The URL can be used to link to this page

Home My Public Portal About01) CC Agenda - 2017-04-04 CITY COUNCIL TEMPLE CITY, C ALIFORNI A REGULAR MEETING AGENDA APRIL 4, 2017 – 7:30 P.M. COUNCIL CH AMBERS – 5938 KAUFFM AN AVENUE PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 30-minute period for comments on any subject with a 3-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGEND A ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under PUBLIC HEARING. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. 1. C ALL TO ORDER – Mayor Sternquist 2. ROLL C ALL – Councilmem ber Chavez, Fish, Yu, Man, Sternquist 3. INVOC ATION 4. PLEDGE OF ALLEGIAN CE 5. CEREMONIAL MATTERS – PRESENTATIONS A. PET OF THE MONTH B. RELAY FOR LIFE PROCLAMATION C. FARMERS MARKET UPDATE 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear public co mm ents regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the f irst page of this agenda. This section is lim ited to 30 minutes total. 7. CONSENT C ALEND AR City Council Agenda April 4, 2017 Page 2 of 7 All Consent Calendar item s may be approved in a single motion as recommended unless rem oved f or f urther discussion. If mem bers of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this tim e. Recomm endation: Approve Item s A through H per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve Minutes of: 1. Special City Council Meeting of March 21, 2017; 2. Regular City Council Meeting of March 21, 2017; and 3. Special City Council Meeting of March 29, 2017. Recommendation: Approve. B. PLANNING COMMISSION ACTIONS The City Council is requested to receive and file: 1. Actions of the Regular Planning Commission Meeting of February 28, 2017; and 2. Actions of the Regular Planning Commission Meeting of March 14, 2017. Recommendation: Receive and file. C. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF MARCH 15, 2017 The City Council is requested to receive and file actions of the Regular Parks and Recreation Commission Meeting of March 15, 2017. Recommendation: Receive and file. D. AWARD OF A FIVE YEAR LEASE/PURCHASE AGREEMENT TO RICOH FOR FOUR COPY MACHINES The City Council is requested to consider a new proposal from Ricoh for replacement of the current copy machine due to new technology and the age of the current copy machines. Recommendation: 1. Award a five year lease/purchase agreement with Ricoh for four copy machines; and City Council Agenda April 4, 2017 Page 3 of 7 2. Authorize the City Manager to finalize and execute the lease/purchase agreement with Ricoh. E. APPROVAL OF A FIRST AMENDMENT TO THE AGREEMENT WITH VAVRINEK, TRINE, DAY & COMPANY, LLP FOR PROFESSIONAL AUDIT SERVICES City Council is requested to approve the amendment to the agreement with Vavrinek, Trine, Day & Company, LLP for professional audit services. Recommendation: Consider a recommendation from the Audit Standing Committee to authorize the City Manager to enter into a first amendment to the agreement for professional audit services with Vavrinek, Trine, Day & Company, LLP for Fiscal Year 2016-17. F. ADOPTION OF RESOLUTION NO. 17-5243 CONFIRMING MAYOR’S APPOINTMENT OF COUNCILMEMBERS TO SERVE AS DELEGATES AND ALTERNATES TO OTHER AGENCIES OR ORGANIZATIONS City Council is requested to confirm Mayor’s appointment of Councilmembers to represent City of Temple City at meetings of other governmental agencies or community organizations. Recommendation: Adopt proposed Resolution No. 17-5243 confirming Mayor’s appointment of Councilmembers to serve as delegates and alternates to other agencies or organizations. G. ADOPTION OF RESOLUTION NO. 17-5244 AMENDING THE CITY’S RECORDS RETENTION SCHEDULE The proposed changes (i.e., addition of records that were previously not identified with retention dates, update to certain legal citations, and clarified records descriptions) to the retention schedule is necessary to ensure the City is in compliance with changes in State law and guidelines issued by the California Secretary of State. Recommendation: Adopt Resolution No. 17- 5244 adopting the City’s amended Records Retention Schedule. H. ADOPTION OF RESOLUTION NO. 17-5245 APPROVING PAYMENT OF BILLS City Council Agenda April 4, 2017 Page 4 of 7 The City Council is requested to adopt Resolution No. 17-5245 authorizing the payment of bills. Recommendation: Adopt Resolution No. 17-5245. 8. PUBLIC HEARING – None 9. UNFINISHED BUSINE SS – None 10. NEW BUSINESS A. INTRODUCTION AND FIRST READING OF ORDINANCE NO. 17-1023, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY, AMENDING SECTION 2-3A-3 OF ARTICLE A OF CHAPTER 3 OF THE TEMPLE CITY MUNICIPAL CODE, CLARIFYING THE LIST OF POSITIONS EXCLUDED FROM CITY SERVICE City Council is requested to introduce the proposed Ordinance No. 17-1023 removing the title of Executive Assistant to the City Manager from the list of exempted positions that are excluded from the City services and add Administrative Assistant to the City Council and City Manager to that list. Presentation: Administrative Services Director Recommendation: 1. Introduce Ordinance No. 17-1023 for first reading by title only; 2. Waive further reading of Ordinance No. 17-1023; and 3. Schedule second reading and adoption of Ordinance No. 17-1023 on April 18, 2017. B. DISCUSSION ON THE POSSIBLE REPLACEMENT OF A MONUMENT AT LAS TUNAS DRIVE AND BALDWIN AVENUE City Council is requested to hold a discussion regarding the possible replacement of a monument at the intersection of Las Tunas Drive and Baldwin Avenue in the City of Arcadia. Recommendation: 1. Discuss the possibility of replacing the City monument at the intersection of Las Tunas Drive and Baldwin Avenue in the City of Arcadia; and 2. Consider referring this item to the Decorative Street Design Element Ad City Council Agenda April 4, 2017 Page 5 of 7 Hoc Committee. 11. COMMUNICATIONS – None 12. UPDATE FROM CITY MANAGER 13. UPDATE FROM CITY ATTORNEY 14. COUNCIL REPORTS REG ARDING AD HOC OR STANDING COMMITTEE MEETINGS A. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Councilmember Chavez and Councilmember Fish) – Formed 1/3/2012 B. STRATEGIC PLAN IMPLEMENTATION STANDING COMMITTEE (Councilmember Chavez and Mayor Sternquist) – Formed 1/27/2014 C. LAS TUNAS DOW NT OW N REVITALIZATION STANDING COMMITTEE (Councilmember Yu and Councilmember Chavez) – Formed 2/18/2014 D. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Councilmember Yu and Mayor Pro Tem Man) – Formed 2/18/2014 E. AUDIT STANDING COMMITTEE (Councilmember Yu and Councilmember Chavez) – Formed 7/15/2014 F. WATER CONSERVATION AD HOC (Councilmember Chavez and Councilmember Fish) –Formed 6/2/2015 G. FACILITIES, PUBLIC W ORKS, AND INFRASTRUCTURE AD HOC COMMITTEE (Councilmember Yu and Mayor Pro Tem Man) – Formed 2/4/2014 H. DECORATIVE STREET DESIGN ELEMENT AD HOC COMMITTEE (Councilmember Yu and Mayor Pro Tem Man) – Formed 11/3/2015 I. NEW CHILDREN’S LIBRARY AD HOC COMMITTEE (Mayor Sternquist and Councilmember Fish) – Formed 12/15/15 J. CITY COMMISSIONER RECRUITMENT AD HOC COMMITTEE (Mayor Sternquist and Mayor Pro Tem Man) – Formed 4/19/2016 K. PUBLIC ARTS COMMISSION AD HOC COMMITTEE (Councilmember Chavez and Mayor Pro Tem Man) – Formed 8/2/2016 15. COUNCIL ITEMS SEP AR ATE FROM T HE CITY M AN AGE R’S REGUL AR City Council Agenda April 4, 2017 Page 6 of 7 AG END A A. COUNCILMEMBER CHAVEZ B. COUNCILMEMBER FISH C. COUNCILMEMBER YU D. MAYOR PRO TEM MAN E. MAYOR STERNQUIST 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES – None 17. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 18. AD DITION AL PUBLI C COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear additional public comm ents regarding item s not listed on the agenda. T he procedure to address the City Council is highlighted on the f irst page of this agenda. 19. AD JOURNMENT PLANNING COMMISSION 7:30 P.M. APRIL 11, 2017 TRANSPORTATION AND PUBLIC SAFETY 7:30 P.M. APRIL 12, 2017 COMMISSION CITY COUNCIL 7:30 P.M. APRIL 18, 2017 PARKS & RECREATION COMMISSION 7:30 P.M. APRIL 19, 2017 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available f or viewing on the City’s website at www.tem plecity.us and are on f ile in the Off ice of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for revie w during regular office hours. W ritten documentation submitted to the City Council after distribution of the agenda packet can be obtained at the City Clerk’s Office during regular office hours. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. City Council Agenda April 4, 2017 Page 7 of 7 I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Jillian Nunez, Deputy City Clerk Signed and Posted: March 29, 2017 (6:00 p.m.)