HomeMy Public PortalAbout1997 Metropolitan Dade County AgreementI N T E R
MEMO
O F F I C E
To: Conchita Alvarez
Village Clerk
From: Michael J. Flaherty
Chief of Police and
Emergency Services Director
Subject: Community Drug and Crime Prevention Program
Date: January 30, 1997
Conchita, for your records we are attaching an executed copy of the Community Drug and Crime
Prevention Program Agreement executed by and between Metropolitan Dade County Department
of Justice System Support and the Key Biscayne Police Department.
METROPOLITAN DADE COUNTY, FLORIDA
DEPARTMENT OF JUSTICE SYSTEM SUPPORT
175 N.W. FIRST AVENUE
SUITE 1730
MIAMI, FLORIDA 33128
(305) 372-7800
FAX (305) 372-7735
January 28, 1997
Chief Michael J. Flaherty
Key Biscayne Police Department
85 West Enid Street
Key Biscayne, FL 33149
RE: Fully Executed Contracts - Drug Control and System Improvement Program FY97
Community Drug & Crime Prevention
Dear Chief Flaherty:
We are pleased to be able to provide you with the fully executed contract for your Community
Drug & Crime Prevention Program. Two copies of the contract have been provided, one for your
city clerk, and the other for your office. We urge you and your staff to become familiar with the
terms of this contract.
This year, 16 city jurisdictions and the county are participating in this grant funded program.
Services will be provided across the county via 25 different programs. We wish you much success
in the implementation of your program. Our office is available to provide members of your staff
with any technical assistance they may need to implement this program. Contact Susan Windmiller
at 375-7800 ext. 262, for any questions you may have. Best wishes for a great program year!
r
Sincerely,
Howar 13. Greenstein, Director
Depa ent of Justice System Support
cc: Lieutenant Cathy McElhaney
METROPOLITAN DADE COUNTY
AGREEMENT
This Agreement, made and entered into this ( ? day of 1996 -by and
between Metropolitan Dade County, a political subdivision of the Sta of Florida hereinafter
referred to as the "COUNTY", through its DEPARTMENT OF JUSTICE SYSTEM SUPPORT
and the CITY OF KEY BISCAYNE
located in Dade County, Florida hereinafter referred to as the "PROVIDER", provides the terms
and conditions pursuant to which the PROVIDER shall provide a COMMUNITY DRUG &
CRIME PREVENTION PROGRAM
WHEREAS, the COUNTY has been awarded federal funds from the Drug Control and
System Improvement Formula Grant Program under Public Law 100-690, the Anti -Drug Abuse
Act of 1988, hereinafter referred to as the ACT, and
WHEREAS, the PROVIDER warrants and represents that it possesses the legal authorit\
to enter into this Agreement by way of resolution, motion or similar action that has been duly
adopted or passed as an official act of the PROVIDER's governing body, authorizing the
execution of the Agreement, including all understandings and assurances contained herein, and
authorizing the person identified as the official representative of the PROVIDER to carry out on
behalf of the PROVIDER all of the duties and responsibilities set forth in this Agreement, and
WHEREAS, this AGREEMENT shall be deemed effective upon award of grant funds by
the State of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance to 'Metropolitan Dade County and being duly
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.executed by both parties, whichever is later, and
WHEREAS, the COUNTY is desirous of supporting an expansion of the services
provided by the COMMUNITY DRUG & CRIME PREVENTION PROGRAM by providing a
portion of the federal funds awarded to Dade County to the COMMUNITY DRUG & CRIME
PREVENTION PROGRAM and
WHEREAS, the COUNTY as contractor/grantee for the State of Florida is authorized to
purchase said services for COMMUNITY DRUG & CRIME PREVENTION PROGRAM as an
allowable activity under the ACT, and
WHEREAS, the COUNTY requires the above -mentioned services from the PROVIDER
in order to fulfill its contractual obligations under the aforementioned grant, and
NOW, THEREFORE, for and in consideration of the premises and the mutual covenants
recorded herein, the parties hereto intending to be legally bound, agree as follows:
1. SCOPE OF SERVICES. The PROVIDER agrees to render services in accordance
with the Scope of Services incorporated herein and attached hereto as Attachment A
II. EFFECTIVE TERM The effective term of this Agreement shall be from October 1,
1996 through September 30, 1997.
III. AMOUNT PAYABLE. Both parties agree that subject to the COUNTY's receipt of
State funds, the maximum amount payable under this Agreement shall not exceed $ 4,400. The
breakdown of this amount by budget category is included in the budget schedule found in
Attachment B of this Agreement Both parties agree that should available County funding be
reduced, the amount payable under this Agreement may be proportionately reduced at the option
of the County.
IV. CASH MATCH REQUIREMENT. The PROVIDER shall maintain sufficient financial
resources to meet the expenses incurred during the period between the pro\ is'on of services and
payment by the COUNTY, including the required 25% Cash Match, and provide all
equipment and supplies required for the provision of services
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V. REQUIREMENTS RELATED TO USE OF ANTI -DRUG ABUSE FUNDS UNDER
THE DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM
A. Requirements of the Anti -Drug Abuse Act. The PROVIDER agrees to abide by all
of the requirements of the Anti -Drug Abuse Act of 1988 under the Drug Control and System
Improvement Formula Grant Program, including Rule Chapter 9B-61. Furthermore, this
AGREEMENT shall incorporate by reference the provision of that certain document entitled
"State of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance Subgrant Application for Anti -Drug Abuse Act
Funds" and all laws, rules, regulations relating thereto are incorporated herein by reference as if
fully set forth.
B. Supplanting. The PROVIDER agrees that funds received under this Agreement shall
be utilized to supplement, not supplant state or local funds, but will be used to increase the
amounts of such funds that would, in the absence of grant funds, be made available for anti -drug
law enforcement activities, in accordance with Rule Chapter 9B-61.006 (5) of the ACT.
VI. CONTINUITY OF SERVICES. Provide optimal continuity of services by assuring that
services are provided by the same person whenever possible and, if not, by a qualified replacement
when necessary.
VII. PROGRAM CONTACT. Designate a contract coordinator who shall be responsible for
1) monitoring the PROVIDER's compliance with the terms of this Agreement and, 2) whenever
the COUNTY so requests, meeting with County staff to review such compliance
VIII. INDEMNIFICATION BY THE PROVIDER. Any PROVIDER who is a political
subdivision of the State, as defined in section 768.28, Florida Statutes, hereby agrees to the extent
of the limitations included within Florida Statutes, Section 768 28, subject to the provisions of
that Statute whereby the government entity shall not be held liable to pay a personal injury or
property damage claim or judgment by any one person which exceed the sum of $100,000, or any
claim or judgments or portions thereof, which, when totaled with all other claims or judgments
paid by the government entity arising out of the same incident or occurrence, exceeds the sum of
$200,000 from any and all personal injury or property damage claims, liablities, losses and causes
of action which may arise as a result of the negligence of the government entity.
IX. INSURANCE. As a political subdivision of the State as defined by section 768.28,
Florida Statutes, the PROVIDER shall furnish the COUNTY, upon request, written verification
of liability protection in accordance with section 768.28, Florida Statutes. Nothing herein shall be
construed to extend any party's liability beyond that provided in section 768 28, Florida Statutes
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X. LICENSURE AND CERTIFICATION. Insure that all other licensed professionals
• providing COMMUNITY DRUG & CRIME PREVENTION PROGRAM services shall have
appropriate training and experience in the field in which he/she practices and abide by all
applicable State and Federal laws and regulations and ethical standards consistent with those
established for his/her profession. Ignorance on the part of the PROVIDER shall in no way
relieve it from any of its responsibilities in this regard
XI. CONFLICT OF INTEREST. The PROVIDER warrants and represents that no person
under the employ of the PROVIDER, who exercises any function or responsibility in connection
with this Agreement, has at the time this Agreement is entered into, or shall have during the term
of this Agreement, any personal financial interest, direct or indirect, in this Agreement.
XII. CIVIL RIGHTS. The PROVIDER agrees to abide by Chapter 11 A, Article IV of the
Code of Metropolitan Dade County ("County Code"), as amended, which prohibits discrimination
in employment; Title VII of the Civil Rights Act of 1968, as amended, which prohibits
discrimination in employment and public accommodation; the Age Discrimination Act of 1975, 42
U.S.C. as amended, which prohibits discrimination in employment because of age; Section 504 of
the Rehabilitation Act of 1973, 29 U S C Sect. 794, as amended, which prohibits discrimination
on the basis of disability; and the Americans with Disabilities Act, 42, U.S.C. Sect. 12103 et. seq ,
which prohibits discrimination in employment and accommodation because of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these laws,
the County shall have the right to terminate this Agreement. It is further understood that the
PROVIDER must submit an affidavit attesting that it is not in violation of the Americans with
Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 U S C Sect 1612, and the Fair
Housing Act, 42 U.S.C. Sect. 3601 et seq If the Provider or any owner, subsidiary, or other firm
affiliated with or related to the PROVIDER, is found by the responsible enforcement agency, the
Courts or the County to be in violation of these Acts, the County will conduct no further business
with the PROVIDER Any contract entered into based upon a false affidavit shall be voidable by
the County. If the PROVIDER violates any of the Acts during the term of any contract the
PROVIDER has with the County, such contract shall be voidable by the County, even if the
PROVIDER was not in violation at the time it submitted its affidavit.
XIII. NOTICES. Notice under this Agreement shall be sufficient if made in writing and
delivered personally or sent by mail or by FAX to the parties at the following addresses (or to
such other party and at such other address as a party may specify by notice to others)
If to the COUNTY:
Metropolitan Dade County
Department of Justice System Support
1 75 NW 1st Avenue, Suite 1730
Miami, Florida 33128
Attention Susan Windmiller
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If to the PROVIDER:
KEY BISCAYNE
Key Biscayne Police Department
85 West Enid Drive
Key Biscayne, FL 33149
Attention: Lieutenant Cathy McElhaney
XIV. AUTONOMY. Both parties agree that this Agreement recognizes the autonomy of and
stipulates or implies no affiliation between the contracting parties. It is expressly understood and
intended that the Provider is only a recipient of funding support and is not an agent or
instrumentality of the COUNTY. Furthermore, the PROVIDER's agents and employees are not
agents or employees of the COUNTY.
XV. BREACH OF AGREEMENT: COUNTY REMEDIES.
A. Breach. A breach by the PROVIDER shall have occurred under this Agreement if
the PROVIDER shall fail to fulfill in a timely and proper manner its obligations
under this Agreement, or shall violate any of the covenants, agreements,
stipulations, representations or warranties contained herein.
B COUNTY Remedies. If the PROVIDER breaches this Agreement, the
COUNTY may pursue any or all of the following remedies.
1 The COUNTY shall have the right to terminate this Agreement or reduce
funding by giving at least five (5) days prior written notice to the PROVIDER of
such intent to terminate or reduce services.
2 The COUNTY may suspend payment in whole or in part under this
Agreement by providing written notice to the PROVIDER of such suspension and
specifying the effective date thereof, at least five (5) days before the effective date
of suspension If paymznL, are suspended, the COUNTY may also suspend any
payments in whole or in part under any other contracts entered into between the
COUNTY and the PROVIDER The PROVIDER shall be responsible for all
direct and indirect costs associated with such suspension, including attorney's fees,
3 If, for any reason, the PROVIDER should attempt to meet its obligations
under this Agreement through fraud, misrepresentation or material misstatement,
the County shall, whenever practicable terminate this Agreement by giving written
notice to the provider of such termination and specifying the effective date thereof
at least five (5) days before the effective date of such termination. The COUNTY
may terminate or cancel any other contracts which such entity has with the county
Such entity shall be responsible for all direct or indirect costs associated with such
termination or cancellation, including attorney's fees. Any entity who attempts to
meet is contractual obligations with the county through fraud, misrepresentation or
material misstatement may be debarred from county contracting for up to five (5)
years
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4. Any other remedy available at law or equity.
The County Manager is authorized to terminate this Agreement on behalf of the
County.
C. Damages Sustained. Notwithstanding the above, the PROVIDER shall not be
relieved of liability to the COUNTY for damages sustained by the COUNTY by
virtue of any breach of the Agreement, and the COUNTY may withhold any
payments to the PROVIDER until such time as the exact amount of damages due
the COUNTY is determined and properly settled.
XVI. TERMINATION BY EITHER PARTY. This Agreement may be terminated without
cause by either party by giving sixty (60) days prior written notice to the other party of such intent
to terminate.
XVII. PROJECT BUDGET AND PAYMENT PROCEDURES. The PROVIDER agrees
that all expenditures or costs shall be made in accordance with the Budget which is attached
herein and incorporated hereto as Attachment B.
A. Budget Variance Funds may be shifted between approved line items, not to exceed
fifteen percent (15%) of the total budget, without a written amendment. Variances greater than
fifteen percent (15%) in any line approved line item shall require a written amendment approved
by the Department
B. Recapture Funds. At the conclusion of the third quarter and upon submission of the
Quarterly Performance Report and Invoice, the COUNTY will review the PROVIDERS
Year -To -Date expenditures.
1 Municipalities reporting remaining balances which exceed expenditure
levels for normal program operations must submit a plan with the Third
Quarter Report which documents those steps the municipality will take in
the Fourth Quarter to fully expend the contract by the end of the program
year
2. This expenditure plan must be approved by the COUNTY.
3. Where the municipality does not anticipate full expenditures by the end of
the program year, the COUNTY will recapture the anticipated unexpended
amount for use in another program, without a formal amendment process
C Payment Procedures. The County agrees to pay the PROVIDER for services
rendered under this Agreement based on the line item budget incorporated herein and attached
hereto as Attachment B. The parties agree that this is a cost -basis Agreement and the
PROVIDER shall be paid through reimbursement payment for allowable expenses on the budget
approved under this Agreement (see Attachment B) The PROVIDER agrees to invoice the
COUNTY for each Community Drug and Crime Prevention Program using the Quarterly Project
Performance Report & Invoice as it appears in Attachment C, and to do so on a quarterly basis, as
stated in Section XVIII. B. l The Quarterly Project Performance Report & Invoice shall be
prepared in a manner in accordance with the form provided in Attachment C The final Quarterly
Project Performance Report & Invoice along with the ANNUAL REPORT shall be submitted by
October 15, 1997.
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D. The PROVIDER agrees to mail all invoices to the address listed above, Section XIII.
E. The COUNTY agrees to review invoices and to inform the PROVIDER of any
questions. Payments shall be mailed to the PROVIDER by the COUNTY'S Finance Department.
XVIII. INVENTORY - CAPITAL EQUIPMENT AND REAL PROPERTY.
A. Acquisition of Property. The PROVIDER is required to be prudent in the
acquisition and management of property with federal funds. Expenditure of funds for the
acquisition of new property, when suitable property required for the successful execution of
projects is already available within the PROVIDER organization, will be considered an
unnecessary expenditure.
B. Screening. Careful screening should take place before acquiring property in order
to ensure that it is needed with particular consideration given to whether equipment already in the
possession of the PROVIDER organization can meet identified needs. While there is no
prescribed standard for such review, the PROVIDER procedures may establish levels of review
dependent on factors such as the cost of the proposed equipment and the size of the PROVIDER
organization. The establishment of a screening committee may facilitate the process; however,
the PROVIDER may utilize other management techniques which it finds effective as a basis for
determining that the property is needed and that it is not already within the PROVIDER's
organization The COUNTY must insure that the screening referenced above takes place and that
the PROVIDER has an effective system for property management The PROVIDER is hereby
informed that if the COUNTY is made aware that the PROVIDER does not employ an adequate
property management system, project costs associated with the acquisition of the property may be
disallowed.
C. Loss, Damage or Theft of Equipment The PROVIDER is responsible for
replacing or repairing the property which is willfully or negligently lost, stolen, damaged or
destroyed Any loss, damage, or theft of the property must be investigated and fully documented
and made part of the official project records
D Equipment Acquired with Crime Control Act Block/Formula Funds Equipment
acquired shall be used and managed to ensure that the equipment is used for criminal justice
purposes.
E Management. The PROVIDER procedures for managing equipment (including
replacement), whether acquired in whole or in part with project funds, will, as a minimum, meet
the following requirements I Property records must be maintained which include description of
property, serial number or other identification number, source of the property, identification of
who holds the title, acquisition date, costs of the property, percentage of COUNTY participation
in the cost of the property (Federal funds), location of property, use and condition of the
property, disposition data including the date of disposal and sale price, 2. a physical inventory of
the property must be taken and the results reconciled with the property records at least once every
2 years; 3. a control system must exist to ensure adequate safeguards to prevent loss, damage or
theft of the property. Any loss, damage, or theft shall be investigated by the PROVIDER as
appropriate; 4. adequate maintenance procedures must exist to keep the property in good
condition; and 5. if the PROVIDER is authorized or required to sell the property, proper sales
procedures must be established to ensure the highest possible return
F Retention of Property Records. Records for equipment, nonexpendable personal
property, and real property shall be retained for a period of 3 years from the date of the
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disposition or replacement or transfer at the discretion of the COUNTY. If any litigation, claim,
• or audit is started before the expiration of the 3 year period, the records shall be retained until all
litigation, claims, or audit findings involving the records have been resolved.
XIX. RECORDS, REPORTS, MONITORING AND AUDITS, EVALUATION STUDIES.
The PROVIDER shall keep records of program services in
sufficient detail to provide any reports which may be requested by the COUNTY.
A. Records. All program records will be retained by the PROVIDER for not less
than three (3) years beyond the term of this Agreement. In accordance with contract
requirements from the State of Florida, records for COMMUNITY DRUG AND CRIME
PREVENTION PROGRAM services must reflect:
1. The names of staff providing services as described in Attachment A.
2. The dates and number of hours the staff provided services.
3. The dates of services and activities and the names of program participants
in attendance to such as described in Attachment A
4. The records of all other program services provided under this Agreement.
B. Reporting Requirements. As to required reports, the PROVIDER shall:
1. Quarterly Project Performance Report and Invoice. Submit Quarterly Project
Performance Report and Invoice to the Department of Justice System Support by January 15,
April 15, July 15, and October 15, covering the Agreement activity for the previous quarter The
Quarterly Project Performance Report and Invoice shall be submitted in the format and using the
form attached hereto as Attachment C
2. Annual Project Report. The PROVIDER shall submit an ANNUAL
PROJECT REPORT to the Department of Justice System Support for the 12 month period of the
Project Operation The ANNUAL REPORT shall be submitted in the format and using the form
attached hereto as Attachment D The ANNUAL REPORT shall be submitted with the Fourth
Quarterly Project Performance Report and Invoice by October 15
3. Other Required Reports The PROVIDER shall submit other reports as may be
required by the Department of Justice System Support during the program year.
C Changes to Reporting Requirements The PROVIDER understands that the
COUNTY may at any time require changes in data collected, records or reporting, as may be
necessary and agrees to comply with any such modifications
D. Monitoring and Audit Make available for review, inspection, monitoring or audit
by the COUNTY without notice during normal business hours all financial records and other
program records and documents which relate to or have been produced or created as a result of
this Agreement. The PROVIDER shall provide assistance as may be necessary to facilitate a
financial/program audit when deemed necessary by the COUNTY to insure compliance with
applicable accounting and financial standards
E Evaluation Studies. PROVIDER agrees to participate in evaluation studies
sponsored by the administrative agent for these funds from the State of Florida, Department of
Community affairs, Division of Housing and Community Development, Bureau of Community
Assistance. This participation shall at a minimum include access to PROVIDER's premises and
records.
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XX. MISCELLANEOUS.
A. This Agreement is the complete and exclusive statement of all the arrangements
between the COUNTY and the PROVIDER regarding the provision of the services described in
Attachments A and B.
B. Except as otherwise enumerated herein, no amendment to this Agreement shall be
binding on either party unless in writing and signed by both parties and approved by the County
Manager provided, however, that the COUNTY may effect amendments to this Agreement
without the written consent of the PROVIDER, to conform this Agreement to changes in the
laws, directives, guidelines, and objectives of county, state and federal governments.
C. Nothing herein shall alter, affect, modify, change or extend any other agreement
between the PROVIDER and the COUNTY unless specifically stated herein.
D. All reports, information documents, tapes and recordings, maps and other data and
procedures, developed, prepared, assembled or completed by the PROVIDER in connection with
the duties and responsibilities undertaken by the PROVIDER in accordance with the terms of this
Agreement shall become the property of the COUNTY without restriction, reservation or
limitation of their use and shall be made available to the COUNTY by the PROVIDER at any time
upon request by the COUNTY. Upon completion of all work contemplated under this
Agreement, copies of all of the above data shall be delivered to the COUNTY upon request
E. Agreement Guidelines. The Provider agrees to comply with all applicable federal
state and county laws, rules and regulations, which are incorporated herein by reference as set
forth herein This Agreement shall be interpreted according to the laws of the State of Florida
and proper venue for this Agreement shall be Dade County, Florida.
F Amendments Any alterations, variations, amendments, or other modifications of
this Agreement including but not limited to amount payable and effective term shall only be valid
when they have been reduced to writing, duly approved and signed by both parties and attached
to the original of this Agreement.
The COUNTY and PROVIDER mutually agree that amendments of the Scope of Service,
line item budget of more than fifteen percent (15%) of the total budget set forth herein and other
such revisions my be negotiated as written amendment to this Agreement between the parties
The County Manager is authorized to make amendments to this Agreement as described
herein on behalf of the COUNTY.
G. Publicity. It is understood and agreed between the parties hereto that this
PROVIDER is funded by Metropolitan Dade County. Further, by acceptance of these funds, the
PROVIDER agrees that events and printed documents funded by this Agreement shall recognize
the funding source as follows
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This program was supported by a grant awarded to Metro -Dade County
Department of Justice System Support, State of Florida Department of Community
Affairs and U.S. Department of Justice, Bureau of Justice Assistance (BJA).
H. Sub -Contracts. The Provider agrees not to enter into sub -contracts, retain
consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Agreement, or any or
all of its rights, title or interest herein, or its power to execute such Agreement without the prior
written approval of the COUNTY and that all sub -contractors or assignees shall be governed by
the terms and conditions of this Agreement.
I. Total of Agreement/Severability of Provisions. The ten (10) page Agreement
with its attachments as referenced below contain all the terms and conditions agreed upon by the
parties:
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Attachment E.
Agreement Program Review (Scope of Services)
Agreement Program Budget
Quarterly Project Performance Report & Invoice
Annual Project Report
Metro -Dade County Affidavits
No other Agreement, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or bind any of the parties hereto. If any provision of this Agreement is held
invalid or void, the remainder of this Agreement shall not be affected thereby such remainder
would then continue to conform to the terms and requirement of applicable law
Page 10 of 11
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
• by their respective and duly authorized officers, the day and year first above written.
CWV
Signature
C. Samuel kissinger
Name (typed)
ATTEST:
ATTEST:
HARVEY RUVIN, CLERK
By:
V.11107 Nom,
Title
By:
METROPOLITAN DADE COUNTY, LORIDA
Page 11 of 11
By.
y
idal
Mana
SUMMARY OF ATTACHMENTS
ATTACHMENT A
ATTACHMENT B:
ATTACHMENT C
ATTACHMENT D
ATTACHMENT E
Agreement Program Narrative - Scope of Service
Program Review listing Program Contact Information, Problem
Identification, Demographic Data, Year One Activities -
Accomplishments & Unmet Needs, Year Two Request/Planned
Activities, Program Description, Proposed Activities, Planned
Measures, Monitoring Plan, Program Staff Job Descriptions,
Signed letters from School Principals and other participating
agencies (where necessary)
Agreement Budget - Program Budget
Quarterly Program Performance Report and Invoice
Annual Project Report
Metro -Dade County Affidavits
ATTACHMENT A
Agreement Program Narrative - Scope of Service
PROGRAM REVIEW
Jurisdiction Name: KEY BISCAYNE Police Department Contact Person: Lieutenant Cathy
McElhaney
Address: 85 West Enid Drive, Key Biscayne, FL 33149 365-5505 PH -- 365-5509 FX
Program Area: COMMUNITY DRUG & CRIME PREVENTION Program Dates: 10/1/96 -- 9/30/97
Program Name: SAME Target Population: City Residents
Problem Identification
The Village of Key Biscayne Police Department (KBPD) is a newly -formed, two-year old agency. As such,
KBPD has to borrow crime prevention and anti -drug materials (i.e., fliers, pamphlets, and booklets) from
surrounding areas' police departments, but these materials have not been developed for or directed to the unique
problems of a small, island community.
Demographic Data:
Key Biscayne is an island community with an approximate area of 1.5 square miles. Its population is 9,000+
year-round residents and an additional 4,000 seasonal, part-time residents. Crime incident increases recorded
from 1993 1994 were as follows: Aggravated Assault (7 28), Burglary (59 70), Larceny (187 279), Auto Theft
(19 25). These crime statistics can be reversed through aggressive educational programs and renewing interest
in Crime Watch.
Year One Activities -Accomplishments & Unmet Needs:
Generic crime and drug prevention materials are available for purchase by vendors. While this material is
established crime prevention material, its contents are not geared to the special needs of a community such as
Key Biscayne. Pamphlets and other educational materials addressing this community's specific needs are
difficult, if not impossible, to obtain. Trying to tailor existing products to address a specific communit) problem
by cutting and pasting has proved to be very expensive and resulted in a less than professional publication. A
computer with adequate capacity and desktop publishing software would facilitate the preparation of the much
needed educational materials. Having in-house publishing capability will increase productivity while decreasing
expense.
Year -to -Data indicate that the club has met over 9 times at the local school, with an average attendance of 25
students per meeting. In addition, 2 meetings have been held regarding crime prevention, 1 for local businesses
with over 20 security directors from hotels, motels, etc. in attendance, and a second with the presidents of the
condo associations, having 11 individuals in attendance, representing most of the island condos. This small
department has actively developed its prevention program with printed materials through the grant purchased
equipment, having developed a crime prevention packet which is provided to residents, door-to-door, including
security surveys and registration for special needs in time of disasters; the first prevention newsletter has been
published; and brochures regarding bike safety. In addition, a database has been developed with the grant
purchased computer to establish a bike registration program. Currently 50 bicycles have been registered. The
Greater Miami Chamber of Commerce awarded Officer Cathy McElhaney the "Prevention Officer of the Year"
at its annual Board of Governors Meeting.
PROGRAM REVIEW
Jurisdiction Name: KEY BISCAYNE Police Department Contact Person: Lieutenant Cathy
McElhaney
Address: 85 West Enid Drive, Key Biscayne, FL 33149 365-5505 PH -- 365-5509 FX
Program Area: COMMUNITY DRUG & CRIME PREVENTION Program Dates: 10/1/96 -- 9/30/97
Program Name: SAME Target Population: City Residents
Problem Identification, Continued
Year Two Request/Planned Activities;
As this active community crime prevention continues, the program will begin to expand as follows:
0 -Youth programming. Plans are underway to establish a Youth Crime Watch club and newsletter. Also, a new
crime prevention program endorsed by the Dade Chiefs of Police Association will be piloted in the 3rd and 4th
grades at both island schools. This program will present a more advanced approach to used with these age
children who have already been introduced to D.A.R.E. and other prevention programs in the primary grades.
The program includes 5 lessons for 50 minutes a lesson;
0 -Grant support will allow the city to expand its participation of the nationally recognized drug prevention
program, Red Ribbon Week, providing support for the student activities (poster and essay contests, hand-out
items, printed materials, etc.)
The current crime prevention program for residences will continue and will begin for island businesses.
Publications will continue with newsletters on a quarterly basis;
0 -The bike prevention program will be expanded to include a multi -effort approach i.e. KBPD created and printed
brochures regarding safety and new laws, bike registration, and educational sessions with students and parents.
PROGRAM REVIEW
Jurisdiction Name: KEY BISCAYNE Police Department Contact Person: Lieutenant Cathy
McElhaney
Address: 85 West Enid Drive, Key Biscayne, FL 33149 365-5505 PH -- 365-5509 FX
Program Area: COMMUNITY DRUG & CRIME PREVENTION Program Dates: 10/1/95 -- 9/30/96
Program Name: SAME Target Population: City Residents
Program Description
Crime prevention activities in Key Biscayne take a different approach due to its unique characteristics, i.e. a new
jurisdiction with a newly -formed police department on a recently incorporated city located on an island. In
conducting community crime and drug prevention meetings, it became apparent that certain kinds of written
information would be helpful to residents, including prevention information, bulletins/tips to hang up at home,
community crime, and prevention newsletters. Furthermore, printed information needs to be created that is
specific to the special needs of this community. Grant funds will continue to support the prevention information
campaign which was so successfully launched in year I. Year I will see the continued growth of this effort to
include prevention activities with youth, while continuing those with the adult and general population. Youth
initiatives planned for Year II include a Youth Crime Watch with newsletter, new prevention activities targeting
3rd and 4th grade students at island schools, new activities for Red Ribbon Week directed at the schools, and a
multi -effort bike safety program.
Other aspects of this crime prevention program includes canvassing all residents and businesses with a security
survey (see copy attached), meeting with the governing boards of condominium associations, and many other
neighborhood groups (i.e., P.T.A. for Key Biscayne Elementary and St. Agnes Academy, churches, yacht club,
beach club, etc.). KBPD reviews security measures and provide a series of educational forums to Key Biscayne
residents. In addition, through grant funds, the KBPD has developed a prevention group with condominium
associations and their presidents and security companies. Year II will see a security survey for island businesses.
The total number of Key Biscayne residents is approximately 9,000.
As a point of interest, it should be noted that the commitment of this Police Department through the efforts of the
chief and prevention officer, was recognized by the Greater Miami Chamber of Commerce, by honoring Officer
Cathy McElhaney as the Prevention Officer of the Year for 1996.
PROGRAM REVIEW
Jurisdiction Name: KEY BISCAYNE Police Department
Address: 85 West Enid Drive, Key Biscayne, FL 33149
Program Area: COMMUNITY DRUG & CRIME PREVENTION
Program Name: SAME
Contact Person: Lieutenant Cathy
McElhaney
365-5505 PH -- 365-5509 FX
Program Dates: 10/1196 -- 9/30/97
Target Population: City Residents
Proposed Activities
Planned Measures
Monitoring Plan
Develop, Print, Distribute Key
Biscayne specific crime prevention
and anti -drug educational materials
Expand the prevention program with
activities for youth:
►New prevention program for 3rd
and 4th grade students at both island
schoolsm 5 lessons, @ to minutes;
►Youth crime watch club,
newsletter, field trips;
Red Ribbon Week school and island
participation;
b' Begin security surveys with island
businesses;
Develop a multi -effort bike safety
program including prevention
information, brochures, bike
registration, etc.
►Police Department to Develop,
Publish, & Distribute information
about the specific problems
confronting their island in the form
of informational pamphlets, flyers,
booklets, Island monthly newsletter,
and other materials to support crime
and drug prevention efforts.
Youth program activities
Business Surveys
Bike Safety Activities
Lieutenant Cathy McElhane
KBPD
Request copies of Press releases,
flyers, brochures, and other
published materials
Request Events schedules
Request Meeting Attendance
Records
Request copies of invoices for
materials purchased.
t
7
Susan Windmiller, DJSS
ATTACHMENT B
Agreement Budget - Program Budget
PROGRAM REVIEW
Jurisdiction Name: KEY BISCAYNE Contact Person: Lieutenant Cathy McElhan
Program Area: COMMUNITY DRUG AND CRIME PREVENTION 365-5505 PH -- 365-8937 FX
Program Name:
SAME Program Dates: 10/1/96 - 9/30/97
Target Population: KEY BISCAYNE RESIDENTS
Proposed Budget
Salaries and Benefits, Total $0
Contractual Services, Total SO
Expenses, Total $5,867
Best Citizens program, curriculum materials, etc. $2,000
Key Biscayne Elementary and St. Agnes schools, 250 children
After school club $1,100
2 field trips*, $300 admission
Year end Pizza party, $100
Weekly meeting snacks, $400
Club T-shirts, $300
Red Ribbon Week $500
materials for student poster & essay contests
hand-out/giveaway items for students
printed materials for assembly
Crime Prevention Publications & related activities $1,700
Quarterly Newsletter
Business surveys
Bike Prevention Program, safety, theft, helmets, registration $500
Miscellaneous program materials $67
Total Budget
Dade County will reimburse an amount not to exceed:
The 25% CASH MATCH for this grant is:
The source of the CASH MATCH is:
Law Enforcement Trust Fund, Village of Key Biscayne
$4,400
$1,467
$5,867
09/27/96, KB$97CP.WK4
ATTACHMENT C
Quarterly Program Performance Report and Invoice
Quarterly Project Performance Report
Drug Control and System Improvement Formula Grant Program
COMMUNITY CRIME PREVENTION PROJECT
PURPOSE AREA 4A
[This form supersedes all previous Local Community and Neighborhood Crime Prevention
Project Report Forms, effective upon approval of the new grant award.]
(Jurisdiction Name)
(Project Name)
(Program Area Name)
(Objectry e Numbers & Names -- See Contract. Exhibit A. Program Information)
(Name of Person Completing Form) (Title)
UNIQUE ID (Completed by BCA)
STATE CONTRACT ID NUMBER 96 -CJ -3S-11-23-01-091
(Phone)
;;::.. : • : .R t Numbei • .:.:... ... : :..
:.,•:... :.
,{
2
January 1 - March 31
April 15
3
April 1 - June 30
July 15
4
July 1 - September 30
October 15
1*
October 1 - December 31
January 15
*For example, if your project began in October, this is Report Number 1
Record Number, Penod, and Date below
• f:
. 'l.
. �
.::.. :.
<.. ,:' '
...:::.:.: :
>': °::
' tO Submit
•
This report complies with U S Department of Justice Performance Evaluation and Assessment reporting requirements
(OM13 No 1121-0113) in conformance with the Congressional Mandate to assess the impact of the Drug Control and
system Improvement Formula Grant Program implemented under the Federal Anti -Drug Abuse Act of 1988
1. During this quarter. how many neighborhoods were involved in grant -funded project activities?
2. During this quarter, what is/are the name/s of the jurisdiction/s participating in grant -funded activities
and what is the estimated population of each?
Jurisdiction Population
Coral Gables 40.091
El Portal 2,457
Florida Cit} 5,806
Hialeah 188,004
Hialeah Gardens 7,713
Homestead 26.866
Key Biscayne 8.854
Metro Dade (Unincorporated) 1.028,071
Miami Beach 92.639
Miami Springs 13.268
Nonh Ba} Village 5.383
North Miami 4.998
Opa-Locka 15.283
West Miami 5.727
3. During this quarter. what was the estimated percentage of grant -funded activities directed toward the
following
°%° Business
% General Public
% Law Enforcement
% Libranes
% Parks and Commumt\ Centers
°ro Public Housing
% Residential Homes
% Schools
% Senior Citizens
% TOTAL
4. During this quarter, what estimated percentage of participants were served in each of the following target
groups
% Children (under 13 years of age)
% Teenagers (13-18 years of age)
% Elderly (60 .ears or older)
Handicapped
% Other Groups (Specify) see detailed report
Other Groups (Specify) see detailed report
% TOTAL
5. Dunng this quarter, what serious (index) crimes were targeted for project activities?
(Check all that apply]
Aggravated Assault
Arson
Burglary
Drug Abuse
Forcible Rape
Larcen or Theft
Motor Vehicle Theft
Murder
Robber)
Other (Specify) see detailed report
6. During this quarter. what live cnme prevention PRESENTATIONS were given before groups targeted
and reported in Section 3 (above) in the follow ing settings?
[LiN e means that a project staff person or a volunteer recruited b} project staff made a presentation to an
audience in one of the follow ing settings or through the media Check those that apply and provide
numbers for those that are checked ]
Businesses
Number of Workshops/Meetings Held Number in Attendance
Churches
Number of Workshops/Meetings Held Number in Attendance
Law Enforcement Agencies
Number of Workshops/Meetings Held Number in Attendance
Libraries
Number of Workshops/Meetings Held Number in Attendance
Cornmunit Organizations (e g. YMCA's YWCA's. Big Brothers Sisters. Red Cross, etc )
Number of Workshops/Meetings Held Number in Attendance
Government Agencies (including local human services agencies and branch offices of state
agencies. such as the Department of Health and Rehabilitative Services)
Number of Workshops/Meetings Held Number in Attendance
Parks and Community Recreation Centers
Number of Workshops/Meetings Held Number in Attendance
Public Housing
Number of Workshops/Meetings Held
Radio
Number of Workshops/Meetings Held
Residential Homes
Number of Workshops/Meetings Held
Schools
Number of Workshops/Meetings Held
Senior Citizen Centers
Number of Workshops/Meetings Held
Television
Number of Workshops/Meetings Held
Other Groups (Specif\) see detailed report
Number of Workshops/Meetings Held
Number in Attendance
Number in Attendance
Number in Attendance
Number in Attendance
Number in Attendance
Number in Attendance
Number in Attendance
7. Dunng this quarter. hov. man media packages mere developed to promote local crime prevention
campaigns') [Record number for each type of media]
Newspaper Advertising
Newspaper Articles
Magazine Advertising
Magazine Articles
Pamphlets
Radio Public Sen ice Announcement (PSA's)
Television Public Service Announcements (PSA's)
School Curriculums
Video Packages (for distnbution to networks and use b} Public
Housing. Schools, Senior Citizens Centers, etc )
TOTAL
8. Dunng this quarter, how many times did schools present. publishers print, and broadcasters air local
grant-in-aid funded and produced crime prevention campaign media described in Section 7?
[Record number for each type of media]
Media
Curricula (Report Number of school classrooms)
Magazines
New spapers
Radio
Television
TOTAL
9. During this quarter, how many of the following activities were implemented with grant-in-aid funds?
[Check and record units of measure for those activities that are checked.]
Identiff and Secure Property
DADE COUNTY PROGRAMS: None
A. Identifying Household Property
DADE COUNTY PROGRAMS: None
B. Installing Improved Secunty Devices
Im olve the Commumt.
DADE COUNTY PROGRAMS: Florida City
C. Starting Block Watch or Neighborhood Watch Groups
Number of watch groups implemented
Number of homes re= ing security survey s
Number of watch group meetings held
DADE COUNTY PROGRAMS: None
D. U Establishing Block or Safe Homes
DADE COUNTY PROGRAMS: Florida City
E. De\ eloping Citizen Patrols (to report suspicious acts\ ity in neighborhoods to police)
Number of citizen Patrols established
Number of neighborhood blocks covered
DADE COUNTY PROGRAMS: None
F. Initiating Hot Lines
DADE COUNTY PROGRAMS: None
G. Creating Citizen Escort Programs
DADE COUNTY PROGRAMS: Miami Beach, North Bay Village
H.
Organizing Neighborhood Clean -Ups (to destroy Crack houses. removing trash,
converting vacant lots to neighborhood recreation sites for children. etc.)
Number of clean-up campaigns implemented
DADE COUNTY PROGRAMS: Coral Gables (Red Ribbon Week & Explorers), El Portal, Hialeah
(L.LF.E.), Hialeah Gardens, Metro -Dade ( Diversion), North Miami, Opa-Locka
I. Promoting Healthy Alternative Drug -Free Events for Youth and Adults
Number of events held
DADE COUNTY PROGRAMS: Key Biscayne, West Miami
J.
Encouraging Law Enforcement Agencies to use or create Advisory Boards, Tenant
Associations. Youth Groups or Small Neighborhood Groups
Number of boards, associations or groups established
Number of meetings held
DADE COUNTY PROGRAMS: None
K. Encouraging Communities to establish some form of Drug Coordinating Council
DADE COUNTY PROGRAMS: None
L. Reestablishing support within Inner City Communities
DADE COUNTY PROGRAMS: Metro -Dade (B.A.N.D. & Don't Let Alcohol Be Your Last Taste
in Life), Miami Springs (Parenting)
M.
Providing Pres ention Education and Life Skills Curriculum to Students through school
personnel. community leaders, and state and local Agencies
Number of classes for school -age children (MDPD Alcohol) _
Number of adult education classes held, (MDPD/B.A N.D., Miami /Parenting)
DADE COUNTY PROGRAMS: None
N. Targeting Parents and Youth from High Risk Population Areas for Crisis Intervention
DADE COUNTY PROGRAMS: Coral Gables (Recreation Center), Homestead
O. Starting or Expanding the Operation of Community or Neighborhood Recreation
Center or Program
Number of Community or Neighborhood Recreation Centers or Programs
which offer.
Sports: [Check all that apply]
soccer basketball
volleyball tennis
s�+imming aerobics
card games baseball
back packing/ outdoor/ wilderness
camping hiking
gymnastics karate
football
pool
other (specify)
other (specify)
Arts, Crafts, and Cultural Enrichment: [Check all that apply]
ceramics
music
painting
dancing
drawing/ coloring
sewing
Academic or Vocational Training: [Check all that apply]
mathematics
other (specify)
other (specify)
homemaking
other (specify)
other (specify)
science
other (specify)
other (specify)
Other Drug or Crime Prevention Activities: [Check all that apply]
drug awareness/ prevention education
life management skills
health and nutrition
job readiness training
parent effectiveness training
parent support groups
outreach programs for youth gangs
neighborhood or town hall meetings
leadership or counselor -in -training
(CIT) programs
personal hygiene
AIDS education
teen pregnancy programs
academic tutoring
family counseling
other (specify)
other (specify)
other (specify )
DADE COUNTY PROGRAMS: Coral Gables (Community Recreation Center), Homestead
P. Starting or expanding a Neighborhood Youth Athletic League
Number of leagues formed Number of games played
Project Narratise
[The applicant should attach a brief narrate e detailing their progress in meeting their subgrant objccu\ cs
The narrative should allow the reader to put the number provided in the Quarterly Report in context.]
NOTE Attached are the narratives submitted by each jurisdiction with their respectn e Quarterly
Performance Reports Each Narrative is labeled by City. Program Area and Project Name.
A CDCP2 SAM/REV 06.'96
Metro -Dade County
' Community Drugs & Crime Prevention
Resolution R-648-96
Project - Index Code
QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE
[To Be Typed on Jurisdiction's Letterhead]
QINVCP
Revised 09/16/96
City: Date of Claim:
Project Name: Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
1. Total Federal Budget $
October 1 - December 31
January 1 - March 31
April 1 - June 30
July 1 - September 30
3. Amount Previous Invoices $
Budget
Categories
1. Salaries & Benefits
2. Other Personnel
Services (Temporar
Employees/Contractual)
3. Expenses
4. Total Claim Costs
Line Item
Disallowed
Exceeds
Budget
Report Due January 15
Report Due April 15
Report Due June 15
Report Due October 15
2. Amount This Invoice $
(75%)
4. Remaining Balance $
(Subtract Lines 2 & 3 from Line 1)
Federal
Funds
(75%)
Local
Match
(25%)
Total
Funds
(100%)
We request payment in accordance with our contract agreement in the amount of 75% of Total Costs for this
Claim $ (75%), the balance of costs, $
in -kind contribution to comply with the local cash match requirement.
(25%), to be recorded as our
Attached please find the records which substantiate the above expenditures. I certify that all of the costs have been
paid and none of the items have been previously reimbursed, all of the expenditures comply with the authorized
budget and fall within the contractual scope of services and all of the goods and services have been received for
which reimbursement is requested.
Respectfully submitted,
Chief of Police/Other City Official Payment Approved, Metro -Dade County
Metro -Dade County
• Community Drugs & Crime Prevention
Resolution R-648-96
Project Index Code
Page 2 of 3
QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE - Payroll Expenses
City: Date of Claim:
Project Name:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
Officer/Staff Name
Claim Number:
October 1 - December 31
January 1 - March 31
April 1 - June 30
July 1 - September 30
Date of Activity Type of Activity*
Report Due January 15
Report Due April 15
Report Due June 15
Report Due October 15
Total Hours
*(Presentation. Parent Meeting, Field Trip, etc )
TOTAL HOURS AT $ PER HOUR = $
I CERTIFY THAT PAYMENT FOR THE AMOUNT OF $
OFFICER/STAFF SIGNATURE
OFFICER/STAFF SOCIAL SECURITY #
IS CORRECT.
CHIEF OF POLICE/CITY OFFICIAL SIGNATURE
I VERIFY THAT THE ABOVE SERVICES WERE PROVIDED:
School Principal's Signature
NOTE: Bookkeeping report documenting payroll expenses must be attached to process payment.
Metro -Dade County
Community Drugs & Crime Prevention
' Resolution R-648-96
Project Index Code
Page 3 of 3
QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE - Equipment/Supply/Activity Expenses
City: Date of Claim:
Project Name: Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
Vendor
October 1 - December 31
January 1 - March 31
April 1 - June 30
July 1 - September 30
Report Due January 15
Report Due April 15
Report Due June 15
Report Due October 15
Item Description Date Paid Check No. Amount
TOTAL AMOUNT EXPENSES
NOTE: Copies of all invoices for this request must be attached to process payment.
ANNUAL/ FINAL PROJECT REPORT
DRUG CONTROL AND SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM
PURPOSE AREA 4A
COMMUNITY DRUG AND CRIME PREVENTION PROGRAM AREA
This Annual Report covers the subgrant period for the project completing four quarters of
operation. It is to be submitted along with the Fourth Quarterly Project Performance Report and
the Fourth Quarter Invoice.
This report must be in our office by October 17, 1997. Final Payment will be
processed upon submission of complete Quarterly and Annual Reports with all
required documentation.
(Jurisdiction Name)
(Project Name)
(Name of Person Completing Form) (Title) (Phone)
Record Project Time Frame
Start Date
End Date
Metro Dade County Department of Justice System Support (Revised7/96)
The Subgrant Contract for the Drug Control and System Improvement Funds requires that
projects submit an Annual Report describing project activities. Each jurisdiction must complete
a separate Annual Report for each project shown on the chart in Attachment A. This Annual
Report must contain the following sections:
1. Noteworthy Successes of Project Operations
2. Implementation Problems
3. Staffing
4. Training
5. Grant Budget Expenditures
1. Noteworthy Successes of the Program.
In the space provided, give a description for each of the following topics (a -f)
Use three to four sentences for each topic listed. You may attach additional
pages.
a. Describe the activities implemented in the program
b. Describe the targeted crimes
c. Describe the population types.
d. Describe any special materials, curriculums, equipment etc., which
enhanced the program.
1. Noteworthy Successes Continued.
e. Describe the Organizations and Agencies involved. (Other than the Police
Dept.)
f. Emphasize successes worthy of noting in this report.
2. Implementation Problems
When project operations were initiated, did problems arise that needed attention?
How were they resolved') Briefly describe or state any problems that occurred and
discuss the steps taken to overcome those problems. For example, if your project
started late due to a late award, what adjustments were made to provide the
planned services')
3. Staffing
a. What were the total number of Full -Time Equivalent (FTE) staff assigned
to this project regardless of the funding source?
b. What were the number of FTE's funded by the Drug Control and System
Improvement Formula Grant Program?
4. Training
Compete the following only if grant funds were used to train any staff working in
your project If training was not provided with grant funds, do not complete this
section and skip to Question 5
a. What type and amount of staff training was provided during this project?
Record the total number of individuals Rho received training and total the number of
hours trained. For example, if 5 employees received 8 hours of training each, record 5
emploees and 40 hours of training.
Training Subject
Fund Raising and Grant Management
Community Organizations
Police Relations
School Relations
Curriculum Development
Recreational Programs
Other (Specif} )
Number Trained Hours Trained
b. Have new procedures or practices been implemented as a result of the
training provided through this project? Yes No
If no skip to Question 5
c. Have new procedures or practices increased the efficiency or effectiveness
of crime prevention program activities? Yes No
4. Training Continued
d. What improvements resulted from Training project staff? Check all
that Apply
Successful Development of Neighborhood Activities
Successful Development of School Activities
Successful Development Community Activities
Successful Development Recreational Activities
Coordination with School Officials
Coordination with Local Law Enforcement
Coordination with Local Government Officials
Enhanced Existing Drug Education Program
Enhanced Existing Human Service Program
Enhanced Existing LaN4 Enforcement Program
Enhanced Existing Recreation Program
Other (Specif
e. Who provided the training 9 Check all that appl3
Peer Assistance/ Experienced Practitioner
Instructor of National Reputation
Project Staff
State Training Personnel (Flonda Dept of Lay, Enforcement)
Other (Specif )
5. Grant Budget Expenditures
Indicate the types of expenditures made for the operation of the project.
Check all that Apply
Audiovisual
Computer Equipment
Contractual Services
Furniture/ Fixtures
Instructional
Supplies
Travel
Vehicles
ATTACHMENT A
The following is a list of Program Objectives that are included under the Community Drug and
Crime Prevention Program Area of the Byrne Grant. You will find them listed as they correspond
to your project. Each jurisdiction is required to address their respective program and
objectives listed below.
FY97 Cities (County) Project Objectives
Florida City
Neighborhood Crime Watch and Citizens Patrol
1 neighborhood watch; 1 citizen patrol; 200 surveys.
Miami Beach
North Bay Village
Pinecrest
Neighborhood Clean Up Programs
1 neighborhood clean-up program each city
Red Ribbon Week:
Hialeah
At Risk Youth Programs:
Hialeah
Metro Dade (Diversion)
North Miami
Opa Locka
Alternative Drug Free Events and Activities Developed
1 alternative drug free program each city or count}
1 At Risk Youth Program each city or county
Aventura
Ike\ Blsca\ne
West Miami
Law Enforcement with Community Groups
(Community Cnme Prevention)
1 coordinated neighborhood group each city
Metro Dade (1UN!), Don't Alcohol Be lour
Last Taste of Life)
Miami Springs (Parenting)
Drug Prevention Education and Life Skills
Metro Dade (Band/ 10 presentations,
Alcohol/ 7 student classes and 1 parent class for each
of 23 schools)
Miami Springs/ 14 parent classes
Homestead
Community Recreation Center Programs
1 expanded or enhanced community recreation center
ATTACHMENT E
Metro -Dade County Affidavits
" M E T R O P O L I T A N D A D E C O U N T Y A F F I D A V I T S
T h e c o n t r a c t i n g i n d i v i d u a l o r e n t i t y ( g o v e r n m e n t a l o r o t h e r w i s e ) s h a l l i n d i c a t e b y a n " X " a l l a f f i d a v i t s t h a t
p e r t a i n t o t h i s c o n t r a c t a n d s h a l l i n d i c a t e b y a n " N / A " a l l a f f i d a v i t s t h a t d o n o t p e r t a i n t o t h i s c o n t r a c t . A l l b l a n k
s p a c e s m u s t b e f i l l e d .
T h e M E T R O P O L I T A N D A D E C O U N T Y O W N E R S H I P D I S C L O S U R E A F F I D A V I T ;
M E T R O P O L I T A N D A D E C O U N T Y E M P L O Y M E N T D I S C L O S U R E A F F I D A V I T ; M E T R O P O L I T A N
D A D E C O U N T Y C R I M I N A L R E C O R D A F F I D A V I T ; a n d D I S A B I L I T Y N O N D I S C R I M I N A T I O N A F F I D A V I T
s h a l l n o t p e r t a i n t o c o n t r a c t s w i t h t h e U n i t e d S t a t e s o r a n y o f i t s d e p a r t m e n t s o r a g e n c i e s t h e r e o f , t h e S t a t e o r a n y
p o l i t i c a l s u b d i v i s i o n o r a g e n c y t h e r e o f o r a n y m u n i c i p a l i t y o f t h i s S t a t e . T h e M E T R O P O L I T A N D A D E
C O U N T Y F A M I L Y L E A V E A F F I D A V I T s h a l l n o t p e r t a i n t o c o n t r a c t s w i t h t h e U n i t e d S t a t e s o r a n y o f i t s
d e p a r t m e n t s o r a g e n c i e s o r t h e S t a t e o f F l o r i d a o r a n y p o l i t i c a l s u b d i v i s i o n o r a g e n c y t h e r e o f ; i t s h a l l , h o w e v e r ,
p e r t a i n t o m u n i c i p a l i t i e s o f t h e S t a t e o f F l o r i d a . A l l o t h e r c o n t r a c t i n g e n t i t i e s o r i n d i v i d u a l s s h a l l r e a d c a r e f u l l y
e a c h v i t t o e t - i n e w h e t h e r o r n o t i t p e r t a i n s t o t h i s c o n t r a c t .
I ,
A ' a n t
, b e i n g f i r s t d u l y s w o r n s t a t e :
T h e f u l l l e g a l n a m e a n d b u s i n e s s a d d r e s s o f t h e p e r s o n ( s ) o r e n t i t y c o n t r a c t i n g o r t r a n s a c t i n g b u s i n e s s w i t h
M e t r o p o l i t a n D a d e C o u n t y a r e ( P o s t O f f i c e a d d r e s s e s a r e n o t a c c e p t a b l e ) :
F e d e r a l E m p l o y e r I d e n t i f i c a t i o n N u m b e r ( I f n o n e , S o c i a l S e c u r i t y )
N a m e o f E n t i t . I n d i v i d u a l ( s ) , P a r t n e r s , o r C o r p o r a t i o n
D o i n g B u s i n e s s A s ( i f s a m e a s a b o v e , l e a v e b l a n k )
S i , - e f t A d d r e s s C i t y S t a t e Z i p C o d e
N A I M E T R O P O L I T A N D A D E C O U N T Y D I S C L O S U R E A F F I D A V I T ( S e c . 2 - 8 . 1 o f t h e C o u n t y
C o d e )
I . I f t h e c o n t r a c t o r b u s i n e s s t r a n s a c t i o n i s w i t h a c o r p o r a t i o n , t h e f u l l l e g a l n a m e a n d b u s i n e s s
a d d r e s s s h a l l b e p r o v i d e d f o r e a c h o f f i c e r a n d d i r e c t o r a n d e a c h s t o c k h o l d e r w h o h o l d s d i r e c t l y o r
i n d i r e c t l y f i v e p e r c e n t ( 5 % ) o r m o r e o f t h e c o r p o r a t i o n ' s s t o c k . I f t h e c o n t r a c t o r b u s i n e s s
t r a n s a c t i o n i s w i t h a p a r t n e r s h i p , t h e f o r e g o i n g i n f o r m a t i o n s h a l l b e p r o v i d e d f o r e a c h p a r t n e r . I f
t h e c o n t r a c t o r b u s i n e s s t r a n s a c t i o n i s w i t h a t r u s t , t h e f u l l l e g a l n a m e a n d a d d r e s s s h a l l b e
p r o v i d e d f o r e a c h t r u s t e e a n d e a c h b e n e f i c i a r y . T h e f o r e g o i n g r e q u i r e m e n t s s h a l l n o t p e r t a i n t o
c o n t r a c t s w i t h p u b l i c l y - t r a d e d c o r p o r a t i o n s o r t o c o n t r a c t s w i t h t h e U n i t e d S t a t e s o r a n y
d e p a r t m e n t o r a g e n t } t h e r e o f , t h e S t a t e o r a n y p o l i t i c a l s u b d i v i s i o n o r a g e n c y t h e r e o f o r a n y
m u n i c i p a l i t y o f t h i s S t a t e . A l l s u c h n a m e s a n d a d d r e s s e s a r e ( P o s t O f f i c e a d d r e s s e s a r e n o t
a c c e p t a b l e ) :
F u l l L e g a l N a m e
A d d r e s s O w n e r s h i p
2. The full legal names and business address of any other individual (other than subcontractors,
materialmen, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable
beneficial or otherwise) in the contract or business transaction with Dade County are (Post Office
addresses are not acceptable):
3. Any person who willfully fails to disclose the information required herein, or who knowingly
discloses false information in this regard, shall be punished by a fine of up to five hundred dollars
($500.00) or imprisonment in the County jail for up to sixty (60) days or both.
_NA_ II. METROPOLITAN DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County
Ordinance No. 90-133, Amending sec. 2.8-1; Subsection (d)(2) of the County Code).
Except where precluded by federal or State laws or regulations, each contract or business transaction
or renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall
require the entity contracting or transacting business to disclose the following information. The
foregoing disclosure requirements do not apply to contracts with the United States or any department
or agency thereof, the State or any political subdivision or agency thereof or any municipality of this
State.
1. Does your firm have a collective bargaining agreement with its employees? _ Yes _ No
2. Does your firm provide paid health care benefits for its employees? Yes _ No
3. Provide a current breakdown (number of persons) of your firm's work force and ownership as to
race, national origin and gender:
White. Males Females Asian: Males Females
Black: Males Females American Indian: Males Females
Hispanics: Males Females Aleut (Eskimo): Males Females
Males Females Males Females
NA III. METROPOLITAN DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the
County Code)
The individual or entity entering into a contract or receiving funding from the County has
has not as of the date of this affidavit been convicted of a felony during the past ten (10) years.
An officer, director, or executive of the entity entering into a contract or receiving funding from the
County has has not as of the date of this affidavit been convicted of a felony during the past
ten (10) years.
IV. METROPOLITAN DADE COUNTY CUBA AFFIDAVIT (County Resolution R-656-93)
That neither the firm (individual, organization, corporation, etc.) submitting this bid or proposal or
receiving this contract award or any of its owners, subsidiaries, or affiliated or related firms, are in
violation of the Cuba Democracy Act of 1992.
In accordance with County Resolution No. R-656-93, all firms (individual, organization, corporation,
etc.) submitting bids or proposals or receiving contract awards attest that neither the firm or any of its
owners, subsidiaries, or affiliated or related firms, are in violation of the Cuba Democracy Act of 1992
which imposes the U.S. trade embargo to Cuba.
_X_ V. METROPOLITAN DADE COUNTY EMPLOYMENT DRUG -FREE WORKPLACE AFFIDAVIT
(County Ordinance No. 92-15 codified as Section 2-8.1.2 of the County Code)
That in compliance with Ordinance No. 92-15 of the Code of Metropolitan Dade County, Florida, the
above named person or entity is providing a drug -free workplace. A written statement to each
employee shall inform the employee about:
1. danger of drug abuse in the workplace
2. the firm's policy of maintaining a drug -free environment at all workplaces
3. availability of drug counseling, rehabilitation and employee assistance programs
4. penalties that may be imposed upon employees for drug abuse violations
The person or entity shall also require an employee to sign a statement, as a condition of employment
that the employee will abide by the terms and notify the employer of any criminal drug conviction
occurring no later than five (5) days after receiving notice of such conviction and impose appropriate
personnel action against the employee up to and including termination.
Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or
service offered by the person or entity make it necessary for the operation of the County or for the
health, safety, welfare, economic benefits and well-being of the public. Contracts involving funding
which is provided in whole or in part by the United States or the State of Florida shall be exempted
from the provisions of this ordinance in those instances where those provisions are in conflict with the
requirements of those governmental entities.
VI. METROPOLITAN DADE COUNTY EMPLOYMENT FAMILY LEAVE AFFIDAVIT (County
Ordinance No. 142-91 codified as Section 11A-29 .t. leg of the County Code)
That in compliance with Ordinance No. 142-91 of the Code of Metropolitan Dade County, Florida, an
employer with fifty (50) or more employees working in Dade County for each working day during
each of twenty (20) or more calendar work weeks, shall provide the following information in
compliance with all items in the aforementioned ordinance:
An employee who has worked for the above firm at least one (1) year shall be entitled to ninety (90)
days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or
adoption of a child, or for the care of a child, spouse or other close relative who has a serious health
condition without risk of termination of employment or employer retaliation.
The foregoing requirements shall not pertain to contracts with the United States or any department or
agency thereof or the State of Florida or any political subdivision or agency thereof. It shall,
however, pertain to municipalities of this State.
NA VII. DISABILITY NON-DISCRIMINATION AFFIDAVIT (County Resolution R-385-95)
That the above named firm, corporation or organization is in compliance with and agrees to continue
to comply with, and assure that any subcontractor, or third party contractor under this project complies
with all applicable requirements of the laws listed below including, but not limited to, those provisions
pertaining to employment, provision of programs and services, transportation, communications, access
to facilities, renovations, and new construction in the following laws: The Americans with Disabilities
Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C. 12101-12213 and 47 U.S.C. Sections
225 and 611 including Title I, Employment; Title II, Public Services; Title III, Public
Accommodations and Services Operated by Private Entities; Title IV, Telecommunications; and Title
V, Miscellaneous Provisions; The Rehabilitation Act of 1973, 29 U.S.C. Section 794; The Federal
Transit Act, as amended 49 U.S.C. Section 1612; The Fair Housing Act as amended, 42 U.S.C. Section
3601-3631. The foregoing requirements shall not pertain to contracts with the United States or any
department or agency thereof, the State or any political subdivision or agency thereof or any
municipality of this State.
VIII. METROPOLITAN DADE COUNTY COUNTY REGARDING DELINQUENT AND
CURRENTLY DUE FEES OR TAXES (Sec. 2-8.1(c) of the County Code)
Except for small purchase orders and sole source contracts, that above named firm, corporation,
organization or individual desiring to transact business or enter into a contract with the County
verifies that all delinquent and currently due fees or taxes -- including but not limited to real and
property taxes, utility taxes and occupational licenses -- which are collected in the normal course
by the Dade County Tax Collector as well as Dade County issued parking tickets for vehicles
registered in the name of the firm, corporation, organization or individual have been paid.
I have carefully read this entire four (4) page document entitled, "Metropolitan Dade County
Affidavits" and have indicated by an "X" all affidavits that pertain to this contract and have
indicated by an "N/A" all affidavits that do not pertain to this contract.
199' by
presented
By.
(Signature o
Affiant)
(Date)
SUBSCRIBED AND SWORN TO (or affirmed) before me this 6 day of /V 0 r/e" d C�
C• S4 nt u e L
�' 1 5S/ iJ c� e . He/Sire is personally known to me or has
as identification.
(Type of Identification)
eC zig7f 7
04,((Sj,gnature of Notar)) (Serial Number)
_ , Carolyn P. Greaves
"i . c*: MY COMMISSION # CC487847 EXPIRES
--'24'��P October 14, 1999
°,", ;;',' BONDED THRU TROY FAIN as, Rua, NO.
(Print or Stamp of Notary)
Notary Public - State of 0.
(State)
(Expiration Date)
Notary Seal