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PRR 16-2226
From: Chris O'Hare [mailto:chrisoharegulfstream@gmail.com) Sent: Sunday, lune 05, 2016 3:04 PM To: Bill Thrasher <bthrasher@gulf-stream.org>; Rita Taylor <RTaylor@gulf-stream.org> Subject: Public Record Request - agreements approved on 5-13-16 Dear Custodian of Records, I request to inspect certain public records for the purpose of informing myself of the historic and current workings of the Town of Gulf Stream and its associated entities, vendors, consultants, advisers, contractors and agents. The records I wish to inspect may be material to current, anticipated or presently unforeseen legal action. The production of any and all responsive records is therefore urgent and must be acted upon in compliance with Florida Statutes and established case law as soon as possible. Before making this public record request, I first searched online and in the public records portion of your agency's website hoping I could locate the public records I seek without having to write you directly. Unfortunately I cannot find the records I request to inspect. Therefore I am writing you now and requesting you make every effort as required by law to produce these public records without delay. I ask that you take the following action: Read this entire request carefully and respond accordingly. . If you are not the custodian of the public records described herein please determine who that person is and notify me immediately in order that I may make this request to the appropriate person without delay. . Reference Florida Statutes and appropriate case law when responding to this record request. . Do NOT produce any records other than records responsive to this request. . Identify by name the person or persons responding to this request. . Respond to this public record request in a singular manner and do not combine this request with any other public record requests when responding to this request. " O n c e y o u h a v e d e t e r m i n e d t h a t y o u d o o r d o n ' t h a v e a n y r e c o r d s i n y o u r c u s t o d y r e s p o n s i v e t o t h i s r e q u e s t , i m m e d i a t e l y a c t t o o b t a i n a n y r e s p o n s i v e r e c o r d s t h a t m a y b e i n t h e c u s t o d y o f y o u r c o n t r a c t o r ( s ) . " P r o v i d e o n l y t h o s e r e c o r d s f o r i n s p e c t i o n t h a t d o n o t r e q u i r e e x t e n s i v e u s e o f i n f o r m a t i o n t e c h n o l o g i e s o r e x t e n s i v e s t a f f t i m e o r b o t h i n e x c e s s o f 1 5 m i n u t e s . A s b a c k g r o u n d t o t h i s r e q u e s t I c a l l y o u r a t t e n t i o n t o t h e A g e n d a P a c k e t f o r t h e r e g u l a r m e e t i n g o f t h e T o w n C o m m i s s i o n h e l d o n M a y 1 3 , 2 0 1 6 a t T o w n H a l l . I h a v e a t t a c h e d a c o p y o f t h i s A g e n d a P a c k e t t o t h i s e m a i l f o r y o u r r e f e r e n c e . I o b t a i n e d t h i s c o p y f r o m y o u r a g e n c y ' s w e b s i t e . Y o u w i l l n o t e t h a t t h e r e i s n o n o t i c e o f , o r a n y r e f e r e n c e t o , c o n t r a c t s t o b e c o n s i d e r e d f o r a p p r o v a l d u r i n g t h i s p u b l i c m e e t i n g . A s a d d i t i o n a l b a c k g r o u n d t o t h i s r e q u e s t I c a l l y o u r a t t e n t i o n t o t h e A g e n d a P a c k e t f o r t h e r e g u l a r m e e t i n g o f t h e T o w n C o m m i s s i o n t o b e h e l d o n J u n e 1 0 , 2 0 1 6 a t T o w n H a l l . I h a v e a t t a c h e d a c o p y o f p a g e 5 - 6 o f t h i s A g e n d a P a c k e t t o t h i s e m a i l f o r y o u r r e f e r e n c e . I o b t a i n e d t h i s c o p y f r o m y o u r a g e n c y ' s w e b s i t e . Y o u w i l l n o t e t h a t t h e s e t w o p a g e s a r e a d r a f t o f t h e m i n u t e s o f t h e M a y 1 3 , 2 0 1 6 m e e t i n g . T h e d r a f t m i n u t e s r e f l e c t C o m m i s s i o n a c t i o n i n r e g a r d t o t h e u n d e r g r o u n d i n g p r o j e c t ; s p e c i f i c a l l y u n a n i m o u s a p p r o v a l o f t h r e e a g r e e m e n t s : 1 . C o m c a s t f o r f i b e r o p t i c w o r k t o c e r t a i n r e s i d e n t s h o m e s . Z . W i l c o E l e c t r i c f o r u n d e r g r o u n d i n g a n d s t r e e t l i g h t i n g 3 . F P & L f o r e v a l u a t i o n t o p r e p a r e a q u o t e . I r e q u e s t t o i n s p e c t t h e q u o t e s o r b i d s f r o m W i l c o E l e c t r i c , C o m c a s t , a n d F P & L w h i c h w e r e u n a n i m o u s l y a p p r o v e d b y t h e c o m m i s s i o n o n M a y 1 3 , 2 0 1 6 a n d t h a t w e r e n o t n o t i c e d o r i n c l u d e d i n t h e p u b l i s h e d 0 5 - 1 3 - 1 5 A g e n d a P a c k e t o n t h e T o w n ' s o n l i n e w e b s i t e p r i o r t o t h e m e e t i n g . I m a k e t h i s r e q u e s t p u r s u a n t t o A r t i c l e 1 , S e c t i o n 2 4 o f t h e F l o r i d a C o n s t i t u t i o n a n d C h a p t e r 1 1 9 o f t h e F l o r i d a S t a t u t e s . I f y o u c o n t e n d t h a t a n y o f t h e r e c o r d s I a m s e e k i n g , o r a n y p o r t i o n t h e r e o f , a r e e x e m p t f r o m i n s p e c t i o n o r d i s c l o s u r e p l e a s e c i t e t h e s p e c i f i c e x e m p t i o n a s r e q u i r e d b y � 1 1 9 . 0 7 ( 1 ) ( e ) o f t h e F l o r i d a S t a t u t e s a n d s t a t e i n w r i t i n g a n d w i t h p a r t i c u l a r i t y t h e b a s i s f o r y o u r c o n c l u s i o n s a s r e q u i r e d b y � 1 1 9 . 0 7 0 ) ( f ) o f t h e F l o r i d a S t a t u t e s . P r o d u c e f o r m y i n s p e c t i o n a l l r e s p o n s i v e r e c o r d s a n d O N L Y r e d a c t t h a t p o r t i o n o f t h e r e c o r d t h a t you consider exempt. To be clear, if you consider an entire record to be exempt, produce that record in its entirety with all portions redacted that you consider exempt. I specifically ask you to do this in order that I may inspect fully redacted records for the purpose of challenging a particular redaction or establishing a reference for a future request of a record that is only temporarily exempt, as in the case of a public record that was prepared by an agency attorney exclusively for litigation and is only exempt from disclosure until the conclusion of the litigation. I ask you to take note of §119.07(1)(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, if so, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual and entity in possession of records that may be responsive to this public records request, including individuals and entities under contract with your agency, to preserve and produce all responsive records on an immediate basis. If the public records being sought are maintained by your agency or contactors for your agency, in an electronic format please produce the records in the original electronic format in which they were created or received. See §119.01(2)(f), Florida Statutes. Again I ask that you provide only those records for inspection that do not require extensive use of information technologies or extensive staff time or both in excess of 15 minutes. Take note of §119.07(4)(a)3.(d) Florida Statues and if you anticipate that any records exist, the production for inspection of which will require extensive use of information technologies or extensive staff time or both in excess of 15 minutes, then please provide those records that can be produced within the first 15 minutes and advise me of the cost you anticipate to be incurred by your agency for the remaining records prior to incurring this cost. Please do not incur any costs on my behalf without first obtaining my written authorization to proceed. If you produce only a portion of all existing responsive records, please tell me that your response includes only a portion of all existing records responsive to this request. If you anticipate the need to incur any costs that I would be statutorily required to pay in order to inspect these public records which would exceed $1.00 please notify me in advance of your incurring that cost with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total number of pages and/or records, as well as to distinguish the cost of labor and materials. Again, please do not incur any costs on my behalf without first obtaining my written authorization to proceed. The phrase Town of Gulf Stream when used herein refers to the Town in its entirety including all employees, appointees, officials, assignees, counsel and consultants including Town Manager, Town Clerk, Town Police Chief, Town Commissioners, Town Mayor, Town Departments, Town Police Officers, Town Employees, Town Engineer, the law firm (Jones Foster Johnston & Stubbs P.A.) that claims to be the Town Attorney including all attorney, partner and employee members of that firm; the Town Counsel of Sweetapple, Broeker & Varkus including all attorney, partner and employee members of that firm, the Town Counsel of Richman Greer, P.A. including all attorney, partner and employee members of that firm and any other entity associated with the Town and subject to public records law. The term public records, as used herein, has the same meaning and scope as the definition of Public records adopted by the Florida Legislature as Statutes Chapter 119. A record that does not exist because of its disposition requires the creation of a disposition record. In all instances where you determine a record does not exist please determine if the record once existed and in its replacement provide the disposition record for my inspection. I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes. All responses to this public records request should be made in writing to the following email address: chrisohareuulfstream aftmail.com May 6, 2016 MAYOR: Scott W. Morgan VICE MAYOR: Robert W. Ganger COMMISSIONER: Joan K. Orthwein Thomas M. Stanley Donna S. White REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MAY 13, 2016 AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. AGENDA I. Call to Order. II. Pledge of Allegiance. III. Roll Call. IV. Minutes. A. Regular Meeting of April 8, 2016. B. Special Meeting of April 13, 2016. V. Additions, withdrawals, deferrals, arrangement of agenda items. VI. Announcements. A. Regular Meetings and Public Hearings 1. June 10, 2016 @ 9:00 A.M. 2. July 8, 2016 @ 9:00 A.M. 3. August 12, 2016 @ 9:00 A.M. 4. September 9, 2016 @ 9:00 A.M. 5. October 14, 2016 @ 9:00 A.M. B. Awards 1. Honoring Commissioner Joan Orthwein-Florida League of Cities, Carol Westmoreland 2. Town of Gulf Stream Distinguished Budget Presentation Award -Government Finance Officers Association 3. Rebecca Tew, Town Accountant Recognized for Budget Preparation -Government Finance Officers Association 4. William Thrasher, Town Manager Recognized as a HOME RULE HERO 2016 by the Florida League of Cities 5. Robert W. Ganger, Vice Mayor Recognized as a HOME RULE HERO 2016 by the Florida League of Cities VII. Communication from the Public (3 min. maximum) VIII. Reports. A. Utility Undergrounding-Danny Brannon (Engineer) B. Town Manager 1. Establish Water Utility Bank Account 2. Barrier Island Fire Feasibility Study C. Architectural Review & Planning Board 1. Meeting Dates a. May 26, 2016 @ 8:30 A.M. b. June 23, 2016 @ 8:30 A.M. c. July 28, 2016 @8:30 A.M. d. September 22, 2016 @ 8:30 A.M. e. October 27, 2016 @ 8:30 A.M. D. Finance Director 1. Financial Report for April 2016 E. Police Chief 1. Activity for April 2016 IX. Items for Commission Action. A. Town Hall Generator Repairs, $11,365.00 AGENDA CONTINUED B. ORDINANCE NO. 16/02; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTR 70, GULF STREAM DESIGN MANUAL; ARTICLE V; AREA WIDE STANDARDS; DIVISION 1, GENRAL ARCHITECTURAL STANDARDS; SECTION 70-99, ROOF DESIGN AND SLOPE MATERIALS, SO AS TO PROHIBIT SOLAR PANELS FACING THE STREET OR WATERWAY; FURTHER AMENDING CHAPTER 70 AT ARTICLE VII, PREDOMINANT ARHITECTURAL STYLES; DIVISION 2, SPANISH MEDITERRANEAN REVIVAL STYLE, SECTION 70-218, ROOFS, SO AS TO PROHIBIT SOLAR PANELS FACING THE STREET OR WATERWAY; FURTHER AMENDING CHAPTER 70 AT ARTICLE VII, PREDOMINANT ARCHITECTURAL STYLES; DIVISION 3, GULF STREAM -BERMUDA STYLE; SECTION 70- 238, ROOFS, SO AS TO PROHIBIT SOLAR PANELS FACING THE STREET OR WATERWAY; AMENDING CHAPTER 71, GULF STREAM DESIGN MANUAL, RM WEST AND RM EAST MULTIPLE -FAMILY RESIDENTIAL DISTRICTS; SECTION 71-7, MULTIPLE -FAMILY RESIDENTIAL DESIGN GUIDELINES, SO AS TO PROHIBIT GLAZED SKYLIGHTS OR SOLAR PANELS VISIBLE FROM THE STREET OR WATERWAY; AMENDING CHAPTER 66, ZONING; ARTICLE 1, IN GENERAL; SECTION 66-1, DEFINITIONS, SO AS TO INCLUDE THE DEFINITION OF "WATERWAY"; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (2nd Reading & Adoption) C. Items by Mayor & Commissioners XI. Adjournment. SHOULD ANY INTERESTED PARTY SEEK TO APPEAL ANY DECISION MADE BY THE TOWN COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING, SAID PARTY WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. F.S.S. 286.0105 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, APRIL 8, 2016 AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present andScott W. Morgan Participating: Robert W. Ganger Joan K. Orthwein Thomas M. Stanley Donna S. White Also Present & Joanne O'Connor Participating: William Thrasher Rita Taylor Edward Allen Robert Dixson James Gammon Nancy Wibblesman Richard Jones David Bodker Christopher O'Hare IV. Minutes. Mayor Vice Mayor Commissioner Commissionr Commissioner Town Attorney Town Manager Town Clerk Police Lt. Town Resident Town Resident Town Resident Architect Landscape Architect Town Resident A. Regular Meeting of March 11, 2016 Vice Mayor Ganger moved to approve the minutes of March 11, 2016 and Commission Orthwein seconded the motion with all voting AYE at the roll call. B. Special Meeting of March 22, 2016 Vice Mayor Ganger then moved that the Minutes of the Special Meeting held on March 22, 2016 be approved with Commissioner Orthwein seconding the motion and all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. Mayor Morgan asked to remove Item IX.A., Utility Undergrounding from the agenda in that Mr. Brannon is not present to give a report. VI. Announcements. A. Regular Meetings and Public Hearings 1. May 13, 2016 @ 9:00 A.M. 2. June 10, 2016 @ 9:00 A.M. 3. July 8, 2016 @ 9:00 A.M. 4. August 12, 2016 @ 9:00 A.M. 5. September 9, 2016 @ 9:00 A.M. 6. October 14, 2016 @ 9:00 A.M. There were no anticipated absences declared. 1 Town Commission Regular Meeting & Public Hearing April 8, 2016 @ 9:00 A.M. B. Proclamations 1. Proclaiming April 2016 as Water Conservation Month The Town Clerk announced this Mayor's Proclamation by title. 2. Proclaiming May 15-21, 2016 as Water Reuse Week Town Clerk Taylor read the title of this Mayor's Proclamation. VII. Communication from the Public (3 min. maximum) Robert Dixson spoke in relation to the Undergrounding Project. James Gammon suggested abandoning the undergrounding in favor of hardening the existing overhead system. Nancy Wibblesman supported continuing on with the Undergrounding Project as that is what property owners voted to do. Christopher O'Hare commented on the financing of the Undergrounding Project. VIII. PUBLIC HEARING There was no ex -parte communication declared and the Clerk administered the Oath to Richard Jones, David Bodker James Gannon, Paul Lyons and Christopher O'Hare. A. Applications for Development Approval 1. An application submitted by Seaside Builders, as Agent for Morgan & Kathryn Zook, the owners of property located at 10 Driftwood Landing, Gulf Stream, Florida, which is legally described as Lot 5 Driftwood Landing Subdivision. Richard Jones presented drawings and renderings of the proposed project as was recommended by the Architectural Review and Planning Board, a partial 2 -story, Georgian style dwelling with 3 -car attached garage and a swimming pool. He pointed out that the majority of the structure is on the ground floor, the color will be a soft earth tone with a grey slate like flat concrete tile roof and bronze windows. Mr. Booker explained that the landscaping is designed to soften the second story and to provide privacy to the neighbor. Mr. Lyons, Chairman of the ARPB explained the adjacent property is not a vacant parcel but the back yard of the Mullin property. He further reported Mr. Mullin had attended the ARPB Hearing and said that they had no objection to this development as presented. In reply to a question he advised that the additional 75 square feet over the allowed FAR is accounted for in the loggia at the rear of the home. Mr. Jones further stated that the setback from the road is 43 £t. which includes the required extra 10 ft. when the project is adjacent to a private street or road such as this. With regard to the use of bronze windows he answered that they would not be appropriate on a Bermuda style but they are architecturally appropriate on Georgian and Spanish Colonial. E Town Commission Regular Meeting S Public Hearing April 8, 2016 @ 9:00 A.M. a. DEMOLITION PERMIT to remove existing structures Commissioner Stanley moved to approve the Demolition Permit and Commissioner Orthwein seconded the motion with all voting AYE. b. LAND CLEARING PERMIT to permit clearing for const. Commissioner Stanley then moved for approval of the Land Clearing Permit which was seconded by Commissioner Orthwein and all voted AYE. c. SPECIAL EXCEPTION to permit 75 sq. ft. of covered, unenclosed area that exceeds maximum permitted FAR A motion was made by Commissioner Stanley to grant approval of the Special Exception to allow 75 sq. ft. of covered unenclosed roof projection that exceeds the maximum permitted floor area ratio and it was seconded by Commissioner Orthwein with all voting AYE at roll call. d. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a 6,144 sq. ft. single family, partial 2 -story, Georgian style dwelling with 3 -car attached garage and a swimming pool. A motion was made by Commissioner Stanley to approve the Level 3 Architectural/Site Plan based on a finding that the proposed construction of a 6,144 sq. ft. single family, partial 2 -story, Georgian style dwelling with 3 -car attached garage and a swimming pool meet the minimum intent of the Design Manual and applicable review standards with the conditions that; 1) Prior to the issuance of a certificate of occupancy, the owner of the property shall prepare and record a deed restriction which shall provide that all roof projection areas required to remain unenclosed as per approval of the special exception shall remain so for as long as the structure is in existence or exceeds the maximum permissible FAR. 2) Prior to final approval, the proposed site plan shall be provided to the Driftwood Landings Home Owners Association for their review and comments. 3) Any minor modifications in the landscape plan shall be submitted to the Town Manager for review and approval and any major modifications shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. Commissioner Orthwein seconded this motion and all voted AYE at the roll call. Town Clerk Taylor advised that the drawings had been reviewed by the Driftwood Landing Association and their representative had reported that they have no objections to this project as presented. IX. Reports. A. Utility Undergrounding-Danny Brannon (Engineer) This item was removed from the agenda. B. Town Manager There was no report from the Town Manager. C. Architectural Review & Planning Board 1. Meeting Dates a. April 28, 2016 @ 8:30 A.M. b. May 26, 2016 @ 8:30 A.M. c. June 23, 2016 @ 8:30 A.M. d. July 28, 2016 @8:30 A.M. e. September 22, 2016 @ 8:30 A.M. 3 Town Commission Regular Meeting & Public Hearing April 8, 2016 @ 9:00 A.M. f. October 27, 2016 @ 8:30 A.M. These dates were acknowledged. D. Finance Director 1. Financial Report for March 2016 2. Water Usage Report as of March 31, 2016 These reports were accepted as presented. E. Police Chief 1. Activity for March 2016 There were no questions and Mayor Morgan declared the report to be accepted as presented. X. Items for Commission Action. A. Ordinance No. 16/2; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA AMENDING THE TOWN CODE OF ORDINANES AT CHAPTR 70, GULF STREAM DESIGN MANUAL; ARTICLE V; AREA WIDE STANDARDS; DIVISION 1, GENRAL ARCHITECTURAL STANDARDS; SECTION 70-99, ROOF DESIGN AND SLOPE MATERIALS, SO AS TO PROHIBIT SOLAR PANELS FACING THE STREET OR WATERWAY; FURTHER AMENDING CHAPTER 70 AT ARTICLE VII, PREDOMINANT ARHITECTURAL STYLES; DIVISION 2, SPANISH MEDITERRANEAN REVIVAL STYLE, SECTION 70-218, ROOFS, SO AS TO PROHIBIT SOLAR PANELS FACING THE STREET OR WATERWAY; FURTHER AMENDING CHAPTER 70 AT ARTICLE VII, PREDOMINANT ARCHITECTURAL STYLES; DIVISION 3, GULF STREAM -BERMUDA STYLE; SECION 70-238, ROOFS, SO AS TO PROHIBIT SOLAR PANELS FACING THE STREET OR WATERWAY; AMENDING CHAPTER 71, GULF STREAM DESIGN MANUAL, RM WEST AND RM EAST MULTIPLE -FAMILY RESIDENTIAL DISTRICTS; SECTION 71-7, MULTIPLE -FAMILY RESIDENTIAL DESIGN GUIDELINES, SO AS TO PROHIBIT GLAZED SKYLIGHTS OR SOLAR PANELS VISIBLE FROM THE STREET OR WATERWAY; AMENDING CHAPTER 66, ZONING; ARTICLE 1, IN GENERAL; SECTION 66-1, DEFINITIONS, SO AS TO INCLUDE THE DEFINITION OF `WATERWAY"; PROVIDING FOR SEVERABILITGY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (1sT reading) Mayor Morgan stated that the Town encourages the use of solar panels but that the aesthetic ill effect on the neighbors facing them and those traversing the streets and waterways must at the same time be considered. He believed this Ordinance clarifies this. Mr. O'Hare, speaking from the public did not feel the language was clear with regard to the use of the words "facing the street or waterway" and "visible from the street or waterway". Commissioner Orthwein moved for approval of Ordinance No. 16/2 on first reading and Vice Mayor Ganger seconded the motion with all voting AYE at the roll call. Mayor Morgan believed this Ordinance should be considered as zoning in progress and Commissioner Orthwein moved to declare Zoning in Progress with regard to the installation of solar panels. 4 Town Commission Regular Meeting & Public Hearing April 8, 2016 @ 9:00 A.M. Commissioner Stanley seconded the motion and all voted AYE. Town Manager Thrasher suggested that no permits be considered that would conflict with Ordinance No. 16-2. Vice Mayor Ganger moved that, pending the second reading of Ordinance No. 16/2, no permits be considered that would be in violation of this Ordinance. Commissioner Stanley seconded the motion and all voted AYE at the roll call. B. Items by Mayor & Commissioners Vice Mayor Ganger reminded that lately there has been discussion regarding the challenges that residents on the barrier face in getting back and forth on the bridges due to over development. He pointed out the Atlantic Crossings proposed development in Delray Beach is now being forced to redesign the project to lessen the impact on the bridge traffic and overall congestion of the downtown area. He went on to say that the proposed redevelopment of the old Winn Dixie store and surrounding area on the south west side of the Woolbright Bridge is causing great concern to residents in this area, noting that the fire station serving the area is just across the street and access to the island is across the Woolbright Bridge. Mr. Ganger noted that the citizens in the area have recognized the problems this will bring to the area and have formed a committee to address this project in an effort to have these problems addressed before it gets too far along. Mayor Morgan explained that the reason Mr. Brannon's report was removed from the agenda was that he is still collecting information for the Commission's consideration and will probably have that completed early in the following week. In view of that, the Mayor said there will most likely be a Special Meeting called for next week to consider that which Mr. Brannon has been preparing. XI. Adjournment. Mayor Morgan adjourned the meeting at 9:50 A.M. 5 Rita L. Taylor Town Clerk 5 MINUTES OF THE SPECIAL MEETING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, AT THE CALL OF THE MAYOR, ON WEDNESDAY APRIL 13, 2016 AT 9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present and Scott W. Morgan Mayor Participating: Robert W. Ganger Vice Mayor Joan K. Orthwein Commissioner Thomas W. Stanley Commissioner Donna S. White Commissioner Also Present & William Thrasher Town Manager Participating: Rita Taylor Town Clerk Garrett Ward Police Chief Danny Brannon Engineer IV. Commission Action. A. Authorization to proceed with award and execution of contract agreement and change order #1 for Phase 2 of Undergrounding Project. Mr. Brannon explained that in recent discussions with the contractor, it had been determined that the bid had been prepared with the assumption that every residence would be receiving a new service connection when in fact a number of them have existing underground service connection which had resulted in overbidding. He further explained that after the drawings had been prepared, Comcast had decided to switch to fiber optics which resulted in reducing 50% of the conduit, a total reduction of $444,177. Vice Mayor Ganger questioned if FP&L, AT&T or Comcast would be charging more than what was originally estimated to which Mr. Brannon replied that we do not have the price as yet from AT&T & Comcast as they have not had the opportunity to put the revisions together. He said that there is a little over $400,000 budgeted for this work but if the Commission so desired they could ask for these contracts before the notice to proceed was issued. He believed it would most likely take one month to receive them. The Commission agreed that the Town should have firm prices for the work AT&T and Comcast would do. Mayor Morgan asked that he be supplied with the names of the officials of both agencies and stated that he would be contacting these people while Mr. Brannon worked with those persons responsible for the actual installation in an effort to expedite the work. Mr. Brannon said that he has found that price for the Comcast work has been a little less that Town Commission Special Meeting 4-13-16 @ 9 A.M. what electrical workers in this area charge but that the AT&T costs run higher. William Boardman, speaking from the floor, encouraged the Commission to have someone with a legal background that is familiar with this type of work to review all of the documents connected with Phase 2 to make certain the Town is only paying for what is required and that we are taking advantage of all opportunities for refunds and savings. In answer to a question from Mayor Morgan, Mr. Brannon explained that on the last page of the Underground Conversion Agreement there is shown a figure of 1.861 million for undergrounding installation costs which is less than costs that are being discussed. He said that FP&L provides 2 binding cost estimates with the standard one being that FP&L will do all of the underground construction and that it is also used to calculate the GAF Credits. The Town then asks for a second estimate wherein the Town will do all of the installation labor and the amount of that is what is contained in the contract that will also cover the AT&T and Comcast installation that the Town commits to. Mr. Brannon pointed out that this Change Ord #1 covers a change in materials related only to AT&T and Comcast, not FP&L. It was agreed that the street lights along AlA would not be a cost to the Town other than the usual monthly charge and that they would be changed by FP&L to the poles that are used for underground service with the lens being a flat lens. In summary, it was agreed that Mr. Brannon would be following with AT&T and Comcast to submit their estimates promptly and that Town Manager Thrasher would contact Mr. Bradford in Palm Beach to obtain the name of the contract negotiator they are using and make contact with that person. B. Authorization for the Mayor or his designee to execute the contract agreement. Since it had been decided there would be no contract consideration Until the directions set out in this meeting had been carried out, there is no need for any further authorizations at this time. V. Adjournment. Mayor Morgan adjourned the meeting at 10:05 A.M. Rita L. Taylor, Town Clerk 2 G Government Finance Officers Association 203 North LaSalle Street, Suite 2700 Chicago, Illinois 60601-1210 312.977.9700 fax: 312.977.4806 April 18, 2016 PRESSRELEASE For Further Information Contact Stephen J. Gauthier (312) 977-9700 RRRRRRRRtttttktiiiititi RtttRYMRFMRRRRRRRRRRRRRRRRRRtRRMYMttiiiiiiiiYRRiiRRMtkkFRRtRRR Chicago --The Government Finance Officers Association of the United States and Canada (GFOA) is pleased to announce that Town of Gulf Stream, Florida has received the GFOA's Distinguished Budget Presentation Award for its budget. The award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as: ■ a policy document ■ a financial plan IS an operations guide ■ a communications device Budget documents must be rated "proficient" in all four categories, and the fourteen mandatory criteria within those categories, to receive the award. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. This has been presented to Rebecca Tew, Town Accountant For budgets beginning in 2014, 1,491 participants received the Award. Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other governments throughout North America. The Government Finance Officers Association is a major professional association servicing the needs of 18,300 appointed and elected local, state, and provincial -level government officials and other finance practitioners. It provides top quality publications, training programs, services, and products designed to enhance the skills and performance of those responsible for government finance policy and management. The association is headquartered in Chicago, Illinois, with offices in Washington D.C. The GFOA's Distinguished Budget Presentation Awards Program is the only national awards program in governmental budgeting. Washington, DC Office 1301 Pennsylvania Avenue, N.W., Suite 309 • Washington, DC 20004 • 202.393.8020 • fax: 202.393.0780 www.gfoa.org [ El {(\)ƒ2 k}ƒ§;} � # ° %�Ea] `B�Kz ©. \ ��\ \22$� r aye*, }\\(\ ] 7 /�\\\ / k �\\\\ (\/}/ ) � # ° ©. \ ] 7 ■ / k k ) n § D ) � ow � ) k % § z rn 0 C fm m T O 7 N n of 3 '0 o' 7 ZY Q 0 7 rD N ai 7 OL '0 0 n_ O 7 O C 7 D. v 0 O 3 c jD r (D T O a ai r O 0 c c m 0 n a m 0 H n rD CD w �■ CL (D 3 �� a T 0 3 a oM. _n ° < (D r m o U Mi CD c \ O n .w m fD O 7 �7 n ^Mi Y • � O O I A ao n � o n m r n m CD o /I\ CD O a C r)CLo (D D� m m to ::p a n v� AD MV z rn 0 C fm m T O 7 N n of 3 '0 o' 7 ZY Q 0 7 rD N ai 7 OL '0 0 n_ O 7 O C 7 D. v 0 O 3 c jD r (D T O a ai r O 0 c c m 0 n a m 0 H n rD TOWN OF GULF STREAM BALANCE SHEET & CASH & BUDGET REPORT Unaudited As of April 30, 2016 TABLE OF CONTENTS SECTION PAGE(S) CashBalance Sheet............................................................................ 1-2 Budget Report, General Fund...................................................................... 3-7 Budget Report, Water Fund............................................................. 8-9 Budget Report, Undergrounding Fund ................................................ 10 Town of Gulf Stream Balance Sheet April 2016 General Fund 001 Water Fund 401 Underground Fund 155 Assets 001-10103-000-00 Cash - Bank of America CD $265,973.09, 50.00 50.00 001-10104.000-00 Cash - Sun Trust MMA S237,795.75 • $0.00 50.00 001-10106-000-00 Cash -Oper Account $454,768.71- 50.00 $0.00 001-10107-000-00 Cub - PIR Account 55,292.79. 50.00 50.00 001-I0I09-000-00 Cash- Sunnust General Fund MMA 54,352,669.55- SO.00 50,00 001-101104000-00 Cash - Flagler Bank CD $256,124.09• 50.00 50,00 001-10201-000-00 Cash - Petty Cash 5200.00 50.00 50.00 001-11501-000-00 Accounts Receivable - Garbage 525,129.53 50.00 50.00 001-14100-000-00 Inventories 53,146.42 $0.00 50.00 001-15101-000.00 Investments - SBA ($0.50) $0.00 50.00 155-10101-000-00 Underground Proj Pyant Fund - Checking 50.00 50.00 5516,890.64 . 155.10102-000.00 Cash-Suntrust MMA 50.00 50.00 S1,882,706.46 155-11501-000.00 Assessment Receivable $0.00 50.00 51,419,445.62 155-11503-000.00 Delinq. Assessment Recievable $0.00 $0.00 50.04 401-11501-000.00 Accounts Receivable - Water 50.00 $1,018.07 50.00 401-11503.000-00 Accounts Receivable - Reserves $0.00 58,087.49 50.00 401-11509-000-00 Miscellaneous Receivable 50.00 ($530.00) $0.00 401-11701-000-00 Less: Allowance - Water 50.00 56,590.00 $0.00 401.13100-001-00 Due From General Fund 50.00 51,186,416.32 50.00 401-15503-000.00 Prepaid Water Meters SO.00 53,372.66 $0.00 401-15504-000.00 Inventory 50.00 $3,095.68 50.00 401.16490-000-00 Improvements Other Than Bldg. $0.00 32,658,921.72 $0.00 401.16590-000-00 Accum. Deprec.-Imp Other T Bld 50.00 (5800,686.36) $0,00 401.16690-000-00 Equipment and Furniture $0.00 $71,378.00 $0.00 401.16790-000.00 Accumulated Dept-EquipI= 50.00 (560,619.00) S0,00 atal Assets $5,601,099.43 $3,063,86458 53,819,042.76 abilities and Fund Balance Liabilities 001-20200-000-00 Accounts Payable 52,935.94 $0.00 $0.00 001-20700401-00 Due to Water Food 51,186,416.32 50.00 50.00 001-21601-000.00 Accrued Wages Payable S35,450.28 SO.00 $0.00 001-21602-000-00 Accrued Compensated Absences 50.48 $0.00 SO.00 001-21603-000.00 Accrued Retirement Payable $7,416.15 50.00 $0,00 001-21702-000.00 FICA Tates Payable (562,549.60) 50.00 $0.00 001-21806-000-00 Other Insurance Deductions 540.01 $0.00 $0.00 001-22001.000-00 Deposit:Damage Bond/Plans $80,500.00 50.00 $0.00 001-22303-000-00 Deferred Revenue -SNR 56,194.14 S0,00 $0,00 155-20390-000-00 Note Payable $0.00 SO.00 ($232,776.92) 155-21500-000-00 Interest Payable $0.00 $0.00 (536,380.01) Town of Gulf Stream Balance Sheet April 2016 General Fund 001 Water Fund 401 Underground Fund 155 155-22301.000-00 Deferred Revenue 50.00 S0.00 51,419,446.16 401-20200-000-00 Accounts Payable 50.00 ($712.06) $0.00 401-21601-000-00 Water Accrued Wages Payable 50.00 S1,085.13 50.00 401-22301-000-00 Deferred Revenue $0.00 55,771.00 50.00 Total Liabilities $2,644,08737 51,256,403.72 $6,144.07 $1,150,289.23 Fund Balance 001-24702-000-00 Reserve for Dredging 517,820.00 50.00 50.00 001-27101-000-00 Fund Balance 54,326,875.71 50.00 50.00 155-27101-000-00 Fund Balance 50.00 $0.00 $2,668,753.53 401-27200-000-00 Retained Earnings - Unreserved 50.00 $2,644,08737 50.00 401.27200-530.10 Retained Earnings -Reserved $0.00 (5124,282.84) 50.00 401-27302-000-00 RE Reserved For D!S and R & R S0.00 5537,915.98 $0.00 Total Fund Balance 54,344,695.71 $3,057,72051 $2,669,753.53 .oud Liabilities and Fund Balance $5,601,099.43 $3,063,864.58 $3,819,042.76 I Town of Gulf Stream Income Statement General Fund as of April 30, 2016 Current Month y D Actual Budget Variance Actual Budget Variance 2016 Budget Bn'enue Property Tun Ad Valorem Tun - Cut t 5296,367.92 &102,262.6 (5105,894.18) 51,662,494.±'_ Si,827,IJ0.00 15I6i,615.78) 54,927,140.6 Ad V91otem Tun -Def qumt 50.00 50.00 SO.IM 50.00 50.00 50.6 50.00 Early Paytrcat Diuovnt-Ad IS30.04) (S14.563,M) 514353.96 1316?,186.661 15174,750.001 57,563.34 (51'4,750.00) Pem6u Intent on Tu Collenion 5150]9 50.6 5150.78 5150.78 SON SI50.78 50.011 Tont Pmpaty Tun 529630.56 5381,699.00 1591,489.441 54,495,458.34 54,652,390.00 (5156,931,66) 51,652390 .00 Fines (udgemenn and Fines S149.68 SI50.00 (50.32) SS49.68 5186.6 15951.321 51,90000 Jkktioru ofLOal Orditutcn S0M 50.00 50.00 SO.M 5000 5000 511,00 SI49.68 5150.00 (50.32) SS4e.69 51,800.00 (593132) St,800.W Pem6u Wilding Permits 57,025.00 S7,5M.M (548.00) 558,520.60 500,60 .6 (531,4]940) 5911,06.6 apection Fee SO.M 523333.6 (523,333.6) So.00 5±80,(1011.6 (5280,06 .61 5290,06.6 ofmio.L Oca r.kial Lk 57,025.6 530,933.6 (53,8086) 558,520.0 5370,60.6 (3311.47940) 5370,60.6 ReSwmtinm nal Buive4 T. 5721.6 51,593 .6 13872.6) 512,402.6 519,114.6 IS6,712.MI 519,111.6 nary B9smu Tu 559.92 5657.6 15598.081 53,192.21 S7,N46 On 134,691.791 57,996.6 5779.92 52350.6 (51,470.08) 515,59411 -S2- 1)(9) 00 ISH 40579) 521.066 Stam & Coumy -1 Option Fuel Tu R&S 52,59149 52,751.6 SIQ49 516199116 533.017 ,6 1316,03574) 533,017.00 inal Altertute Fuel Deal Tu SON SO6 50.6 50.6 50.00 50.6 50.00 ofmio.L Oca r.kial Lk 506 50.6 SO.M SO.M 50.00 50.6 50.6 Sante Tu 30.00 50.6 50.6 50.6 SOHO 50.6 SO.M Revenue Shvmg SI,T71.Is 51833.00 (SM'85) SIg665.M 522,000.00 1511,335.001 S22,Mo.M Rev Sharing-Akobolk B. 5419.52 50.6 541952 5419.52 SON 1319.52 SO.M d Gavemn¢m lnc Sala Ta 56,755.88 56,616.6 57939 539,75142 56,110.6 (540,358.58) 590,1106 ue General Gavemment .SU.M 50.6 50.00 50.00 SO.M 50.00 SON tl Tu Refund 506 5208.6 (S208.M) 5884.12 52,56 .6 IS1,61518) 52,56.6 Kle Rnme Sharing 5184.81 SO.M 5184.81 5372.67 50.6 5372.67 SO.M 512,02±.95 511,468.6 5554.85 $69,04.59 5137,621.6 1568,552.41) 5137,627.6 Interim near tan lnvn0nmt S557.73 5333.6 52124.73 52334. L' 54,000.6 (51,765.89) 54.60 .6 5557.73 5333.6 5224.73 52334.12 S4,(MO.M (51,765.88) 54,0006 Frenchhes tchM Fen -FPL 510,02.60 510,933.6 (5740.40) 56'354.6 5130,06.6 (562,74540) SWOON mhise Fee- Southem Bell S0.00 50.6 Su.M 50.00 50.00 SON 50.00 .hue Fee -Gu SON S26O.M (52506) 5'_,108.29 53,000.6 15891.70 53,60.00 -hbe Fee - Cable 50.00 50.M SON 50.00 M.M 50.6 SO.M 510,02.60 511083.6 15990.401 569,30.89 5133,06.00 (S63,637. 11) 5133,06.00 Local Connuniatian S. Tu oruokuiom wme, Tu 55.21261 54,964.6 5248.61 530.091,56 559,568.6 (529,43") 559,568.00 3 Contnbutbm and Oonatiom SOW Current Manih $O.m Contributions - Community y3O SOM $0.60 Fedeml Gram Actual Budget Variance Actual Budget vada.. 2016 Budget 520" of SS,Z1261 51,96; no 524161 5311 osi 56 559563W ($29,49644) 559,568.00 Garbage C9lkaw Fen SO.w Som Sum Sow Sam 5000 30.00 Gubage Collection Fee 50.00 511,933.00 1511,933001 570,160.00 5142,(IW.w (51,840.00) 5142,0n0.w som 50.00 511,833.W (SII,833.00) 570,160.60 5142,600.60 (51,1W0.) 5142,000.00 Utility Service Tu sow Sam som Sam $0.0 MM Sow Utility Service Ta- Electric 514,17637 514,593.M (W6 63) 591.335-29 5I-'s'"m 1593,664.71) SI'5,w0.m Utility Service T.-Teleco= 60.00 SO.w SO.w Sow Sum Sow $O.w Utility Service Ta -Gas 5948.99 $O.m 5948.99 55,62705 SO.w 55,62703 sn.oa Utility Service Ta- Propa,e 52,134,99 51.533.w 5551.99 59,185.72 519,0000 (59,914.28) 519,000.m sono 517,260.35 516,166.60 51,094.35 SIOfi,148.06 S194.M.W (587,851.94) 5194,00.. 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( X 1 . . n o f a r W T M n F n s s o G O ( S 7 , 5 W . W ) ( 5 7 , 5 0 0 . 0 0 ) ( 5 4 5 1 O O O . W ) ( S W , 0 0 0 . W ) 1 5 4 5 , 0 0 0 . 0 0 1 ( 3 0 0 , 0 0 0 . 0 0 ) I k e , O t h e r - T H S o . W S I , M O . N 5 1 . 0 a w S O . W 5 1 - 1 W a . W 5 1 2 " 0 0 1 1 . 0 0 5 1 2 , { 0 0 . 0 0 f l i n S u P P l u a 5 7 0 . 1 7 $ 7 0 8 . 0 0 5 1 3 7 . 9 3 5 8 4 8 . 3 3 S 2 . 5 0 0 0 0 5 1 . 6 5 1 . 6 7 3 2 , 5 w . W o o l u , M e m b e r s h i p . T r a i n i n g - 5 2 . ] 7 3 . 0 0 5 6 6 3 . 0 0 ( S I , 6 1 0 . W ) $ 7 , 9 9 5 5 7 , 9 5 3 ( 5 3 2 7 3 ) 5 7 , 9 5 1 . 0 0 g . 0 0 . 7 3 a n t n b u t i a m & S p n u l E v e m e S a . W 5 1 ' _ 3 . 0 0 5 1 2 5 0 0 S a . W S I , S O O w 5 1 , 5 x 0 . 0 0 S I , 5 0 0 . 0 0 s p i a l O u t l a y - T 4 I 5 1 1 , 4 6 0 . 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S a h u l e e - P o l i c e O t 6 S M , 1 9 1 . 7 3 5 7 6 , 9 3 6 0 0 5 9 , 9 4 4 . 2 7 5 4 9 3 , 7 9 0 . 2 5 5 9 2 2 , 0 3 1 m 5 1 2 1 , 2 4 0 . 7 5 5 9 2 2 , 0 3 1 . 0 0 k n o w - P o l i c e 5 0 . 0 0 5 1 2 3 0 . 0 0 5 1 3 5 0 . 0 0 5 6 , 4 9 8 . 8 0 5 1 5 , 0 0 . 0 5 9 , 5 1 1 3 0 5 1 5 , 0 0 0 . 0 0 e o t r v e P a y 5 6 7 3 . 8 2 5 5 5 x . 0 0 ( 5 1 2 3 5 2 ) 5 4 , 5 5 0 5 6 5 6 , 6 0 0 . 0 0 5 2 , 0 1 9 . 4 { 3 6 , 6 0 0 . 0 0 A T r a n ( 5 2 , 6 0 1 5 2 ) $ 6 , O 1 6 . W 5 8 , 6 1 7 . 5 2 1 5 7 , 1 7 8 5 9 ) 5 7 2 , 1 8 6 0 0 5 7 ' 3 M 5 9 5 7 2 , 1 / 8 . 0 0 u e m e n t C o n m b m i m u 5 1 2 , 4 6 4 . 9 7 S I 5 , 0 7 " _ W 5 2 , 6 0 7 . 0 3 5 9 { , 9 3 5 . 3 8 5 1 8 0 , 8 6 0 . 0 0 5 8 5 , 9 2 4 . 4 2 5 1 8 ' 8 6 1 1 . 0 0 a M H n i t h I . . . , s o w 5 0 . 0 0 S O . W S O . W S n . W S O N S a w e n d H a h h l o o e a a n e w S I I , 5 0 7 2 7 S 1 2 , 7 2 3 . 0 0 5 1 , 4 1 5 7 3 5 1 0 6 , 8 8 7 2 1 3 1 5 2 , 6 1 6 0 0 5 . 1 5 . 7 8 8 . 7 9 5 1 5 - 1 6 7 6 . 0 0 r k m ' C o m p e w t n n 5 0 . 0 0 s o w 5 ( 1 . 0 0 S O . W S O N S O . W S O . W m p l O H u e o t C o m p e n m m 5 0 . 0 0 S O . W S O . W S O . W S O . W S a . W 5 0 . 0 0 e l S e r v i c e s - P D S O N 5 4 2 . 0 0 5 4 2 . 0 0 S O . W 5 5 W N S S W . W 5 5 0 0 . 0 0 P r o f 5 l n - P D S 2 5 N S O N ( 5 2 5 . W ) 5 6 2 5 . 0 0 s o w ( 3 6 2 5 . 0 0 ) S O . W a r c h s e r v i c e C o e = S O . W 5 1 , 9 4 2 0 0 5 4 , 9 4 2 . W 5 3 4 , 5 0 1 . 7 4 5 5 9 , 3 0 3 . 0 0 5 1 , 8 0 1 2 6 5 5 9 . 3 0 3 . 0 0 p e t e n d P o r D u r a - P D 5 0 . 0 0 5 4 2 m 5 4 2 . 0 0 S O . W 5 5 0 0 . 0 0 S S W . W S S 0 0 . 0 0 o u o n n o n - P D 5 2 0 3 . 5 4 5 3 3 3 . W 5 1 2 9 . 4 6 S I , 1 9 4 . 4 1 S 4 , W O . W 5 2 , 8 0 5 . 5 9 S 4 , 0 0 O . 0 0 m e - P D $ 1 6 1 . 6 7 5 2 9 2 0 S 1 3 0 . 3 3 5 1 3 2 1 . 8 9 5 3 , 5 0 0 0 0 5 2 3 7 8 , 1 1 5 3 , 3 0 0 0 0 l i n g M o m t . , - P D 5 7 2 3 . 1 3 5 2 1 7 . 0 0 ( 5 5 0 6 . 1 3 ) 5 2 , 4 5 4 . 4 1 S 2 , 6 W . W 5 1 4 5 . 5 9 5 2 . 6 W . W 5 Samatbn 00,269,033.79 Current Manth 50.00 51342.00.76 Vro So.00 $1,342,06.76 Regular salvia-Sa6d A=, Actual Budget Vadame Actual Budget Vadame 2016 Budget Vehble Slamtemnce 5630.27 562500 (55.27) 51,772.71 57,50.0 53,72729 57,50000 Of5ce Ery Supp, CoO ulcr - PD 51,68326 33,1500 (51,30926) 53,461.56 54,50000 51,038.44 $4,500.00 Prmtbmg avd Bmdmg-PD 511.34 5120 50.66 5611.34 OWN 014134) 5500.00 Legal Advenirement&Other 50.00 So.M 50.00 50.00 50.00 3.m 50.00 Unif9rm Cleaning 5472.0 527500 (3197.M) SI,u3W S3,3M.N 31,857.00 53,300.00 Fuel S2,514.99 $4,583.00 52,068.01 $17,685FI 555,Omm 537,314.60 355,000.00 UOifom&Equipment 5478.31 5542.00 563.69 SL339.61 56,500.00 55,160.39 56,500.0 Boob,W bmbipr. T.g- Sum SIT_.0 S19'_m SS45.0 52,300.0 31,452.0 52,301.0(1 erl SO.N sOW 50.0 SON sum 50.0 $.00 Continued Eduanion - CPE 50.00 SON SO.m SOMI 50.00 50.0 50.00 Capiuil Outlay- PD sI, -,w.00 513.167.00 SII,M7.00 51,700.00 sl53,00.0 5156,30.0 3158,00.m ifcm &Equipment 597,369.78 5138,116.01 340,746_2 579,36188 51,65735A.N 5966,995. 12 S1,657,353.m Samatbn 00,269,033.79 00.269,033.79 50.00 51342.00.76 51002,06.76 So.00 $1,342,06.76 Regular salvia-Sa6d A=, 50.00 SON SON Sam SO.O s0.N so on FICA Taxa Sam SON SON SON SO.m so00 3.m Ret corn Contnbulbm SOMI SOMI soon SO.W SILO soO1 SON :if. aM Heahh lmurance WOO SO.m Sam SO.m 50.00 so.m so GO 6'9rkm' C9mpenmlbn soon SO.N SOm SON SOMI SON SOm 30errgrb)mrnt Cog..tinn SON 30.0 50.0 50.0 Sam 3.m $0.0 iadage Cenhu6 Servicer 5'1,933.63 311,933.00 (S11,10.62) 380,267.67 5142,DWM 561.73233 3142.0000 Birt. Tmrh Dirpuml sow S83M 583.00 Som SI.IIII.m SI' m.m s1,M81.Oo Inform Cloning SOW Sam SUM SOMI 5000 SOMI SON Sirs. Other SO.N sOW 50.0 SON sum 50.0 $.00 naFuM LbwF. 522,933.62 311,916.M (51 t,017 621 580,267.67 5143,WO.N 562,732.33 5143.00 .11 5meeu 00,269,033.79 00.269,033.79 50.00 51342.00.76 51002,06.76 So.00 $1,342,06.76 egularS ..,-Srmeu 54,722,93 55,117.M 3391.07 $34,60773 561,398.m S26,70.27 561.398.00 venvne -Stmeu Sam 5167.0 5167,0 575272 S'_,IIOO.W 5424723 52,MM.m CA Tuxes 15180.65) Sm 5534.65 (SN34.24) 41,350.N 55,45424 54,950.01 nmemenl C9nmbutbm 5988.w 51,070.N slim $7,239.97 S12,St5.m 55,605.03 312,345.0 h 0rW Heahh lmutawe SI,039.R7 31,35.0 3344.13 sla,668.96 516,612.W 55,943.01 316,612M Imlwnicmmn-Sneers SI9,33 S42.00 522.67 5128.36 s5m.m 5371.66 350.0 egrb-St.n 549.28 51, 125m 51,0737'_ 37.137.41 513,SN.M 56,362.59 S13,Sm.m ntn aM Lme Expeme SOm $33.0 S33.N SON s4m 00 S4W. W s m m x. Repan and hlamtemvce 5925.M $3,013.0 31085m 522.349.93 336,150N S13,SW.07 536,150.0 u. Other -NPDES SON 5635.00 36250 35,35074 S7,5m.m 5;149.26 S7,50N naFuM LbwF. 3.0 50.0 50.0 Sam Som SON SO.m) «um55uppl'ee 536.95 Sam (536.95) 505.07 SO.m (5205.07) SO." ifcm &Equipment 5197.0 512.0 (s455.H) 5594.56 OWN (591.56) SSO.m tdhbunau aM Supplm Sam SINN Slm.m SO.m 5120.00 SUM.0 513m.m r5al Outlay. sue SON 552.125.M 552,125M 531,425.85 3625,5M.N 539{,0]4.15 5625,30.0 vtmaion m Pmgte4e SON 50.0 50.0 38,536.25 50.00 (58,336.25) SON 53,07.81 S65,247.N 35',149.19 5128,19331 5792,955.N 5654,761.69 5782,955.0 Forel Expmdiluree 5273,39057 5434,474.00 $160.583.43 52,065,014.75 35,213,662.H 53,149,647.35 $5,213,662.00 Raenue(DeBcit) S/5,661.92 546,90.00 528,798.92 $1,396,32110 5562,423.00 52333,901.10 3562,423.00 +100N ' LNGFMBALA.NCE 00,269,033.79 00.269,033.79 50.00 51342.00.76 51002,06.76 So.00 $1,342,06.76 f SURPLUS/(DEFICM $75.66192 A6,863.00 528,795.92 52.896,324.10 $562,423.0 52.733,901.10 $562.423.011 6 E.Np[NG FLTD BALANCE A,34A695.91 84,015,896.79 808,798.93 VX9,330.86 5[,90{429.76 83,3771901.10 51,904,4.9.76 Town of Gulf Stream Income Statement Water Fund as of April 30, 2016 Curr. nl Month YTD Actual Budget Variance A.tual Rud0e1 Variance 2016 Bud8at Rn..un Watn Sales RSter Sales 50.00 586,667.00 (536667.110) S513,657.87 SI,a6W0.W ($526,34. 13) SI,a0,f8H1 ql T.tal tamer Saks 50.00 586,6457.00 1536,667091 5513,657.87 SI,a0,000M1 (5526,342.13) St,a6090.On R., Fm 53.022.05 S2,500W $I+7.95 512,489.14 5360W.W 517,510.86 S30,0W.W Risme Fees 50.00 511,000.09 (311,000.001 545,74740 S132,000.W (586,25'_.60) 5132,13011.00 Total Roerxe Fees SON 511,000.09 1511,aW.W) 545,747.40 S132,Otq.W (58615.09) 5132,000.09 Total Revenue $0.09 $97,667.00 (397,667.09) $559,405.27 S1,172,0WA0 (5612,594.73) S1,172,000.03 EWc.ditin. Rater Puschtsed 6'.n Punhned-C..ddy 542,71940 553,356.09 510,636.60 5254,835.49 561,1,27209 5395,43651 SW272.00 ;,at. -Capacity 53.022.05 S2,500W $I+7.95 512,489.14 5360W.W 517,510.86 S30,0W.W Vatee Puechved \Iver Chad, 5736 S9.09 51.64 541.78 31111.09 56812 5110.09 Tam] Rater Purchmed 54.1,748 .81 555,%5.W S11,116.19 5267,36641 5670,392.09 S93,n15.59 5670,392.00 DOW E.xPences ,Solt Sakti, - Rarer 53,47646 53,766.09 5289.54 527,811.68 545.193.00 $17,382.32 345,194.09 ICA Torn IS132.97) 5288.09 5420.97 (5265.94) 53,457.00 53,722.94 53,457.00 etcemeat C.rarbuhmts 927.29 S7SSM 560.72 35,81824 $9,45509 S3,636.76 59,45509 ifs and Health Insurance 5930.92 51,272.09 S341 as 59,797.39 515,268.00 55,4V 61 515,26900 I5.'M1IaPPetB Sam 5542.09 $512.00 5650.00 56,5010 5S,H50.W 56,500W .in Sampling& Tweet, 510.09 S345.W 5135.09 SUOM 54,140.09 53.300.09 54,140.09 Sac Servcn Sam SO.W SO.W 5,105.96 5041 152,103.961 SO.W .neral Mensgnsers, Fen $0.09 S7,5W.09 57,500.09 545,000.09 590.WO.W S45.".00 596000.09 flmere Maintenance Cantron 53,91307 5417.00 153,39(i.07) S12,470.39 55,009.09 157,470.391 55,009.09 toed...., service. Sam 5009 so S26W 5009 158.09) 50.09 smmndcah.n 537.73 542.09 S4.T1 528.93 Wagon S271.18 SSW.W stage 593.50 583.09 (510.50) 5352.73 51,09000 5647.75 51,090.09 chic -ChI nazz.r 524.78 54209 51712 5168.73 SSW.W 533127 5509.09 erring aM Binding 50.09 50.09 SON 598.. 50.09 (598.x) SO.W nvi.n for Bad Debt 50.09 5167.09 5167.00 SON 5,000.09 S2,090.W 52,O09.W neer In Leu.fTaxn SO.W 53,308.W S3,308.W 519,95009 S39,7WOO SRSSOW 539,7W.W e. Dperatmg Supple, S36.a 5.117.00 5390.% 5191.64 35,000.09 54,80836 $5,009.09 .106ce Supplies SOW 50.09 SO.W 5913.09 5000 13913.091 Sa.W Iona. & Equlpsnent 5497.05 50.09 (5497.05) 5594.55 Sa.W (5594.55) Sa.W rceeiitnn Expene 50.09 51909.09 51,000.00 56,009.00 512,000.09 56,000.09 S12,00.00 .gat& 1171scanent Expense 50.09 53,910.W 53,910.00 SO.W 546,918.00 S469IS09 546919.00 @641 Ourh3-Rarer Sa.W 53133.09 5H133.W 50.09 S1W,000.W SIW,000.W 5109,090.00 T.tal Dlber Expe.sn 59,713.36 $32120.09 522,509.64 5132,65.75 5386.637_.09 5253,919'3 5386,63200 retest Expenditures 354.462.17 588,095.00 S33,62203 51001019.16 $1,057,014.00 5656,99414 51,09,814.80 Rexenue(Deaele) (554,462.37) 39,582.09 (564.044.17) S159396.11 St 14,9HM100 544,408.11 S114986.W 8 Town of Gulf Stream Income Statement Water Fund as of April 30, 2016 NTTSLT2PLL'SIjBEnCM ENTILNG RMID BALANCE (554,J62.1'� $0.00 (SS4,462.M 5159,386.11 30.00 5159x96.11 S0.00 S3,0L',80551 $0.00 $3,042,50551 53,039,905.69 S0A0 53.09,905.69 $0.00 9 Current Month YTD Actual Budget Varlane9 Actual Budget Varlance 2016 Budget BEGINNING 4LNM BALANCE 53,097,267.69 50.00 53,097,267.69 52185051958 SOHO i;RA0j1936 SUM NTTSLT2PLL'SIjBEnCM ENTILNG RMID BALANCE (554,J62.1'� $0.00 (SS4,462.M 5159,386.11 30.00 5159x96.11 S0.00 S3,0L',80551 $0.00 $3,042,50551 53,039,905.69 S0A0 53.09,905.69 $0.00 9 Town of Gulf Stream Income Statement Undergrounding Fund as of April 30, 2016 Current Month YTD Actual Actual Revenues 5881.88 interest 5271,710.22 Interest On Investment $69.74 5509.03 569.74 5509.03 Other Assessment Revenues Interest Revenue on Assessment Miscellaneous Revenue Total Revenues Expenditures All Expenses 'mf Svcs - Project Management 'mf Svcs - Project Admin .egal Advertisement & Other liscount 7ounry Admin Fee Total Other Expenses Total Expenditures let Revenue (Deficit) 526,453.73 $269,948.87 58.66 $8.66 50.00 50.00 51,752.69 5881.88 $26,462.39 5271,710.22 $264.15 $26532.13 $272,219.25 $55,480.92 $0.00 $40,977.09 50.00 51,800.00 50.00 5881.88 538.89 S9,214.61 $264.15 $2,607.34 $303.04 $55,480.92 $303.04 $55,480.92 $26,229.89 $216,73833 EGINNING FUND BALANCE S2,642,524.44 $2,452,015.20 ET SURPLUS/(DEFICIT) 526,229.09 $216,73833 NDING FUND BALANCE $2,668,753.53 $2,668,75353 10 Activity UR_1NPi1 ASSIST OTHER DEPARTMENT DIRECTED PATROL DOMESTIC DISPUTE FOUND PROPERTY NOISE COMPLAINT POLICE SERVICE SUSPICIOUS INCIDENT SUSPICIOUS VEHICLE TOWN ORDINANCE VIOLATION TRAFFIC COMPLAINT TRAFFIC CRASH TRAFFIC CONTACTS Gulf Stream Police Department Activity Report Between 4/1/2016 and 4/30/2016 Page 1 of I Date Printed: 5/4/2016 Count 19 9 139 1 3 1 14 4 1 17 6 96 99 Z I Sl I r 51 I 1 1 911 1 6 61 Iuno� 9I0Z/1/9 TDIM da1nO I Jo 1 02iud 910VO£/P PUB SIOZ/I/P U33MIDS podag ij1Ai;aV juau><iaedaQ aagod was ilS 3Inl) 13V1NO0 OIJJVNl HSVHO OIddVNI 1NIVIdWOO OIddVNI NOIIVIOIA 3ONVNIOaO NMOL 3I3IH3A SIIOIOldSIIS 1N3OION1 SIIOIOldSI1S 3O1AIlBS 20110d Al2I3dONd 1SOI AlNgdOMd ONno:i .a.l.d ION1Vd 0 3 1 0 3 2110 H1V3O O3ON311V 1N3W1NVd3O N3H1O1SISSV wmv-ly 1X .A!IOV ORDINANCE NO. 16/02 AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 70, GULF STREAM DESIGN MANUAL; ARTICLE V, AREA WIDE STANDARDS; DIVISION 1, GENERAL ARCHITECTURAL STANDARDS; SECTION 70-99, ROOF DESIGN AND SLOPE MATERIALS, SO AS TO PROHIBIT SOLAR PANELS FACING THE STREET OR WATERWAY; FURTHER AMENDING CHAPTER 70 AT ARTICLE VII, PREDOMINANT ARCHITECTURAL STYLES; DIVISION 2, SPANISH MEDITERRANEAN REVIVAL STYLE; SECTION 70-218, ROOFS, SO AS TO PROHIBIT SOLAR PANELS FACING THE STREET OR WATERWAY; FURTHER AMENDING CHAPTER 70 AT ARTICLE VII, PREDOMINANT ARCHITECTURAL STYLES; DIVISION 3, GULF STREAM -BERMUDA STYLE; SECTION 70-238, ROOFS, SO AS TO PROHIBIT SOLAR PANELS FACING THE STREET OR WATERWAY; AMENDING CHAPTER 71, GULF STREAM DESIGN MANUAL RM WEST AND RM EAST MULTIPLE -FAMILY RESIDENTIAL DISTRICTS; SECTION 71-7, MULTIPLE -FAMILY RESIDENTIAL DESIGN GUIDELINES, SO AS TO PROHIBIT GLAZED SYKLIGHTS OR SOLAR PANELS VISIBLE FROM THE STREET OR WATERWAY; AMENDING CHAPTER 66, ZONING; ARTICLE I, IN GENERAL; SECTION 66-1, DEFINITIONS, SO AS TO INCLUDE THE DEFINITION OF "WATERWAY"; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The Code of Ordinances of the Town of Gulf Stream is hereby amended at Chapter 70, Gulf Stream Design Manual, Article V, Division 1, General Architectural Standards, Section 70-99, Roof Design, Slope and Materials, to read as follows (eliminated language is striskeathmugh and added language is underlined): Sec. 70-99. Roof design, slope and materials. (3) Prohibited. Asphalt shingles except on existing polo cottages and homes with existing asphalt or wood shingles Bright, unnaturalistic-looking roof material Flat roofs visible over ten percent of total roof area, except when used at peaks to reduce roof massing Gambrel roofs Glazed skylights on the streetside Inconsistent roofing materials visible from the exterior of the property, except approved accent materials Mansard roofs Metal roofs (except unpainted copper when used as a decorative accent or on minor accessory structures) Non-earthtone colors (except white), for example: blue, peach, pink, teal or yellow Primary color tiles and shingles Roll tile and similar tile styles in all districts except Place Au Soleil S -Tile in all districts except Place Au Soliel Solar panels facing on the streetside-or waterway Unnecessarily complex or monolithic roof design All white tile other than flat cement tile Section 2. The Code of Ordinances of the Town of Gulf Stream is hereby amended at Chapter 70, Gulf Stream Design Manual, Article VII, Division 2, Spanish - Mediterranean Revival Style Architectural Standards, Section 70-218, Roofs, to read as follows (eliminated language is stricken -through and added language is underlined): Sec. 70-218. Roofs. (d) Prohibited. Flat roofs visible over ten percent of total roof Gambrel roofs Glazed skylights on the streetside Mansard roofs Non-earthtone colored tile Shingles Solar panels facing on the streetside or waterway Section 3. The Code of Ordinances of the Town of Gulf Stream is hereby amended at Chapter 70, Gulf Stream Design Manual, Article VII, Division 3, Gulf Stream -Bermuda Style, Section 70-238, Roofs, to read as follows (eliminated language is StFiGken through and added language is underlined): Sec. 70-238. Roofs. (d) Prohibited. Barrel Tiles 2 Front gable except for entry features Gambrel Mansard Monolithic roof design where inadequate measures were taken to reduce massing and height of roof design Pan tiles Shed Shingles Tiles other than white flat untextured tile or gray slate tiles Unnecessarily complex roof geometry Solar panels facing the street or waterway Section 4. The Code of Ordinances of the Town of Gulf Stream is hereby amended at Chapter 71, Gulf Stream Design Manual RM West and RM East Multiple - Family Residential Districts, Section 71-7, Multiple -Family Residential Design Guidelines, to read as follows (eliminated language is 6tFiGkeR thFGLIgh and added language is underlined): Sec. 71-7. Multiple -family residential design guidelines. (c) Roof design, slope and materials. (4) Prohibited. • Flat roofs visible over 25 percent of the total roof area, except where used to reduce roof massing. • Gambrel roofs • Mansard roofs • Shed roofs over 25 percent of total roof area • Asphalt shingles Roofing with typical commercial roof styles and roofs containing unnatural looking materials • Glazed skylights or solar panels visible from the street or waterway • Non-earthtone colors (except white for cement tiles) K " M e t a l r o o f s e x c e p t f o r a n a p p r o p r i a t e a r c h i t e c t u r a l s t y l e o r u n p a i n t e d c o p p e r w h e n u s e d a s a d e c o r a t i v e a c c e n t o r o n a m i n o r a c c e s s o r y s t r u c t u r e " R o l l t i l e a n d / o r s i m i l a r t i l e s t y l e s " " S " s h a p e d t i l e s " P a r a p e t t r e a t m e n t s " S t e e p s l o p e s o v e r 4 5 o r 1 : 1 s l o p e V e r y l o w p i t c h e d r o o f s ( l e s s t h a n 1 8 o r 4 : 1 2 s l o p e s ) " U n n e c e s s a r i l y c o m p l e x o r m o n o l i t h i c r o o f d e s i g n S e c t i o n 5 . T h e C o d e o f O r d i n a n c e s o f t h e T o w n o f G u l f S t r e a m i s h e r e b y a m e n d e d a t C h a p t e r 6 6 , Z o n i n g , A r t i c l e I , S e c t i o n 6 6 - 1 , D e f i n i t i o n s , t o r e a d a s f o l l o w s : S e c t i o n 6 6 - 1 . D e f i n i t i o n s . W a t e r w a y s h a l l m e a n a n y p e r m a n e n t b o d y o f w a t e r i n c l u d i n g t h e I n t r a c o a s t a l W a t e r w a y , A t l a n t i c O c e a n , c a n a l s , c o v e s a n d b a s i n s . S e c t i o n 6 . S e v e r a b i l i t y . I f a n y p r o v i s i o n o f t h i s O r d i n a n c e o r t h e a p p l i c a t i o n t h e r e o f i s h e l d i n v a l i d , s u c h i n v a l i d i t y s h a l l n o t a f f e c t t h e o t h e r p r o v i s i o n s o r a p p l i c a t i o n s o f t h i s O r d i n a n c e w h i c h c a n b e g i v e n e f f e c t w i t h o u t t h e i n v a l i d p r o v i s i o n s o r a p p l i c a t i o n s , a n d t o t h i s e n d t h e p r o v i s i o n s o f t h i s O r d i n a n c e a r e h e r e b y d e c l a r e d s e v e r a b l e . S e c t i o n 7 . R e p e a l o f O r d i n a n c e s i n C o n f l i c t . A l l o t h e r o r d i n a n c e s o f t h e T o w n o f G u l f S t r e a m , F l o r i d a , o r p a r t s t h e r e o f w h i c h c o n f l i c t w i t h t h i s o r a n y p a r t o f t h i s O r d i n a n c e a r e h e r e b y r e p e a l e d . S e c t i o n 8 . C o d i f i c a t i o n . T h i s O r d i n a n c e s h a l l b e c o d i f i e d a n d m a d e a p a r t o f t h e o f f i c i a l C o d e o f O r d i n a n c e s o f t h e T o w n o f G u l f S t r e a m . S e c t i o n 9 . E f f e c t i v e D a t e . T h i s O r d i n a n c e s h a l l t a k e e f f e c t i m m e d i a t e l y u p o n i t s p a s s a g e a n d a p p r o v a l , a s p r o v i d e d b y l a w . 5 1 PASSED AND ADOPTED in a regular, adjourned session on first reading this 8th day of April , 2016, and for a second and final reading on this day of 2016. ATTEST: Clerk p Ad=\13147\00001 \doc\1 oy9028. doc Mayor Vice Mayor Commissioner Commissioner Commissioner 5 Town Commission Regular Meeting & Public Hearing May 13, 2016 @ 9:00 A.M. interests of their citizens and this award is in appreciation of them protecting that right. VIII. Reports. A. Utility Undergrounding-Danny Brannon (Engineer) Mayor Morgan, in the absence of Mr. Brannon, reported that they had contacted AT&T and Comcast with regard to completion of Phase 1 and that Comcast has finished and AT&T have 2 overhead 1'nes to remove which was supposed to be accomplished on this date. He \th reported that a special counsel, Gary Resnick of the firm Gr on, has been hired to assist with the undergrounding in Phase dcompletion of Phase 1. He added that Attorney Resnick is a s all in public utilities law with a lot of experience along thoyg 1 es. The Mayor also reported that Comcas on Phase 2 in the amount of $160, there is more work in Phase 2 an reminded that while it is a little greater savings with Wilco Electric presented their special cotructio quote to begin their eva to work. He explained this t 'ca Phase 1. Mayor Morgan said t t tN change order included, is now 2,43 lighting is $460, He be ve installation at sa time ra contractor to plete t work. commented that t would a the p and no one disagre He id that Commissi oval a Wi quote -dire-ct uth ing hi imitatmns 00 to AT&T, Lis 'Vpl%ed a ote for the work ch is more t Phase 1 but are changing to er ptic. He t cable, there a much h g. He said T has i o $25,000 wh ch is the iar a quote for their Phase 2 arg hat has not changed from co E1 ri ontract, with the 0.50 an cost of the street *ketso se to do all of the anto bring in another omoners Stanley and Orthwein wmove toward completion $uld like not only to have cote but to approve the Comcast otiate whatever terms are on their work, and authority to also with authority to negotiate Commissioner iYAnown oneTFif the amount that is over budget was in line with whatXsiscussed previously and Mr. Thrasher advised that the figure00 as of this date and that includes both Wilco and Comcast with at this time. Commissioner Orthwein asked when the construexpected to start and Mr. Thrasher replied that there are two agto be signed, the right-of-way agreement and the installation agreement, in order to have the inventories begin to flow in for the installation. Christopher O'Hare applauded the Town for making these improvements and said he understood that unforeseen things arise in projects such as this. He recalled that the Civic Association lobbied to get a favorable vote for establishing the assessments and he believed he had paid $25,000 or so toward that, being one of those who would benefit, but that some of the Condo owners believed they were being over assessed 3 Town Coumission Regular Meeting 6 Public Hearing May 13, 2016 @ 9:00 A.M. when compared to the single family homes. He then asked where this additional cost would be paid from, the General Fund or back to the original residents that had been assessed. The Mayor and the Town Manager said it would be paid from the General Fund with no additional assessments being made. Mr. O'Hare observed that Place Au Soleil owners this shortfall as well as owners on the barriaA Commissioner White asked for an explanati including Palace Au Soleil in defraying t Town Manager Thrasher reminded that there would be no additional assess Fund. He pointed out that the to Soleil are 8.5% of the total tax amount taken from the General Fund He added that at this time, the amo Commissioner Installation Mayor Ganger Stanley mov Agreement J seconded the Commissioner Sta amount of $2,68 change order This motion wa call. The m of st Commi call. Commissioner Xan project with a conduit due to s Orthwein seconded ric ,vor a the motion d be paying to cover tification for everyone was told LE. from the General es in Place Au nac ally the on t ercentage. ima $45,500. ght-Of-Way Agreement Ktheir execution. a AAE at the roll and the Vice call. enco Electric bid in the by $444,178.50 through a mount of $2,430,390.50. and all voted AYE at roll ey authorizing the installation total price of $460,206.55. and all voted AYE at the roll moWd to approve the Comcast portion of the er to install fiber optics with a narrower ns at a cost of $160,312.00. Commissioner ion and all voted AYE at roll call. It was moved by Commissioner Stanley to authorize the prepayment of $25,000.00 to AT&T in order to have them commence the design engineering of their installation. Commissioner Orthwein seconded the motion and all voted AYE at the roll call. A final motion was made by Commissioner Stanley to reconfirm the Mayors acts and the job he has done over the past 2 weeks by approving special counsel, the firm of Grey -Robinson, to advise on all legal contracts and legal issues associated with the underground utilities project. n TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail June 6, 2016 Chris O'Hare [mail to: chrisoharegulfstream@gmail.com] Re: GS #2226 (agreements approved on 5-13-16) I request to inspect the quotes or bids from Wilco Electric, Comcast, and FP&L which were unanimously approved by the commission on May 13, 2016 and that were not noticed or inchided in the published 05-13-15 Agenda Packet on the Town's online web site prior to the meeting. Dear Chris O'Hare [mail to: chrisoharegulfstream(c)gmail.coml, The Town of Gulf Stream has received your public records requests dated June 5, 2016. The original public record request can be found at the following link htta://www2.aulf- stream.ora/weblink/0/doc/91332/Paael.asax. Please be advised that the Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk, Custodian of the Records EXHIBIT 11 AGREEMENT TOWN OF GULF STREAM PROJECT NO: 2015/16-50 PHASE TWO UTILITY UNDERGROUNDING INITIATIVE This Agreement made and entered into this] khday of .T,n,P 2016 by and between the Town of Gulf Stream, Florida, a municipal corporation in Palm Beach County, Florida, party of the first part, hereinafter called the Town, and Wilco Electrical LLC /dba Wilco Utility LLC, party of the second part, hereinafter called the Contractor, and duly authorized to do business in the State of Florida and in Palm Beach County, Florida and in the Town of Gulf Stream. WITNESSETH, that the Contractor and the Town, for the consideration hereinafter named, agree as follows: Article I - SCOPE OF WORK The Contractor hereby agrees to furnish all the materials, equipment, and labor necessary to perform in a good, firm, substantial, workmanlike manner, in accordance with the Invitation to Bid and the Contractor's Proposal, all the work, as defined in the Contract including the Additive Alternate Bid Number I as shown in the Work Plan and described in the specifications for the project entitled: TOWN OF GULF STREAM, FLORIDA PROJECT NO. 2015/16-50 PHASE TWO UTILITY UNDERGROUNDING INITIATIVE For the completion of all work set forth in the contract documents, which are: Invitation to Bid, Instruction to Bidders, Proposal, Bid Guaranty, Agreement, Performance Bond, Payment Bond, Insurance Requirements, Standard Terms and Conditions, General Conditions, Exhibits, and Construction Details and Specifications dated 12/30/2015 for the Total Bid including Alternate Bid Items Less Adjustments provided in the Attached Change Order Number 1 amount of Two Million Eight Hundred Ninety Thousand Five Hundred Ninety -Seven and Five Hundredths Dollars, ($2,890,597.05) (to the Contractor by the Town, all in accordance with the requirements and provisions of the Contract Documents. ARTICLE II - TIME OF COMPLETION The Work to be performed under this Contract shall commence on the date of Notice to Proceed. The Work shall be Substantially Complete no later than 8 months after Notice to Proceed is given and all Work completed no later than 30 calendar days after Substantial Completion, with such extensions of time as are provided for in the General Conditions. If said Work is not completed within the time stated above, the Contractor shall be liable, and hereby agrees to pay to the Town as liquidated damages and for the extra Engineering and Administrative expenses incurred, and not as a penalty, for the amount stated in Section 33 of the CD-1- TGS Con RFP Doc PH2 1-31-2016-Agreemcm and Bond Fonm.doc 520/2016 Bid Documents per calendar day for each and every day or part of a day thereafter that said work remains substantially or fully incomplete. ARTICLE III - PAYMENT (A) Progress Payments. I. On not later than the fifteenth day of every month the Contractor shall prepare and submit a detailed estimate and payment requisition on a standard EJCDC form addressed to the Project's Engineer, with copies to Rita Taylor (Town Clerk), covering the percentage of the total amount of the Contract which has been completed based upon the sum of the Value of Completed Work from the start of the job up to and including the last day of the preceding billing period (amount previously paid), together with such supporting evidence as may be required by the Town and/or Contractor. Partial Release(s) of Lien and Subcontractor Utilization Report shall be submitted with each payment requisition to verify payment(s) to subcontractors and material suppliers. The Town shall retain 10% of the value of each invoice issued for the Project (the "Retainage"). 2. Within 30 days after receipt and approval of Contractors invoice, the Town shall pay to the Contractor ninety percent (90%) of the amount invoiced based upon the Value of Completed Work Units that have been accepted and invoice as approved by the Engineer, less the aggregate of previous payments. It is agreed that the Engineer shall have the right to finally determine the amount currently due to the Contractor. 3. To support timely and appropriate progress payments against the base bid, Contractor hereby agrees to the allocation of the Lump Sum Bid Price according to the following schedule of values for the respective components of the Work as a percentage of the lump sum bid amounts: A. Installation of FPL conduits ......................:_% B. Installation of FPL concrete pads / handholes..: % B. Installation of FPL padmounted transformer stations, switches, and capacitors ..................: % C. Installation of FPL primary & secondary cable..: % D. Installation of communications conduits/ boxes..: 3 (v % E. Conversion of Overhead Electric Services ........: s % (Total for Base Bid items A through E to Equal 100% ) F. Installation of Street Lighting conduit ............: Lj D % G. Installation of Street Lighting wire handholes...: 5 0/0i H. Installation of Street Lighting poles & fixtures...: � (Total for Alternate Bid Item #I items F through H to equal 100% CD-2- TGS Con RFP Doc PH2 1-31.2016-Agrecmcnt and Bond Fonns.doc 5/20/2016 PLEASE NOTE: Submittals of estimates and invoices for payment must be directed to the Project's Engineer so that they may be processed for recommendation and approval. The Town will not be responsible for any delay in meeting the above mentioned payment schedule if the Contractor submits his estimate and invoice to another person or which do not reflect the verified completed work components. Partial payments will be made based on completion of units as indicated on the prints for items A, C, and D. Partial payments for items B and E shall be paid for each item completed as a percentage of the total number of items in the respective category. If included, partial payments for street lighting shall be paid in a like manner relative to units of wire completed, units of conduit completed, number of fixtures completed. (B) Final Payment 1. Upon receipt of written notice that the work is ready for final inspection and acceptance, the Engineer shall within fifteen (15) calendar days make such inspection and when he finds the work acceptable under the Contract, and Contract fully performed, and acceptable to the respective utilities, he will promptly issue a final certificate over his own signature, stating that the work required by this Contract has been completed and is accepted by him under the terms and conditions thereof, and the entire balance found to be due the Contractor, including the Retainage, shall be paid to the Contractor by the Town within seventy (70) calendar days after the date of said Final Certificate. 2. Before final payment is due the Contractor shall submit evidence satisfactory to the Engineer that all utility acceptance has been secured, and that all payrolls, materials bills, and other indebtedness connected with the Work have been paid, except that in case of disputed indebtedness or liens the Contractor may submit in lieu of evidence of payment a surety or Performance Bond satisfactory to the Town guaranteeing payment of all such disputed amounts when adjudicated in cases where such payment has not already been guaranteed by Surety or Performance bond. 3. If, after the work has been substantially completed, full completion thereof is materially delayed through no fault of the contractor, and the Engineer so certifies, the Town shall, upon receipt of the certificate of the Engineer, and without terminating the contract, make payment of the balance due for that portion of the Work fully completed and accepted. Such payment shall be made under the terms and conditions governing final payment, except that it shall not constitute a waiver. 5. The Contractor must have satisfied the conditions of Section 32 of the Bid Documents. CD-3- TGS Con RFP Doc P112 1.31 -2016 -Agreement and Bond Fmms.doc 520/2016 Town of Gulf Stream, Florida ATTEST: By € S10E—.�� Title A CD-4- TGS Con RFP Doc PH2 1 -31 -2016 -Agreement and Bond Fonw.doc 5/20/2016 R1 Town Clerk t /liarta5ar Title (Seal) ,wk COMCAST Proposal DATE May 6, 2016 10435 lron%Vaad Road Palm Beach Gardens, FL 33410 Phone 561-454.5051 Fax 561-4545099 quotation valid until. De=a,ber312oi6 Pmparedby Steve Rosa Bill To Contact Name Danny P. Brannan RE Company Name Brannon 6 Glilesple Street Address 631 US UIghxay One Sults 301 City, ST VP Code North Palm Scach Florida 33408 Phone 561.8474435 Comments a special Instructions. Phan .2 Gulfatram Aerial to Underground rclamte Construction Labor S 106,720.00 Construction Materials S 53,592.00 Total Cost orproject S Balance due from L5 IrYtU have any questions concerning this quotation, contact Plcase make check payable m: eomauc.ble Anne: Tim latun 104351ronvnmd Rood Palm Bath Gardens FL 33410 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail June 29, 2016 Chris O'Hare [mail to: chrisoharegulfstream(@wnail.coml Re: GS# 2226 (agreements approved on 5-13-16) I request to inspect the quotes or bids from Wilco Electric, Comcast, and FP&L which were unanimously approved by the commission on May 13, 2016 and that were not noticed or included in the published 05-13-15 Agenda Packet on the Town's online web site prior to the meeting. Dear Chris O'Hare [mail to: chrisohareeulfstream(ia unail.coml, The Town of Gulf Stream has received your original record requests dated June 5, 2016. Your original public records request can be found at the following link http://www2.aulf- stream.ore/weblink/0/doc/91332/Pagel.aspx. Please refer to the referenced number above with any future correspondence. The responsive records can be found at the same link above. We consider this request closed. Respectfully, Town Clerk, Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail August 5, 2016 Chris O'Hare [mail to: chrisohareeulfstreamCa gmail.coml Re: GS #2226 (agreements approved on 5-13-16) I request to inspect the quotes or bids from Wilco Electric, Comcast, and FP&L which were unanimously approved by the commission on May 13, 2016 and that were not noticed or included in the published 05-13-15 Agenda Packet on the Town's online web site prior to the meeting. Dear Chris O'Hare [mail to: chrisohareeulfstrearn(i . mail.coml, The Town of Gulf Stream received your public record request on June 5, 2016. Your request can be found at the following link: http://www2.gulf-stream.ore/weblink/O/doc/91332/Pagel.ast)x. In future correspondence, please refer to this public records request by the above referenced number. The clarification request on June 29, 2016 regarding this public record states that you "examined these records and found many records that I did not ask to inspect. Of the three records I requested to inspect, I found two at this link. The record I could not find is the quote or bid from FP&L which was unanimously approved by the commission on May 13, 2016. " I have re -read the minutes and found that there is no quote from FP&L, only a move to approve the Right -of -Way and Installation Agreements. I have attached page four from the minutes of the May 13, 2016 meeting and highlighted that paragraph. We now consider this matter closed. Respectfully, Town Clerk, Custodian of the Records Town Cc=isaion Regular Heating L Public Hearing Hay 13, 2016 0 9;00 A.ii. when compared to the single family homes. He then asked where this additional cost would be paid from, the General Fund or back to the original residents that had been assessed. The Mayor and the Town Manager said it would be paid from the General Fund with no additional assessments being made. Mr. O'Hare observed that Place Au Soleil owners would be paying to cover this shortfall as well as owners on the Barri land. y. Commissioner L9hite asked far an explanatio the stification for including Palace Au Soleil in defraying t c Town Manager Thrasher reminded that a f bZiSlinni everyone was told there would be no additional assess s It still a from the General Fund. He pointed out that the to a value of prop_ es in Place Au Soleil are 8.5% of the total tax value of the town ac ally the amount taken from the General Fund 1 n encroach on t . ercentage. He added that at this time, the amnun ui a approxi!a $45,500. Commissioner Stanley mov Installation Agreement A Mayor Ganger seconded the Commissioner St amount of $2,87 change orderffdd This motion A - call. The mo d waste of st t lights call. the lght-Of-flay Agreement and the utho ed their execution. Vice all vo _g W at the roll call. ve to a the (aklco Electric bid in the h wi t re by $444,178.50 through a appy al in t `° mount of $2,430,390.50. Vice 1•1 or Mor � n and all voted AYE at roll ssi nley authorizing the installation ectric r a total price of $460,206.55. ed the motion and all voted AYE at the roll Commissioner anley th moWd to approve the Comcast portion of the project with a ange o er to install fiber optics with a narrower conduit due to smeter 'ns at a cost of $160,312.00. Commissioner Otthtaein seconded tion and all voted AYE at roll call. It was moved by Commissioner Stanley to authorize the prepayment of $25,000.00 to AT&T in order to have them commence the design engineering of their installation. Commissioner Orthwein seconded the motion and all voted AYE at the roll call. A final motion was made by Commissioner Stanley to reconfirm the Mayors acts and the job he has done over the past 2 weeks by approving special counsel, the firm of Grey -Robinson, to advise on all legal contracts and legal issues associated with the underground utilities project. 4 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail September 14, 2016 Chris O'Hare [mail to: chrisohareeulfstream(@gmail.coml Re: GS #2226 (agreements approved on 5-13-16) I request to inspect the quotes or bids from Wilco Electric, Comcast, and FP&L which were unanimously approved by the commission on May 13, 1016 and that were not noticed or included in the published 05-13-15 Agenda Packet on the Town's online web site prior to the meeting. Dear Chris O'Hare [mail to: chrisoharegulfstream(a)amail.coml, The Town of Gulf Stream has received your original record requests dated June 5, 2016. Your original public records request can be found at the following link: http://www2. gulf-stream.orglweblink/0/doc/91332/Page l .asnx We have answered on August 5, 2016 that there is no quote from FP&L, only a move to approve the Right -of -Way and Installation Agreements. We now consider this matter closed. You responded on September 6, 2016 saying you were still confused and asked, "If this record does not exist, as you claim, then what exactly did the Commission unanimously approve and authorize to be executed?" To answer that question, we refer to page four of the May 13, 2016 Minutes where it states: Commissioner Stanley moved to approve the Right -Of -Way Agreement and the Installation Agreement with FP&L and authorized their execution. Vice Mayor Ganger seconded the motion with all voting AYE at the roll call. Commissioner Stanley then moved to approve the Wilco Electric bid in the amount of $1,874,569.00 which will be reduced by $444,178.50 through a change order for a final bid approval in the amount of $2,430,390.50. This motion was seconded by Vice Mayor Morgan and all voted AYE at roll call. We consider this request closed. Sincerely, Rene6 Rowan Basel As requested by Rita Taylor Town Clerk, Custodian of the Records Renee Basel From: Chris O'Hare <chrisoharegulfstream@gmail.com> Sent: Wednesday, September 14, 2016 2:37 PM To: Bill Thrasher, Rita Taylor, Renee Basel Subject: Fwd: GS #2226 (agreements approved on 5-13-16) Attachments: GS #2226 (agreements approved on 5-13-16)_production2.pdf Dear Ms. Rowan Basel, I am in receipt of your response to my email request to inspect certain public records. Your Response is forwarded herein for your reference. Specifically I requested to inspect: I request to inspect the quotes or bids from Wilco Electric, Comcast, and FP&L which were unanimously approved by the commission on May 13, 2016 and that were not noticed or included in the published 05- 13-15 Agenda Packet on the Town's online web site prior to the meeting. The Town answered on August 5, 2016 that: There is no quote from FP&L, only a move to approve the Right -of -Way and Installation Agreements. We now consider this matter closed. I then wrote you to clarify that: Perhaps your understanding ofthe words "bid" and "quote" are differentfrom mine. I understand the words "bid" and "quote" to mean a document that maker an offer ofagreement to anotherparty with the expectation ofacceptancefor the exchange ofsome consideration. Surely such a document was created prior to the vote of May 13, 2016 that Commissioner Stanley moved to approve and authorize execution of. If this record does not exist, as you claim, then what exactly did the Commission unanimously approve and authorize to be executed? I now write to respond to my question but not my clarification. And without addressing my clarification you now state, "We consider this request closed." I am again asking you to consider my clarification and produce the record I requested to inspect which according to the May 13, 2016 Minutes you reference in your email would be the Right -Of -Way Agreement and the Installation Agreement with FP&L which I believe may be responsive to my original request. I am asking again to inspect this record. May I hear from you soon? Sincerely, Chris O'Hare ---------- Forwarded message ---------- From: Renee Basel <RBaselQzulf-stream.ore> Date: Wed, Sep 14, 2016 at 9:34 AM Subject: RE: GS #2226 (agreements approved on 5-13-16) To: Chris O'Hare<chrisohare¢ulfstream(a)lnrlail.com> Mr. O'Hare: Please see attached. Have a GRAND day! R"Id Raw" E"te Executive Administrative Assistant Town of Gulf Stream loo Sea Road Gulf Stream FL 33483 s61.276.;116 561.7�v.o188-fax www.gulf-stream.org From: Chris O'Hare[mailto:chrisoharegulfstreamPgmail.coml Sent: Tuesday, September 6, 2016 9:52 PM To: Bill Thrasher <bthrasher@gulf-stream.org>; Rita Taylor <RTaylor@gulf-stream.org>; Renee Basel <RBasel@gulf- stream.org> Subject: Re: GS #2226 (agreements approved on 5-13-16) Dear Custodian of Records, It is over a month since I again asked to inspect the record described and clarified in my previous email to you which is copied below for your reference. May I hear from you soon? Sincerely, Chris O'Hare On Fri, Aug 5, 2016 at 5:48 PM, Chris O'Hare<chrisohareeulfstreamagmail.com> wrote: Dear Custodian of Records, On June 5, 2016 I requested to inspect: the quotes or bids front... FP&L which were unanimously approved by the commission on May 13, 2016 and that were not noticed or included in the published 05-13-15 Agenda Packet on the Town's online web site prior to the meeting. On June 29th you responded that: the responsive records can be found at the sane link above. (htto://www2.rulf- streani. orr/weblink/0/doc/91332/Paee1. aspx) I could not find all the records at that link that I asked to inspect. I asked again to inspect the record of the quote or bld from FP&L which was unanimously approved by the commission on May 13,201& On August 5th you responded there is no quote front FP&L, only a move to approve the Right -of -Way and Installation Agreements. We now consider this matter closed. I am confused by your latest response. Why would you provide me minutes of the May 13th meeting to justify your not producing this record and even going so far as to claim there is no quote from FP&L when these very same minutes confirm the existence of a bid or quote from FP&L. Perhaps your understanding of the words "bid" and "quote" are different from mine. I understand the words "bid" and "quote" to mean a document that makes an offer of agreement to another party with the expectation of acceptance for the exchange of some consideration. Surely such a document was created prior to the vote of May 13, 2016 that Commissioner Stanley moved to approve and authorize execution of. If this record does not exist, as you claim, then what exactly did the Commission unanimously approve and authorize to be executed? I am asking again to inspect this record. May I hear from you soon? Sincerely, Chris O'Hare Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail September 14, 2016 Chris O'Hare [mail to: chrisoharegulfstreamCa gmail.com Re: GS #2226 (agreements approved on 5-13-16) I request to inspect the quotes or bids from Wilco Electric, Comcast, and FP&L which were unanimously approved by the commission on May 13, 2016 and that were not noticed or included in the published 05-13-15 Agenda Packet on the Town's online web site prior to the meeting. Dear Chris O'Hare [mail to: chrisoharegulfstream@gmail.coml, The Town of Gulf Stream has received your original record requests dated June 5, 2016. Your original public records request can be found at the following link: hqp://www2.gulf-streain.org/weblink/O/doc/91332/Pagel.asvx Please refer to the referenced number above with any future correspondence. The responsive records can be found at the following links: hLtp://www2.gulf-stremn.org/weblink/O/doc/I 01 312/Paizel .aspxx http://www2.gulf-stream.org/weblink/O/doc/l01309/Pa eg l.asnx We consider this request closed. Sincerely, Rene6 Rowan Basel As requested by Rita Taylor Town Clerk, Custodian of the Records