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Home My Public Portal About07) 7E Amendment of Employee Classification PlanAGENDA ITEM 7.E. ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM DATE: October 18, 2016 TO: The Honorable City Council FROM: Bryan Cook, City Manager Tracey L. Hause, Administrative Services Director SUBJECT: AMENDMENT OF EMPLOYEE CLASSIFICATION PLAN RECOMMENDATION: It is recommended the City Council adopt Resolution No. 16-5214 amending the Employee Classification Plan and approving the respective salary ra nges. BACKGROUND: 1. On December 18, 2012, the City Council adopted revised Personnel Rules for full time and part-time employees. 2. On June 4, 2013, the City Council adopted Resolution No . 13-4821 , adopting an Employee Classification Plan. 3. On June 7, 2016, the City Council adopted Resolution No. 16-5173, amending the Employee Classification Plan, which added the classifications of Building and Code Inspector Ill, Building and Code Inspector II , Building and Code Inspector I and Parks and Recreation Manager. ANALYSIS: Article 5 Section 2 of the Personnel Rules allow for the adopted Classification Plan to be amended from time to time by resolution of the City Council. At the time of consideration by the City Council, any interested party may appear and be heard. After the adoption of the new classifications, including the Building and Code Inspector I, City Council October 18, 2016 Page 2 of 3 staff opened a recruitment for one full time and one part-time Building and Code Inspector I. After re-visiting the class specifications, it is recommended that the City modify the minimum qualifications and re-open the recruitment. It is recommended the following be eliminated: International Code Council Certification as a Residential Building Inspector, Commercial Building Inspector, Zoning Inspector, Property Maintenance Inspector or equivalent per state requirements. However, the qualifications that currently exist do require that the candidate obtain an International Code Council Certification as a Residential Building Inspector within one year of their appointment. When staff developed the minimum qua lifications for the Building and Code Inspector I position , staff believed that requiring some level of certification upon hiring would result in a higher quality candidate pool with greater job knowledge and experience. However after going through a recruitment for the full-time and part-time positions, staff found that that there is not necessarily a correlation between certifications held and level of experience or overall quality of candidate. Further, staff noticed that numerous people applied for the positions that had relevant experience and/or education, but could not be considered as they did not possess the required certification. Removing the requirement for certification upon hiring will allow the City to draw from a larger applicant pool and conside r applicants that are otherwise qualified for the job. This will provide more options and flexibility to help ensure that the City is hiring the best possible candidate based on all factors. Since this is an entry-level position, it is not uncommon that good and qualified candidates may not yet have professional certification . Further, the requirements to obtain building inspector certification within one year of appointment and to obtain code enforcement officer certification within two years of appointment will remain in place. After being with the city for two years, the inspector will have the same level and type of certification as is currently required . The only change would be the level of certification required when initially hired . CITY STRATEGIC GOALS: Adoption of Resolution No. 16-5214 will promote or further the City's Strategic Goal of Good Governance. FISCAL IMPACT: T here is no fiscal impact with this amendment to the Employee Classification Plan. City Council October 18, 2016 Page 3 of 3 ATTACHMENT: A. Resolution No. 16-5214 ATTACHMENT A RESOLUTION NO. 16-5214 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY, CALIFORNIA, AMENDING THE EMPLOYEE CLASSIFICATION PLAN WHEREAS, the City Council of the City of Temple City adopted revised Personnel Rules for full time and part-time employees on December 18, 2012. WHEREAS, Article 5, Section 2, of the revised Personnel Ru les states that the Classification Plan shall be adopted by and may be amended from time to time by Resolution of the City Council. WHEREAS, The City Manager has ascertained and recorded the duties and responsibilities of all positions in the Classified Service, after consulting with Department Head, and has recommended an amended classification specification Uob description) Building and Inspector I (Exhibit "1 "). NOW, THEREFORE, the City Council of the City of Temple City does hereby resolve as follows: SECTION 1. The City Council hereby approves the amendment to the Employee Classification Plan dated March 2013. SECTION 2. The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED, AND ADOPTED on this 18th day of October 2016. MAYOR ATIEST: APPROVED AS TO FORM: City Clerk City Attorney ATTACHMENT A I hereby certify that the foregoing resolution, Resolution No. 16-5214, was duly passed, approved and adopted by the City Council of the City of Temple City at a regular meeting held on the 18th day of October 2016, by the following vote: AYES : Councilmember: NOES: Councilmember: ABSENT: Councilmember: ABSTAIN: Councilmember: City Clerk DEFINITION: TEMPLE CITY CLASS SPECIFICATIONS BUILDING & CODE INSPECTOR I (Full T1me) EXHIBIT 1 Under general direction, performs a variety of technical dut1es in support of the Community Development programs: monitors and enforces a vanety of codes and ordinances in support of City departments Including those related to building, zoning, housing, and related codes, business licenses, health and sanitation, and public nuisance abatement: serves as a resource and provides 1nformat1on on City regulations to property owners, residents, businesses, the general public, and other City departments and divisions: and performs other related dut1es as required. EXAMPLES OF DUTIES: Conducts investigations regarding muniCipal code violations and initiates action to facilitate compliance with applicable code requirements, 1ssues citations, compliance not1ces, prepares inspection reports, and processes criminal complaints: mvestigates and responds to public complamts, conducts ons1te inspections and re-inspections to assure compliance with local, state, and federal laws: determines existence and type of code violations: recommends corrective actions in order to bring about compliance; determines time frames for compliance; assists homeowners and businesses to obtain compliance: responds to inquiries from and advises property owners and the public regarding compliance with municipal and zoning codes; coordinates action with other c1ty departments and outside agenc1es as necessary; coordinates law enforcement support services with the Los Angeles County Sheriffs Department and provides legal justice system liaison services between the City and District Attorney's office, conducts research related to, mvestlgates, and interprets regulations: maintains accurate and complete records of complaints, inspections, violations, and citations, tracks and documents procedures, Including daily inspection logs, Inspection status logs, and daily route logs; monitors permit extensions and cancellations: approves applications for permits; performs industrial, commercial, and residential property inspections for the purpose of ensuring private property code compliance; and issues stop work orders and correction notices. EXHIBIT 1 DESIRABLE QUALIFICATIONS: Knowledge of: building construction methods and materials; methods of making zoning and substandard housing inspections; California Building Codes, state, and local laws relating to building construction, Temple City Municipal Code, and other City regulations operations, services, and activities of a mun1c1pal community preservation program; principles, practices, and methods used 1n the enforcement of a variety of codes; procedures involved in the enforcement of codes and regulations including methods and techniques of conducting and documenting field investigations; legal actions applicable to code enforcement compliance; public relations and conflict resolution methods and techniques; record keep~ng practices; business letter writing and basic report preparation techniques; modern office procedures, methods, and equipment Including computers and supporting word processing and spreadsheet applications, occupational hazards and standard safety procedures. Ability to: read and interpret building plans and specifications and to enforce their application; Perform a full range of municipal code enforcement and compliance duties, interpret and apply applicable codes, ordinances, and regulations; inspect and identify violations of applicable codes and ordinances; enforce pertinent codes, ordinances, laws, and regulations with impartiality and efficiency; prepare clear written reports; operate personal computer to access information and utilize common business applications; read and interpret legislation, zoning and subdivision law as related to zon1ng enforcement; learn the appropriate manner and the necessary sk1ll to deal with the vanous segments of the public in explaining zon1ng requirements and procedures, recognize conditions that constitute a zoning V1olat1on; respond to inquiries, complaints, and requests for service in a fair, tactful, and firm manner; investigate complaints and mediate resolutions in a timely and tactful manner; prepare accurate and detailed documentation of investigation findings; maintain complex logs, records, and files; research, compile, and collect data; prepare clear and concise techmcal reports; work independently in the absence of supervision; follow written and oral instructions; communicate clearly and concisely, both orally and in writing, establish and maintain effective working relationships with those contacted in the course of work. Education and Experience: Graduation from high school (or GED Equivalent) and two years of recent experience in any of the following trades or professions: building construction or inspections; electrical, plumbing, or heating trades; architectural, civil, structural, mechanical, or electrical, engineering; property maintenance; housing inspections; or municipal code enforcement. Two years coursework at an accredited college or university with specialization in engineering, architecture, inspection technology or other related field may be substituted for experience on a year for year bas1s. EXHIBIT 1 OTHER QUALIFICATIONS: Possession of a valid Class C motor vehicle operator's license issued by the State of California; . International Code Council Certification as a Residential Building Inspector required within one year of appointment; and California AssoCiation of Code Enforcement Officers certification as Certified Code Enforcement Officer required within two years of appointment. Ability to operate a telephone, personal computer, and copying machine. Ability to understand and respond to the public and staffs requests for assistance both on the telephone and in person. Ability to sit, stand, stoop or bend, and see. Ability to lift up to 15 pounds. Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be a comprehensive list of responsibilities, duties, and requirements. When appropriate, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Deleted: lntemalional Code Counal Certificalion as a Resodenbal Buolding Inspector. Commeraal Buoldong Inspector. Zonong Inspector, Property Maontenance Inspector or equovalent per state requorements,