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HomeMy Public PortalAboutMinutes-9/21/2021 City of Tiffin, Iowa Meeting: Tiffin City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: September 21, 2021 7:00 PM Web Page: www.tiffin-iowa.org Posted: September 17, 2021 (website & front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael/Crystal Raiber Council At Large: Al Havens Mayor Pro-Tem City Clerk: Abigail Hora Council At Large: Eric Schnedler W/WW Superintendent: Brett Mehmen Council At Large: Chris Olney D. of Public Works: Brian Detert Council At Large: Skylar Limkemann Building Official: Brian Shay Recreation Director: Frank Haege Fire Chief: Brad Hill Work Session - Call to Order 5:45 PM A. Roll Call The City of Tiffin City Council held a work session Tuesday, September 21, 2021, at the City Hall Council Chambers. Mayor Berner called the meeting to order at 5:49 PM. Upon roll being called the following members were present: Chris Olney, Al Havens, Eric Schnedler, Jim Bartels. Skylar Limkemann arrived at 6:08 PM. Others present City Administrator Doug Boldt, City Clerk Abigail Hora and Building Official Brian Shay. B. Agenda Additions/Agenda Approval Motion to approve agenda by Bartels. Second by Schnedler. All ayes, agenda approved. C. Discussion and Presentation of Prairie Village Part Three OPD Site Plan For Developer Direction Only Discussion: Developer Matt Adam proposed a OPD which is zoning that would be between R-2 and R- 1D. D. Discussion and Consideration of an Urban Chicken Ordinance for the City of Tiffin Discussion: City Administrator Doug Boldt and Building Official Brian Shay discussed changes to the urban chicken ordinance. We will set the date for a public hearing at the next meeting to amend this ordinance. E. Discussion and Review of Sidewalk Replacement Program Discussion: F. Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business H. Adjournment Motion to adjourn by Limkemann. Second by Havens. All ayes, meeting adjourned at 7:02 PM. City Council Agenda Page 1 of 5 City of Tiffin, Iowa Meeting: Tiffin City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: September 21, 2021 7:00 PM Web Page: www.tiffin-iowa.org Posted: September 17, 2021 (website & front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael/Crystal Raiber Council At Large: Al Havens Mayor Pro-Tem City Clerk: Abigail Hora Council At Large: Eric Schnedler W/WW Superintendent: Brett Mehmen Council At Large: Chris Olney D. of Public Works: Brian Detert Council At Large: Skylar Limkemann Building Official: Brian Shay Recreation Director: Frank Haege Fire Chief: Brad Hill Work Session - Call to Order 5:45 PM A. Roll Call The City of Tiffin City Council held a work session Tuesday, September 21, 2021, at the City Hall Council Chambers. Mayor Berner called the meeting to order at 5:49 PM. Upon roll being called the following members were present: Chris Olney, Al Havens, Eric Schnedler, Jim Bartels. Skylar Limkemann arrived at 6:08 PM. Others present City Administrator Doug Boldt, City Clerk Abigail Hora and Building Official Brian Shay. B. Agenda Additions/Agenda Approval Motion to approve agenda by Bartels. Second by Schnedler. All ayes, agenda approved. C. Discussion and Presentation of Prairie Village Part Three OPD Site Plan For Developer Direction Only Discussion: Developer Matt Adam proposed a OPD which is zoning that would be between R-2 and R- 1D. D. Discussion and Consideration of an Urban Chicken Ordinance for the City of Tiffin Discussion: City Administrator Doug Boldt and Building Official Brian Shay discussed changes to the urban chicken ordinance. We will set the date for a public hearing at the next meeting to amend this ordinance. E. Discussion and Review of Sidewalk Replacement Program Discussion: F. Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business H. Adjournment Motion to adjourn by Limkemann. Second by Havens. All ayes, meeting adjourned at 7:02 PM. City Council Agenda Page 1 of 5 A. Regular Session - Call to Order 7:00 PM B. Roll Call The City of Tiffin City Council held a regular session Tuesday, September 21, 2021, at the City Hall: Council Chambers. Mayor Berner called the meeting to order at 7:02 PM. Upon roll being called the following members were present: Skylar Limkemann, Chris Olney, Eric Schnedler, Al Havens and Jim Bartels. Others present City Administrator Doug Boldt, City Clerk Abigail Hora and Building Official Brian Shay. C. Agenda Additions/Agenda Approval Motion to approve agenda by Havens. Second by Limkemann. All ayes, agenda approved. D. Communications and Reports 1. Unscheduled I agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Liquor License Approval Back Berner Bar & Grill 3. Motion to approve consent agenda which includes the City Council Minutes, Liquor License, and the y Limkemann. Second by Olney. Mayor Berner recused himself from the consent agenda. All ayes, consent agenda approved. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on Ordinance No. 2021-480 An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.08 of Chapter 92, to Increase the Water Deposit Amount a. Close Public Hearing and Proceed to H-2 Motion to open Public Hearing on Ordinance No. 2021-480 An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.08 of Chapter 92, to Increase the Water Deposit Amount by Bartels. Second by Limkemann. Roll Call: Schnedler, Limkemann, Olney, Havens, Bartels. Discussion: Nothing Received at City Hall. Motion to close Public Hearing on Ordinance No. 2021-480 An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.08 of Chapter 92, to Increase the Water Deposit Amount by Limkemann. Second by Havens. Roll Call: Limkemann, Olney, Havens, Bartels, Schnedler 2. Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Costs for the Tiffin Water Well #5 Test Well Improvements a. Close Public Hearing and Proceed to I-1 Motion to open Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Costs for the Tiffin Water Well #5 Test Well Improvements by Olney. City Council Agenda Page 2 of 5 Second by Schnedler. Roll Call: Olney, Havens, Bartels, Schnedler, Limkemann. Discussion: Nothing Received at City Hall. Motion to close Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Costs for the Tiffin Water Well #5 Test Well Improvements by Schnedler. Second by Limkemann. Roll Call: Havens, Bartels, Schnedler, Limkemann, Olney. H. Ordinance Approval/Amendment 1. Ordinance No. 2021-479 An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, to Rezone a portion of Andersen Addition from R-1C to R-2 and from R-4 to R-2, in the City of Tiffin, Iowa, Johnson County, Iowa, and Legally Described Herein a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2021-479 An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, to Rezone a portion of Andersen Addition from R-1C to R-2 and from R-4 to R-2, in the City of Tiffin, Iowa, Johnson County, Iowa, and Legally Described Herein by Havens. Second by Limkemann. Roll Call: Bartels, Schnedler, Limkemann, Olney, Havens. All ayes, third and final reading approved. 2. Ordinance No. 2021-480 An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.08 of Chapter 92, to Increase the Water Deposit Amount a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2021-480 An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.08 of Chapter 92, to Increase the Water Deposit Amount by Havens. Second by Limkemann. Roll Call: Schnedler, Limkemann, Olney, Havens, Bartels. All ayes, first reading approved. I. Resolutions for Approval 1. Resolution 2021-052 A Resolution Approving Plans, Specifications, Form of Contract and Estimate of Costs for the Tiffin Water Well #5 Test Well Improvements. Motion to approve Resolution 2021-052 A Resolution Approving Plans, Specifications, Form of Contract and Estimate of Costs for the Tiffin Water Well #5 Test Well Improvements by Limkemann. Second by Bartels. Roll Call: Limkemann, Olney, Havens, Bartels, Schnedler. All ayes, motion carried. 2. Resolution 2021-053 A Resolution Approving the Amended Preliminary Plat for Andersen Addition, A Subdivision to Tiffin, Iowa. Motion to approve Resolution 2021-053 A Resolution Approving the Amended Preliminary Plat for Andersen Addition, A Subdivision to Tiffin, Iowa by Limkemann. Second by Havens. Roll Call: Olney, Havens, Bartels, Schnedler, Limkemann. All ayes, motion carried. 3. Resolution 2021-054 A Resolution Setting the Date of October 5, 2021, for a Public Hearing to Rezone from R-1E to R-1C, in the City of Tiffin, Iowa. Motion to approve Resolution 2021-054 A Resolution Setting the Date of October 5, 2021, for a Public City Council Agenda Page 3 of 5 -1E to R-1C, in the City of Tiffin, Iowa by Limkemann. Second by Olney. Roll Call: Havens, Bartels, Schnedler, Limkemann, Olney. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List Motion to Approve by Olney. Second by Bartels. All ayes, motion carried. 2. Consideration of Change Order #6 Rathje Construction, Original Town Urbanization Project Motion to Approve by Bartels. Second by Limkemann. All ayes, motion carried. 3. Consideration of Pay Estimate #5 Rathje Construction, Original Town Urbanization Project Motion to Approve by Limkemann. Second by Olney. All ayes, motion carried. 4. Consideration of Pay Estimate #4 Motion to Approve by Limkemann. Second by Havens. All ayes, motion carried. 5. Discussion and Consideration of One-time Water and Sewer Adjustment at 1233 Twin Leaf Avenue and Council Action as Needed. Motion to approve by Limkemann. Second by Schnedler. All ayes, motion carried. L. Reports to be Received/Filed 1. August M. Reports from City Personnel 1. Discussion: Mayor Berner thanked Council Person Jim Bartels for his many years of service. 2. City Council Reports Discussion: Council Person Havens received an email from Jon with the Clear Creek Watershed. They received another grant that the city might be eligible for. Council Person Schnedler attended the Iowa League of City conference last week in Coralville. He will be attending the EMA meeting tomorrow. 3. Direct Report Discussion: Public Works Director Brian Detert reported the North fountain is down again. Mulch is being placed in the parks this week as well as next. 4. Building Official Report Discussion: Building Official Brian Shay reported late fall push of permits have been turned in. 5. s Report Nothing to Report 6. Nothing to Report 7. Nothing to Report City Council Agenda Page 4 of 5 8. City Administrator Discussion: City Administrator Doug Boldt reported that EMC will be sending a check for the well complications. He discussed the plans for bidding out the public works building. N. Adjournment Motion to adjourn by Limkemann. Second by Schnedler. All ayes, meeting adjourned at 7:36 PM. ____________________________ September 22, 2021 Abigail Hora, City Clerk City Council Agenda Page 5 of 5 A. Regular Session - Call to Order 7:00 PM B.Roll Call The City of Tiffin City Council held a regular session Tuesday, September 21, 2021, at the City Hall: Council Chambers. Mayor Berner called the meeting to order at 7:02 PM. Upon roll being called the following members were present: Skylar Limkemann, Chris Olney, Eric Schnedler, Al Havens and Jim Bartels. Others present City Administrator Doug Boldt, City Clerk Abigail Hora and Building Official Brian Shay. C. Agenda Additions/Agenda Approval Motion to approve agenda by Havens. Second by Limkemann. All ayes, agenda approved. D. Communications and Reports 1. Unscheduled I agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Liquor License Approval Back Berner Bar & Grill 3. Motion to approve consent agenda which includes the City Council Minutes, Liquor License, and the y Limkemann. Second by Olney. Mayor Berner recused himself from the consent agenda. All ayes, consent agenda approved. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on Ordinance No. 2021-480 An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.08 of Chapter 92, to Increase the Water Deposit Amount a. Close Public Hearing and Proceed to H-2 Motion to open Public Hearing on Ordinance No. 2021-480 An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.08 of Chapter 92, to Increase the Water Deposit Amount by Bartels. Second by Limkemann. Roll Call: Schnedler, Limkemann, Olney, Havens, Bartels. Discussion: Nothing Received at City Hall. Motion to close Public Hearing on Ordinance No. 2021-480 An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.08 of Chapter 92, to Increase the Water Deposit Amount by Limkemann. Second by Havens. Roll Call: Limkemann, Olney, Havens, Bartels, Schnedler 2. Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Costs for the Tiffin Water Well #5 Test Well Improvements a. Close Public Hearing and Proceed to I-1 Motion to open Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Costs for the Tiffin Water Well #5 Test Well Improvements by Olney. City Council Agenda Page 2 of 5 Second by Schnedler. Roll Call: Olney, Havens, Bartels, Schnedler, Limkemann. Discussion: Nothing Received at City Hall. Motion to close Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Costs for the Tiffin Water Well #5 Test Well Improvements by Schnedler. Second by Limkemann. Roll Call: Havens, Bartels, Schnedler, Limkemann, Olney. H. Ordinance Approval/Amendment 1. Ordinance No. 2021-479 An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, to Rezone a portion of Andersen Addition from R-1C to R-2 and from R-4 to R-2, in the City of Tiffin, Iowa, Johnson County, Iowa, and Legally Described Herein a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2021-479 An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, to Rezone a portion of Andersen Addition from R-1C to R-2 and from R-4 to R-2, in the City of Tiffin, Iowa, Johnson County, Iowa, and Legally Described Herein by Havens. Second by Limkemann. Roll Call: Bartels, Schnedler, Limkemann, Olney, Havens. All ayes, third and final reading approved. 2. Ordinance No. 2021-480 An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.08 of Chapter 92, to Increase the Water Deposit Amount a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2021-480 An Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.08 of Chapter 92, to Increase the Water Deposit Amount by Havens. Second by Limkemann. Roll Call: Schnedler, Limkemann, Olney, Havens, Bartels. All ayes, first reading approved. I. Resolutions for Approval 1. Resolution 2021-052 A Resolution Approving Plans, Specifications, Form of Contract and Estimate of Costs for the Tiffin Water Well #5 Test Well Improvements. Motion to approve Resolution 2021-052 A Resolution Approving Plans, Specifications, Form of Contract and Estimate of Costs for the Tiffin Water Well #5 Test Well Improvements by Limkemann. Second by Bartels. Roll Call: Limkemann, Olney, Havens, Bartels, Schnedler. All ayes, motion carried. 2. Resolution 2021-053 A Resolution Approving the Amended Preliminary Plat for Andersen Addition, A Subdivision to Tiffin, Iowa. Motion to approve Resolution 2021-053 A Resolution Approving the Amended Preliminary Plat for Andersen Addition, A Subdivision to Tiffin, Iowa by Limkemann. Second by Havens. Roll Call: Olney, Havens, Bartels, Schnedler, Limkemann. All ayes, motion carried. 3. Resolution 2021-054 A Resolution Setting the Date of October 5, 2021, for a Public Hearing to Rezone from R-1E to R-1C, in the City of Tiffin, Iowa. Motion to approve Resolution 2021-054 A Resolution Setting the Date of October 5, 2021, for a Public City Council Agenda Page 3 of 5 -1E to R-1C, in the City of Tiffin, Iowa by Limkemann. Second by Olney. Roll Call: Havens, Bartels, Schnedler, Limkemann, Olney. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List Motion to Approve by Olney. Second by Bartels. All ayes, motion carried. 2. Consideration of Change Order #6 Rathje Construction, Original Town Urbanization Project Motion to Approve by Bartels. Second by Limkemann. All ayes, motion carried. 3. Consideration of Pay Estimate #5 Rathje Construction, Original Town Urbanization Project Motion to Approve by Limkemann. Second by Olney. All ayes, motion carried. 4. Consideration of Pay Estimate #4 Motion to Approve by Limkemann. Second by Havens. All ayes, motion carried. 5. Discussion and Consideration of One-time Water and Sewer Adjustment at 1233 Twin Leaf Avenue and Council Action as Needed. Motion to approve by Limkemann. Second by Schnedler. All ayes, motion carried. L. Reports to be Received/Filed 1. August M. Reports from City Personnel 1. Discussion: Mayor Berner thanked Council Person Jim Bartels for his many years of service. 2. City Council Reports Discussion: Council Person Havens received an email from Jon with the Clear Creek Watershed. They received another grant that the city might be eligible for. Council Person Schnedler attended the Iowa League of City conference last week in Coralville. He will be attending the EMA meeting tomorrow. 3. Direct Report Discussion: Public Works Director Brian Detert reported the North fountain is down again. Mulch is being placed in the parks this week as well as next. 4. Building Official Report Discussion: Building Official Brian Shay reported late fall push of permits have been turned in. 5. s Report Nothing to Report 6. Nothing to Report 7. Nothing to Report City Council Agenda Page 4 of 5 8. City Administrator Discussion: City Administrator Doug Boldt reported that EMC will be sending a check for the well complications. He discussed the plans for bidding out the public works building. N. Adjournment Motion to adjourn by Limkemann. Second by Schnedler. All ayes, meeting adjourned at 7:36 PM. ____________________________ September 21, 2021 Abigail Hora, City Clerk City Council Agenda Page 5 of 5