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Home My Public Portal About2843 (09-02-58) . � I • • I �ar �� . � �. •"- Ineorporating City AtGy t�ecommendation�� - , . , � . . �`, /5 � ,� . RESOLUTION N0, 2843 PERSONNEL SYSTEM RULES AND REGULATTONS OF THE � CITY OF LYNWOOD� WHEREAS, th� City Council is authorized and directed under the provisions of Ordinance No. 671 to adopt rules and regula- t_�.ons for the administration of the personnel system created in said ordinance; now, thel�ef°ore, be it RESOLVED, that the City Council of the City of Lynwood does hereby adopt the £ollowing rules: � RULE I ' PURPOSE AND DEFINITIONS , RULE IA PURPOSE The objectives of these rules are to facilitate effic;.ent and economical services to the public and to provide for a faii� and equital�le sys.em of personnel management in the munic'�.pa.l ; ;c��c�r:tunc._t. These rules set forth in detail those procedures tiahich insnre similar treatment for those who compete for original employ- ment and promotion, and define the obligations, ri.ght�, privileges, benefits, and prohibitions which are placed upon all employees in the classified service of the city, At th,� :,•ame ti.me, within the limits of administrative �e�s_.bilit��, recognition shall be given to the fact that indi.viduals differ, that no two individuals react alil:e to :eward and discipline or to u:n�form motivation and encouragement. For tnis reason, con- �,:.:;.-vrable latitude shall be given to the Peraonnel Officer in the execution of his duties and responsibilitles relating to employee morale and discipline. RtJLE :ID DEFINITION OF TERMS The following terms, whenever used in these rules, shall be construed as followse Section l. " Advancement ": A salary increase of one or more steps within the limits of the pay range established for a class. _ Sect�ion 2. "Allocation": The assignment of a single position to its propei class in accordance with the duties per- formed, and the authority and responsibilities exercisedo , Section 3. " Appointing authority The officers of" the city who, in their individual capacities, or as a city council, have the i°inal authority to make the appolntment to the position to be filled. Section 40 " Board ": The Personnel Board established in pursuance of the ordinance creating a personnel system f°or the citye ��ioa� 5, ��r�if°� a '�t�tem�rit o� :th'�'oY'f'3.c3:a1�'�kiat r �hi�.�,.�s;a,�rue and .eorree�°,.�opy o� .�he:list of' °�knose pex°�an� �kaat are e�.i�ible �o be�consald��ed �or appoin�ment+to��the.po�itionm .... �.,...� . � Se.'C1aj.0I1 b, ' 0 Fa,l], p0��.'t�.011� � e�llf.�1c3.8%itl,� Siffi1.1�5' in du�3es, atztkaox°ity x°�spon�ibi11ty and wos°king condi�G.ions �o germit grouping under a commora t�.t1.e ancl �he app],ication wi�ka equity o� cammon s�andards of �e�,eet�.ox� tran��x° promotloaa and �alary, m�m .: ,� . . ,. � , • • _. Sectiona6. "Classified service": The positions and employments which are included or which may hereafter be included under the personne�l system by ordinancem Sectiona�o "Demotion": The movement of an employee f°rom one class to another class having a lower maximum rate of pay. Section �. " Eligible" : A person whose name is on an employment list, 10 Section;Q. "Employment list"c A list of names of persons who have taken an examination or a cla�s in the classiPied service and passed, and are ranked on the list in the order of the score received. �l Section3N0. " Examination ": An examination conducted at a specified time and place at which applicants are required to appear for competitive examination under the supervision of an examiner, or an examination consisting of an appraisal of training, experience, work history, or any other mea.ns for evaluating other relative qualifications of applicants. 12 Section �.o "Permanent employee": An employee who has success£ully completed his proba ionary period and has been retained as hereafter provided in these rules. 1,� Section �; "Personnel ordinance": Ordinance Noo671 which creates a personnel system for e city, i� �4 Section.�a "Probationary period": A working test period during which an employee is required to demonstrate his fitness for the duties to which he is appointed by actual performance of the duties of the position, 1 Section ."Promotion": The movement of an employee from one position to another which is allocated to a class with a higher maximum rate of' pay. . Section �. "Promotional list": An employment list resulting f°rom a promational examination, 1,7 Section �a " Promotional examination An examination for a particular class, admission to the examination being limited to regular employees in t.he classified service. 1.8 Section �'o "Temporary appointment"s An appointment acquired by a person who possesses the mim3mum qualifications establish- ed for a particular class, and who has been appointed to a position in that class in the absence of available eligibles, 1� Section l�i7C "Reduction": A salary decrease within the limits of the pay range established for a class. ^�0 Section �. "Rejection": The separation of an employee from the service during his probationary period> 2�. Section 2747C "Suspension": The temporary separation from the service of an employee w i� pay, for disciplinary purposes, Section �o "Transfer": A chan$e oP an employee f°rom one position to another position in the same class or ariother class having essentially the same maximum salary limits, involving the per£ormance of similar duties, and requiring substantially the same � basic qualif°icationso � -2 .. , �_ , � � Section �"Hourly employees"m Employeea gaid an hourly basis where necessary because of the nature of the work� Hc�urly employees have no civil Gervice status, vacation,s�csick leave,, or �al,iday priveleges. RULE II GENERAL PROVISIONS Section 1. Disclosure of° religious or gol3tical aff3liations: No question in any text, in any application f'orm, or , in any o er personnel proceedings, or of any appointing authority, � shall be so f°ramed as to �ttempt to ellcit information concerning political or religiot_s opi �i �ns �r aff iliations of an apglicant, eligible, or cmplo;,>ee, No appointanent to or removal Prom a position in the classified service shall be afPected or influenced in any manner by any political or religious opinion or at°filiationo The above has no bearing on the taking of a loyalty oath which is required of all city employeese Section 2. Violation of rules Violation of the pro- visions of these rules shall be grounds for dismissal, rejection, or suspension. Section 3m Amendment and revision of rules Recommend�.- tions for aanendment and revisiot. of chPse �ule:: shall ',�e made by the Personnel Officer and�or the Personnel Boardm Amendments and revisions shall become ePfective upon adoption by the Gity Cu�.nc.il> RULE III P�RSON BOARD � f � Section l, MeF.� The P,�rsonn_^-.1 Board sh�.11 hold regular bi-monthly meetings at such time and place within tlie city as shall be designated by the Chairman of the Board, Any regular meeting may be adjourned to a time certain and to a place designated by the Chairmano In addition, the Board may hold special. meetings upon the call of the Chairma.� or any chree members �f thF Boarda Three members of' the Board shall constltute a quorum for 1;he transaction of business, Section 2o Hearings Fie�1'2rig.� ecrir:;.c�F-d h�T `h� rersonnel Board shall be public unless a private hearing is requesLed by tr?e appellant in which latter case the Board m3.,y �j.mit �ttendance to the ,_„ members of° the Board, Per�acnr..e:i, .�,�:'�.:��r, :,r.ipROy:=e �°°que�tin� ths '"� hearing and his attorney, the oft'icer or officers f"rom whose action �+ the appeal was taken, and such witnesses and othe�r per�ons whom the � Board may require to be present. All hearings ,�i7,:..i.'_ he ,^er��:u^fv:� '' informally, the rules of evidence need not apply, and the Board � shall have the right to limit cross-examination, � � RULE IV CLASSIFICAT Section lo Prepara;ion �f plan: The Personnel Officer, or a person or agency employed �.or ia purpose, shall ascertain and record the duties and responsibilities :=f ::ll .�v;: ition� in the classified service driCl� cf t.°.Y° �,0:'', :''u1';:'�.�•l :'r� �a.: i.,':t =ir+Eei?1t?*_1?l� .a,ix'�'.'Ph•:aT'_L�7 E'S and heads o� department� affe�ted, shall recommer�s a�la�>::.i:'i.:��tic;n plan for such positions. The classification plan shall consist of classes of positions �.n the cl�,ssified service definetl by class s{�e�ifications, including t3tle, a description of typical dixties and responsibilities of rositian: ln e�.ch. �1ass, a statement of the training, ex.pemienc�, and other qualificati�ns to be required of applicants f°or gositions in each class, The classification plan -3- shall be so developed and �aintained that all pasitions sub�tantially ' similar with respect to duties, responsibilities, authority, and eharacter of work �re included wi�hin the s�,me clas�, �nd th�t the same schedules of compensation rr�y be m�de to apply with equity under like working conditions to �11 positians in the same cl�ss, Section 2o Adoption o� plano �e�ore the classification plan or any parf thereof shall become effective, it shall first be approved in whole or i.n part by the City Cauncil, Upon adoption by the Council, by resolution, Lhe provisions o� th� classification glan shall be observed in the handling o� all personnel actions and acT,ivitiesa The classification plan shall be amended or revised as occasion requirea in the same manner as originally es�ablished, Section 3� New positions: When a. new position is created, before the same may be i�11ed, the appointing authority shall notify the Personnel Officer and, except as otherwise provided by ordinance or these rules, no person shall be agpointed or employed to fill any such position until the classification plan shall have been amended to provide therefor and an appro�riate employment list has been establish- ed for such position. Section 4. Reclassi£ic�tionc Positions, the dutes o� which have ch�nged materially so as to necessitate reclassification, shall be allocated by the Personnel Officer to a more appropriate class, whether new or already created, in the same manner as originally classiPied and al.located. Reclassifications shall not be used for the purpose of avoiding restricti�ns surroun@ing demotions anfl promotion�. Section 5. Amending the classification plane The City Council may create new cla�ses, an revise or abolish existing classeso RULE V COMPENSAT�ON Section l. Preparation of plan: The Fersonnel Of�icer or the person or agency employe��or that purpose shall prepare a pay plan covering all classes of po�itions in the classified service, showing the minimum and maximum rates of pay. In arriving at such salary ranges, consideration shall be given to prevailing rates o� pay for comparable work in other public and in private employment, includ- ing consideration o£ conditions of work as well as basic pay to current costs of living; to suggestions of department heads; and to the city's financial condition and policies. The Fersonnel O��icer or the person or agency employed for that purgose ahall thereafter make such further studies of the compensation plan as may be request- ed by the City Council� Section 2. Adoption of plane The Personnel Of�icer shall submit the proposed pay plan to the City Council> The Gouncil shall adopt or amend and adopt the proposed plan. Thereafter, no poNition shall be assigned a salary higher than the maximum or lower than the minimum aalary provided for that class of position unless the salary schedule for the class is �mended in the same manner as herein pro- vided for its adoption. RULE VI APP:C�ICATIONS AND APPLICANTS Seetion 1> Announcemente All examinations t°or cla.sses in the classified service sha11 be published by posting announce- ments in the City Hall, on of°f°icial bulletin boards, and in such -4- . other places as the Personnel Bcard deems advisable, including at � least one newspaper of gener�l circulation in the ci.tyo The announcements shall specify the title and pay range of the class for which the e$amination Is announced; the nature of the work to be performed; preparation desirable for the per�orznance of the work o,� the class; the dates, t�me, place, and manner o� making applications, and other pertinent information. Section 2. Application Porms: Applications shall be made on forms provided by t e Personnel Board. Such �or�ns shall require informa�ion covering training, exgerience, and other per- tinent information, and may include certificates of one or more examining physicians, a photogr�ph, re�erences, and fingerprintingo All applications must be signed by the person applyingo Section 3, �isquali�ication ,The �ersonnel Officer shall rejec� any application which iridica.tes on its f�ce that the apglic�nt does not gossess the minimum qualif3cations required for the position. Applications �lso shall be rejected if the applicant is not a citizen of the United States, is physically unfit for the performance o� �uties o£ tkie position to which he seek� appr�int- ment, i� addicted to the habitual excessive use of drugs or� intoxi- cating liquor; has been convicted of a crime involving moral turpitude; has made any false statement of any m�terial faet, or practiced, or attempted to practice, any deception or �raud in his application. Whenever an application i.� re�ected, notice o£ �uch rejection with statement of reason shall be mailed to the applicant by the Personnel Officero Defective applications may be returned to the applicant with notice to amend the same, providing the time limit for receiving applications has not expiredo RULE VrT EXANdTNATIONS � Section 1. Nature and types of examinationa The selection techniques use in the examination process qha11 be impartial, of a practical nature and shall relate to those subjects which, in the opinion of° the Personnel, Officer, fairly measure the relative capacities of the persons exam.ined to execute the duties and responsibilities of the class to which they seek to be appointed. Examin�.tions shall consist of such recognized personnel , selection techniques as achievement teats, aptitude tests, evalua- tion of personality and background through personal interview, performance tests, evaluation of daily work performance, work samples, or physical agility tests, or any combination of these, Sect3on 2, Open_competitive examin�,tionse Open examina- tions sh�1l be canducted f'or a 1 entrance posi ions in all depar�- ments and in all newl.y created positions unless it is determin�ci by the Board that there are classifiEd em�sloyees who meet the �equir°e- ments as grese�ibed in the specifica�ions for the position t°or which _ the examination is to be held, �xaminations for a11 department heads may also be open if it has b�en pr�vious.ly deterxnined by a 4�5 vote of° the Ci�y Coun�il th�.t such ex�.mination shall be openo When an examination is declared open, any perm�nent class- ified employee of' the �;ity sh�1.1 h�,ve five (5} �.dditional goints added to his final seore �.s credit for service while in the employ of° said � city �rovided such employee skz�.11 have f'irst receivecl an earned gass- ,, ing grade ' Section 3o Pr^omotional ex�.mina� Yr°omotiona.l ex�an- • inations are lixnited to germanent claasified e.mployees o� the City ` of° IDyntaood .who have sex°ved a zninimum o£ one year in their present positionsa The Board �ha1.l determine the rank or gr�.de elig3ble to _5_ '� � �. - '�ak� �acla su�ka �asamir�t�ioaxa �ka� £o�:low�.a� e�r�m�sa,�,i��.ox�s �,�� pa�omo�iora� ' al o�a1,y� �a1,i�� s�r,�;��,�#; �aol��e l,��u��a�,xs� �SOl�.c� �a.��irs fir�. �azgin��r„ £'ir°e �apt��.n ax�d it�ternaedi��',� fa��mti�a �n ��ae ��re�t� � �x�s°ls a,aad ura°��x° ciep�,r�fine�a��a E�C�ai.xa��.ans fb� d��aar^�m��,� k��atl� tna� ��.so b€ promo�ioa�aaa�, ura1�� o�h�rvai�e d�t��m3.a�.�ci �,� �e� fox^tka i� ��fioa2 �o A�Spoia��m�rst� m�.e�� x^om gx°omat,l,on.�,l 11��•� �t��l�, b+� 1imi�� o tkz� �•og �karee oaa t e�,�g�b�,� �i,�3�a �;�t 1.� tkaP ia��n� of �kb1� ��e°��.ora �>kaa� ia2�o��s° �,� ��a��i�alal� 8.�,�, �.a�rn.�.r��.wa�� abott� �Gka� era�x°anee l,�v�1, �ksall be promof�oa�a�,o Section 4. Corae3uet of' �xami.na�3.on.so TYa� E�r�onn�l 0�"�icer° �ha11 r��ommend to th� ersox�ne oax^d t�_�in�,nn�� a.nd me�hods �.nd by whom ea�aminations �ha1.� be px°�pas°�cl and �.dminis�e�edo The City Council� upon r.ecommendatSon oP �he Pex��so:�.nel Board rnay Gontra.ct with any camp�tent a.�eney o� individual �°or° �ka� p�rf'ormance b,y su�h agen�y or individual of the responsibility �°or ps��parin� and acl�nini,�tering examinatlons, In the ab��nc� o�° su�h. a con�ra�t� th� P<:r�onne]. Of°f'ice or^ +�he City G1,�rk shall �ae�.form such dut�i��, ThQ Personnel 0£°�'icer o�^ tkae C3ty �lerk �kaal�, �.x��ange for �he use a�f publi� builcling� �rad equi�smen#� f"or th� �ondue� o� e�nir�atiora� a,nc1 �Yaa.l], x�enci�r such a��i�tance as �Ya�.1,1 bE �equl.red with r��pect �heretoo Section 5, Scorin �atarnina�3.on� �nd uali� 3n sco�e�s A canefl3��e B s�core 3.n a given �xaaniraa •ion sraa 1 b� the averag� o� his scax°es on eaeh compst�i�iv� par°t; of th� €�a�aminata.on� w�igkated a.s skao�n in �,he ea��.minat;�.on aa�nouncemen�4 F�.i1ur� in one yaart of �12e eacamina.tion may be g�ound� �or deel.a,rirsg �u�Ya a�aplieants �.s �ail.ing in tka�: ex�t�ir� �xa.minat�.on or° as di�qu�li�i�d fbr subs�quen� gar�� of` an ex�n�.tion, The 1'ersonn�l Of,f�.�er may �,� his d��cretio�a inelude as a par°� o� the ex�rnina.t3on �e�ts which �,r� qual,i�ying onlym Seci�ion 6, ,Seox°e� �ubmitted for �ert�f lcatiorao Upon �omp,letian of ex�an3nat3on the Fersonsxel Off"�.cer shal,l submii� to the Fer�onn�l Board a�1�� o:� tk�� candida��s, their s�or�� and ord�r of' �coz°ing for cert3f ica�ion, Sec'�ion 7, NoGificaGion o� exam3na�ion r�sults and review of° paperas Each ��.n;di a�e in �ra eacamination sha be given writ�en notice of the r,esu].ts thereof°, a.nd if° succ�ssfu7,, of° Yhis final �ar°ned �core and rank on �he emp�oyment li�t. Any candidate �hall have t�he right t,n insp�et his own examina�ion p�per. A.ny er^mor in compu�a,tion, if called to �he attention of t�he Fersonnel 0�°£3cer within one month a�ter the dat� of mail.ing of no�ice�, sha.11 be correctec�, Such cor^rections may or° may nob invalidate appo3ntments previously made, Section 8, VeteranBs pref°ereneee �n all �xaminatian� �°or entrance inGo the classi�led service, points �hall be added to th� earned rabinga of° those honorahly diseharged �x�service men or women who hav� served on aetive duty durinb a w�.x^, as de�°ined in Seation 45083 of the Government Code and�or any eamgaign or exped9.� tion �or whicka a cam�ai.gn ba.dge h�� been authorized, in any br^�zach of° the armed �or��s of t�he United State�, or a vet�ran w3.dava or a disabled veteranB� wife, provided sucka person shall have E°ir�t - received an earned �aa�sing grade, Points allowed are *o3@t t }JC•',1OW Five (5) points for any ve'�eran who has served on active duty a minimum of ninety (9Q) days< T�n (],0) points f"or any veteran who h�.� e$tabliahed the exist�nce of a�ervlce connec�ted d.isabili�y Fiv� (5) zaoints f°or �. veteran° s valdow or disabled veteran°s wife as defined below, _6.. A veteran'� w:Ld�w is defined �� th� �idow �� veteran who w�s kille� or died whil.e an actiae duty during a war or camp�igno The wife o� � dis�.bled veteran i� defined a,s �he wife of a veteran who w�s wou,nded, �-s°i��ed, �?r o�herwise phyaic�lly or mentally incapacit�.t-<=� �nrhile �;r� �.cti��e �ltzf�y t�, an ?x.tent preventing him f°ram eng�.gin�; in �ra,}r remun,r^at;ive accup�ti+�n, FtL1I,E VIII EMPT�OYM�Id'� LI3TS 8ection 1, h`.rnpleyanez iist� As soon a.s possible af°t;er the completion of �.n examinat'ion, the P�rsonnel Of�'ir.er sh�,ll. prepare and keep ava3l�.ble an em�aloyment 1.ist con�isting o�° n�.m�ti of candidate,� who qualifi.ed in the exa.mina.tion, �.rr�n�ed in order of fin�.l s�ores, from f.he highest t�o the lowest qualifying scoreo The employment list sh�.11 then be submitt?c: tr; ;he Baardo Sectic�n 2� D�.�x°� ef.` E�mploy�nent lis E�nployment lists shall become ef�ective upon the �gprov�.1 thereof by the �oard, and upon its ce�#�i�iG�.tion that the list wag legally prepared �.nd represents the rela,t3.ve ratin.gs oP the persons tahose n�,me� �,ppear° on ite IInployment lists shall rem�in i;a eiieet t�r one 3e�r, unles� sooner exhausted, �.nei ntiay k,e extended, prior to their explration da.tes, by aetion of` the Per.onnel Board f`or aciclitional six-month �aeriodv, but in no event sYaal,l �n eanployment 1.ist remain in ef'f°ect Yor more than two ye�.rs, Section 3� Re-empZayment lists r!Y��: n�a.rnes •:f' prob�.tion- ary and perma.nent eznpl��;;ees �=riu n�.v� bee�rL :.a��, ofi :�r.all b�e nl,aced on appropriate re-empla,yment 7i�ts ir.. the order ot° their �eniori.tye_ Such nam,�� sh�11 rem�.in thereon for �. �eriod of° two y�ar� unless suckx person� axe s�oner .r�-�nipl.oyca�o . When �, re-eanployment list is to be used t�a fill vacancies, the Personnel Bo�,rd sh�.l7. certify f°rom the top of such list the number of riames equal to the number oP v�.c�.ncies to be filled, and the appointing �uthcsr�.ty sha11 �.ppoint such pe.rsc�ns t� fill the vacanCies, Sueh ger^son shall �°i�st b� sub,��t.; t•o � axew ph,ysical ex.arr�ln�.tion �a det�rmine �� employee i� Seeti.on 4m I3e m�v�.], cf r.ame f'ro li st..^ "_'he czwane� cf able any persons appearing on �n emgloymerit, ��.Xt7Ci�G or g:ror,;ct�ic:�a.1 to list sh�ll be rEZnoved by the E'�r�onnel Ot'ficer i�° the eligible peY°- request� in writing that his n�.me be removet3, it° he fails to respond form to a notice of certif'ic�tion aruxiled to his 7.ast known address, or �Ghe iP he has been certif'ied f`or �ggoin+.anent three ti.mes �nd has not duti�s been appointed, Th� na,anes of p�r�oris on prbmotional employment of the lfsts who resign fram �he service ah�11 a�utomatica,lly be.dropped ,job or from such list�a employ� ment When determined by the Fer�onnel Of°f°icer or �,ppointing authority tka�,t only undesirable or paorly qualified candidat�s rema.in on the list and it is �.d,si.�abi.<� tc �sLxk,li_�h w n��n� .i=x, t=�e, Per�onnel Board anay �,bo1 ish t�n� existing 7.i st � B�fore s7a�:: h�.�: sion t�.kes place, the Personnel Officer sh�.11 submit to the Bo�.rd the names on the existing list and the reasons for their urtdesirabili�va RUL� SX �IETHOi� Q.� FTLLING VACANGIES Section lo Types o� �.ppointment: A11 vacancies in the competitive service shall be Pille by .re-empl.oyment, trans£er, demotion, or £rom -1� U_b�.e- �er �'i�:�'. r_ r�;z:� t'•_r^r.. Boar�l from an appropria�e em�::,:?y;n�.ir i>t ;;rcr�:-�*..i.r::�.:1 :��st, ,i..: z:��t.�.l_;k;s_:-. lzs the absence of persons eli�ible for agpointment in these r�a,,,ys, temporary �.ppointment m�.y be permitted in aceordance witl� tYie B'�rsonnel Orc�inance �nd these rulr_-�_ , -7- Sectien 2� Noti to �ers onr,el O�ficer: W�enever �. v�cancy in the �lassi�ie�. �serv�.ce is t� e l�e�, the �Fpointing authoriGy sha11_ a�otify th�. Pe�^�vnn�� Q�"�ic��a=�--�k�e..::_�'ersnnn�� O.E°i"icer sha11 advise the �.ppointing �rev�er as to th� a<«il�.bility of.' employees for re-employmen�, requests for tr�.nsfer; !�r �emotion, �.r,a ot; eligibles on employment ox° garoznotional lisUS f°or the cla�so Section 3, O.rder of certi�ic �.tiono Wheneve.r certifica.- tion is ro be m�.de, the employment lis�s, i� e�ch exi�ts, sh�.11 be used in the fbllowing ordero Re-employment ].ist, promot�ional list, open-competitive listo Whenever there are fewer than three names on a promotion�l list or an open-competitive 1ist, the �.p�ointing authority znay make an appointment from �,mong such aligibleJ or m�.y reques� the Fersonnel Board to est�.bli�h �. new list� When sa requested, the Personnel Board an�.y �.uthorize holding �. nEw e.x�,min�.- tion ancl �st�.blishing 2. new employment 13sto ' Section 4, �oint;mento Afber interview aazd investigation, the �.ppointing �,uthnrity °�11 m�ke appointments t'rom �.rnong those certified, and sha11 immediately noti,fy the Pe.rsonnel Of�°icer o£ the person or persons apgointedo The appointing authorit�y �h�.11 notify �he person appainted, and if° the applicant accepts the appointment and pr^e�ents hirnself for duty within such per9_od of � time as the �ppointing authority sh�.l1 prescri.be, he sh�ll be de�med to be appointed; otherwi�e, he shall be deemed to h�.ve declined the �ppointment„ �e�tion 5o Teanpo appointme �n the �bsence o£ appropri3te eanplo,yment lists �. tempor�,ry �p�ointm�nt rrv�y be m�.de by the �.ppointing 3uthority of a.person zneeting the minimum �r�.ining and experience quali.fications Por the posit.iono An emgloyment l.ist sh�.11 be estab]itin�d withiri six. rndnthc i°or any per.manenf, positian filled by temporary appointmento The Counc:il m�.y, by � 4�5 vote, extend the period .�or any bem�or�.ry a,ppointment for not more th�n thirty dayso When a temporary �.ppointment is to be ex.f;ended, the Couneil shall direct the City Clerk to record such action in the minutes of° the aneeting of° the Council o Tla� P�z°soa2nel Qf�"icPr shall noti.fy the Board of any i�empor�.ry appoi.ntmerat and any e�c�en�ior� ttaerso�< No specia.Z �redit sh�.11 be allowed in meeting e.ny qualific�.- tion or in the giving o£ any t:est or the establishment of any employment or promotional lists, f°or service rendered under �. tempor�.ry appointmento Section 6a Emer.oenc,y a.ppointmentsa To aneet the i.mmedi�,te requirements o�° an emergEncy con ition, sueh �s extraordinary fire, flood, or ear'thqu�.ke which threaten� public. life ��°t�roperh,y, �ny le�ally cosnpetent of'fi.c��x or emrrlc�ye� m�.y emp�loy such �er�sons �s ma.y be need�d f"or �he duration of the em°r�ency without re�;ard ta the �ersonnel Ordinance or rules a.ffecting appointments� A� soon as possible, su,ch appointments �hall be reported to the Personnel Off°icero Section 7� Hourl,y �.ppointrrients° Hourly emp;loyees shall be appointed by the dep�rtment, ea concerned with the approv�.1 ot" the City Managero RT7L� X PR OBA'TIQNARY FERIOD � Section 1� �tPgula.r t�.p�,ointmer.t £c1l.aiaing �rubatioriary ep riod, All original �nd promo: a.ppoin men s s iall �e �cr�a prob�.tionary period of° siac monthso Probation�.ry periods, however, ma,y be extended �,n addi�ional six months by the �ity'Ni�,nager, If, . in the opinion of th� rity M�.n�g�*r, the'probaxion�.ry perioa sh�uld be extended a.n �d�.if:ional six ar�ontha, �he emnloyee _g_ shall b� given � writ•ten natiee of such ext�n�ion at least �iftePn days prior to the expiration o� the prob�tion�ry period� �f no such notice is given, the �pgointment �utomatica.11y becomes pe�M��t ��er the expiration of six months> SecYion 2o Ob'�ctive of preba�ionary �eri�do T�e pro- b�.tionary �eriod sha11 be regar ed as � part o� the �esting proce�s and shal.l be utilized for closely obs�rving the empl�yee's work, for securing the most effleG�i�re adjustment af � new emgloyee to his po�itSon, �nd �or re�ecting �ny prob�tion�ry employee whose performance doss not meet tb.e requ,ired standards of worko Section 3.• �Q�eetion o� �rob�tioner� During tYae p.ro- bationary period �n employee may be re,jected at any time by the appointing �.ut.hority vritho?xt ca.��sP �.nd Vaithout r:�gh?: af' �gpeUl Noti£iG2.tion oi" re,jeccion in writing snall. be served on tne gra- bationer and a copy Piled with the Eersonn�l Of°ficer, Section 4o R�jection following gromotiona AnY �'mpl.c�yee re,�e�t�d du�ing �he �s•o � az�r^� �-- ec^�cT �o ow ng � l�:romot.iora�.l appnintm�n#� shall bp reinsta.ted t-o the positian from whicka he ra�� promoted unle�� ch�,xge� are �°il�tl and he is dischargPa in tY?e xr�.nr.er . provided in the Eersonnel. Ordin�nce and these rules £or poaitions in the cla.ssif°iea servi�P, Section 5, Co�,y c,f ordir�.tac?e �.nd r�.xles t:o.ean�Ic?,yees� Att:er corripletion o� the prob�,�3.an�.ry perio , each emp oyee s� e furnished a copy of the k'ersonnel Ordin�nce and the Per�onnel Rules and Regul�.tions �.nd sh.�.l1 si�n �. r�ceipt Por same �ahi�h receipt will be pYaced in his personneZ filea RULE XI " AT"��NDANCE; AND LEAVES Section 1< Annua.l v�.cation leavee The purpo4e of �.nnual vacation le�.ve is to ena e eae eligible employee annu�.11y to return to his work mentally refreshedo A11 employees in the cl�s�i.fied servir,e 4ha11 be en�itl.efl ta annu�.l v�.c�tion leave with p�.yo �:rnyalpyee� not elig9.ble f.or vacation le�.ve with pay are: (�.) Eznplayees sti11 serving their ori�in�.1 probation3ry period in the service of' the city, However, vacation credits for �;he S}IR6.L �ime be grantefl to each such emgloyee who l�.ter receives a permanent �.ppointment� (b) Employees who work on an intermitt.ent or seasonal basis, and all hourly emplayeeso A11. eligible police �.nd fire department emp.loyees sh�,ll earn vacation credits at the r�.te af 15 calPndar days per yearo A11 other eligible employeas inc:luding the City Manager, City Glerk, and City Trea.surer shall earn vac�.tion credits at the rate of 14 calend�.r days per yea.ro EYnployees having 2. 10-year service recard wi1.1 be allowed a v�.cation credit of 17 calenda.r d�.ys per yeara Em}aloyees having a fifteen-year service record will be allowed a vac�.tion credit of 21 c�lendar days per ye�.ro Each eligible employee sha11 be required to have �erved the equivalent of° one yaa.r of continuous service in the city in order to be eligible for his full �,nnual v�,cation leave; provided, however, th�.t �.fter six months of continuous service, he may be permitted to take vacat.ion leave not to exceed seven calendar days. In no event, however, will paid vacat?on be granted in excess of earned v�.catian creditso -9- The times during a calendar year �t which an employee may take his vacation shall be determined by the department head with due regard for the wishes of the employees and particul�r regard �or the needs of the serviceo If the requir.ements o� �he service are such that an employee must defer part or �11 af his annu�l vacation in a particular calendar year, the department head, with the approval of the City M�nager, sh�ll permit the employee to take such deferred vacation during the �ollow�ng calendar yeara In the event one or more municigal holidays fa11 within an annual vacation le�ve, such holidays shall not be charged as vacation le�ve, and the v�cation leave shall be extended accordingly: This provision does not apply to uniformed personnel in the police and fire departments, Fmployees who terminate employment shall be p�id in a lump sum for all accrued vacation leave earned prior to the effective date o£ termination. No such gayment sh�ll be made for vacation accumulated contrary to the provisions of the�e ruleso Section 2� Sick le�vea Sick leave with p�y sh�ll be granted by the City M�nager a e r�te of one work day for each calend�r month o£ servicee Sick leave shall not be considered a� a privilege which an employee ma.y use at his discretion, but sh�ll be allowed only in case of necessit,y and actual sickness or dis- ability, Unused sick leave shall be accumulated a� the rate o� twelve days a. year to a total oP not more th�n seventy-five (75) working dayso SEE TNSERT 1#T BOT`POM OF PAGE c eave for. members of the Pire depa.rtment who work on the platoon system sha11 be so computed that their actual sick leave credits will no� exceed similar privileges of other cl�ss- ified employeese Each shift t�.ken as siek leave equals 10 work days. In order to receive compensation while absent on sick leave, the employee shall notify his immediate superior prior to, or within four hours a.fter the time set f°or beginning his daily duties, or as may be specified by the head of his departmente When absence is for more than one work day, the employee shall file a physician's certificate or a personal a�fidavit with the Personnel Of°f°icer stating the cause of the absence, The City M�.nager, City Clerk, and City Treasurer shall have the same sick leave privileges as classified employees, Section 3, Military leave Military leave shall be granted in accordance witri the provisions of state law, A11 employees entitled to military leave shall give the Ci.ty M�.nager an opportunity within the limits of military regulations to deter- mine when such lea.ve shall be t�aken� Section 4o Leave of absencea The City Council m�,y grant a permanent employee leave o absence without pay for° not to exceed .�� 60 calendar dayso BePore completion of the first 60-cla,y 1e�.ve of absence and where extenuating cireumstances are shown, the City Council may grant a second 60-day leave, No such leave shall be granted except upon written request of the employeeo �t?��ogy�bf^.:;�.11. bhe Gouncil d s act�.aM -si2a11" be �ixr.ni�h�d th� .erriploye�' ax�d� the �e�°sonnel Q#'ficer°,n _,: ,Upon ,�aepi,ra�ion o�., a ,regula.rly aPPro.ved � 1�eave .the �mpd.oyee s,ha11-_.,be;,reinstated 3n iche.position,Y�e:ld at the tim�,leave was �rant�da Failure , ora�, tkze part , oP.,��.rat em�alqY��i orn leave to report promptly at, the e,�pir,ation. slaall be cau�e f°.o�,,di��harge�,�� ,, .., ' � . _. _ �.. _�: � , �� ,._, �.,. , �.. �,.. . , _.� . �.�� iNSERT SEG 2 PARA 2o Whenever an employ�e 1� dl�abl�d by in,�ury or i�lness arising out of and in the courae of tais dutie� �.s de�ermined by th� Stat� Compensat�.on Insurance Fund or the Indus�r3a1 Accident Commis�ion, such time o£°f' is not deductible from �.cGUmulated sick 1,eave for �, period not t;o eacceed ninety (90) days m�,p� Section 5� H ours of work A11. offices oP the,city, except those for which special regulations are required, sh�ll be kept open for business on all da�s of the year except S�turda.ys, Sundays, and holidays,continuously from 8�00 �om, unt.il 5:00 pomm Excegt in case of emer�ency as determined by the �olice Chief, uniformed members o� the police department shall work five eight-hour shifts ger week as scheduled by the Police Chiefo During any time of emergency they shall work as directed by the chief � Officers and members of" the fire degartment sh�.11 work in alternate twenty-four (24) hour shif°ts, the shifts being arranged by the Fire Chief to rovide far an average maximum station duty of sixty-nine (69� hours per week� Members of the fire department �.re subject to cal.l at a11 ti�.ies and shall not be permitted to go of°f' duty during the progress of a fireo The city does not pay f°or overtime work, However, when overtime work is necessary�such overtime may be compensated f`or by � time off during slack periads at the discretion of the department head. All other classi�'ied city employees, except unit°ormed members of the police and fire departments, shall work five (5) eight (8� hour shi�°ts per week, Monday through F"riday, except in cases of emergency as determined by the City Manager, Section 6� Attendance Employees sha.11 be in at+endance at their work in �.ccordance with the rules regarding hours of work, holidays, and leaves, All departments shall keep daily attendance reaords of emgloyees which shall be regorted to the Personnel Officer in the f'orm a.nd on the dates he sha11 speciYy, Failure on the part of an employee, abaent without leave, to return to duty within 24 hours after notice to�return shall be cause for immediate discharge, unless acceptable reason is given, Section 7� Holiday Municipal offices, except police and fire dep�rtments, shall be closed on the following legal holidays: New Year's Day, Lincoln's Birthday, Washington's Birth- day, Memorial Day, Independence Day, Admission Day, Labor Day, Columbus Day, Armistice Day, Thanksgiving Day, Christmas Day, and every day on which an election is held throughout the state� When a holiday falls on Sunday, the following Monday sha11 be observed. Holiday schedule �.pplies to all employees except uniformed police and fire department,employees who are allowed a ,,,_,_ of Pive ("�'� working days per year in lieu of holidays� beg3nning January l, 195g. Such holiday credit may be applied as additional vacation or a shortened work week ac the discr�etion of` 4he depart- ment head, Hol.iday credits remain at RULE XII three (3) eal�ndar day� througYz 1958 PAY ADJUSTMENTS Section 1< Applic�.tion of ratesa Employees occupying a position in the classified service shall be paid a salary or wage within the range established t'or-that position-class under the pay plan as provided by Rule Ve The minimum rate for the class generally shall apply to employees upon original �ppointmento However, the appointing authority may, when circumstanees warrant it, appoint at other than the first stepe Employees re-employed after lay-off° shall receive a rate within the range established for the class and agreed upon by the appointing authoriGy and the employees concerned, Trans�'ers sha11 not affect an employee's salary rate� Section 2o Advancemente No salary �dvanceanent sha11 be made so as to exceed � e�iznum rate established in the pay -Il- plan for the class to which the adv�nced employee's po�ition is allocated, Adva,ncements sha11 �ot be automatic but sh�ll de�end upon increased service value o.f an emp.loyee ta the city as exemplified by recommendations of h5_s supervisin� official, lergth of service, perPorm�nce record, special training undertaken, or other pertinent evidenee� RU�E XIII TRANSFER PROMOTION, DEM4TION, SUSPENSSON, AND REINSTATEMENT Section lo Tr.ans�er After notice to the Personnel Officer and subject to the provisions of �he Personnel Ordinanee an employee may be transferred by the appointing �uthority at any time from one position to another position in the same or comp�rable class. If the transfer involves a change fro� the jurisdiction o£ one supervising official to another, both must consentt thereto unless the City Council orders the transfer �or purposes of economy or ef�iciency� Trans�er sh�11 not be used to effectuate a p:romotion, demotion, advancement, or reduetion, each of which m�y be accomplished only as provided in the ,�ersonnel ��mdinance and in these rules,. No person shall ke transferred to a position for which he does not possess the minimum qualiPic��ionso Section 2. Promotion Insofar a.s pra.cticable and con- sistent with the best interests of the service, a11 vacancies in the classified service shall be filled by promotion �rom within the classi�ied service, after � promotional examination h�s been given and a promotional list established, Section 3o Demotiono The appointing authority m�y demote an employee whose ability to perform his required duties falls below standard, or for disciplinary purposeso Upon request o� the employee, and with the consent of the prospective supervising official, demotion may be made to a vacant position �s a substi- tution for 1ay-ofPe No employee shall be demoted to � poaition for which he does not possess the minimum qualific�tionse Written notice of the demotion shall be given the employee before or with- in three days after the effective date of the demotion, and a copy filed with the Personnel Officer, Section 4. Suspension - The appointing authority may ' suspend an employee from his position at any time for the good of the service, for a disciplina,ry purpose, or for other �ust causem Suspensions shall be reported immediate2y to the Personnel Officer and Personnel Board by the appointing authority. Section 5. Reinst�tement A classified service employee who resigns in good standing may apply within one (1� year after resignati�n for reinsta.tement to the cu,rrent eligible list for the same classification from which his original appoint- ment was madeo If reinsta.ternent is recommended by the appointing authority, the Board ma.y order the name o� the employee restored to the appropriate eligible listo RUI,E XN SEPARATION FRQM THE SERUICE Section l, Discharge An employee in the classified service may be discharged at any time by the appointing author3tyo Whenever it is the intention of the appointing authority to discharge an employee in the classified service, the Personnel O.fficer shall be notified, Any employee who has been discharged shall be entitled to receive a written st�tement of the reasons for such action and to a hearing, if he so requests, as provided in the Personnel -12- �rdinance and these rules� The re�usal of an,y city empleyee to testify under ��th before the County Grand Jury or any other court, tribunal, Per�annel Board hearing, or investigating body in m�tters �f governmental bribery or misconduct in public office, shall be deemed insubordina- tion and grounds For'disciplina.ry �ction or dismissal, �.t the discretion of the City Counci.lo Section 2o Lay-off: The appoin�ing au,thority may lay o n employee in the classified service because of materi� �nge in dut. r organization or shortage of work or f°undso n working�days e the ef�ective date of a lay-of e�ppointin� authority shall no the Personnel O�ficer e intended action with reasons there and a st�te , certifying whether or not the services of the e�p ° e been satisfaetory, A cogy of such notice shall be given emp a�f'ectedo S� certified as having given sa�is�acto service, the n f the employee l�id off shall be placed o e�ppropriate employment "._ as provided by these rules, not certified as having given satis � ry service, th ployee laid o�f may interpret the action as a charge request a hearing as provided by the personnel ordina�nc� a ese rules, � Section �, Resign3tion: An employee wishing to le�.ve the elassified service ood standing shall file with the super- vising o£ficial at least two weeks before leaving the service, a written resignat3on stating the e�fective d�te and reasons for leaving, The resignation shall be forwarded to the Personnel Of�icer with a statement by the agpointing authority or depart�ent he�d �s to the resigned employee's service per�ormance and other pertinent information concerning the cause for resignation� Failure to comply with this rule sh�ll be entered on the service record o.f the employee and may be c�use for denying future employment by the city, The resignation oP an employee who fail� to give notice shall be report- ed to the Personnel Officer by the department head immediatelya RULE XV APPEALS AND HEARINGS Section lo Complaintsm Any permanent employee in the classified service shall have the right to appeal to the Personnel Board relative to any disciplinary action, suspension, dismissal, deinotion, reduction in pay or alleged violation of the P�raonnel �flrdinance or personnel rules e�cegt in those instances where right of appeal is expressly prohibited by the Fersonnel prdinance, Any such employee contemplating appeal before the Fersonnel Board must fully comply with all the provisions of Section 10 of the Personnel Ordinance and these rules, and his f"ailure to so do will bar his right of appealm Failure on the pa�t of the authority initiating the action to comply with said provisions will void the initiating actiono The above referred �o procedure for filing such an appeal is fully set f°orth belowa (a) Within five (�) calendar days after the action is ' taken.the appointing authority shall file with the Personnel Board, the City Manager; and the employee contemplating.appeal, a statement o.f reasons �or such aationo (b) Within ten (10) calendar days from the date of the � service of' the said statement upon him, the employee shall file a written answer to the charges with the authority initiating the action. One copy ot' such -13- . .�. . . statemenL �h�.11 b� Y"11�d wa.th whe ��s°conn�l 0�'�3cex• wYao sha11 t�ansmit cop�� o�° �.?? st�temez�t�� to tkae membcx�s o�° rhe Fersonx�e� Fao�,rd� (c) Within t.et2 �10) c��lendar c3.�.y-�, xrca�rt tka� d�.�kc� of fi1�.a�g his answer t�o th� charg�� the em�aloy�� m�.y �ile written demand Vai�h tkx� E'ar°sonnF.1. s�i°f°a.c�x° reque�t�in �. Yzearing before tkne Pe��onnel Boar�� YJ��:�kz�.n t�nirty �3C?� cal,�ndar da.ys af'ter tkae �'i13ng of' �uch d�m�.nc3 tYa� Fsrsanrael Board sh�.11 conducL a h�arin� in the mat��r^ Se�ction �, Tnvesti�tions ans3 hearing�� n a11 hearing� the applicable provision� of' tkae Per°�oxanel Or^z�;in�.nc� sha11 app.lyo W�en�ver a hearing an �.ray compJ�.i.n#, i� to be he1d � Personn�l 0£ficer �hal1. notify the 1'er�on �eyue�s�ing tkae h�ar�ing and the appointing authori�cy .flrom uahose actian tYae a�apeal is being taken, of the date, time and place of the rze�.�in� a,rtsi �hall ptzbl�cl�r po�t at such �1�ees as t;he Personnel Board �kaa�.l �ar�scrib� � notie� of �he date, time, and place of° t Yeearingo TYae Fer°sonnel Boa,rd may adjour°t� a h�ar�.ng f°rom tlme to time on i�s obm initiaGive or af, the request of.' eitkaer paricy to the appeala , Unl��s in�apacitated,� ar° £or ot�h�r reasons aecepGable t�o �he Hoard, appellant skaaJ l app��r p+�rsonall�r be�°ore th� Persann�l. Board at the kaearing and Yae may be repre�ented by a.ny p��son or attorney h� sha11 �el�eto Upon �he conclu�ion o�° any investiga.tion or kaearing� the Pei°sonnel Board sha�l, wii�k�in 10 day� cause its �`indings and rscomm mendatiorzs to be pregared in writing and shall certif°�* the same, Such :�indin�s shall be counter^signed �.nd filed as a permanent reeox�d by the Personnel Officex^o Z"he Personnel Of�icer shall deliver a e�r�ified copy of' such �ind3ngs and recommendations to the City Gouncil and �Go any other of�icer or emgloyee a�f°ected by such findings atad recommenda- t3ons, or f°rom whose actiox� the appeal was taken, Any member o� the Personnel Board ma.y submit a. minori�y or supplemental r^eport wkaich shall be filed as a perm�.nent reeord by the Personnel Officer, Section 3, Inf°orma.l Board hear3ngs regarding workin� conditionse 'Phe Personnel Board may infozmally hear employee suggestions or compl�.ints relative to conduct of examinations �°ring� benefits, vaorking condition� and other matters x°e],ative to employer- employee relation�hips. Such a request f°or hear9.nga skaall be made in writing and shall fu11y set f°ortlz all the facta subs�antiatir� the rsqusst in order that the Board ma.y be fully informed in the matter. Gopies of the request sha].1 also be sent to the department head and the City Manager. While �he:Boax^d has no authority to make any ,judgmen�G in - the matter, it may recommend a cour�e of-action to the apgolnting authority or employee. It 1� no� the intent of. this section that the Board wi,ll act as a. grievance committee in minor ��ea personn�l matters normally handl�d by tkae department head. _�!}_ . ,,.� .. _ �e the Board has no authority to make any judgme." . the mattez°, it ma end a course of action pointin� authority or employee, It i o' this �ection �hat the F3oard will act as . ce comm minor personnel matters andled by the department head, RULE ��- � V � ' TRAINING OF EMPLOYEES Section lo Resgonsibility t°or traininge Responsibility for developing training progr�ms or employees shall be assumed ,jointly by the City Council, the Personnel O�ficer, a.nd the depart- ment heads, Such training progra.ms may include lecture courses, demonstrations, assignment of reading matter, or such other devices as may be available for the purpose oP improving the effectiveness and broadening the knowledge of municipal officers and employees in the perfb rmance of° their respective dutieso Section 2, Credit for tra.ining: Participation in and successful completion of special training courses may be consider- ed in making advancements and promotions, Evidence of such activity shall be filed by the employee with the Personnel Officer, RUT,E� f I i SOT�ICITATTON OF �'UNDS Section 1� That as a condition precedent to a.ny solici- tat3on of funds or sale of tickets for benefit shows and other entertainznents by employees and groups or associations of employees using the name of the city in connection with their activities and the public property of the city f°or their headquarters, said employees and groups or� associations of employees shall submit in writing to the City Council a written application for permit to solicit funds or sell tickets for such benefit, If said employees have no formal organization, said application shall be signed and verified by all of the employees asking to solicit funds or se11 ticketse Applications of all other� organizations shall be signefl and verified by the president or other corresponding chief presiding oPficer of said organization, That said application shall contain a statement contain- ing the following information� (a) Purpose, plan, and beneficiaries of solicitation or saleo (b) Name of person, firm, corporation, or association managing or promoting said solicitation or sale, and if a' manager or promoter other than a city employee, a brief statement as to background, e.xperlence, and qualifications, with the names and addresses of at least three references, preferably city managers ' or chief administrative off°icers of other municipal corporations located in Southern Californiao (c) The City Council may require the filing of a financial statement o£ receipts and disbursements or �na,y attach any other conditions to the issuance of a permit as in its discretion may appear necessary or desirableo . (d) The action of' the City Council in granting or deny- ing the permit shall be finalo APPROVED and ADOPTED this 2nd ay of Septembe , 1958�. A T:� Mayo o t e City o Lynwood Ci y Clerk ity of Lynwood --` � `�`-, ' ,�` . - I � �! P ' � STATE OF CALIFORNIA ) , COUNTY OF L09 ANGELESa se CITY OF LYNWOQD 2 the undereigned City Clerk aP the Gity of Lynwoodp do hereby certify that the abo�e and faregoing reaolution waa duly adopted by the City Council of aaid City at a---� regular meeting thereof held in the CAtg Hall of aaid City, on the 2nd day of ,�ntembPr , 1�� and paeaed by the following vatea AYESo COUNCILMEN En�>;sh F; n�h T Rowe Summe�� NOE3o COUNCILMEN None. _ ABSENTo COUNCILMEN Per�,� , — GI CLER e L'ITY OF LYNWOOD