS:
9.1 League of California Cities. Councilmember Susman reported that the housing issue all over the
State was replacing transportation concerns. He said a hot issue within the League was a need to
rewrite the Mission Statement and take out the word city from the mission statement.
9.2 Town Portrait. Mayor Schneider noted a request from the Town Portrait 2000 Committee to the
special districts encouraging them to have a booth and the Mayor urged the Town to have a booth as
well.
9.3 Placer County Affordable Housing. Councilmember McCormack said he attended a Placer
County meeting concerning a status report on affordable housing. He feels the Board of Supervisors
would be more proactive on this issue after hearing the reports. The problem did not recognize the
County line and he asked the Placer County officials to strengthen their resolve in determining number
of jobs and requiring the developers to provide housing rather than mitigate the issue.
CLOSED SESSION litigation against Nevada County pursuant to Government Code Section
54956.9; County of Nevada vs the Town of Truckee and the Truckee Redevelopment Agency
pursuant to Government Code Section 54956.9; Town of Truckee vs Truckee Tahoe Airport District
pursuant to Government Code Section 54956.9. No reportable action was taken.
11. ADJOURNMENT. Mayor Schneider adjourned the meeting at 8:45 pm.
Respectfully submitted,
STEPHEN L. WRIGHT, Town Manager/Clerk
Jim Smith, Administrative Staff Assistant
To~vn of Truckee
August 3, 2000 Regular
Page 11