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Home My Public Portal About08) 7F Petty Cash and Visa Card ReportAGENDA ITEM ?.F. ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM DATE: April18, 2017 TO: The Honorable City Counci l FROM: Bryan Cook , City Manager Via : Tracey L. Hause , Administrative Services Director By: Lee Ma , Accountant SUBJECT: PETTY CASH AND VISA CARD REPORT RECOMMENDATION: The City Council is requested to review , receive and file the Petty Cash and V isa Card Report . BACKGROUND: 1 . On August 6 , 1991 , staff began submitting the Petty Cash Report to the City Council on a regu lar basis . 2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis . ANALYSIS: In the interest of full transpa rency, the City Council is being requested to revi ew the Petty Cash Report from February 15 , 2017 to April 5, 2017 . The total of petty cash expenditures were $714 .31 (Attachment "A "). The petty cash fund will be reimbursed after the City Council approves the April 18 , 2017 Warrant Register. Further, the City Council is being requested to review the Visa Card Report from February 8 , 2017 to March 7, 2017. The total of the Visa card expenditures were $12 ,697 .53 (Attachment "B") and is included in the April 18 , 2017 Warrant Reg ister. CITY STRATEGIC GOALS: The City Council is requested to receive a nd file the Petty Cash and Vi sa Card Reports and further the City's Strateg ic Goa l to promote Good Governance . City Council April18, 2017 Page 2 of 2 FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2016-17 City Budget. ATTACHMENTS: A. Petty Cash Detail B. Visa Card Charge ATTACHMENT A Account No. Description FY 2016-17 01 -910-47-4490 $ 14.52 Food for JPIA Training and Interviews s 34.40 Food for JPIA Train ing and Interviews $ 48 .92 01 -930-54-4465 $ 7 .93 Office Supplies . Double Sided Tape $ 7 .93 01-920-4 9-4415 s 19.99 Repair flat tire for Building Inspec tor Vehicle $ 19.99 Youth Committee Fundraising Account $ 26 .10 Supplies for Camellia Festiva l Booth -Water Con servation 01 -2304 $ 26 .10 01 -910-41-4410 $ 10.88 Tablecloths for CouncllfTCUSD Joint Meeting $ 17.50 Snacks for Audit Standing Committee Meeting $ 28 .38 01 -91 0 -4 1-4465 $ 37 .80 Flowers for Rose Queen $ 7 .61 Supplies for gift for Chinese Ambassador $ 45 .41 01 -910-41-4640 $ 39.12 Pizza for City Council; Plant for Cou ncil Reorganization $ 39 .12 01 -910-42-4465 $ 32 .61 Supergirl costume for Connect Mag azine $ 32 .61 01-9 10-45 -4405 $ 14.45 Mileage Reimbursement. Future Elections of CA $ 13.21 Mileage Reimbursement . CCC A Tra inin g and City of Rosemead $ 27 .66 0 1-9 10-45 -4490 $ 16.95 Book for Athenian Dialogue $ 16.95 01 -950-64-4465 $ 44 .44 Zipties and Tarp Straps $ 44 .44 0 1-950-67-4465 $ 25 .83 Storage Totes for Public Safety Vehic les $ 7.81 Hand Sanitizer for Public Safety Vehicles $ 33 .64 01-840-35-3505 $ 45 .00 Refund for Cancelled Adu lt Excursion $ 45 .00 01-940-57-4465 $ 43.34 Volunteer Lunch R17-10 $ 8.68 Volunteer Lunch $ 7 .87 Vo lunteer Lunch $ 3.88 Volunteer Lunch $ 7.92 Volunteer Lunch $ 71 .69 0 1-940-57-4630 $ 10.84 Arbor Day Supplies R17-07 $ 49 .01 Camellia Festival/Arbor Day Supplies $ 59.85 0 1-940-57-4690 $ 22 .52 Supplies for Little Stars P rogram R17-04 $ 22 .52 0 1-940-57-4690 $ 40 .00 Senior Bingo Prizes R17-06 $ 40 .00 Senior Bingo Prizes $ 80 .00 01-940-59-4630 $ 44.10 Spec~IEvent-C arShow $ 44.10 01-940-57-4690 $ 20 .00 Vol unteer Lunch • Parking R17 -08 $ 20.00 $ 714.31 Grand Total Recei pts# 16-0382 • 16-0 407 ATTACHMENT B VISA CARD CHARGES 2/8/17-3/7/17 218 /17 AMAZON MKTPLACE PMTS 221 .52 Varidesk Standing , Desk Chair and Office Supply 218 /17 EBFUTUREOFCA U FORN~ 200.00 Training Registration -City Clerk Kuo and Deputy City Clerk Nunez 2/8/17 ETSY 65.90 A ltered Nature for Volunteer Luncheon 2/9/17 ETSY 44.50 Bridgets Stitches for Volunteer Luncheon 2/9/17 LA POLICE GEAR 352.25 Pants, Shirts and Gloves for Emergency Services Program 219/17 5 .11 TACTICAL.COM (64 41 ) Credit Refund 219/17 PAPER MART 26.98 Supplies for Volunteer Luncheon 2110/17 STAPLES 17 .93 Office Supplies 2/10/17 ETSY 32 .29 Custom Address Stamp Envelopes for Volunteer Luncheon 2110/17 SIR SPEEDY 183.00 Printed Invitation and Envelopes 2110/17 OFFICE DEPOT 173.99 HP Laser Jet Pro Printer 2111 /17 STAPLES 40.23 Office Supplies 2113/17 ETSY 405.00 Pia Mi a Boutiques for Volunteer Luncheon 2/13/17 MICHAELS STORES 162.24 Supplies for Volunteer Luncheon 2/13/17 SMART & FINAL 65.53 Supplies for Senior Lun ch 2/13/17 HOME GOODS 111 .95 Supplies for Vol u nteer Luncheon 2/13/17 PARTY C ITY 85 .64 Suppli es for Senior Valentine Lunch 2114/17 ETSY 364 .25 Pia Mia Boutiques and Savvy Shoppe for Volunteer Luncheon 2/14/17 TARGET 43 .91 STARS Club Supplies 2/14/17 AMAZON MKETPLACE PMTS 152.57 iPhone Car Charger, Spray Bottles, Office Supplies and Water Proof Ankle Boot 2/14/17 SIR SPEEDY 183.00 Pri nted Invitation and Envelopes (To Be Refund) Page 1 of 4 VISA CARD CHARG ES 2/8/17 -3/7/17 2/14/17 MISSION LINEN 309 .42 Uniforms for Tree Crew 2/15/17 ETSY 39 .00 Beach Wall Decor for Volunteer Luncheon 2/15/17 WELLCAP GROUP INC 22 .84 Wheel fo r Float 2/15/17 AMAZON MKTPLACE PMTS 27 .58 Document Tray amd Motorola Tethered Sty lus S-Pack 2/15/17 REDI MAT COMPANY INC 196.48 Gallery Boards 2/15/17 LA POLICE GEAR 52 .25 Pants an Belt 2/15/17 5.11 TACTICAL.COM (64 41) Cred it Refund 2/15/17 AMAZON (17 89) Credit Refund 2/16 /17 ETSY 318 .59 GoHoB, Eve nt Dazzle , and Sea To Land Design for Volunteer Luncheon 2/16/17 BATH & BODY 200 .60 Supp lies for Volunteer Luncheon 2/16/17 AMAZON MKTPLACE PMTS 84 .29 Phone Cases amd Office Supplies 2/16/17 GOVERNMENT FINANCE 435.00 Certificat ion of Achievement Program For Excellence In Financial Reporting Applicat io n 2/17/17 FANDANGO 31 .68 STARS Club Excursion 2/17/17 DECORATIVE FILMS LLC 51 .91 Department Signage 2/21/17 AMAZONPRIME MEMBERSH IP 107.66 Membership (Ca ncelled , to be refunded ) 2/21/17 AMAZON MKTP LA CE PMTS 27.40 iPhone Case and File Folders 2/21/17 41MPRINT 592 .73 Promot iona l Water Conservation Prestiage Sport Bottles from Youth Committee (Charged to Fundraising Account) 2/21/17 AMAZON 37 .49 Sihouette Blades 2/21/17 OTC BRANDS IN C 48.93 Supplies for Volunteer Luncheon 2/22/17 ETSY 30.83 Bewitchin Stitches for Volunteer Luncheon 2/22/17 OFFICE DEPOT 52.44 Reorganizat ion Invitations Page 2 of 4 VISA CARD CHARGES 2/8/17-3/7/17 2/23/17 AMAZON MKTPLACE PMTS 7.48 Name Plate Holder 2/23/17 PARTY CITY 66 .70 Suppl ies for Arbor Da y Event 2/24/17 ETSY 11 .60 A ltered Nature for Volunteer Luncheo n 2/24 /17 AMERICAN PlANNING ASSOCIATI ON 77 5 .00 APA Membership -Community Development Director Forbes 2/24/17 AMAZON MKTPLACE PM TS 8 .95 Mounting Tape 2/24/17 GOPHER PATROL 225 .00 Gopher Removal Service -5004 McC li ntock 2/24/17 OFFICE DEPOT 38 29 Supplies for Volunteer Lun cheon 2/25 /17 S . CALIF. MUNICIPAL ATHLETIC FEDERATION 45 .00 Sport Management Tra ining -Be lzano and Rivera 2/26/17 AMAZON MKTPLACE PM TS 128.62 Brew Stat ion and Coffee Countertop with Drip Tra y 2/27/17 CJPI A 3 75 .00 Human Resource Traini ng Academy -Personnel Analyst Johnson 2/27 /17 NATIONS PH OTO lAB 66 .96 Di spl ay Boards 2/27 /17 HABIT W EB SALES 45 .00 Gift Cards for Volunteer Lu ncheon 2/28/17 ETSY 36.00 G inger Grey Soaps For Volunteer Luncheon 2/28/17 APPLE ONLINE STOR E 50.00 Gift Cards for Volunteer Luncheo n 2/28/17 FI NA NCIAL & OFFICE SYS 62 .50 Office Supplies 2/28/17 A MAZO N MKTPLACE PMTS 99 .68 Phone Case and Janitorial Suppl ies 2/28/17 CA CONTRACT C ITIES 3 ,00 0 .00 Annua l Municipal Seminar Registration -Mayor Sternquist. Mayor Pro Tern Man, Councilmembers Fish and Yu , and City Manager Cook 2/28/17 RALPHS 26.64 Beverages for JPIA Training Session 3/1117 TARGET 206 .04 Supplies and Gift Cards for Volunteer Luncheon 3/1/17 HOME GOODS 4 6 .73 Supplies for Volu nteer Luncheon 3/1/17 MICHAE LS STORES 32 .34 Suppl ies for Vol unteer Luncheon Page 3 of 4 VISA CARD CHARGES 2/8/17-3/7/17 3/1/17 COST PLUS 33.66 Supplies for Volunteer Luncheon 3/1/17 JJ BAKERY 155 00 Food for City Council Reorganizat ion 3/1/17 CLOVERLEAF COFFEE 119.63 Food for Ci ty Coun cil Reorganization 3/1/17 RALPHS 44.44 Beverages for City Council Office 3/21 17 USPS POST OFFICE 49.00 Stamps for Volunteer Luncheon 3/2/17 ACTION LANES 75.00 STARS Club Field Trip 3/2117 CITY CLERK'S ASSOCIATION (65 00) Credit Refund 3/2/17 CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS 80 .00 Lunch Meeting Registration -Admi nistrative Services Director Hause and Accounting Technician Shea 3/3/17 CLAROS ARCADIA 470.86 Food for Cit y Council Reorganization 3/6/17 MICHALES STORE 53 .32 Supplies for Volun teer Luncheon 3/6/17 LAKESHORE LEARNING 177.85 Supplies for Arbor Day Event 3/6/17 LA HONEY COMPANY 159.69 Bee SUit 3/6/17 STAPLES 95 .11 Supplies for Arbor Day Event 3/6/17 SMART & FINAL 60.09 Supplies for State of the City Address and City Council Reorganization 3/6/17 PARTY CITY 15.20 Supplies for S tate of the City Address 3/6/17 MICHAELS STORES (62 .12) Credit Refund 3n/17 STAPLES DIRECT 45.38 Clasp Envelopes 3n/17 DIAMONDLIFE 383.80 Mag Panel , Screw Caps, Wet-Erase Markers and Magnets TOTAL 12,697 .53 Page 4 of 4