HomeMy Public PortalAboutORD14278 BILL NO. 2007-104
SPONSORED BY COUNCILMAN FERGUSON
ORDINANCE NO. I q�-1 U
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURI
DEPARTMENT OF TRANSPORTATION FOR METROPOLITAN PLANNING
SERVICES FOR THE PERIOD OF NOVEMBER 1, 2007 TO OCTOBER 31, 2008,
REFLECTING FUNDS AS APPROVED IN THE FY 2008 UNIFIED PLANNING WORK
PROGRAM.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to
execute an agreement with the Missouri Department of Transportation for Metropolitan
Planning Services.
Section 2. The agreement shall be substantially the same in form and content
as that agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed: MW
q, ;�ff Approved: D
Presi Officer r
ATTEST: APPROVED AS TO FORM:
City CleA City Counselor
1
• CCO Form: TP1-G
Approved: 05/03 (BDG)
Revised: 03/07 (BDG)
Modified:
MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION
TRANSPORTATION PLANNING CONSOLIDATED GRANT AGREEMENT
(Jefferson City Region)
THIS AGREEMENT is entered into by the Missouri Highways and Transportation
Commission (hereinafter, "Commission") and the City of Jefferson, Missouri
(hereinafter, "Grantee").
WITNESSETH:
WHEREAS, 23 U.S.C. Sections 104(f) and 134, and 49 U.S.C. Section 5303,
provide metropolitan transportation planning funds for metropolitan planning
organizations as designated by the Governor of the State of Missouri; and
WHEREAS, the Commission is the state agency designated to receive and
dispense the above named funds to accomplish metropolitan transportation planning in
the Jefferson City urbanized area; and
WHEREAS, the Capital Area Metropolitan Planning Organization (hereinafter,
CAMPO) has been designated by the Governor of the State of Missouri as the local
organization to conduct transportation planning for the Jefferson City urbanized area;
and
WHEREAS, the MPO has designated the Grantee to conduct transportation
planning and receive and expend the above named funds on its behalf; and
WHEREAS, the MPO and Grantee has described the transportation planning
work to be carried out and included a complete budget detailing the use of the above
named funds in an annually updated Unified Planning Work Program (UPWP); and
WHEREAS, the UPWP is accepted by the Commission, the MPO, the Grantee,
and the United States Department of Transportation, describing the purposes and
funding of all program components to be annually accomplished under this Agreement.
NOW THEREFORE, in consideration of the mutual covenants, promises and
representations herein, the parties agree as follows:
(1) PURPOSE AND SOURCE OF FUNDS: The purpose of this Agreement is
to assist the Grantee in financing project expenses that are eligible for federal financial
assistance. The Commission will make a grant from available federal funds in a manner
• consistent with the rules of the USDOT, Federal Highway Administration (FHWA) and
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• Federal Transit Administration (FTA) under 23 U.S.C. Sections 104(f) and 134 and 49
U.S.C. Section 5303. These rules include OMB Circular A-102, Revised Uniform
Administrative Requirements for Grants-in-Aid to State and Local Governments. The
catalog of federal domestic assistance identification number (CFDA) is 20.205 for funds
under 23 U.S.C. Sections 104(f) and 134 and 20.505 for funds under 49 U.S.C. Section
5303. The amount of available funds is limited by the unused portion of the above
planning funds allocated to the Jefferson City urbanized area under the above acts and
any amendments thereto.
(2) SCOPE OF WORK AND BUDGET: Grantee will undertake and complete
the program of work specified in the approved UPWP and the budget or scope of
services (Appendix A).
(3) REPORTS:
(A) All draft reports, the cost of which will be considered a direct cost,
will be submitted to the Commission for review prior to printing in final form. The
Commission will be provided with two (2) copies of each draft and four (4) copies of the
final report.
(B) All reports, drawings, estimates, surveys, memoranda and other
papers submitted by the Grantee shall be dated and bear the Grantee's name.
(4) PUBLICATION PROVISIONS:
(A) Copyright: Papers, interim or final reports, forms or other materials
which are a part of the work under contract may be copyrighted without written approval
of the Commission, FHWA or FTA as appropriate.
(B) Request for Publication: Either party to the Agreement or FHWA or
FTA may initiate a request for publication of reports or any request thereof.
(C) Abstracts: When the scheduled time for presentation of a paper
does not permit formal review and approval of a complete report, abstracts may be used
for notification of intent to present a paper based on the study. Such presentation must
protect the interests of the other party by the inclusion of a statement in the paper and in
the presentation to the effect that the paper has not been reviewed by the other party or
FHWA or FTA.
(D) Publication: Publication by either parry shall give credit to the other
party or FHWA or FTA unless upon failure of agreement of any report of the study,
FHWA, FTA or either of the contracting parties requests that its credit acknowledgment
be omitted and then the following statement shall be added:
"The opinions, findings and conclusions expressed in this
publication are those of the authors and not necessarily
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• those of the Missouri Highways and Transportation
Commission, the Federal Highway Administration or the
Federal Transit Administration."
(E) Use of Data: After acceptance of reports, all parties are free to use
the data and results for whatever purpose.
(F) Cooperative Participation: All reports shall contain a statement
crediting the cooperative participation of all agencies, including the USDOT, FHWA or
FTA as appropriate.
(G) Freedom of Information: The publication provisions contained in
this paragraph (4) are subject to the provisions of Chapter 610, RSMo, and all
applicable laws of the United States Government concerning freedom of information.
(5) RETENTION OF RECORDS: The Grantee or any approved
subcontractor shall be required to maintain accounting records and other evidence
pertaining to the cost incurred regarding the study and to make the records available to
the Commission at its office at all reasonable times during the contract period and for
three years from the date of the final payment of federal funds. Such accounting
records and other evidence pertaining to the costs incurred will be made available for
inspection by the Commission, FHWA, FTA, or any authorized representative thereof,
and copies shall be furnished if requested.
(6) INFORMATION FURNISHED AND WORK PERFORMED BY THE
GRANTEE: The Grantee shall make available to the Commission upon request all of
the data, reports, analysis, transcripts of hearings, maps, drawings, tables, and other
pertinent background information related to the scope of services under this Agreement.
(7) INFORMATION AND WORK FURNISHED BY THE COMMISSION:
(A) The Commission shall make available to the Grantee all of the
data, reports, analysis, transcripts of hearings, maps, drawings, tables and other
pertinent background information related to the scope of services under this Agreement
that the Commission deems necessary and non-confidential. No report, information,
data or other materials provided to the Grantee shall be given to any individual or
organization without the written approval of the Commission.
(B) The Commission will receive reimbursement from the Grantee for
computer work performed by the Commission for the urbanized area as authorized by
the Grantee. This should in no way restrict the Grantee from utilizing other computer
services available elsewhere.
(8) PROJECT TIME PERIOD: Work under this Agreement shall begin
November 1, 2007 and extend to October 31, 2008. No work shall be performed under
• this Agreement until a notice to proceed is received from the Commission.
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• (9) CONTRACT PRICE AND PAYMENT:
(A) Total Price: For the work described in this Agreement, the Grantee
shall receive payment based on actual costs, as defined in subparagraph B of
paragraph (9) up to the maximum amount of $124,656 defined as consolidated planning
funds. The local matching share shall be 20 percent for funds provided under 23 U.S.C.
Section 104(f) and under 49 U.S.C. Section 5303. The local matching share may be
either cash or third party in-kind services or a combination of both.
(B) Progress Payments: The Commission agrees to make progress
payments to the Grantee not more than monthly upon receipt of a proper invoice and
certification for services actually performed under this Agreement. Certification of
services will be documented by a progress report submitted at least quarterly within 30
days after the end of the reporting period. However, the last progress report may be
waived and included in the final or project completion report. Each progress report
shall include tasks, what percentage of each task has been completed and overall task
completion rate. Invoices will be based on actual costs incurred. Each invoice will
show the breakdown of the cost incurred among the Grantee and the Commission.
Such progress payments will be based on actual cost incurred. In no instance shall the
progress payments exceed the percentage of work completed, per the judgment of the
Commission's chief engineer. The accounting for and billing of project charges will be
accomplished as follows:
• 1. The Grantee will establish cost principles for use in
determining the allowability of individual items of costs in accordance with OMB Circular
A-87, "Cost Principles Applicable to Grants and Contracts with State and Local
Governments."
2. Direct labor charges shall be based on actual time expended
at the current approved gross salary of the assigned staff member.
3. Employee fringe benefits shall be based on a provisional
rate, subject to audit, of direct labor costs. This rate is set on the basis of the
employer's actual cost for group life insurance, health insurance, pension plan, workers
compensation, holidays, F.I.C.A. taxes, accrued costs for sick leave, vacation and other
items included in the Grantee's approved fringe benefit package to the total annual
salaries paid. This rate is reviewed and adjusted annually and will be specified in the
fiscal year scope of services.
4. Indirect costs shall be based on the approved cost allocation
plan supported by the Grantee's annual budget for the fiscal year in which the scope of
services is to be carried out. A rate is calculated on the basis of the estimated total
annual administrative expenses, excluding known unallowable costs as prescribed in
various federal regulations, including OMB Circular A-87, divided by the sum of total
• annual salaries chargeable as direct labor. Calculation of the indirect rate is specified in
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• the cost allocation plan and is approved by the audit agency. The indirect rate is
audited and adjusted at each fiscal year end by the audit agency. The applicable rate
will be specified in Appendix A.
5. Other direct costs charges shall be based on actual cost of
supplies and equipment purchased or rented for exclusive use of this project.
Procurement of supplies and equipment should be in accordance with procedures
established by the State of Missouri and Paragraph (19).
(C) Compensation: Compensation shall be paid by the Commission to
the Grantee for work performed hereunder subject to the limitations of subparagraphs A
and B of this paragraph (9), as supported by Appendix A.
(D) Direct Costs: The following are considered as direct costs and
chargeable as such:
1. Salaries and fringe benefits.
2. Other non-salary expenses directly related to the completion
of the work program activities such as: classified advertising, contractual services, data
processing, equipment maintenance and rental, meetings and conferences, postage,
publications, reproduction, supplies, travel and long distance calls.
• (E) Final Payment: The final payment will be made only after
acceptance by the Commission of a project completion report, summarizing the results
of the job elements under this Agreement, considered to be satisfactory to the
Commission. This project completion report is due within 60 days after the Agreement
end date. The Commission's obligation will extend only to those costs incurred as
verified by the final audit. A final audit will be completed after the acceptance of the
project completion report. If Grantee was over compensated according to final audit
results, Grantee will reimburse the Commission the amount as specified by the final
audit. If additional compensation is due Grantee, Grantee will present a supplemental
invoice to the Commission for payment of the amount specified by the final audit.
(F) Checks: Checks in payment for the services rendered hereunder
shall be drawn to the order of the City of Jefferson. The Grantee hereby agrees that the
acceptance of the check so drawn shall constitute full payment for the Commission to
the Grantee for the services for which such payments are made.
(G) Title to Work Products: The making of payments to the Grantee in
the manner aforesaid shall vest in the Commission title to the studies, documents and
material produced by the Grantee under the terms of this Agreement up to the time of
such payments, and the Commission shall have the right to use the same for any public
purpose or make any desirable alterations thereto without other further compensation to
the Grantee or to any other such agency or persons.
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• (H) Single Audit Requirement: For fiscal years ending after December
31, 2003, if the Grantee receives $500,000 or more per year total of all Federal
assistance from all sources. including Federal funds under this Agreement, it shall be
required to have an independent annual single audit done in accordance with OMB
Circular Number A-133. A copy of the audit report shall be submitted to the Missouri
Department of Transportation (MoDOT) within 30 days of the issuance of the report.
Subject to the requirements of OMB Circular Number A-133, if the Grantee obtains less
than $500,000, the Grantee may be exempt from OMB A-133 auditing requirements, but
records must be available for review by applicable State and Federal authorities in
accordance with Paragraph (5). The Commission reserves the right to audit
expenditures under this Agreement independently in a separate report.
(10) INSPECTION OF RECORDS: The Agency shall assure that
representatives of the Commission and FHWA shall have the privilege of inspecting and
reviewing the work being done by the Agency's contractor and subcontractor on the
herein project. The Agency shall also assure that its contractor, and all subcontractors,
if any, maintain all books, documents, papers and other evidence pertaining to costs
incurred in connection with the work program and make such materials available at
such contractor's office at all reasonable times at no charge during this Agreement
period, and for three (3) years from the date of final payment under this Agreement, for
inspection by the Commission, FHWA or any authorized representatives of the Federal
Government and the State of Missouri, and copies shall be furnished, upon request, to
authorized representatives of the Commission, State, FHWA, or other Federal agencies.
® (11) CHANGES: The Commission or the Grantee may, from time to time,
request changes in the scope of UPWP work. Changes in the scope of UPWP work
that do not involve any increase or decrease in the amount of the Grantee's
compensation shall be made with the mutual agreement of the parties to this Agreement
evidenced by letters from each to the other. Changes involving adjustments to limiting
amounts contained in the scope of UPWP work of any increase or decrease in the total
amount of compensation which are mutually agreed upon by and between the
Commission and the Grantee shall be incorporated in written amendments or
supplements to this Agreement.
(12) INDEMNIFICATION: The Grantee shall defend, indemnify and hold
harmless the Commission, including its members and department employees, from any
claim or liability whether based on a claim for damages to real or personal property or to
a person for any matter relating to or arising out of the Grantee's performance of its
obligations under this Agreement.
(13) TERMINATION OF AGREEMENT:
(A) Non-Performance: If Grantee shall for any cause fail to perform
any of the provisions of this Agreement or fail to complete any of the work described in
this Agreement, the Commission may terminate this Agreement. Also, the Commission
• may terminate this Agreement if the conduct or progress of the work is such that it is not
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• up to professional standards of objectiveness, fairness, accuracy and completeness.
(B) Correction: The Commission may provide Grantee with a written
notice of the defect(s) in Grantee's performance specifying a period of time for Grantee
to correct such defect(s).
(C) Written Notice: To terminate this Agreement, the Commission must
give Grantee at least 15 days written notice specifying the reason(s) for termination.
(D) Partial Payment: If the Commission terminates the Agreement, the
Commission shall be liable only for the work rendered to the date of termination based
on the compensation described in the scope of services. Grantee, for itself, its
successors, assigns and legal representatives, agrees to accept this amount of
compensation in full satisfaction of all claims for compensation under this Agreement.
This does not abrogate the Grantee's right under law.
(E) Work Products: In the event of termination, Grantee shall deliver to
the Commission, as property of the Commission, all designs, reports, drawings, studies,
estimates, surveys, computations, memoranda, documents and other papers or
materials either furnished by the Commission or prepared by or for the Grantee under
this Agreement. In addition, ownership of all designs, reports, drawings, studies,
estimates, models, computations, etc. prepared under this Agreement shall vest in the
Commission, at the Commission's option. The Commission reserves the right to
• postpone or abandon further work of the type described by this Agreement or to cause
such work to be continued or completed in such manner, by such person(s), and under
such terms and agreements as the Commission shall determine.
(14) DISPUTES: The Commission's chief engineer will in all cases decide any
and all questions which may arise in connection with the work not disposed of by
agreement among or between the parties to the contract.
(15) NONDISCRIMINATION ASSURANCE: With regard to work under this
Agreement, Grantee agrees as follows:
(A) Civil Rights Statutes: The Grantee shall comply with all state and
federal statutes relating to nondiscrimination, including but not limited to Title VI and
Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d and 2000e), as
well as any applicable titles of the Americans with Disabilities Act). In addition, if the
Grantee is providing services or operating programs on behalf of Department or the
Commission, it shall comply with all applicable provisions of Title II of the Americans
with Disabilities Act.
(B) Administrative Rules: The Grantee shall comply with the
administrative rules of the U.S. Department of Transportation relative to
nondiscrimination in federally-assisted programs of the USDOT (49 CFR Subtitle A, Part
• 21) which are herein incorporated by reference and made part of this Agreement.
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• (C) Nondiscrimination: The Grantee shall not discriminate on grounds
of the race, color, religion, creed, sex, national origin or ancestry of any individual in the
selection and retention of subcontractors, including procurement of materials and leases
of equipment. The Grantee shall not participate either directly or indirectly in the
discrimination prohibited by 49 CFR Subtitle A, Part 21.5 including employment
practices.
(D) Solicitations for Subcontracts, Including Procurements of Material
and Equipment: These assurances concerning nondiscrimination also apply to
subcontractors and suppliers of the Grantee. These apply to all solicitations either by
competitive bidding or negotiation made by the Grantee for work to be performed under
a subcontract including procurement of materials or equipment. Each potential
subcontractor or supplier shall be notified by the Grantee of the requirements of this
Agreement relative to nondiscrimination on grounds of the race, color, religion, creed,
sex or national origin or ancestry of any individual.
(E) Information and Reports: The Grantee shall provide all information
and reports required by the Agreement, or orders and instructions issued pursuant
thereto, and will permit access to its books, records, accounts, other sources of
information, and its facilities as may be determined by the Commission or the USDOT to
the pertinent to ascertain compliance with other such contracts, orders and instructions.
Where any information required of the Grantee is in the exclusive possession of another
who fails or refuses to furnish this information, the Grantee shall so certify to the
Commission or the USDOT as appropriate and shall set forth what efforts it has made to
obtain the information.
(F) Sanctions for Noncompliance: In the event the Grantee fails to
comply with the nondiscrimination provisions of this Agreement, the Commission shall
impose such contract sanctions as it or the USDOT may determine to be appropriate,
including but not limited to:
1. Withholding of payments to the Grantee under the
Agreement until the Grantee complies; and/or
2. Cancellation, termination or suspension of the Agreement, in
whole or in part.
(G) Incorporation of Provisions: The Grantee shall include the
provisions of paragraph (15)(A) of this Agreement in every subcontract, including
procurements of materials and leases of equipment, unless exempted by the statutes,
executive order, administrative rules or instructions issued by the Commission or the
USDOT. The Grantee will take such action with respect to any subcontract or
procurement as the Commission,or the USDOT may direct as means of enforcing such
provisions, including sanctions for noncompliance; provided that it in event the Grantee
• becomes involved in or is threatened with litigation with a subcontractor or supplier as a
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result of such direction, the Grantee may request the United States to enter into such
litigation to protect the interests of the United States.
(H) Title VI Program Reporting Reguirements: The Grantee shall
comply with data collection and reporting requirements subject to Title VI of the Civil
Rights Act of 1964 and the implementing regulations of 28 CFR Part 42, Subpart F and
49 CFR Part 21. Such general and program specific required information shall be
provided to the Commission yearly if updated information is warranted or at a minimum
of every three years. Required submittals shall be made by December of the current
agreement period.
(16) SECTION 504 ASSURANCES: The Grantee shall comply with all the
requirements imposed by Section 504 of the Rehabilitation Act of 1973 (29 U.S.C.
Sections 790 et seq.) and the administrative rules of the USDOT (49 CFR Subtitle A,
Part 27).
(17) RESTRICTION ON LOBBYING: The Grantee shall comply with the
requirements of 31 U.S.C. Section 1352.
(18) SUBCONTRACTING: All work to be subcontracted shall be identified in
the UPWP, regardless of amount. All subcontracts of $50,000 or more shall be
submitted to the Commission for review and approval. Grantee's approved contracting
administration procedures may be used provided assurance is given that they conform
to applicable Federal statutes, executive orders and regulations in accordance with 49
CFR Part 18 or 23 CFR Part 172 and Missouri statutes. Approval to subcontract for
services incidental to the study operations, such as printing and computer services, is
not required. Copies of all executed subcontracts, except those for incidental services,
shall be furnished to the Commission.
(19) EQUIPMENT AND INSTRUMENTATION:
(A) All equipment and instrumentation to be purchased under this
agreement shall be identified specifically in the UPWP. Equipment or instrumentation
mean an article of nonexpendable, tangible personal property having a useful life of
more than one year and an acquisition cost which equals $5,000 or more. Grantee's
approved procurement procedures may be used provided assurance is given that they
conform to applicable Federal statutes, executive orders and regulations in accordance
with 49 CFR Part 18 and Missouri statutes.
(B) Purchases costing less than $5,000 are not subject to 49 CFR Part
18 but shall follow Grantee's procurement procedures. However, purchases may not
be subdivided to avoid this limitation. The Grantee certifies that no equipment and
instrumentation listed for purchase in the UPWP have been included in the indirect
costs approved for this Agreement.
(20) TRAVEL: The Commission approves Grantee staff travel expenses for
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• work performed under this Agreement and provided for in the scope of services. Any
additional travel must have prior approval of the Commission to be eligible for a direct
cost reimbursement. The rate of reimbursement shall be in accordance with the
Grantee's approved travel policy.
(21) COMPLIANCE WITH LAWS: The Grantee agrees to comply with all
federal, state and local laws and ordinances applicable to the prosecution of the work
covered by this Agreement.
(22) DISADVANTAGED BUSINESS ENTERPRISES: Grantee agrees to
prepare and submit for the Commission's approval, a disadvantaged business
enterprise plan as defined in 49 CFR Part 26, if Grantee received a total of $250,000 or
more of financial planning assistance from the U.S. Department of Transportation or if
Grantee is required to do so by 49 CFR Part 26.21.
(23) BUDGET:
(A) Summary: Appendix A, Section 1, includes a budget summary,
which lists the following:
1. Estimated Expenditures: These would be the total of all UPWP
components by federal funding type funded under this Agreement itemized by various
cost categories. These categories may include but are not limited to: salaries, fringe
• benefits, indirect costs, contract services, equipment, data processing, meeting,
conference, travel, printing, publications, supplies and other or miscellaneous expenses.
2. Estimated Revenues: These are the total anticipated funding
and agency sources by federal funding type for work funded under this Agreement.
(B) Payment: The Grantee will receive payment by the Commission
based on the following:
1. Agency Funding Participation: Appendix A, Section 2, lists
estimated funding participation by various agencies for the UPWP program components
funded under this Agreement. For the work by program component described in the
UPWP and similarly identified in Appendix A, Section 2, payment will be made from the
appropriate funds based on the proportionate share of FHWA PL or FTA Section 5303
funds, or consolidation of the two funds, being utilized from the Commission. The
relationship of the manpower and cost borne under this Agreement to the total
manpower and cost required to complete each program component is derived from the
approved UPWP. The obligation of the Commission shall not exceed the amounts set
out in Paragraph (9), Subparagraph (A).
2. Details of Missouri FHWA PL and/or FTA Section 5303
Matching Funds: Appendix A, Section 2, also lists the respective amounts of local
• matching funds by providing agency and the program components of the UPWP to
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• which they are applied for the Missouri federal funds utilized under this Agreement.
Application of local matching funds in the form of third party in-kind services or cash
from the Commission to the various program components will be determined by the
Commission in accordance with Missouri laws. Use of Commission local matching
funds by the Grantee shall be based on the proportionate share of cost by program
component as given in Appendix A, Section 2. Local matching funds from the
Commission shall not exceed the federally required matching share for any Missouri
federally funded program component. The Commission's cash payment obligation shall
be in accordance with Paragraph (9), Subparagraph (A).
(C) Procedures: The following procedures shall be followed when
deviations from Appendix A or the scope of services program components occur or are
anticipated to occur:
1. Cost Overruns:
A. Program component overruns of thirty percent (30%)
or less will be considered as eligible costs provided:
(1) The total scope of services dollar amount is not
increased and written approval is obtained from the Commission's chief engineer or;
(II) If the total scope of services dollar amount is
• increased, an amended scope of services is executed between the Commission and the
Grantee.
B. Program component overruns in excess of thirty
percent (30%) will require an amended scope of services between the Commission and
the Grantee.
C. Requests for overruns in program components shall
be in writing and include the anticipated amount of overruns on other program
components.
2. Agency Funding Participation: Revisions in the agency (i.e.
FHWA, FTA, HUD, EPA) funding participation as shown in the scope of services require
written approval by the Commission's chief engineer. Requests for revisions shall
include the reason for the revisions, the proposed agency funding and the effect of the
revisions on program components.
3. The Grantee shall monitor costs and initiate timely requests
for approval as outlined above. Retroactive revisions of this scope of services will not
be allowed.
(24) AMENDMENTS: Any change in this Agreement, whether by modification
• and/or supplementation, must be accomplished by a formal contract amendment signed
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• and approved by the duly authorized representatives of the Grantee and the
Commission.
(25) COMMISSION REPRESENTATIVE: The Commission's chief engineer is
designated as the Commission's representative for the purpose of administering the
provisions of this Agreement.
(26) ASSIGNMENT: The Grantee shall not assign or delegate any interest in
the Agreement and shall not transfer any interest in the Agreement, whether by
assignment or notation, without the prior written consent of the Commission.
(27) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed
according to the laws of the State of Missouri. The Grantee shall comply with all local,
state and federal laws and regulations relating to the performance of the Agreement.
(28) VENUE: It is agreed by the parties that any action at law, suit in equity, or
other judicial proceeding to enforce or construe this Agreement, or regarding its alleged
breach, shall be instituted only in the Circuit Court of Cole County, Missouri.
IN WITNESS WHEREOF, the parties have entered into this Agreement on the
date last written below. U
, 0d� .Executed by the Grantee this � l day of 2
Executed by the Commission this day of , 20101.
MISSOURI HIGHWAYS AND CITY OF JEFFERSON, MISSOURI
TRANSPORTATION COMMISSION
Title Chief Engineer ��
ATTEST: A S
Secretary to the Commission
Title �► �- �'
Approve s to Form: Approve tAF *
By
OF
Title
Comm' io Counsel
Ordinance Number:
•
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•
APPENDIX A
•
•
Budgets and Allocations
• The following tables contain, 1)Staff allocations of time and expenditures,including salaries and direct expenses
2)proposed local support by members of the MPO 3)proposed local support by jurisdiction and 4)the proposed
overall budget.
Note: Callaway County entries have zero amounts reflecting that the county has withdrawn financial support.
Work Program Task Contract and Staff Time Allocations -This Item identifies the amount of
time and cost that are anticipated to be dedicated to particular tasks throu hout the year.
UPWP Work Task Cost Allocation % Salaries, benefits, Contractual Direct Costs Totals
indirect costs work task
MPO Program Administration &Support 20% $30,807 $357 $31,164
General Transportation Planning 25% $38,509 $446 $38,955
Long Range Transportation Planning 35% $53,913 $624 $54,537
Transportation Improvement Program 10% $15,404 $178 $15,582
Transit Planning 5% $7,702 $89 $7,791
Coordination of Human Service 5% $7,702 $89 $7,791
Transportation
Total 100% $154,036 $0 $1,784 $155,820
FY 2008 Federal and local funding support
UPWP Work Task Federal Local Total
• MPO Program Administration &Support $24,931 $6,233 $31,164
General Transportation Planning $31,164 $7,791 $38,955
Long Range Transportation Planning $43,630 $10,907 $54,537
Transportation Improvement Program $12,466 $3,116 $15,582
Transit Planning $6,233 $1,558 $7,791
Coordination of Human Service Transportation $6,233 $1,558 $7,791
Total 1 $124,656 $31,164 $155,820
The FY 2008 local funding support b 'urisdiction:
UPWP Work Task Jefferson City Cole County Callaway Totals
County
MPO Program Administration &Support $4,400 $1,833 $0 $6,233
General Transportation Planning $5,499 $2,291 $0 $7,791
Long Range Transportation Planning $7,699 $3,208 $0 $10,907
Transportation Improvement Program $2,200 $917 $0 $3,116
Transit Planning $1,100 $458 $0 $1,558
Coordination of Human Service Transportation $1,100 $458 $0 $1,558
. Total $21,998 $9,166 1 $0 $31,164
13
The MPO Budget for FY 2008
• Major Cost Category Federal Local Total
Labor
Salaries (staff/ labor) $90,690 $22,673 $113,363
Benefits $32,538 $8,135 $40,673
Labor Subtotal $123,229 $30,807 $154,036
Contractual Services
Professional Services $0 $0 $0
Contracted Total $0 $0 $0
Direct Costs
Materials&Supplies
Advertising $80 $20 $100
Postage $147 $37 $184
Printing $80 $20 $100
Operational Supplies $120 $30 $150
Food $0 $0 $0
Office Supplies $80 $20 $100
Copies $80 $20 $100
Subtotal $587 $147 $734
• Other Contracted Services
Dues& Publications $0 $0 $0
Meetings/Conferences $0 $0 $0
Training/Education $0 $0 $0
Subtotal $0 $0 $0
Utilities
Telephone $600 $150 $750
Subtotal $600 $150 $750
Equipment Repair and Maintenance
Vehicle Wash $40 $10 $50
Radio Maintenance $40 $10 $50
Maintenance Agreement $160 $40 $200
Subtotal $240 $60 $300
Capital Purchases
Equipment $0 $0 $0
Subtotal $0 $0 $0
Direct Costs Total $1,427 $357 $1,784
Total Labor and All Costs $124,656 $31,164 $155,820
•
14
CALL.AWAY COUNTY COMMISSION
10 East 5th St. Phone 573-642-0737
ulton, MO 65251 sf -- """' FAX 642-0181
Donald "Doc"Kritzer ° Lee Fritz
Western Associate _` , Presiding Commissioner
Commissioner ;
Gabe Craighead
Eastern Associate Teresa Stieferman
Commissioner Deputy to Commission
January 3, 2007
Attn: Janice McMillan, AICP
City of Jefferson
Department of Community Development
320 East McCarty Street
Jefferson City, Mo 65101
Re- Capital Area
Dear Ms. McMillan:
Recent budget discussions involving our 2007 Budget have brought new concerns
regarding expenses. It is with regret,the County Commission, hereby gives 90 day
notice of withdraw from the Capital Area Metropolitan Planning Organization in
providing financial assistance in your organization. Budget constraints have played
heavy in our decision,
Sincerely
--.. /I—'
Lee Fritz
Presiding Commissioner
•
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Area Metro
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(Jnified Plavc"
Work Progr �a
For the Jefferson City, Missouri Metropolitan Region
Adopted September 18,2007
•
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The preparation of this report was financed in part by the U.S. Department of Transportation, Federal
Highway Administration, and Federal Transit Administration in cooperation with the Missouri Department of
• Transportation. The opinions, findings, and conclusions expressed in this report are not necessarily those of
the Federal Highway Administration, Federal Transit Administration, or the Missouri Highway and
Transportation Department.
The FY 2008 Unified Planning Work Program has been approved and adopted by the Capital Area
Metropolitan Planning Organization Board of Directors at the regularly scheduled meeting of
---------------------
Minutes of the meeting are on file at the Department of Community Development/Planning Division-Room 120,
John G. Christy Municipal Building, 320 East McCarty,Jefferson City, Missouri 65101.
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{
•
MPO Administration is provided by the City of Jefferson, Missouri
Department of Community Development/Planning Division
Room 120 John G. Christy Municipal Building
320 East McCarty Jefferson City, Missouri
Telephone 573-634-6410
http://wv,(w.ieffcitymo.orqlcd/campo/campo.html
For questions or comments, contact Janice McMillan or Alan Morrison at the Planning Division
Photography and Graphics by Alan Morrison, Planning Division
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Capital Area Metropolitan Planning Organization
Board of Directors
•
RESOLUTION
A RESOLUTION ADOPTING THE FISCAL YEAR 2008 UNIFIED WORK PROGRAM
FOR THE JEFFERSON CITY URBANIZED AREA
WHEREAS, the Board of Directors of the Capital Area Metropolitan Planning Organization is the
Executive Body of the Metropolitan Planning Organization (MPO) designated by the Governor of the
State of Missouri for the Jefferson City Urbanized Area, and responsible for carrying out the
provisions of Section 134 Title 23 U.S. Code and Section 5303 Title 49 U.S. Code; and
WHEREAS, the federal regulations for Metropolitan Transportation Planning and Programming,
As specified in 23 CFR Part 4.50.314 requires that the MPO develop a Unified Planning Work
Program as part of the continuing, cooperative, and comprehensive transportation planning
process; and
WHEREAS, the Unified Planning Work Program has been developed with recommended
activities included in the Fiscal Year 2008 Unified Work Program; and
WHEREAS, these projects have been submitted for review to the CAMPO Technical Committee
and the Board of Directors; and
• WHEREAS, the Technical Committee endorses the Fiscal Year 2008 UWP and recommends
approval and adoption by the Executive Committee;
NOW, THEREFORE, BE IT RESOLVED THAT: the Board of Directors of the Capital Area
Metropolitan Planning Organization hereby approves and adopts the FY 2008 Unified Planning
Work Program and authorizes staff to prepare and distribute the UPWP document.
The above and foregoing resolution is hereby adopted (date) -----------------------
On behalf of the CAMPO Board of Directors
------------------------------
Mr. Ken Ferguson
Chairman, CAMPO Board of Directors
•
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Table of Contents
Background..................................................................................................................................... 1
FinancialSupport of the MPO .......................................................................................................... 1
Purposeof the UPWP ....................................................................................................................... 1
PlanningFactors..............................................................................................................................2
Unified Planning Work Program Elements for FY 2008.....................................................................2
MPO Accomplishments for FY 2007 ............2
MPO Program Administration
Program Administration ........................3
PublicParticipation ....................................................................................................4
General Transportation Planning .....................................................................................................5
Transportation Data Acquisition and Maintenance......................................................................5
I
Transportation Planning Coordination ........................................................................................6
Bicycle and Pedestrian Planning
Goods Movement/Freight Planning.............................................................................................7
ProgramAdministration..............................................................................................................7
Transportation Safety Planning...................................................................................................8
Transportation Security Planning ................................................................................................8
Long Range Transportation Planning...............................................................................................9
•
Transportation Improvement Plan............................................................................................. 10
Public Transportation (Transit) Planning
Coordination of Human Service Transportation ............................................................................. 11
Professional Services Contracting.................................................................................................. 12
Budgetsand Allocations................................................................................................................ 13
Contract and Staff Time Allocations.......................................................................................... 13
FY 2008 Federal and Local Funding Support............................................................................. 13
FY 2008 Local Funding Support by Jurisdiction......................................................................... 13
MPOWork Program Budget....................................................................................................... 14
•
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Background
•
The Capital Area Metropolitan Planning Organization was designated by the Governor of Missouri as the
metropolitan planning organization for the Jefferson City urbanized area on May 7, 2003. This designation
allows the Capital Area Metropolitan Planning Organization (CAMPO)to be the recipient of metropolitan
planning funds through the Missouri Department of Transportation from both the Federal Highway
Administration (FHWA) and the Federal Transit Administration (FTA)of the US Department of Transportation.
Metropolitan planning funds from FHWA are "PL"funds and those from FTA are referred to as Section
5303 funds. The two funds are combined into a consolidated planning grant(CPG)for the MPO and are
administered through the Missouri Department of Transportation. Since these funds are consolidated, they
are not identified separately by work task within this document. Federal funds shown for fiscal year 2008
are estimates, based on formulas used by MODOT for distribution of Missouri allocations.
The Metropolitan Planning Organization is comprised of a Technical Committee composed of technical
and planning staff from local, State, and Federal agencies of the MPO membership, and a Board of Directors
composed of elected officials from a geographical area that includes portions of Cole and Callaway Counties,
the Cities of Jefferson and Holts Summit, and the towns of St. Martins and Lake Mykee, all within the State of
Missouri.
Officers to the Technical Committee and the Board of Directors are elected annually, and any member of
the respective committee may serve.
The CAMPO memorandum of understanding identifies the City of Jefferson as the MPO administrator,
and as such, provides staffing for CAMPO.
Financial Support for the MPO
Based on the Memorandum of Understanding, financial obligation to support the MPO consists of 80%
Federal funding through the Consolidated Planning Grant, composed of FHWA PL funds and FTA 5303
• planning funds, and 20% in local funding.The participants providing the local funding are Callaway County,
Cole County and Jefferson City.
Jefferson City provides 60%of the local support and Cole County provides 25%of the local support.
Callaway County has withdrawn their financial support which had been 15%of the local funding.The MPO will
be able to operate, but at a severely reduced (minimal) level. The MPO will need to resolve the shortfall.
The Purpose of the UPWP
The Unified Planning Work Program (UPWP)outlines a yearly program of transportation planning
activities and studies to be funded by federal metropolitan planning and local funds and serves as the basis
for funding agreements with the Missouri Department of Transportation (MoDOT). It also serves as a
management tool for scheduling, budgeting and monitoring the planning activities of the participating
agencies and governments related to transportation planning for the area.
In developing a planning work program,the previous transportation act,TEA-21, required the MPO to
provide for consideration of projects and strategies that will accomplish the objectives of 7 "Planning
Factors". Under SAFETEA-LU, the newest transportation act, eight planning factors must now be considered
during the development of any MPO plan. The following is a listing of the Planning Factors:
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SAFETEA-LU Planning Factors
Planning factors are a set of broad objectives defined in Federal legislation (SAFETEA-LU) to be
considered in the metropolitan planning process
Support the economic vitality of the metropolitan area, especially by enabling global competitiveness,
productivity, and efficiency.
Increase the safety of the transportation system for motorized and non-motorized users.
Increase the security of the transportation system for motorized and non-motorized users.
Increase accessibility and mobility options available to people and for freight.
Protect and enhance the environment, promote energy conservation,improve the quality of life,and promote
consistency between transportation improvements and State and local planned growth and economic
development patterns.
Enhance the integration and connectivity of the transportation system,across and between modes,for people
and freight.
Promote efficient system management and operation.
g
Emphasize the preservation of the existing transportation system.
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Unified Planning Work Program Elements for FY 2008
The CAMPO UPWP consists of the following work elements:
1. MPO Program Administration and Support
2. General Transportation Planning
3. Long Range Transportation Planning
4. Transportation Improvement Program
5. Transit Planning
6. Coordination of Human Service Transportation
7. Professional Services Contracting
MPO Accomplishments during the 2007 Fiscal Year
The following projects have been completed or are in progress at the time of this draft:
Coordinated Public Transit Human Services Transportation Plan - nearly complete
24-hour traffic counts and turning movements and peak-hour counts for the travel demand model -
completed
Contract for travel demand forecasting -completed
Development of current and future land use maps and databases - completed
Provided small cities with updated land use and zoning maps - completed
Draft Limited English proficiency Plan -drafted, in review
City of Jefferson Greenways Plan Update-completed
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Capital Area Metropolitan Planning Organization
FY 2008 Unified Planning Work Program
WORK ELEMENT/TASK DESCRIPTIONS
1.0 MPO Program Administration and Support
Funding
Federal $24,931 Consolidated Planning Grant
Local 56,233 Member jurisdictions
Total $36,663
1.1. Program Administration
Background/Previous Work
CAMPO manages the metropolitan transportation planning process in compliance with applicable federal
and state requirements.
CAMPO is working towards adapting its transportation planning process to respond to the requirements
established pursuant to federal transportation law, including the recently passed SAFETEA-LU
transportation act.
For FY 2007, the Capital Area MPO staff prepared the agendas, minutes, amendments, exhibits,
quarterly progress reports, and participated in regularly scheduled meetings as well as an occasional
special meeting.
• The budget, and the UPWP are in progress and three quarterly progress reports are completed with the
annual report scheduled.
Program Objectives
To provide for the administrative and support functions necessary for the federally required
metropolitan transportation planning process.
To administer all federal funding in an appropriate manner.
To insure that all grants and contracts are administered to allow timely completion of scheduled
activities and products.
To support the MPO transportation and related committees and ensure communications among and
between the committees.
Program Activities
Prepare agendas, materials and minutes for MPO Committee and subcommittee meetings and respond
to individual committee information requests.
Develop the unified planning work program for the next fiscal year, describing activities to be carried
out and the estimated amounts of federal planning and local funds necessary for each activity and total
program budget.
Provide a budget and other information required to draft the planning funds agreement.
Prepare and submit documents required by State and Federal agencies, including annual reports,
monthly progress reports, monthly invoice statements,and other documents as needed such as but not
limited to TIP, UPWP, amendments, minutes, and correspondence files.
Maintain appropriate cost records and billing procedures.
Review federal/state policies and guidance regarding metropolitan transportation planning and
• incorporate changes as necessary.
Attend meetings and training as appropriate.
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Products (estimated completion dates)
• Annual work program budget quly)
Annual work program Quly)
Quarterly progress report(February, May, August)
Annual progress report(December)
1.2. Public Participation
Background/Previous Work
To comply with federal public participation requirements and continue the intent of public involvement,
the MPO has convened stakeholder meetings and repeatedly surveyed stakeholders for the Coordinated
Public Transit Human Services Transportation Plan, held two public workshops and two open houses,
one of each in both Callaway and Cole counties for the Metropolitan Transportation Plan.
Much of the public involvement is built on previous public involvement activities in the Comprehensive
Greenways Plan Update completed in 2007, and the public involvement activities done during the Transit
Development Plan completed two years ago.
Notices and display ads are published in accordance with the Public Involvement Plan,with documents
placed at locations identified in the Public Involvement Plan and on the MPO website.
Occasional TV and radio news items appeared during public involvement activities, and the media was
generally attending the meetings and public participation activities.
Documentation of comments and recommendations are on file and available for viewing, and in some
plans such as the Coordinated Public Transit Human Services Transportation Plan, public comments were
included in an appendix of the plan.
• Program Objectives
Gain input into the transportation planning processes from persons within the community served by the
MPO, including those traditionally underserved by transportation and those who have not traditionally
participated in the planning process.
The provision of opportunities for convenient public access, review and comment on MPO planning and
programming documents, as well as the data and forecasts on which they are based.
Promote comprehensive public involvement activities at all levels of planning, throughout the MPO area.
Program Activities
Provide adequate notice of CAMPO committee meetings, forums, and focus groups.
Utilize a range of public involvement techniques to reach out to those traditionally underserved by
transportation and those who have not traditionally participated in the planning process.
Conduct public involvement, public meetings, hearings and workshops, as needed and in accordance
with the Public Involvement Plan.
Maintenance of MPO files for Title VI, Environmental justice, and non-discrimination activities.
Improve upon notice of and an opportunity to comment on proposed transportation projects, plans and
programs for citizens, affected public agencies, private transportation providers, and other interested
parties.
Products (estimated completion dates)
CAMPO meeting notices, publications and advertisements (ongoing)
Web pages concerning transportation plans and programs and the data, policies and forecasts that
support them (ongoing)
• Public Involvement planning that is current and relevant(ongoing)
Support for public engagement activities intended to develop public infrastructure through active
community involvement(ongoing)
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Updated CAMPO Public Involvement Plan Quly 2008)
• Documentation of public responses and participation (ongoing)
2.0 General Transportation Planning
Funding
Federal $31,164 Consolidated Planning Grant
Local $7,791 Member jurisdictions
Total $38,955
2.1. Transportation Data Acquisition and Maintenance
Background/Previous Work
To better understand the transportation network, and support the decision-making process, the MPO
collects traffic, land use, socio-economic and census data.
In 2007, staff collected intersection turning movement and traffic counts, 24-hour traffic counts
through the cooperation of the City of Jefferson, Cole and Callaway counties, and existing AADT counts
through the state DOT traffic count program, in preparation for travel demand modeling of the MPO
roadway network.
City of Jefferson GIS staff and MPO staff worked with the County Assessor offices in obtaining parcel
level data, and developed current land uses throughout the MOP planning boundary.
Through population forecasts, staff formulated estimates of residential housing development and
commercial development required to meet population growth,and extrapolated future land uses out to
year 2030.With future land uses in place staff identified possible roadway network improvements
required out to year 2030.
• Socio-economic and Census data was used for Environmental justice/Title VI and Limited English
Proficiency studies and plans, and Coordinated Public Transit Human Services Transportation Planning.
Program Objectives
Provide for a wide range of transportation planning activities and studies supporting the transportation
planning process for the Jefferson City metropolitan area and provide for multi-modal transportation
planning activities and studies supporting a five year planning period for the Jefferson City metropolitan
area.
Collect, maintain and analyze data on transportation and travel behavior within the region to facilitate
transportation planning and decision-making.
Promote better understanding of transportation patterns and trends within the MPO region.
Maintain data on low-income, elderly, disabled, and minority populations to support environmental
justice outreach and analysis.
Respond to requests for information from local, state and private agencies and the public.
Program Activities
Maintain an inventory of multi-modal transportation facilities and services within the metropolitan
planning area for transit, rail, river, aviation, freight, and other transportation modes.
Develop and maintain traffic count and congestion data.
Maintain maps of roadway functional classifications.
Develop and maintain transportation system safety data.
Acquire and maintain socioeconomic and demographic data for analyses and forecasting activities.
Include items such as land use, transportation infrastructure, housing, environmental, and open space.
• Coordinate with GIS staff for the production, collection, storage, analysis and presentation of
information for MPO and public use.
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Organize databases for better maintenance.
Expand databases.
• Products (estimated completion dates)
Preparation of maps, other graphics, and databases as necessary for MPO and local agency use (ongoing)
Up to date data bases suitable for identifying trends, conducting analyses and demographics (ongoing)
2.2. Transportation Planning Coordination
Background/Previous Work
Staff participates in a wide variety of workshops, local and state agency meetings and committees.
For 2007, state DOT participation included the Bicycle/Pedestrian Advisory Committee meetings, Major
Projects Prioritization Task Force meetings and workshops,Transportation Enhancement meetings, and
Statewide Transportation Priorities meetings.
For regional and local agencies staff participated in the Mid Missouri Regional Planning Commission and
TAC meetings, City of Jefferson Traffic and Transportation meetings, Boone County Coordinated
Transportation Study/M-MTA meetings, Government agency/public utility planning and operation
meetings, and Subdivision and development review meetings.
For 2007, the MPO has expanded transportation planning coordination through human service
organization meetings and public involvement workshops and produced a locally developed Coordinated
Public Transit Human Service Transportation Plan.
Program Objectives
Provide overall management of the CAMPO transportation planning program, and ensure compliance
with applicable federal and state requirements.
Administer all federal and local funding in an appropriate manner.
• Ensure that all grants and contracts are administered to allow timely completion of scheduled activities
and products.
Support the various transportation and related committees and ensure communications among and
between the committees.
Manage and develop staff contribution to transportation planning activities.
Program Activities
Participate in local development and transportation related meetings on transportation, urbanization and
annexation issues (ongoing)
Coordinate and support local and state agencies on MPO related activities and metropolitan area
planning with information on transportation studies, traffic counts, demographic information,
socioeconomic information, and local comprehensive and transportation planning studies when available
Products (estimated completion dates)
Participate in local transportation and transportation-related studies and surveys (on-going)
Identify resources for technical assistance and data for freight planning (June 2008)
2.3. Bicycle and Pedestrian Planning
Background/Previous Work
MPO staff in cooperation with the City of Jefferson completed an Updated Greenways Plan in FY 2007.
Staff has also participated in committees and meetings such the DOT Bicycle/pedestrian advisory
committee.
•
Program Objectives
Maintain and implement the Bicycle and Pedestrian Elements of the Long-Range Transportation Plan, as
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necessary.
. Encourage communities to integrate bicycle and pedestrian transportation needs in local plans, capital
improvement programs and transportation improvement projects.
Better address the needs of bicyclists and pedestrians through technical and planning assistance.
Program Activities
Participate in coordination with City departments and representatives from agencies, such as Parks and
Recreation, MODOT committees, technical staff, and private interest groups for non-motorized vehicle
planning.
Assist local governments and other project sponsors in the development or design of bicycle and pedestrian
plans or projects.
Products (estimated completion dates)
Review Transportation Enhancement applications bicycle and/or pedestrian components (on-going).
Maintain and implement the Bicycle and Pedestrian Elements of the MPO plans (on-going)
2.4. Goods Movement/Freight Planning
Background/Previous Work
According to the Federal Highway Administration, freight planning is an important component of
statewide and metropolitan transportation planning processes.
Program Objectives
Integrate freight transportation issues and concerns within the overall metropolitan transportation
planning process.
Program Activities
Research resources, training and technical assistance for improvement in levels of staff competence.
Research data sources and information on the Freight Analysis Program, Freight Infrastructure Program,
and the Freight Operations and Technology Program.
Inprove estimates of freight traffic movement and freight generation within the MPO area
Products (estimated completion dates)
Updates to the Goods Movement Element of the MTP, and other plans as needed (ongoing)
Development of freight and goods movement databases
2.5. Professional Staff development
Background/Previous Work
Development and improvement in planning skills and techniques are vital to achieving the goals and
objectives of Federal,State,and local interests for plan development.The National Transit Institute and the
Federal Highways Administration provides training and technical assistance, as does the Environmental
Protection Administration,and a host of other organizations.Local conferences and seminars provide local-
oriented training, techniques, and collaboration with other planning staff.
Professional development for FY 2007 included the NTI Metropolitan Transportation Planning Course, the
Community Transportation Solutions Conference in Columbia,and the FTA Triennial Review Workshop in St.
Louis.
Program Objectives
Improve the professional skills of the MPO staff,to accomplish the requirements of SAFETEA-LU, as well
• as State and Local interests in commerce and freight movement.
7
Program Activities
Professional meetings,conferences and workshops for MPO Staff and MPO member representatives in areas
• related to transportation planning and Metropolitan Planning Organization activities.
Training and development such as training in computer applications and technical processes through
vendors, NTI, FHWA, and FTA for example.
Freight Professional Development(FPD) Program Training and Technical Assistance.
Research the potential for the Freight Planning Capacity Building Workshop.
Products (estimated completion dates)
Development of expertise in freight transportation planning for improvement of future plans (on-going)
2.5. Transportation Safety Planning
Background/Previous Work
SAFETEA-LU requires that"Each statewide and metropolitan planning process shall provide for
consideration of projects and strategies that will increase the safety of the transportation system for
motorized and non-motorized users."
Staff regularly participates in the City of Jefferson Safety Committees.
Program Objectives
To foster communication and regional collaboration among local, state, regional, and federal safety
activities.
Cooperation with regional planning organizations, city, county and state safety planning organizations
and safety stakeholders on transportation safety issues.
• Support the development and update of the Strategic Highway Safety Plan (SHSP).
Program Activities
Seek out additional technical and financial resources to assist in developing transportation safety
analysis tools for the region and to improve crash data quality.
Work with local agencies, state DOT, FHWA, and FTA to understand the CAMPO role in SAFETEA-LU
transportation safety planning.
Acquire and maintain accident and crash data for the MPO region.
Assist the State DOT in working groups, data, and analyses in safety planning.
Increase awareness of safety and security as a component in planning.
Support member agencies as they integrate safety considerations into projects.
Reflect the goals and objectives of the approved Strategic Highway Safety Plan (SHSP) in the Metropolitan
Transportation Plan.
Products (estimated completion dates)
Updated database of traffic accidents and safety-related data(ongoing)
Mapping of crash data(712008)
Annual report containing analyses of accident data at the MPO level (10/2008)
2.7. Transportation Security Planning
Background/Previous Work
"Because of the widely varying political and institutional contexts for metropolitan planning
• organizations (MPOs) in the U.S., there is no singular model that can best describe the most appropriate
role for MPOs in securityand/ordisaster planning."
8
MPO staff is interested in identifying the most effective and appropriate role for the MPO.
Staff assisted GIS staff for the City of Jefferson in flood preparations.
• Program Objectives
To enhance protection of critical transportation infrastructure.
To identify and improve communication with special needs populations during emergencies.
To support the development of emergency evacuation plans.
Program Activities
Identify special needs populations in the metro area and research information on communications
challenges and methods prior to and during emergency events.
Support emergency management agencies in the development of evacuation and other emergency
response plans.
Encourage adding security components into transportation processes and plans.
Add security as a component in evaluating project priorities.
Products (estimated completion dates)
Report on special needs_population.
3.0 Long Range Transportation Planning
Funding
Federal $43,630 Consolidated Planning Grant
Local $10,907 Member jurisdictions
• Total $54,537
Background/Previous Work
To provide for long range transportation planning activities and studies supporting the transportation
planning process out to at least 20 years, for the Jefferson City metropolitan area.
Staff developed current and future land use databases and maps, contracted Travel Demand Modeling
services, and held 2 workshops and 2 open houses for public comment and recommendations.
Program Objectives
Continue work leading to the adoption of an updated Metropolitan Transportation Plan (MTP).
Process amendments to the Metropolitan Transportation Plan as necessary.
Continue refinement of the MTP consistent with the goals it articulates and adherence to SAFTEA-LU
requirements for comprehensive long-range planning.
Assist in integrating the MTP with the statewide long-range plans developed by MoDOT.
Facilitate community dialogue concerning regional development and mobility goals and to evaluate land
use and transportation policies suggested to achieve these goals.
Program Activities
Ensure the region's long-range planning process addresses the federal transportation planning factors.
Process amendments to the MTP as necessary.
Traffic Analysis Zone development, maintenance and update.
Organize the MTP components (databases, maps, plans, modeling)for maintenance and updating.
Transportation and socioeconomic information for land use and transportation decision-making.
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Develop a multi-modal facility and service inventory,with inclusion of a freight inventory component.
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• Products (estimated completion dates)
Consolidated MPO area socio-economic and transportation databases Ouly 2008)
Cooperative studies and exchanges of information between agencies (on-going)
Metropolitan Transportation Plan�(in progress, est. February of 2008)
Traffic Analysis Zones Oune 2008)
Travel demand model data update (continuous)
4.0 Transportation Improvement Plan
Funding
Federal $12,466 Consolidated Planning Grant
Local $3,116 Member jurisdictions
Total $15,532
Background/Previous Work
The MPO produced the 2007 TIP.
Program Objectives
Identify projects and programs over a three to five year planning horizon.
Coordination and cooperation from Federal state and local members of the MPO in the production of the
TIP.
• Program Activities
Prepare an updated 2009-2012 CAMPO Transportation Improvement Plan.
Identify state and local projects and programs for inclusion in the TIP.
Facilitate amendment of the Transportation Improvement Plan, as required.
Products (estimated completion dates)
An approved 2009 TIP(August 2008)
An approved work program budget Ouly 2008)
TIP amendments as required (on-going)
5.0 Public Transportation (transit) Planning
Funding
Federal $6,233 Consolidated Planning Grant
Local $1,558 Member jurisdictions
Total S7,791
Background/Previous Work
The MPO assists public transit in fulfilling the requirements for coordination and cooperative
transportation planning.
In 2007, staff completed the Title VI Compliance submittal for the MPO and JEFFTRAN, and completed
the draft of the Limited English Proficiency Plan (LEPP)which currently in review.
Program Objectives
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Provide necessary specialized planning related to transit services.
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• To improve local and regional mobility and modal choice through increased transit and special
transportation.
Program Activities
Improve coordination on planning for ADA,
Assist in possible route modification and Environmental justice evaluations.
Support transit providers as they integrate safety and security considerations into projects.
Assist and cooperate with transit security planning activities.
Products (estimated completion dates)
Improved safety and security(continuous)
Better transit service for areas with higher need (ongoing)
6.0 Coordination of Human Service Transportation
ndin
Federal $6,233 Consolidated Planning Grant
Local $1,558 Member jurisdictions
Total S7,791
Background/Previous Work
Coordination of Public Transit Human Services Transportation - For FTA programs for underserved
• populations: the Elderly Individuals and Individuals with Disabilities program (Section 5310); the job
Access and Reverse Commute program (Section 5316); and the New Freedom program (section 5317)
funding and projects must be derived from a locally developed, coordinated public transit-human
services transportation plan.
In 2007, staff attended the MODOT Coordinated Public Transit Human Services Transportation
workshop.
In 2007, the MPO staff developed a Coordinated Public Transit Human Services Transportation Plan as
part of SAFTEA-LU requirements and in support the 3-C planning process.
Staff produced a plan with an Inventory and identification of social service and human service agencies
and activities that fall under the previously identified programs, identification of needs and service gaps.
Program Objectives
To assist local and regional transit planning and coordination to secure adequate, reliable sources of
funds to support the local and regional transit planning.
To improve employment related transportation for disabled and low-income residents.
To improve coordination and efficiency in human services transportation planning.
Program Activities
Provide data to support route planning, scheduling, evaluation methods, mapping,and GIS methods to
coordinate transit plans with existing and proposed land uses.
Provide assistance to local governments and applicant agencies in developing transit/paratransit
projects for inclusion in the Transportation Improvement Program.
Participation in transit-related studies sponsored by other agencies and jurisdictions.
Monitor,prepare, and distribute information on the region's senior and disabled transportation services.
iImprove awareness and facilitate applications for section 5310 funding.
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Review applications for Section 5310 vehicles and recommend funding recipients to the respective state
departments of transportation.
• Provide technical assistance to governmental, non-profit and for-profit grantees and operators of
mobility systems.
Support improved job access and reverse commuting through section 3516 funding.
Support and assist in actions and programs that go beyond required ADA actions, including support of
the section 5317 program.
Identify or maintain a clearinghouse of information and resources for coordinating agencies.
Develop and maintain a directory of local state, and federal contacts for agencies dealing with human
services transportation.
Develop and maintain a directory of human service agencies and transportation providers, along with
their services.
Products (estimated completion dates)
Information and resources for agencies and organizations(ongoing)
A forum for multi-agency Human Services Transportation planning (semi-annually)
Additional Section 5310 applications for human service agencies (August, 2008)
7.0 Professional Services Contracting
Fundina
Federal $0 Consolidated Planning Grant
Local $0 Member jurisdictions
Total $0
• Background/Previous Work
Supplementation of staff functions through contractual agreements with professional consulting and
contracting firms.
The travel demand modeling for the Transportation Plan was completed in 2007.
Program Objectives
The use of contracted and consulting firms to supplement the activities of the MPO and staff.
Program Activities
No contracted professional services planned for FY 2008
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Budgets and Allocations
• The following tables contain, 1)Staff allocations of time and expenditures,including salaries and direct expenses
2) proposed local support by members of the MPO 3)proposed local support by jurisdiction and 4)the proposed
overall budget.
Note: Callaway County entries have zero amounts reflecting that the county has withdrawn financial support.
Work Program Task Contract and Staff Time Allocations -This Item identifies the amount of
time and cost that are anticipated to be dedicated to articular tasks throw hout the year.
UPWP Work Task Cost Allocation % Salaries, benefits, Contractual Direct Costs Totals
indirect costs work task
MPO Program Administration &Support 20% $30,807 $357 $31,164
General Transportation Planning 2S% $38,509 $446 $38,955
Long Range Transportation Planning 35% $53,913 $624 $54,537
Transportation Improvement Program 10% $15,404 $178 $15,582
Transit Planning 5% $7,702 $89 $7,791
Coordination of Human Service 5% $7,702 $89 $7,791
Transportation
Total 100% $154,036 $0 $1,784 1 $155,820
FY 2008 Federal and local funding support.
UPWP Work Task Federal Local Total
• MPO Program Administration &Support $24,931 $6,233 $31,164
General Transportation Planning $31,164 $7,791 $38,955
Long Range Transportation Planning $43,630 $10,907 $54,537
Transportation Improvement Program $12,466 $3,116 $15,582
Transit Planning $6,233 $1,558 $7,791
Coordination of Human Service Transportation $6,233 $1,558 $7,791
Total $124,656 $31,164 $155,820
The FY 2008 local funding support b 'urisdiction:
UPWP Work Task Jefferson City Cole County Callaway Totals
County
MPO Program Administration &Support $4,400 $1,833 $0 $6,233
General Transportation Planning $5,499 $2,291 $0 $7,791
Long Range Transportation Planning $7,699 $3,208 $0 $10,907
Transportation Improvement Program $2,200 $917 $0 $3,116
Transit Planning $1,100 $458 $0 $1,558
Coordination of Human Service Transportation $1,100 $458 $0 $1,558
Total $21,998 $9,166 $0 $31,164
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The MPO Budget for FY 2008
Major Cost Category Federal Local Total
Labor
Salaries (staff/ labor) $90,690 $22,673 $113,363
Benefits $32,538 $8,135 $40,673
Labor Subtotal $123,229 $30,807 $154,036
Contractual Services
Professional Services $0 $0 $0
Contracted Total $0 $0 $0
Direct Costs
Materials &Supplies
Advertising $80 $20 $100
Postage $147 $37 $184
Printing $80 $20 $100
Operational Supplies $120 $30 $150
Food $0 $0 $0
Office Supplies $80 $20 $100
Copies $80 $20 $100
Subtotal $587 $147 $734
Other Contracted Services
Dues & Publications $0 $0 $0
Meetings/Conferences $0 $0 $0
Training/Education $0 $0 $0
Subtotal $0 $0 $0
Utilities
Telephone $600 $150 $750
Subtotal $600 $150 $750
Equipment Repair and Maintenance
Vehicle Wash $40 $10 S50
Radio Maintenance $40 $10 $50
Maintenance Agreement $160 $40 $200
Subtotal $240 $60 $300
Capital Purchases
Equipment $0 $0 $0
Subtotal $0 $0 $0
Direct Costs Total $1,427 $357 $1,784
Total Labor and All Costs $124,656 $31,164 $155,820
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