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Home My Public Portal About07) 7F Petty Cash and Visa Card ReportAGENDA ITEM 7.F. ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM DATE: January 17, 2017 TO: The Honorable City Council FROM: Bryan Cook , City Manager Via : Tracey L. Hause, Administrative Services Director By : Lee Ma , Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION: The City Counci l is requested to review, receive and file the Petty Cash and V isa Card Report. BACKGROUND: 1. On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Council on a regular basis . 2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis . ANALYSIS : In the interest of full transparency , the City Council is being requested to review the Petty Cash Report from November 17, 2016 to December 21 , 2016. The tota l of petty cash expenditures were $629 .55 (Attachmen t "A "). The petty cash fund will be re imbursed after the City Council approves the January 17, 2017 Warrant Reg ister. Further, the City Council is being requested to review th e Visa Card Report from September 9 , 2016 to December 8 , 2016 . The total of the Visa card expenditures were $12 ,934 .00 (Attachme nt "B") and is included in the January 17 , 2017 Warrant Register. CITY STRATEGIC GOALS: The City Counci l is requested to rece ive and file the Petty Ca sh and Visa Card Reports and further the City's Strateg ic Goa l to promote Good Governance . City Council January 17 , 2017 Page 2 of 2 FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2016-17 City Budg et. ATTACHMENTS : A . Petty Cash Detail B. V isa Card Charge ATTACHMENT A Account No . Description FY 2016 -17 01-910 -41-4410 $ 30.00 Monrovia Prayer Breakfast -Councilmember Fish $ 30.00 01-910-41-4670 $ 19.95 Supplies for Youth Committee -Lights on TC $ 7.98 $ 20.00 $ 47 .93 01 -920-49-4450 $ 6.47 Certified Mail -San Gabriel Basin Water Quality Authority $ 6.47 01-910-46-4410 $ 40.00 Holiday Luncheon/Breakfast Meeting $ 46 .81 $ 86.81 01 -910-46-4495 $ 24.58 Refreshments for Interview Panel $ 45.90 $ 70.48 01-910-46-4685 $ 39 .16 Supplies for Employee Luncheon $ 10.00 $ 13.06 $ 25.49 $ 16.33 $ 34.84 $ 138.88 01-940-57-4465 $ 22 .95 Overnight Mail -Payment Request R17-01 $ 22.95 01-940-57-4630 $ 45.77 Supplies for Lights on TC R17-07 $ 41.37 $ 21.79 $ 45.77 $ 154.70 01-940-57-4690 $ 27 .25 Cloverly Pizza Party R17 -04 $ 27 .25 01-940-57-4690 $ 9.80 Supplies for Little Stars R17-05 $ 9.80 01 -940-57-4690 $ 17.32 Christmas Hats for Superstars for Lights on TC, $ 17.32 01 -940-57-4630 $ 16.96 Face Paint Materials for Lights on TC $ 16.96 $ 629 .55 Grand Total Receipts # 16-0332 -16-0354 ATTACHMENT 8 VISA CARD CHARGES 9/9/16 -12/8/16 9/9/16 CLAIM ADJ/AMAZON MKTPLACE (369 55) Credit Adjustment 9/10/16 CLAIM ADJ/AMAZON MKTPLACE (88 94) Credit Adjustment 10/12/16 AMAZON MKTPLACE 6 .98 LOTC C rafts 11 /8/16 CHUCK E. CHEESE 300.00 L1tt le Stars Field Trip 11 /8/16 STU STUMPS 122.25 Balloons for Special Events 11/9/16 WCISA 290 .00 Seminar-Tree Trimmers Cruse , Ca lderon and Reg ina 11 /9/16 WEST COAST TURF 288 .88 Sod for Veterans Day Monument 11 /9/16 PARTY CITY 61 .30 Lunch for Senior Veterans 11 /9/16 CALIFOR NIA SOCIETY OF MUNICIPAL FINANCE OFFICER 80.00 CSMFO Luncheon Meeting -Admi nistrative Services Director Hause, Accounting Te ch nician Shea 11 /9/16 OFFICE DE POT 32 44 Supplies for Employee Recogni tion Party 11 /10/16 TARGET 32 .80 Supplies for Veterans Day 1 1/10/16 99 -CENT STORE 8.00 Office Supplies for City Manager Department 11/10/16 VONS STORE 19.96 Beverages for City Coun ci l Conference Room 11 /10/16 NATIONS PHOTO LAB 129 71 Supplies for Commumcat1ons Office 11 /11 /16 RALPHS 102.43 Supplies for Veterans Da y 11 /14/16 MICHAELS 135.50 Senior Lunch Centerpieces and Bingo 11 /14/16 HABIT WEB SALES 100.00 LOTC Parade Drivers 11 /14/16 IN N OUT BURGER 100.00 LOTC Parade Dri vers 11 /15/16 MICHAELS 38 .02 Supp li es for LOTC City Hall D1splay , Bags and Cards 11 /15/16 RALPHS 12 85 Beverages for City Council Conference Room 11 /15/16 THE HAT#5 71.19 Food fo r C ity Coun cil Specia l Meeting Pag e 1 of 3 I VISA CARD CHARGES I 9/9/16 . 1218/16 11 /15/16 SILHOUlTE AMERICA INC 7 .67 LOTC D1spl ay Board 11 /16/16 CHEESECAKE FACTORY 200.00 LOTC Pa ra de Drivers 11 /16/16 OTC BRANDS , INC . 153.86 LOTC Parade Candy 11 /16/16 SAN GABRIEL PARKS & RECREATIO N 255.00 Entry Fee for Cross Country Meellng 11 /16/16 AUTO PARK 20.00 Parking Fee for City Manager Cook to attend conference 11 /16/16 AMAZON MKTPLACE 10.63 Rubber Stamps for Parking Fac1hhes Program 11 /15116 OFFICE DEPOT 53 92 Supplies for Employee Recogmhon Party 11 /18/16 SIR PIZZA & CHICKEN 80 99 Food for Youth Sports 11 /19/16 AMAZON MKTPLACE 24 .60 LOTC Crafts 11 /20/16 S IR PIZZA & CHICKEN 9 .82 Food for Youth Sports 11 /21 /16 SMART & FINAL 60 18 Supplies for Sen1or Luncheon 11 /21 /16 SUBWAY 40 00 Semor Lunch Bingo 11 /21 /16 OTC BRANDS, INC . 136 83 Balloons and Crafts for Spec1al Events 11/21/16 RECREATION CONN ECTION 958.84 Youth Knott's Trip 11 /21 /16 INTERFACE FLOR 6 ,41 5 00 Ci ty Hall Remodel Flooring 11 /22 /16 PARTY CITY 56 49 Supplies for Senior Thanksg1v1ng Luncheon 11122/16 LA POLICE GEAR 43 37 Pending Transaction 11 /23/16 SHARP INTERNATIONAL 206 00 Super STARS December Competition Fee 11 /25/16 TARGET 11 58 LOTC Float 11 /28/16 TARGET 70 32 LOTC Float 11 /28/16 OFFICE DEPOT 187 .89 Planners and Calendars Page 2 of 3 I VISA CARD CHARGES I 9 /9 /16 -1 2/8 /1 6 11 /28/16 K-MART 48.00 LOTC Float 11 /29/16 THE GALLERY 51 80 Lunch for Interview Pa nel 11 /30/16 KELLY PAPER 50 94 LOTC 11 /30 /16 CONTRACTORS CARPET CENTER 175.00 LOTC Santa House Carpet 11 /30/16 SAM'S INTERNET 75 60 Supplies for City Hall Lu nch Room 11 /30/16 YOUNGS SEMINARS 75 .00 Tra1n 1ng -Park Ma intenance Worker Andrade 11 /30/16 BIG LOTS STORES 84 48 LOTC Supplies and Decorati ons 11 /30/16 HOME DEPOT 620 21 LOTC Parade Float 12/1/16 TOMS MENS WEAR 144 97 Un1 forms fo r Emergency Se rv1ces Staffs 12/1/16 CITY CLERKS ASSOCIATION 300 00 Tra1ntng -City Clerk Kuo a nd Deputy City C lerk Nu nez 12/1 /16 ABM PARKING 15 00 Parkmg Fee for Ci ty Manger Cook to attend SCAG Conference 12/2/16 HOME DEPOT 285 69 LOTC Decorat1ons 12/2/16 PIZZA CART 165 00 LOTC D1nner 12/2/16 CA OF CODE ENF ORCEMENT 85 .00 Membership 12/2/16 CHEESECAKE FACTORY 72 .22 Lunch for Interview Panel 12/5/16 OFFICE DEPOT 42 05 Supplies fo r Employee Recognition Party 12nt16 ETSY.COM 50 98 Suppli es for Volu nteer Luncheon 12nt16 RALPHS 42.10 Supplies for Emp loyee Re cogn ition Party 12/7/16 99-CENT STORE 3 27 Supplies for Employee Recogmtton Party 12/8/16 SUPER A FOODS 69 88 Food for C1ty Cou ncil Specia l Mee!tng TOTAL 12,934 00 Page 3 of 3