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Home My Public Portal About08-19-2010THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, AUGUST 19, 2010 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, August 19, 2010, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Director of Metropolitan Development Tony Foster, Director of Human Resources William Harris, City Controller Tammy Glenn, Street Department Office Manager Sherry Richey and Andrea Williams. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for August 12, 2010 meeting. Lawson moved to approve with a second by Flood. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson told the board that there were no claims for payment this week CONTRACTS A. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Contract No. 115 -2010 with Thor Construction Company for the construction of 5 new houses for the NSP Grant in the amount of $969,750.00. Flood moved to approve with a second by Lawson. The motion was unanimously passed. B. Robinson made a request to the board that was submitted by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 116 -2010 with Milestone Contractors for asphalt overlay on NW "T Street and drainage improvements to NW "T" and NW 11th Streets. Lawson moved to approve with a second by Flood. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Contract No. 117 -2010 with Rundell Ernstberger Associates, LLC to provide Environmental and Design Services for the project known as Cardinal Greenway and Starr - Gennett Area Board of Works Minutes August 19, 2010 Page 2 of 3 Development in the amount of $87,000.00. Flood moved to approve with a second by Lawson. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Director of Human Resources William Harris for the approval of Contract No. 118 -2010 with John Hennigar Lodge #63, Fraternal Order of Police. Lawson moved to approve with a second by Flood. The motion was unanimously passed. E. Robinson made a request to the board for the approval of Contract No. 120 -2010 with Americas Decorative Concrete, LLC for 2010 Curb Ramp Project Phase 2. Flood moved to approve with a second by Lawson. The motion was unanimously passed. RESOLUTIONS A. Robinson brought to the board a request that was presented by City Controller Tammy Glenn for the approval of Resolution No. 12 -2010 authorizing the annual compensation and benefits of Richmond Police Officers. Lawson moved to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Resolution No. 14 -2010 giving Tony Foster and /or Sharon Palmer permission to purchase property from the First Bank Richmond for the NSP Grant for the property located at 819 South 7 t Street in the amount of $24,750.00. Flood moved to approve with a second by Lawson. The motion was unanimously passed. BID AWARDS A. Robinson brought to the board a request to the board that was presented by Street Department Office Manager Sherry Richey to award the bid for Phase 1120 10 Paving/Milling Project to Milestone Contractors in the amount of $191,462.00. Lawson moved to award with a second by Flood. The motion was unanimously passed. B. Robinson told the board that the bid award that was on the agenda was already done. REQUEST FOR QUOTES A. The opening of RFQs for Environmental Professional Services in regard to the former Richmond Gas building site. Those requests are as follows: 1. Aecom 2. Haley & Aldridge 3. Shrewsberry 4. Amec Earth & Environmental BID OPENING A. Robinson brought to the board bid openings for the rehab of 8 single family houses and duplexes for the NSP Grant. Those bids are as follows: Board of Works Minutes August 19, 2010 Page 3 of 3 1. Thor Construction a. Package A - $189,888.00 b. Package B — 229 South 7th Street - $133,251.00 c. Package C — 417 South 7th Street - $184,809.00 d. Package D — Duplex — 524 South 7th Street - $258,826.00 e. Package E — Duplex — 601 South 7th Street - $235,590.00 f. Package F — 625 South 7th Street - $141,514.00 g. Package G — 819 South 7th Street - $138,782.00 h. Package H — 829 South 9th Street - $142,616.00 i. Package I — 312 South 13th Street - $182,744.00 j. Package J — 200 South 14th Street - $145,203.00 B. Robinson brought to the board a bid opening landscaping for 17 properties for the NSP Grant. Those bids are as follows: 1. Ivan Foust Landscaping - $9,200.00 — 17 properties 2. Thor Construction - $64,680.00 — 17 properties 3. TR Yarberry Landscaping - $65,000.00 — 17 properties C. Robinson brought to the board a bid opening for the demolition of 2 properties and new construction on same properties. Those bids are as follows: 1. Thor Construction — Package C — Complete demolition and construction - $392,787.00 2. Trade Mark Construction — Complete demolition and construction - $393,395.00 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk