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Home My Public Portal AboutA2010-11-30CC-sp This Agenda contains a brief general description of each item to be considered. Copies of the Staff , reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Any person who has a question concerning any of the agenda items may call the City Manager at (310) 603 -0220, ext. 200. Procedures for Addressing the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL. AGENDA ITEMS ON FILE FOR CONSIDERATION AT THE SPECIAL MEETING OF (� .i ly POS „� THE LYNWOOD CITY COUNCIL RECEIVED TO BE HELD ON NOVEMBER 30, 2010 NOV 2 4 2010 ' COUNCIL CHAMBERS CITY OF LYNWOOD 11330 BULLIS ROAD, LYNWOOD, CA 90262 CITY CLERKS OFFICE 5:00 P.M. MARIA TERESA SANTILLAN L C-1 \ t • a' MAYOR AIDE CASTRO ALFREDO FLORES MAYOR PRO -TEM COUNCILMEMBER JIM MORTON RAMON RODRIGUEZ COUNCILMEMBER COUNCILMEMBER CITY MANAGER CITY ATTORNEY ROGER L. HALEY FRED GALANTE CITY CLERK CITY TREASURER MARIA QUINONEZ SALVADOR ALATORRE OPENING CEREMONIES 1. CALL TO ORDER 2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK 3. ROLL CALL OF COUNCIL MEMBERS Aide Castro Alfredo Flores Jim Morton Ramon Rodriguez Maria T. Santillan 4. PLEDGE OF ALLEGIANCE 5. INVOCATION 1 6. COUNCIL RECESS TO: LYNWOOD REDEVELOPMENT AGENCY PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT COUNCIL MAY REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54954.2 (a).) CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items to be removed from the Consent Calendar for separate action. 7. CONTRACT AWARD RENTAL AND INSTALLATION OF TEMPORARY MODULAR BUILDINGS, PROJECT NO. 4011.67.905 Comments: The installation of the temporary modular building offices are a part of the Construction of the New Council Chambers and New Annex Building project, which was approved by the City Council on February 16, 2010. The installation of these new temporary offices at the Civic Center are funded by 1999 Lease Revenue Bond, 2008 Water Bond and 2003 Revenue Bond. Recommendation: Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF LYNWOOD AWARDING A CONTRACT TO PACIFIC MOBILE STRUCTURES INC. IN THE AMOUNT NOT -TO- EXCEED $74,682 FOR THE RENTAL AND INSTALLATION OF TEMPORARY MODULAR OFFICE BUILDINGS ". NEW /OLD BUSINESS 8. COUNCIL REORGANIZATION Comments: Traditionally the City Council reorganizes by nominating and appointing one of its members to serve as Mayor and as Mayor Pro Tem. Recommendation: Staff recommends that the City Council make appointments for Mayor and Mayor Pro Tem. CITY COUNCIL ORAL AND WRITTEN COMMUNICATION 2 • ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON DECEMBER 7, 2010 AT 5:00 P.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA. 3 .„,. t.;.,4,t,. 7 AGENDA STAFF REPORT DATE: November 30, 2010 TO: Honorable Mayor and Members of the City Council APPROVED BY: Roger L. Haley, City Mana� P (6 16 REPARED BY: G. Daniel Ojeda, P.E., Director of Public Works / City Engineer Elias Saikaly, P.E., Public Works Engineering Manager SUBJECT: Contract Award Rental and Installation of Temporary Modular Building Project No. 4011.67.905 Recommendation: Staff recommends that the City Council adopt the attached resolution entitled: " Y p d "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONTRACT TO PACIFIC MOBILE STRUCTURES INC. IN THE AMOUNT NOT -TO- EXCEED $74,682 FOR THE RENTAL AND INSTALLATION OF TEMPORARY MODULAR OFFICE BUILDINGS." Background: The rental and installation of temporary modular office buildings is a part of the construction of the new Council Chambers and new Annex Building project, which was approved by City Council on February 16, 2010. The construction is funded by 1999 Lease Revenue bonds, 2008 Water Bonds and 2003 Revenue Bonds. On October 19, 2010, the City Council adopted the plans, contract documents and working details for the rental and installation of temporary modular buildings. On October 29, 2010, staff advertised the project in the Lynwood Wave Press and in various construction journals. This project entails the installation of the temporary building offices to be used by employees during the demolition and construction of the new City Hall Annex and new City Hall Council Chambers. All necessary utilities will be installed separately and will be coordinated with the modular building construction. Discussion & Analysis: On November 9, 2010, four contractors submitted bids to the City Clerk's office. Pacific Mobile Structures, Inc. was the apparent lowest responsible bidder with a low base bid of $74,682 for a rental period of 12 months. A reference check of previous performance revealed that this contractor has the necessary experience for this type of project. ADEN ®A bids are as follows: ITEM i 7 Contractor Fee Pacific Mobile Structures, Inc. $74,682 G. Coast Construction $94,500 Design Space Modular Buildings Inc. $111,063.27 Atlas Performance Industries Inc. $144,377 Fiscal Impact: The rental and installation of these new temporary office buildings at the Civic Center are funded by 1999 Lease Revenue bonds, 2008 Water Bonds and 2003 Revenue Bonds. Coordinated With: City Attorney's Office City Clerk's Office City Manager's Office Finance Department 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONTRACT TO PACIFIC MOBILE STRUCTURES INC. IN THE AMOUNT NOT -TO- EXCEED $74,682 FOR THE RENTAL AND INSTALLATION OF TEMPORARY MODULAR OFFICE BUILDINGS WHEREAS, on October 19, 2010, the City Council adopted the plans, contract documents and working details for the rental and installation of temporary modular buildings; and WHEREAS, on October 29, 2010, staff advertised the project in the Lynwood Wave Press and in various construction journals; and WHEREAS, on November 9, 2010, staff received four bids through the City Clerk's office and the bids are as follows: Contractor Fee Pacific Mobile Structures, Inc. $74,682 G. Coast Construction $94,500 Design Space Modular Buildings Inc. $111,063.27 Atlas Performance Industries Inc. $144,377 WHEREAS, the rental and installation of these new temporary office buildings at the Civic Center are funded by 1999 Lease Revenue bonds, 2008 Water Bonds and 2003 Revenue Bonds. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS: Section 1. That the City Council award a contract to Pacific Mobile Structures, Inc. for a one year contract not -to- exceed amount of $74,682 from account No. 4011.67.905. Section 2. That the Mayor is authorized to execute the Agreement between the City of Lynwood and Pacific Mobile, in a form approved by the City Attorney. Section 3. That this resolution shall take effect immediately upon its adoption. Section 4. The City Clerk shall certify as to the adoption of this Resolution. 3 PASSED, APPROVED and ADOPTED this 30th day of November, 2010. Maria T. Santillan Mayor ATTEST: Maria Quinonez Roger L. Haley City Clerk City Manager APPROVED AS TO FORM: APPROVED AS TO CONTENT: Fred Galante G. Daniel Ojeda, P.E. City Attorney Director of Public Works / City Engineer 4 STATE OF CALIFORNIA ) ) § COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of the City of Lynwood at a regular meeting held in the City Hall of said City on the day of , , and passed by the following vote: AYES: NOES: ABSENT: City Clerk, City of Lynwood STATE OF CALIFORNIA ) ) § COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and forgoing is a full, true and correct copy of Resolution No. on file in my office and that said resolution was adopted on the date and by the vote therein stated. Dated this day of , City Clerk, City of Lynwood 5