HomeMy Public PortalAbout06) 7E Comprehensive Annual Financial ReportAGENDA
ITEM 7.E.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: February 21 , 2017
TO: The Honorable City Council
FROM: Bryan Cook , City Manager
By: Tracey L. Hause, Administrative Services Director
SUBJECT: COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR
ENDED JUNE 30, 2016
RECOMMENDATION:
It is recommended that the City Council consider the recommendation from the Audit
Committee to receive and file the following reports :
1. Comprehensive Annual Financia l Report (CAFR) for the year ended June 30, 20 16
(Attachment "A ");
2 . Independent Accountants' Report on Applying Agreed-Upon Procedures Related
to the Article XIII-B Appropriat ions Limit Calculation (Gann Limit) (Attachm ent "B").
3. Independent Auditors ' Report on Internal Control Over Financial Reporting
(Attachment "C"); and
4 . Auditor's Communication to the City Council (Attac hm ent "D").
BACKGROUND:
1. In November 1979, Propo sition 4 was approved by the voters adding Article
XI liB , also known as the Gann Limitation , to the State Constitution to ensure that
limits were placed on all state and local government appropriations. These
appropriations calculations must be approved by the City Council on an annual
basis .
2. In June 1990, the voters of Californ ia approved Proposition 111 which revised
the annual adjustment factors applied to the lim it and each year thereafter.
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February 21 , 2017
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3 . On June 16 , 2015 , the City Council adopted Resolution No . 15-5093 confirming the
factors used for calculating the annual appropriations limit for the Fiscal Year (FY)
2015-16 City Budget.
4. For fiscal years ending 2011 through 2015 , the City contracted with Vasquez &
Company, LLP for audit i ng services .
5. On January 6 , 2016 , the City requested proposals from qualified Certified Public
Accounting (CPA) f i rms for a three -year contract to audit its financial statements
beginning with the fiscal year ending June 30 , 2016 , with the option to renew the
contract for an additional two fiscal years , for a total of 5 years .
4 . Between February 5 , 2016 and February 19 , 2016, the review panel (i .e., City
Manager Cook , Administrative Services Director Hause and Parks and Recreation
Director Burroughs) independently reviewed all proposals .
3 . On March 18, 2016 , the Audit Standing Committee (i .e ., then Mayor Chavez and
Mayor Pro-Tem Yu) met and received the recommendation from staff for
professional audit services to be provided by Vavrinek , Trine , Day & Co., LLP
(VTD).
8 . On May 5, 2016, the Administrative Services Department received notice from the
Government Finance Officers ' Association (GFOA) that the City had received the
Excellence in Financial Reporting Award program for the FY 2014-15 CAFR.
9 On June 17, 2016, the Audit Standing Committee met with City staff and audit staff
from VTD and reviewed the planned engagement for the independent audit for the
FY Ending June 30 , 2016 .
10 . On December 2 , 2016 , VTD complete their fie ld work .
11 . On , December 9 , 2016 , the Audit Standing Committee once again met with City staff
and aud it staff from VTD and discussed the results of the f ield work and audit.
ANALYSIS:
Financial Reporting
A CAFR is a set of United States government financial statements comprising the
financial report of a state, municipal or other governmental entity that complies with the
accounting requirements , (i.e ., Generally Accepted Accounti ng Principles (GAAP)),
created and circulated by th e Governmental Accounting Standards Board (GASB ).
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February 21 , 20 17
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The CAFR accounting structure provides for standardization of financial reporting . All
leve ls of government including federal , state , local and mun ici pal , pro du ce a CAFR to
document an accurate pict ure of institutional funds , enterprise or financia l holdings ,
assets and total investme nt incomes for those government and nongovernmenta l
entities using the report.
Single Audit
In addition , as a recipient of federal grant fund s in past years , the City has been requ ired
to be in comp liance with t he requ ire ments of the Office of Management and Budget
Circular A-133 , Audits of States , Local Governments and Non-Profit Organizations. The
process , to ensure that the City is in co mpl iance with thi s Circular, commo nly known as the
"Single Audit ". For the FY 2015-16 , the City did not rece ive in excess of $750 ,000 in
federal grant monies , therefore a Single Audit and corresponding reports were not
necessary.
Auditors
Since FY 2014-15 was th e fifth year that Vasquez & Company LLP had comp leted
acco unting and auditing services for th e City , and in order to maintain best practices as
recommended by the 2012-2013 Los Angeles County Civil Grand Jury Report CGJ
Report , the City requested proposals for professional audit services for th e FY 2015-16.
It is indus try standard to request propo sals from qualified Certified Public Accounting
(C PA) firms for an initial three-yea r period to au dit its f inancial statements , with the
option to renew the co nt ract for an additional two fisca l years , for a total of five years .
The City selected VTD in the spring of 2016 for auditing services beginn ing w ith the
fiscal year e nd i ng June 30 , 2016 , and anti cipates co ntra cting with them for auditing
services for the next four fiscal years . A separate request of a contract extension will
come to the City Council in the spring .
Gan n Limit and Other Reports
Article XIII-B (Ga nn Lim it) provides l imits to the amo unt of tax proceeds state and loca l
governments can spend each year. Th e limit for a ny fiscal year is equal to the previous
year's limit , adjusted for populatio n chan ges and the change in the U .S . Consumer
Price Index or California per cap it al personal in come , whichever is less . A review of the
City's calcu lations is required by State law and is included as Attachment B . In addition ,
th e auditors are required by the Statement of Au ditin g Standards (SAS ) to prepare
indepe nd ent repo rt on interna l co ntrols over financial reporting and a schedule of
findings and respo nses . Th ese documents are included as Attachment C and D
respectively.
Audit
VTD ha s issued an unmodified ("clean ") opinion on the City financial statements for the
year ended Jun e 30 , 2016 . The City also provides a narrative introduction , overview and
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February 21 , 2017
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analys is of the CAFR in the form of Management's Discussio n and Ana lys is (M D&A). It
can be found immediately followi ng th e independent auditors ' report .
The City's net position in c reased by $1.8 million from $69 .1 million (restated) as of Ju ne
30 , 2015 , to $7 0 .9 milli on as of June 30, 2016, as a result of this year 's operations .
Tota l revenue from all sources was $18.9 million and the total cost of a ll City programs
was $17.1 million . The City's tota l long-term liabi li ties increased by $2 .0 million during
the current fiscal year. The key factors in this increase are the Ca iPERS pension liability
($1.5 million), Other Post-Employme nt Benefits (O PEB) obligation ($5 05 ,266), and an
increase in the compensated absences liabi l ity ($22,648 ).
The General Fund revenues of $14.1 million exceeded General Fund expenditu res of
$13 .0 million which provided for an excess of reve nu es over expenditures of $1.1
million . Further , after the net transfe rs out, primarily fo r capital projects , the Genera l
Fu nd realized an increase in fund balance of $0.9 million. Primary revenue sources for
this fund are sales tax , property tax a nd motor vehicle i n li eu. The General Fund is
responsible for general services of the City . This includes public safety, public works ,
community develo pment, commun ity services and administratio n . The largest
expend iture is for publi c safety, which w as $4.8 million for FY 20 15-16.
GFOA Exce llence in Fin ancial Reporting A wa rd
Staff will once again subm it the FY 2015 -16 CAFR to th e GFOA for the Excellence in
Finan cial Report Award. Th e GFOA recognizes innovative programs , contributions to
the pra ctice of government fi nance t hat exemplify outstanding financial management.
The award stresses practical , documented work that offe rs leadersh ip to the profession
and promotes improved public finance.
Audit Standing Committee
For greater transparency and acco un tabi l ity, the Ci ty Council appointed an Audit
Standing Comm ittee (Comm ittee), making it directly respo nsible for monitoring the work
performed by th e independent auditor. As outlined in the A udit Committee Charter, a lso
adopted by the City Council , the respons ibilities of th e Audit Standing Committee
include:
• Ass is ting the City Council in monitoring , overseeing and assessing the City's:
);> Accounting and financial reporting processes ;
:.;;.. Qua lity and integrity of the City's financial statements , includi ng audits of
th e finan c ial statements;
:.;;.. Qualif ic atio ns , independence and performance of the independent auditor;
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February 21 , 2017
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;.;;.. Compliance with applicable legal and regula tory financial accounting
requirements ; and
;.;;.. Management's ability to evaluate adequacy of internal controls and
capably identify and control risks posed by its current and planned
activities .
• Providing an avenue for communication among the independent auditors , City
management and the City Council .
The Committee also has such other duties as set forth in this charter and as directed by
the City Council. As noted above , the Committee has met on a number of occasions
throughout the fall , has completed their due diligence as outlined in the Committee Charter
and has brought forward their recommendation to receive and file the CAFR for the year
ended June 30 , 2016 . The Committee will continue to meet throughout th is year as well ,
with staff reporing back to the Audit Committee .
CITY STRATEGIC GOALS:
Approval to receive and f ile the CAFR for FY 2015-16 will further City's Strategic Goal to
promote Good Governance.
FISCAL IMPACT:
This act ion of receiving and filing the CAFR does not have a fiscal impact on the FY 2015-
16 City Budget. However, staff has begun t he mid-year budget analysis and will be
incorporating the results of actual spending in the FY 2015-16 , as reflected in the CAFR , in
the FY 2016-17 Mid -Year Budget Report , which will be presented to the entire City Council
on February 21 ,2017.
ATTACHMENTS:
A. Comprehensive Annual Financial Report (CAFR) for the year ended Jun e 30 , 2016
B . Independent Accountants ' Report on Applying Agreed -Upon Procedures Related to
the Article XIII-B Appropriations Limit Calculation
C . Independent Auditors ' Report on Internal Control Over Financial Reporting
D. Auditor's Communication to the City Council
·-------------
City of Temple City, California
Comprehensive Annual Financial Report
Year Ended June 30, 2016
Prepared by:
ADMINISTRATIVE SERVICES DEPARTMENT
Tracey L. Hause
Administrative Services Director
C ITY OF TEMPLE C ITY, CA LIFORNIA
COMPREHENS IVE ANNUAL FINANCIAL REPORT
YEAR EN D ED J UNE 30,2016
TABLE OF CONTENTS
I NTRODUCTO RY ECTION
PAG E
Letter ofTransm ittal ...................................................................................................................... i
Li st of E lected Officia ls a nd Management Pe rsonnel ................................................................. vi
O rga nizati o nal C ha rt .................................................................................................................. vii
Certificate of Achievement for Excell ence in Financial Reporting ........................................... viii
FINANC I AL ECTJON
Ind e p e nd e nt Auditors' Report .................................................................................................. I
Managem e nt's Di sc uss ion and A nalys is ................................................................................... 4
Bas ic Fi n a ncial Statement
Governmen t -w id e Fin a ncial t a tement
tatem e nt of Net Pos iti on .............................................................................................. I I
tatemen t of Activities .................................................................................................. 12
Fund Financial Statement
Description of Major Funds .......................................................................................... 13
Balance S heet ................................................................................................................ 14
Reconcili ation of the Balance Sheet o f Governmental Funds
To the Statement of e t Position ................................................................................. 16
tatement of R evenues, Expend itures and Changes in Fund Balances ......................... 17
Reconciliation of the tateme nt of Revenues . Expenditures and Changes
In Fund Balances of Governmental Funds to the tatement of Activities .................. 19
Pro prietary Fund
Descripti o n of Proprietary F und .................................................................................... 20
tatement of Net Pos ition .............................................................................................. 21
tatement of Revenues, Expenses a nd Changes in Net P osition ................................... 22
tatement of Cash Flows ............................................................................................... 23
F idu c ia ry Funds
Desc ription of Fiduciary Funds ..................................................................................... 24
tatemen t of Revenues, Expenses and Changes in Net Position ................................... 25
ta tem e nt of C h anges in Fi duc ia ry Net Pos iti on ........................................................... 26
Note to Fi n a ncial S tatement ........................................................................................... 27
R EQU IR ED UPPLEMENTA RY I NFORMAT ION
Budgetary Comparison Schedule
General Fund ................................................................................................................. 59
Bicycle Transport at ion Accou nt Fund ........................................................................... 61
Notes to Budgetary Comparison chedule ................................................................................. 62
Schedule of Fundi ng Progress -Other P ostem pl oyment Benefits ............................................. 63
Schedule of Proportionate hare of th e Net Pension Liab ili ty ................................................... 64
Sch edule of Contribution s .......................................................................................................... 65
C ITY OF TEMPLE C ITY, C ALIFORNIA
COMPREHENSIV E ANNUAL FINAN C IAL R E PORT
YEAR EN DED J U E 30,20 16
UPPLEME TARY C HED ULE
Major Ca pita l Project F und
TABLE OF C ONT EN TS
PA GE
De sc ripti on of Majo r Ca pital Proj ec ts Fund .................................................................. 66
Sched ul es of Revenues. Expe nditur es and C hanges in Fund Ba lan ces -
Bud get and Act ua l:
Capital Im provements .............................................................................................. 67
Nonmajor Governmental Funds
Co mbining Bal a nce Sheets ............................................................................................ 68
Co mbining Stateme nt of Re ve nues, Ex penditures and Ch a nges in
Fund Ba lan ces ............................................................................................................. 69
Nonmajor pccia l Reve nu e Funds
Desc ription ofNonmajor Specia l Reven ue Fund s ........................................................ 70
Combi nin g Ba la nce Sheet ............................................................................................. 72
Combi nin g Statement of Re ve nues, Expe nditures a nd Changes in Fun d Ba la nces ...... 77
Sc he dule o f R evenu es, Ex penditures and C h a nge in Fund Balance -Bud get a nd Ac tu a l
Perman e nt Fund ............................................................................................................. 82
Traffic Safety Fund ....................................................................................................... 83
COP Fund .................................................................................................................... 84
Public Trans portat io n -Prop A Fund ............................................................................ 85
Publi c Trans port ation -Prop C Fu nd ............................................................................ 86
Used Oi l Fund ............................................................................................................... 87
ta te Gas Tax Fund ....................................................................................................... 88
C DBG Fu nd ................................................................................................................... 89
Air Qua li ty Im provement Fund ..................................................................................... 90
Measu re R Fund ............................................................................................................ 91
Affordab le Housing Fund .............................................................................................. 92
ewe r Re co nstru c tion Fund ........................................................................................... 93
H IP Fund ..................................................................................................................... 94
1992/1996 Park Bond Fu nd ........................................................................................... 95
ta te Recyclin g Fund ..................................................................................................... 96
Pa rk Acquis ition Fund ................................................................................................... 97
Li g ht in g and Land sca pe Di str ict Fund .......................................................................... 98
Conges tion Miti ga ti on & Air Qu a lity Fund .................................................................. 99
Pub I ic Art Fund ........................................................................................................... I 00
C ITY OF TEMPLE C ITY, CA Lr FORN I A
COMPR E H ENS IV E ANN UA L F I NANCIAL R E PORT
Y EA R END E D J UNE 30,2016
TABLE OF CONTENT S
STATIST I CAL ECTION
PA GE
Descriptio n of Statistica l Sectio n Content s ..................................................................................... I 0 I
Financial T re nd s
Net Pos it ion by Compo ne nt -Last Ten Fiscal Years ............................................................... I 02
Change in Net Pos ition -Expenses a nd Program Revenues-Last Ten Fi sca l Years ............. I 0 3
Fund Balances of Governmenta l Funds -Last Ten Fi scal Years ............................................. I 04
Changes in Fund Ba lances of Government al Funds -Last Ten Fi scal Years .......................... 105
Re venue Capacity
Assessed Value o f Taxable Property -Last Ten Fi sca l Years ................................................. I 06
Direct and Overlapp i ng Property Tax Rates -Last Ten F isca l Yea rs ...................................... I 07
Pro perty Tax Lev ies and Collecti ons -Last T en Fi scal Y ears ................................................. I 08
General Fund Reven ues -Las t Ten Fiscal Years ..................................................................... I 09
Principal Property T axpayers -Current F isca l Year and ine Fiscal Years ............................ I I 0
Top 25 Sa les Tax Producers -Curren t Fiscal Year. ................................................................. Ill
Debt Capacity
Direct a nd O verl a pping D e bt. ................................................................................................... 112
De mographic and Econom ic Information
Demograph ic a nd Econom ic tatist ics -Last Ten Fi sca l Years .............................................. 114
Opera tin g lnfonnation
Construction Activity -Las t Ten Fisca l Years ........................................................................ 115
Fu ll -Time Eq ui va le nt C ity Employees by F un c ti o n -Las t Ten Fi sca l Years .......................... I 16
Operating In d icators by Fun c tion -Last T en F iscal Years ...................................................... 11 7
Capita l A sset Statisti cs by Function/Program .......................................................................... I 18
9701 LAS T UNAS DRIVE · T EMPLE C ITY· CA 91780 · (626) 285 -217 1
December 21 , 2016
To the Honorable City Council ,
The Comprehensive Annual Financial Report (CAFR) of the City of Temp le City ("City") for the year
ended June 30, 2016, is hereby submitted as mandated by appl icable State of California statues.
These statues require that the City annually issue a report on its financial position and activity , and
that an independent firm of cert ified public accountants audit this report. Responsibilities for both the
accuracy of the data and the completeness and fairness of the pre sentation , including all disclosures
rests with the City's manag ement. Th e information in this report is intended to present the reader
with a comprehens ive view of the City's finan cial position and the results of its operations for the
fiscal year ending June 30 , 2016 , a long with additional disclosures and financia l information
designed to enable the read er to gain an understanding of the City 's financial activit ies.
Vavrinek , Trine , Day & Company , LLP , Certified Public Accountants , have issued an unmod ified
("clean ") opin ion on the City's financial statements for the year ended June 30, 2016. The
independent auditor concluded , based upon the audit that the City's financial statements fo r the
fiscal year ended June 30 , 2016 are fairly presented in conform ity w ith generally accepted
accounting principles (GAAP). The auditor's report is presented as the first com ponent of the
financial section of t his report. Genera ll y accepted accounting principles also require that
management provide a narrative introduction , overview and analysis of the bas ic financial
statements in the form of Management's discussion and analysis (MD&A). It can be fou nd following
the independent auditor's report.
PROFILE O F THE GOVERNMENT
The City is centrally located in the west San Gabriel Valley approximately 13 m il es east of downtown
Los Angeles and is in Los Angeles County. Th e City was incorporated on May 25 , 1960 under the
general laws of the State of California . On April16 , 1971 , the City adopted Resolution No. 71 -1084
declaring it a charter city . The City is approximately 3.85 sq uare mil es and is surrounded by the
cities of Arcadia , San Gabriel , El Monte , Rosemead and un i ncorpo rated portions of Los Angeles
County. The 2010 U.S. Census Bureau indicates a total popu lation of 35 ,558. The C i ty is
predominately a residential community with over 10,000 resi de ntia l parcels . The City operates
under th e Council -Manager Form of government and contracts for many of its public services
including law enforcement.
LOCAL EC ONOMY
Los Angeles County add ed 94 ,700 jobs in 2015 , equivalent to a 2.2% annual i ncrease. A majority of
the county 's major industries added jobs last year, as broad-based growth pushed wage and salary
jobs to a record hig h. Lo s Angeles County should continue to add jobs at a 1. 7% annual rate this
year, followed by a 1.0 % annual rate in 2017. Along with job growth , the unemployment rate fe ll to
6.9 %, the lowest rate of the post-recession period. The unemployment rate shou ld further improve to
6.2% this year and 5.9% in 2017 . Total personal income increased by 4 .5 % in 20 15 , and is expected
to mainta in its trajectory th is year with anticipated gains of 4.4%, followed by a gain of 5.3% in 2017 .
No w that the economy is back to full employment, upward pressure on wa ges, a strong do ll ar, and
weak inflation may lead to significant gains in household purchasing power thi s yea r.
Per capita income growth , which held rel atively steady with a 3.6 % gain in 2015 , should respond to
accelerating wage growth to rebound to 3.9% this year and accelerate to 4 .9% in 2017 . Since much
of the gain in income is expected to be spent, local spending as measu red by total taxable sa les is
expected to increase by 5 .5% this year and 6 .8 % th e next after a la ck luster 2.9% increase in 2015 .
Th is means local sales and use ta x revenu es will climb , putti ng local govern ment agencies on a
sounder financial footing .
Population growth is expected to slow slightly this year and ne xt , with the rate of growth at
approximately 0.6 % this year and 0.4% in 2017 . Even at such low growth rates , th e county w ill
increase by over 100 ,000 re si de nts during that time period . Most of the recent popu lation growth in
Los Angeles Coun ty ha s been due to natural increase (births outnumbering deaths), while net
m igration was slightly negative again last year. T he county's high cost of liv i ng and lack of affordable
housing units for low and middle-income households are contributing to the slowdown i n population
growth .
Li ke most other parts of the state, the housing market in Los Angeles County improved i n 2015 . The
med ia n sales price for a home was $485 ,980 , a 7 .8 % increa se over 2014 's median price of
$450 ,960 . Moreover, home sales were up 6 .2 % compared with a year earlier. New home
construction finally accelerated in 20 15 and should continue to g row , although at lower rates , both
this year and next.
MAJOR ACCOMPLISHMENTS
The City of T emple City is and strives to continuously be a Great Public Service Oriented Organization
and works to wa rd be recognized by its citizens and its stakeholders for its innovative and
exceptional service to the community. Accomplishments for the Fiscal Year (FY) 2015-16 include :
Vision and Long -Range Planning
• Continued the General Plan pr ocess, which establishes both vision and policies to guide
the ph ys ical d evelopment of Templ e City through 2050.
• In it iated development of a senior master plan .
Sound Fiscal Policy
• Completed perfo rman ce based budgeting , which aligns lim ited resources with community
priorities to provide sound basis for long-term funding decisions.
• Completed the fiscal health mod el providing for comprehens ive forecasting of revenues
and expenditures.
• Continued to rece ive unmodified (i.e ., "clean ") aud it f indings on the City's financial
reporting via enh anced fiscal controls and checks and balances.
• Recognition of exce llence i n financial re porting from Go vernmen t Finance Officers
Association of the Un ited States and Canada .
ii
" S u c c e s s f u l l y n e g o t i a t e d a t w o y e a r M e m o r a n d u m o f U n d e r s t a n d i n g ( t h r o u g h J u n e 3 0 ,
2 0 1 8 ) w i t h T e m p l e C i t y E m p l o y e e s '