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HomeMy Public PortalAbout2021 Professional Services AgreementPROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF KEY BISCAYNE AND JORGE COLINA GROUP, LLC THIS AGREEMENT (this "Agreement") is made effective as of the 14th day of June , 2021 (the "Effective Date"), by and between the VILLAGE OF KEY BISCAYNE, FLORIDA, a Florida municipal corporation, (the "Village"), and JORGE COLINA GROUP, a Florida [LLC] (hereinafter, the "Consultant"). WHEREAS, the Village desires certain RECRUITING AND POLICE DEPARTMENT ASSESSMENT SERVICES; and WHEREAS, the Consultant will perform services on behalf of the Village, all as further set forth in the Proposal dated June 1 , 2021, attached hereto as Exhibit "A" (the "Services"); and WHEREAS, the Consultant and Village, through mutual negotiation, have agreed upon a fee for the Services; and WHEREAS, the Village desires to engage the Consultant to perform the Services and provide the deliverables as specified below. NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Consultant and the Village agree as follows: 1. Scope of Services. 1.1. The Contractor shall furnish the Services and provide deliverables for various project aspects for the Village, as requested by the Village and detailed in a "Statement of Work" which the Village will provide the Contractor when engaging the Contractor to work on a specific Project. 1.2. Prior to commencement of work on a specific Project, the Contractor will provide the Village with a fixed lump sum/not to exceed cost for the Services set forth in the Statement of Work calculated using the rates set forth on the Rate Schedule attached hereto. 1.3. If the Village approves the fixed lump sum/not to exceed cost for the Project, the Village will provide the Contractor with a Notice to Proceed to perform the Services set forth in the Statement of Work. Contractor acknowledges that it shall not undertake to perform any Services on any Project until it has received from the Village the Notice to Proceed on such Project. Contract No. 2021-13 Page 1 of 10 1.4. Consultant shall furnish all reports, documents, and information obtained pursuant to this Agreement, and recommendations during the term of this Agreement (hereinafter "Deliverables") to the Village. 1.5. The Contractor shall abide by the terms and requirements of the RFP, as though fully set forth herein. 2. Term/Commencement Date. 2.1. The term of this Agreement shall be from the Effective Date through October 31, 2021 thereafter, unless earlier terminated in accordance with Paragraph 8. Additionally, the Village Manager may renew this Agreement for [3] additional [1] month periods on the same terms as set forth herein upon written notice to the Consultant. 2.2. Consultant agrees that time is of the essence and Consultant shall complete the Services within the timeframes set forth in the Statement of Work and the Notice to Proceed for each Project in the manner provided in this Agreement, unless extended by the Village Manager. 3. Compensation and Payment. 3.1. Compensation for Services provided by Contractor shall be in accordance with the approved cost set forth in the Statement of Work or the Notice to Proceed for such Project, which shall be based on the Pricing, Section 3 of the Proposal attached hereto as Exhibit "A". 3.2. During each Project, Consultant shall deliver an initial invoice to Village for one-half of consulting fee after completion of Deliverable 1 and a second invoice for one-half the consulting fee at the completion of all deliverables. The Village shall pay the Consultant in accordance with the Florida Prompt Payment Act after approval and acceptance of the Services by the Village Manager. 3.3. Contractor's invoices must contain the following information for prompt payment: 3.3.1. Name and address of the Consultant; 33.2. Purchase Order number; 3.3.3. Contract number; 3.3.4. Date of invoice; 3.3.5. Invoice number (Invoice numbers cannot be repeated. Repeated invoice numbers will be rejected); 3.3.6. Name and type of Services; 3.3.7. Timeframe covered by the invoice; and 3.3.8. Total value of invoice. Contract No. 2021-13 Page 2 of 10 Failure to include the above information will result in the delay of payment or rejection of the invoice. All invoices must be submitted electronically to payables(a,keybiscayne.fl.gov. 4. Subconsultants. 4.1. The Consultant shall be responsible for all payments to any subconsultants and shall maintain responsibility for all work related to the Services. 4.2. Consultant may only utilize the services of a particular subconsultant with the prior written approval of the Village Manager, which approval may be granted or withheld in the Village Manager's sole and absolute discretion. 5. Village's Responsibilities. 5.1. Village shall make available any maps, plans, existing studies, reports, staff and representatives, and other data pertinent to the Services and in possession of the Village, and provide criteria requested by Consultant to assist Consultant in performing the Services. 5.2. Upon Consultant's request, Village shall reasonably cooperate in arranging access to public information that may be required for Consultant to perform the Services. 6. Consultant's Responsibilities; Representations and Warranties. 6.1. The Consultant shall exercise the same degree of care, skill and diligence in the performance of the Services as is ordinarily provided by a consultant under similar circumstances. If at any time during the term of this Agreement or within two (2) years from the completion of this Agreement, it is determined that the Consultant's Deliverables or Services are incorrect, not properly rendered, defective, or fail to conform to Village requests, the Consultant shall at Consultant's sole expense, immediately correct its Deliverables or Services. 6.2. The Consultant hereby warrants and represents that at all times during the term of this Agreement it shall maintain in good standing all required licenses, certifications and permits required under Federal, State and local laws applicable to and necessary to perform the Services for Village as an independent contractor of the Village. Consultant further warrants and represents that it has the required knowledge, expertise, and experience to perform the Services and carry out its obligations under this Agreement in a professional and first- class manner. 6.3. The Consultant represents that is an entity validly existing and in good standing under the laws of Florida. The execution, delivery and performance of this Agreement by Consultant have been duly authorized, and this Agreement is binding on Consultant and enforceable against Consultant in accordance with its terms. No consent of any other person or entity to such execution, delivery and performance is required. 7. Conflict of Interest. Contract No. 2021-13 Page 3 of 10 7.1. To avoid any conflict of interest or any appearance thereof, Consultant shall not, for the term of this Agreement, provide any consulting services to any private sector entities (developers, corporations, real estate investors, etc.), with any current, or foreseeable, adversarial issues in the Village. 8. Termination. 8.1. The Village Manager, without cause, may terminate this Agreement upon five (5) calendar days' written notice to the Consultant, or immediately with cause. 8.2. Upon receipt of the Village's written notice of termination, Consultant shall immediately stop work on the project unless directed otherwise by the Village Manager. 8.3. In the event of termination by the Village, the Consultant shall be paid for all work accepted by the Village Manager up to the date of termination, provided that the Consultant has first complied with the provisions of Paragraph 8.4. 8.4. The Consultant shall transfer all books, records, reports, working drafts, documents, maps, and data pertaining to the Services and the project to the Village, in a hard copy and electronic format within fourteen (14) days from the date of the written notice of termination or the date of expiration of this Agreement. 9. Insurance. 9.1. Consultant shall secure and maintain throughout the duration of this agreement insurance of such types and in such amounts not less than those specified below as satisfactory to Village, naming the Village as an Additional Insured, underwritten by a firm rated A -X or better by A.M. Best and qualified to do business in the State of Florida. The insurance coverage shall be primary insurance with respect to the Village, its officials, employees, agents, and volunteers naming the Village as additional insured. Any insurance maintained by the Village shall be in excess of the Consultant's insurance and shall not contribute to the Consultant's insurance. The insurance coverages shall include at a minimum the amounts set forth in this section and may be increased by the Village as it deems necessary or prudent. 9.1.1. Commercial General Liability coverage with limits of liability of not less than a $1,000,000 per Occurrence combined single limit for Bodily Injury and Property Damage. This Liability Insurance shall also include Completed Operations and Product Liability coverages and eliminate the exclusion with respect to property under the care, custody and control of Consultant. The General Aggregate Liability limit and the Products/Completed Operations Liability Aggregate limit shall be in the amount of $2,000,000 each. 9.1.2. Werkers- zpensation-and--Employer's-- Liability--insufanee, -te- apply- fir --all emptoyees-fer-statutory-limits-as-required-bq applicable-Stateand-Federal-Paws-Te poliey(ies) imtat-inelode-Employer's L-iability with minimum -limits -of -$I ;08;000-06 each -accident. -Nkremployee,suFreentractoreragent-oftheConsuitant-shall-bcaHrnveci Contract No. 2021-13 Page 4 of 10 tcrprovide Sri vices -pursnanrto- this-*greemein-who•zs-rmt vered-b+ Worker's Compensation -insurance. 9.1.3. BusitressItrrtomufsiierLiatxititywitlrrnmimumitrtrits-of$1-,1100;00'0'p ro urr e, eoxnbined-single-lit it-fot=-IOily-Injury-and-Preperty-Datwage ----overage- ust be a€fnrded--an- $ -form -rnr -more-restricttvve- than -the--I atest -edition - of -the-Business Autrsruobite-Lizthiiity- otioy,-without m lefive-tudors ents-as--filed--by- The 1 suraftee- SeMee O€fi -and' s1 ixelade©wrneel•; Mired; end Nort-Owned Vehicles. 9.1.4. Professional Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) per occurrence, single limit. 9.2. Certificate of Insurance. Certificates of Insurance shall be provided to the Village, reflecting the Village as an Additional Insured (except with respect to Professional Liability Insurance and Worker's Compensation Insurance), no later than ten (10) days after award of this Agreement and prior to the execution of this Agreement by Village and prior to commencing Services. Each certificate shall include no less than (30) thirty -day advance written notice to Village prior to cancellation, termination, or material alteration of said policies or insurance. The Consultant shall be responsible for assuring that the insurance certificates required by this Section remain in full force and effect for the duration of this Agreement, including any extensions or renewals that may be granted by the Village. The Certificates of Insurance shall not only name the types of policy(ies) provided, but also shall refer specifically to this Agreement and shall state that such insurance is as required by this Agreement. The Village reserves the right to inspect and return a certified copy of such policies, upon written request by the Village. If a policy is due to expire prior to the completion of the Services, renewal Certificates of Insurance shall be furnished thirty (30) calendar days prior to the date of their policy expiration. Each policy certificate shall be endorsed with a provision that not less than thirty (30) calendar days' written notice shall be provided to the Village before any policy or coverage is cancelled or restricted. Acceptance of the Certificate(s) is subject to approval of the Village. 9.3. Additional Insured. Except with respect to Professional Liability Insurance and Worker's Compensation Insurance, the Village is to be specifically included as an Additional Insured for the liability of the Village resulting from Services performed by or on behalf of the Consultant in performance of this Agreement. The Consultant's insurance, including that applicable to the Village as an Additional Insured, shall apply on a primary basis and any other insurance maintained by the Village shall be in excess of and shall not contribute to the Consultant's insurance. The Consultant's insurance shall contain a severability of interest provision providing that, except with respect to the total limits of liability, the insurance shall apply to each Insured or Additional Insured (for applicable policies) in the same manner as if separate policies had been issued to each. 9.4. Deductibles. All deductibles or self -insured retentions must be declared to and be reasonably approved by the Village. The Consultant shall be responsible for the payment of any deductible or self -insured retentions in the event of any claim. Contract No. 2021-13 Page 5 of 10 9.5. The provisions of this section shall survive termination of this Agreement. 10. Nondiscrimination. During the term of this Agreement, Consultant shall not discriminate against any of its employees or applicants for employment because of their race, color, religion, sex, or national origin, and will abide by all Federal and State laws regarding nondiscrimination. 11. Attorneys Fees and Waiver of Jury Trial. 11.1. In the event of any litigation arising out of this Agreement, the prevailing party shall be entitled to recover its attorneys' fees and costs, including the fees and expenses of any paralegals, law clerks and legal assistants, and including fees and expenses charged for representation at both the trial and appellate levels. 11.2. IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS AGREEMENT, EACH PARTY HEREBY KNOWINGLY, IRREVOCABLY, VOLUNTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO TRIAL BY JURY. 12. Indemnification. 12.1. Consultant shall indemnify and hold harmless the Village, its officers, agents and employees, from and against any and all demands, claims, losses, suits, liabilities, causes of action, judgment or damages, arising from Consultant's performance or non- performance of any provision of this Agreement, including, but not limited to, liabilities arising from contracts between the Consultant and third parties made pursuant to this Agreement. Consultant shall reimburse the Village for all its expenses including reasonable attomeys' fees and costs incurred in and about the defense of any such claim or investigation and for any judgment or damages arising from Consultant's performance or non-performance of this Agreement. 12.2. Nothing herein is intended to serve as a waiver of sovereign immunity by the Village nor shall anything included herein be construed as consent to be sued by third parties in any matter arising out of this Agreement or any other contract. The Village is subject to section 768.28, Florida Statutes, as may be amended from time to time. 12.3. The provisions of this section shall survive termination of this Agreement. 13. Notices/Authorized Representatives. Any notices required by this Agreement shall be in writing and shall be deemed to have been properly given if transmitted by hand -delivery, by registered or certified mail with postage prepaid return receipt requested, or by a private postal service, addressed to the parties (or their successors) at the addresses listed on the signature page of this Agreement or such other address as the party may have designated by proper notice. 14. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of Florida. Venue for any proceedings arising out of this Agreement shall be proper exclusively in Miami -Dade County, Florida. Contract No. 2021-13 Page 6 of 10 15. Entire Agreement/Modification/Amendment. 15.1. This writing contains the entire Agreement of the parties and supersedes any prior oral or written representations. No representations were made or relied upon by either party, other than those that are expressly set forth herein. 15.2. No agent, employee, or other representative of either party is empowered to modify or amend the terms of this Agreement, unless executed with the same formality as this document. 16. uwnerstnu and Access to Records and Audits. 16.1. Consultant acknowledges that all inventions, innovations, improvements, developments, methods, designs, analyses, drawings, reports, compiled information, and all similar or related information (whether patentable or not) which relate to Services to the Village which are conceived, developed or made by Consultant during the term of this Agreement ("Work Product") belong to the Village. Consultant shall promptly disclose such Work Product to the Village and perform all actions reasonably requested by the Village (whether during or after the term of this Agreement) to establish and confirm such ownership (including, without limitation, assignments, powers of attorney and other instruments). 16.2. Consultant agrees to keep and maintain public records in Consultant's possession or control in connection with Consultant's performance under this Agreement. The Village Manager or her designee shall, during the term of this Agreement and for a period of three (3) years from the date of termination of this Agreement, have access to and the right to examine and audit any records of the Consultant involving transactions related to this Agreement. Consultant additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Consultant shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the Agreement, and following completion of the Agreement until the records are transferred to the Village. 16.3. Upon request from the Village's custodian of public records, Consultant shall provide the Village with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. 16.4. Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with this Agreement are and shall remain the property of the Village. 16.5. Upon completion of this Agreement or in the event of termination by either party, any and all public records relating to the Agreement in the possession of the Consultant shall be delivered by the Consultant to the Village Manager, at no cost to the Village, within seven (7) days. All such records stored electronically by Consultant shall be delivered to the Village in a format that is compatible with the Village's information technology systems. Once the public records have been delivered upon completion or Contract No. 2021-13 Page 7 of 10 termination of this Agreement, the Consultant shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. 16.6. Any compensation due to Consultant shall be withheld until all records are received as provided herein. 16.7. Consultant's failure or refusal to comply with the provisions of this section shall result in the immediate termination of this Agreement by the Village. 16.8. Notice Pursuant to Section 119.0701(2)(a), Florida Statutes. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS. Custodian of Records: Mailing address: Telephone number: Email: Jocelyn Brewster Koch 88 West McIntyre Street Key Biscayne, FL 33149 305-365-5506 i koch(epkeybiscayne.fl.gov 17. Nonassignabilitv. This Agreement shall not be assignable by Consultant unless such assignment is first approved by the Village Manager. The Village is relying upon the apparent qualifications and expertise of the Consultant, and such firm's familiarity with the Village's area, circumstances and desires. 18. Severability. If any term or provision of this Agreement shall to any extent be held invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining term and provision of this Agreement shall be valid and be enforceable to the fullest extent permitted by law. 19. Independent Contractor. The Consultant and its employees, volunteers and agents shall be and remain an independent contractor and not an agent or employee of the Village with respect to all of the acts and services performed by and under the terms of this Agreement. This Agreement shall not in any way be construed to create a partnership, association or any other kind of joint undertaking, enterprise or venture between the parties. 20. Compliance with Laws. The Consultant shall comply with all applicable laws, ordinances, rules, regulations, and lawful orders of public authorities in carrying out Services under this Agreement, and in particular shall obtain all required permits from all jurisdictional agencies to perform the Services under this Agreement at its own expense. Contract No. 2021-13 Page 8 of 10 21. Waiver. The failure of either party to this Agreement to object to or to take affirmative action with respect to any conduct of the other which is in violation of the terms of this Agreement shall not be construed as a waiver of the violation or breach, or of any future violation, breach or wrongful conduct. 22. Survival of Provisions. Any terms or conditions of either this Agreement that require acts beyond the date of the term of the Agreement, shall survive termination of the Agreement, shall remain in full force and effect unless and until the terms or conditions are completed and shall be fully enforceable by either party. 23. Prohibition of Contingency Fees. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person(s), company, corporation, individual or firm, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. 24. Public Entity Crimes Affidavit. Consultant shall comply with Section 287.133, Florida Statutes (Public Entity Crimes Statute), notification of which is hereby incorporated herein by reference, including execution of any required affidavit. 25. Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original and such counterparts shall constitute one and the same instrument. 26. Conflicts. In the event of a conflict between the terms of this Agreement and any exhibits or attachments hereto, the terms of this Agreement shall control. [Remainder of page intentionally left blank. Signature pages follow.] Contract No. 2021-13 Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year as first stated above. VILLAGE OF ICE B r_CAYNE By: Steven . Wi iamson Village Manager Attest: Jocelyn Brewster K Village Clerk Approved as to form and legal sufficiency: By: 771— Weiss Serota Helfman Cole & Bierman, P.L. Village Attorney Addresses for Notice: Village of Key Biscayne Attn: Village Manager 88 West McIntyre Street Key Biscayne, FL 33149 305-365-5514 (telephone) 305-365-8936 (facsimile) aagha@keybiscayne.fl.gov (email) With a copy to: Weiss Serota Helfman Cole & Bierman, P.L. Attn: Chad Friedman, Esq. Village of Key Biscayne Attorney 2525 Ponce de Leon Boulevard, Suite 700 Coral Gables, FL 33134 cfriedman@wsh-Iaw.com (email) CONSULTANT By: Name: Jorge Colina Title: President Jorge Colina Group, LLC. Addresses for Notice: Jorge Colina Group, LLC. 1085 NW 164 Avenue Pembroke Pines, FL 33028 (305J 970-2167 (telephone) jcolina@ jorgecolinagroup.com (facsimile) (email) With a copy to: (telephone) (facsimile) (email) Contract No. 2021-13 Page 10 of 10 EXHIBIT "A" SCOPE OF SERVICES The Scope of Services are those contained in the Proposal dated June 1 , 2021, attached hereto and incorporated herein by reference. Contract No. XX-XX Exhibit A EXHIBIT A JCG June 1, 2021 Steven C. Williamson Village Manager 88 West McIntyre Street. Suite 210 Key Biscayne, FL 33149 Re: Executive Search Consulting Services Dear Mr. Williamson, The Jorge Colina Group (JCG). is excited for the opportunity to assist you and the Village of Key Biscayne in your quest to identify, recruit and select an exceptional Chief of Police. One who not only understands the importance of public safety, but because of the unique nature of the Village. equally values and delivers the community engagement and partnership that its residents and visitors demand. To this extent. JCG will work with you and community stakeholders to identify the qualifications. characteristics and experience that this candidate must possess, all the while legitimizing the executive search process through community involvement and transparency. Once we have a clear understanding of what the ideal candidate may look like, my partner and 1. with close to 70 years of law enforcement experience collectively. will leverage our expansive local and national network of contacts so that we may strategically develop a strong pool of candidates that possess the characteristics, knowledge and experience that you are looking for in a chief of police. Using this networking reach, JCG will also identify qualified and diverse candidates to serve on the selection panel, which will further vet the pool of applicants and deliver a short list of well qualified candidates for you to select from. Additionally. drawing from our vast experience as executives in law enforcement. my partner and I will conduct an assessment of the police department with an emphasis on staffing and resource deployment. policies and procedures. training. and equipment and provide you with our findings and recommendations. I will be available to you and your team throughout this process so that you may proceed with the confidence that any questions that you may have will be answered in a timely manner. I thank you once again for considering the Jorge Colina Group to assist you in your quest for the ideal Chief of Police as well as a detailed assessment of the police department for the Village of Key Biscayne. Sincerely, Aive Jorge Colina President Jorge Colina Group JCG TABLE OF CONTENTS Letter of Interest I Table of Contents 2 Section I — Your Consultants 3-4 Section 2 — Scope of Services 4-6 Deliverable I 4 Deliverable 2 5 Deliverable 3 5 Deliverable 4 5-6 Section 3 — Pricing 6 21 Page JCG SECTION 1: YOUR CONSULTANTS The Jorge Colina Group, LLC 1085 NW 164 Avenue Pembroke Pines, FL 33028 (305) 970-2167 FEIN: 86-2216716 The Jorge Colina Group. LLC is a boutique consulting firm that leverages its partners' vast experience in management of diverse and complex organizations, both in the public and private sectors. in order to provide its clients with value and guidance, and successful results. Whether connecting companies and products in the public safety space with clients and end users. or assisting government entities in producing a pool of exceptional candidates to select from. our partners leverage decades of personal experience and a vast network of relationships to produce the desired outcome for our clients. In the case of executive staff searches, our goal is not only to meet. but to exceed our clients' expectations while focusing on process transparency in identifying. recruiting. and selecting the most qualified candidate. The methodology is designed to provide assurance to the community that the selection process was conducted thoughtfully. fairly. and in the best interest of the residents of Key Biscayne. Consultant and Subject Matter Expert - Jorge Colina Jorge Colina is the owner of the Jorge Colina Group, LLC. Jorge is a 31 -year veteran ot'the Miami Police Department. having served in many roles throughout his distinguished career including: Patrol Officer, Narcotics Investigator. Anti - Corruption Unit Lieutenant, Tactical Operations Major. Internal Affairs Major, and Assistant Chief overseeing every functional division of the police department; Field Operations, Administration and Criminal Investigations. Furthermore, Jorge ultimately achieved the position of Chief of Police. leading the 1.800 sworn and civilian employees of the Miami Police Department. In addition to his Bachelor of Science in Criminal Justice Degree. Jorge is a graduate of the Southern Police Institute's Chief Executive Leadership and Command Officers Development Courses. Jorge has also earned the Executive Education, Leadership in Crisis certificate from Harvard Kennedy School and the coveted Executive Management/Police Executive Research Forum certificate from the Senior Management Institute for Police in Boston, Massachusetts. Consultant and Subject Matter Expert — Orlando Aguilera Orlando Aguilera is a partner of the Jorge Colina Group. LLC.. who has amassed over 38 years of law enforcement experience having served as Deputy Chief of Police at the Hialeah Police Department and most recently served as Senior Executive Officer to the Chief of Police for the Miami Police Department. In his role as Executive Officer. his responsibilities included that of Chief of Staff. providing support and counsel to the Chief of Police on matters pertaining to the Department's day-to-day operations, as well as matters affecting the community. As a member of the Department, Orlando also served as a project manager overseeing the deployment of the department's body worn carnera program, 31Page JCG including managing the associated BJA grant. He was instrumental in establishing the Special Projects Management Unit. where he assisted with numerous projects. including the P-25 radio infrastructure transition. Prior to joining the Miami Police Department. Orlando served in the private sector as the General Manager for G4S Secure Solutions. a global security company headquartered in London, England operating in over 90 countries. including over 40 states in the U.S.. As General Manager, Orlando oversaw every component of the business. which employed over 700 employees in Miami. Orlando graduated summa cum laude from Florida International University. where he received several honors and awards, including President's Honor and Dean's List. Additionally, he was granted membership in Alpha Phi Sigma. National Criminal Justice Honor Society. He is a graduate of the FBI National Academy in Quantico. VA., as well as the Southern Police Institute — Command Officer Development Course. Orlando is a member of the Miami -Dade Association of Chiefs of Police. the Police Executive Research Forum (PERF) and the South Florida Regional Domestic Security Task Force (RDSTF) Executive Board. SECTION 2: SCOPE OF SERVICES Jorge Colina Group (Consultant), is proposing various services in relation to the Village of Key Biscayne's quest for the ideal Chief of Police. To this extent. our team will work closely with the Village Manager and his team to deliver on the tasks outlined below while leveraging our decades of leadership experience in policing and focusing on developing a process that is transparent and inclusive. The ultimate goal is to deliver the necessary services to ensure that the very best candidate for the position of Chief of Police is identified, vetted and selected. Deliverable 1: Community Engagement The Village of Key Biscayne (VKB) will empanel a seven -member advisory task force. The task force will present information to assist the Village Manager in identifying the qualifications and characteristics that the ideal Police Chief must possess. Likewise. the VKB will organize and conduct meetings with community leaders and residents, as well as disseminate a survey to members of the community in order to gain additional information that will assist in developing the Position Profile. The Consultant will attend up to four (4) advisory task force/community engagement meetings and provide expert council and guidance to the Village Manager during these meetings. • The Consultant will assist in the preparation of the survey to be disseminated to members of the community. ■ The Consultant will review the current job description for the Chief of Police. as well as provide the Village Manager with no less than two (2) additional job descriptions for Chief of Police from other agencies of similar size and mission. The Consultant will provide expert advice and recommendations that will help develop a robust and current job description for the VKB to consider. • Using the information gleaned from the advisory task force. community forums. and surveys the Consultant will assist the Village Manager in preparing the final Position Profile that establishes and outlines the minimum qualification criteria for interested candidates. 4IPage JCG Deliverable 2: Village of Key Biscayne Police Department Assessment and SWOT Analysis The Consultant will conduct an in-depth assessment of the police department and discuss our findings and recommendations with the Village Manager. Finally, the Consultant will provide the Manager a SWOT (Strengths, Weaknesses, Opportunities and Threats) Analysis on the current state of the department as determined by the assessment. The areas of focus will be: • Current Staffing against best practices recommendation for the community's population and call for service volume. • Current sworn personnel deployment against best practices using calls for service volume. • Review and recommendations on policies and procedures. • Review and recommendations on established training protocols. • Review and recommendations regarding the current state of assets and equipment. Deliverable 3: Position Profile Development, Advertising and Recruiting The Village Manager, Human Resources Director. aided by Consultant will finalize the Position Profile. advertise the position and recruit applicants following these steps: • Finalizing the job description to address Village Code of Ordinance stipulations. human resources hiring policies: union leader input; and local. regional and state credentialing. training. education and experience desires and requirements. • Evaluate and determine an appropriate compensation package. • Decide upon a local, regional or national search. • Decide on the length of the advertisement to allow for a deliberate and wide recruiting effort. • With input and coordination from the Village Manager. the Consultant will prepare an electronic. color brochure used to advertise the position and provide detailed information on the community. its government. police department. qualifying criteria for the position. compensation and benefits and information on how to apply. ■ Establish a method to communicate with candidates effectively and openly throughout the process. ■ Keep the process as confidential as possible to attract a greater number of candidates. • Once the Position Profile and qualifying criteria are determined the Consultant will conduct direct strategic recruitment. leveraging our professional network locally. regionally and nationally in order to identifying top-level candidates whom may be interested in pursuing the opportunity and are exceptional candidates. Deliverable 4: Selection Process • The Consultant will assist in the development and implementation of the selection process as requested by the Village Manager and Human Resources Director. 5jPage JCG • Consultant will provide recommendations to the Village Manager on a diverse field of regional law enforcement experts and leaders, whom may be appointed to serve on the Selection Panel. Leveraging our relationships with these leaders, the Consultant will get commitments from these individuals to participate on the Selection Panel. • Through the services of a licensed sub -contractor, Consultant will conduct a comprehensive background screening of the top three finalist. Screening shall include: • National, State and County criminal history to include any open warrants. State and County check for all states and every county that the finalist has lived or worked in • Global homeland security query • Civil litigation query for every county finalist has lived in • Social Security number confirmation • Credit report • Employment verification and standing with current employer • Home address history • Driver license history • Motor vehicle records query • Sex offender database query • The Consultant will assist in the interviewing of candidates with the focus of narrowing the field to that of only the top candidates and conducting subsequent interviews. assignments and evaluations as requested by the Village Manager. SECTION 3: PRICING Consulting Fee: The total cost for the professional consulting services outlined in the Scope of Services is S17,500. This includes the individual consultant's time and effort as stipulated in each of the four deliverables as well as expenses incurred on the part of the Consultant. including the graphic design and creation of the proposed electronic brochure. and comprehensive background screening of the top finalists (3-5). Invoicing: The Consultant will invoice as fellows with payments due thirty (30) working days from date of receipt. Invoice 1: One half of consulting fee ($8.750) upon completion of deliverable I. Invoice 2: Final payment upon the completion of all deliverables. Invoice 3: An additional bonus fee ($3,000) if top candidate is engaged in contract negotiations by September 15. 2021. Exceptions and billable pass through cost: Consultant will not be responsible for any expenses incurred by the client. including advertising expenses. expenses incurred by interested candidates or members of the advisory task force or selection panel. Certified police backgrounds or additional investigative background or testing will be billed as a direct pass through with cost being agreed to by City Manager and or Human Resources Director, as a subcontractor investigative agency will conduct the work for Consultant. Conversely, the Consultant can provide information on no less than two investigative agencies that are qualified to conduct this work on Wage JCG behalf of the client. Any cost associated with this option shall be billed directly to the client by the agency as agreed upon between the parties. 7IPage Village of Key Biscayne Police Chief Selection Process Framework: 1. Develop a Police Chief position profile based on the unique needs, expectations and characteristics of Key Biscayne, the Village government, and the police department [Timeframe —Start: June 7 for 4-5 Weeks]: • The Village Manager will ask the Mayor and Councilmembers to appoint one resident to serve on an advisory task force. The task force members should have an understanding of the Village as a whole, its public safety needs and desires, and the innerworkings of the Village government. Direct or indirect knowledge of law enforcement is not required, but an added benefit. • The advisory task force will report to the Village Manager and be asked to collect facts and provide information to assist the Manager (aided by a search consultant) to: • Outline the description of the ideal Police Chief for our unique and special Village • Review and refine the Police Chief's job description, powers, duties, and qualifications • Develop criteria to evaluate candidates • The Village Manager (aided by a search consultant) will also: • Conduct interviews with community leaders and groups to gain additional facts and information • Develop and disseminate a survey to solicit resident input • Organize and promote a community meeting to capture additional resident input • The position profile will be completed only after these last steps of community involvement 2. The search consultant will assess the staffing & assignments, policies & procedures, training and equipment of the Police Department [Timeframe - Start: June 21 for 3 weeks] 3. The Village Manager and Human Resources Director (aided by a search consultant) will advertise the position and recruit applicants following these steps [Timeframe - Start: July 12 for 6-9 weeks]: • Finalizing the job description to address Village Code of Ordinance stipulations, human resources hiring policies; union leader input; and local, regional and state credentialing, training, education and experience desires and requirements • Evaluating and determining a compensation package • Deciding upon a local, regional or national search • Writing the advertisement to capture the interest of a diverse range of candidates to ensure we have the best to select from • Deciding on the length of the advertisement to allow for a deliberate and wide recruiting effort • Identifying the candidate submission requirements, such as letter of interest, application form, resume, written responses, etc. VKBPoliceChiefSearch 05.31.21_v1.1_DRAFT 1 1 P a g e Village of Key Biscayne Police Chief Selection Process Framework: • Keeping the process as confidential as possible to attract a greater number of candidates • Establishing a method to communicate with candidates effectively and openly throughout the process 4. The Village Manager and Human Resources Director (aided by a search consultant) will develop and implement the selection process including [Timeframe: 5-7 weeks]: • Appointing a diverse selection panel of regional law enforcement experts and leaders • Evaluating candidates • Checking references • Interviewing candidates - narrowing the field to the top candidates and conducting subsequent interviews, assignments and evaluations • Conducting a complete and independent background investigation on finalist(s) • Performing final interviews and selecting a final candidate 5. Negotiate terms of employment and a compensation package [Timeframe: 2 weeks] 6. introduce the new police chief to the community [Timeframe: 1 week] VKBPoIiceChiefSearch_05.31.21_v1.1_DRAFT 2 1 P a g e