HomeMy Public PortalAbout13) 10A Discussion on the Pavement Management ProgramAGENDA
ITEM 10.A.
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
DATE: April18, 2017
TO: The Honorable City Council
FROM: Bryan Cook , City Manager
By : Michael D. Forbes , Community Development Director 4-4
SUBJECT: DISCUSSION ON THE PAVEMENT MANAGEMENT PROGRAM
RECOMMENDATION:
The City Council is requested to discuss streets to be resurfaced in Fiscal Year (FY) 2017-
18 under the Pavement Management Program (PMP).
BACKGROUND:
1. In 2013 , Harris and Associates prepared the PMP report . The City Council has
previously received staff reports discussing the purpose and use of the PMP and the
manner in which streets are prioritized for resurfacing under the PMP . This
discussion is summarized in Attachment "A ". Numerous streets have been
resurfaced since 2014 consistent with the findings and recommendations of the PMP
report (Attachments "B" and "C").
2 . In 2014 , Rosemead Boulevard was resurfaced as part of the Rosemead Boulevard
Safety Enhancement and Beautification Project, and several streets Citywide were
resurfaced in conjunction with the Safe Routes to School Project.
3 . In 2015 , several streets Citywide were surfaced in conjunction with the Bicy cle
Transportation Account Project.
4. In 2016 , numerous streets Citywide were resurfaced under the FY 2016-17
Pavement Rehabilitation Project.
5 . On January 27 , 2017 , the Facilities , Public Works , and Infrastructure Ad Hoc
Committee (now Standing Committee) discussed the City Eng ineer's
recommendations for streets to be resurfaced in FY 2017-18 .
City Council
April18 , 2017
Page 2 of 4
ANALYSIS:
The FY 2016-17 Pavement Rehabilitation Project completed resurfaci ng of all streets
eligible for slurry seal preventative maintenance. Street segments that were within the
range of preventative maintenance were prioritized during project development. With this
approach , these streets were prevented from further deterioration , which would result in
a significant drop in the City's overall Pavement Condition Inde x (PCI) and more costly
rehabilitation in the future.
Since no other streets are eligible for slurry seal at this time , all streets for FY 2017-18
would be resurfaced using the more expensive cold mill and overlay method , where the
top one to two inches of asphalt are grinded off and replaced . Street segments
recommended for resurfacing in FY 2017-18 were identified using the following priorities :
1. To achieve connection and continuity among recently resurfaced streets , priority
was given to streets intersecting previously resurfaced streets and Temple City
Boulevard, which will be resurfaced this summer in conjunction with the Highway
Safety Improvement Program project; and
2. To provide improved surfaces on heavily traveled streets and prevent further
deterioration , priority was given to streets with a PCI of less than 55 in proximity to
schools .
Table 1 is the list of streets recommended for resurfacing in FY 2017-18 based on the
above priorities . The list includes streets in the Base Bid Schedule and additional streets
in the Additive Alternate Bid Schedule. These streets are also shown in Attachment "B".
The estimated budget used to determine this list was developed based on costs from the
FY 2016-17 Pavement Rehabilitation Project. Once actual bids are received for this project,
the street l ist may be adjusted (increased or decreased) as necessary. It is not uncommon
for bids to range within 20 percent above or below the estimated budget. Depending upon
the low bid amount received , the final streets will be adjusted accordingly to stay within the
budget. Streets in the Additive Alternate Bid Schedule will be added to the project if the
budget allows .
The proposed project covers about 450,000 square feet of pavement area for cold mill and
overlay in the Base Bid Schedule improvements , and also includes limited repair of
damaged curb and gutter at various locations within the project limits. The Additive Alternate
Bid Schedule includes an additional120 ,000 square feet of pavement area for cold mill and
overlay to be considered after actual bids are received .
City Council
April 18, 2017
Page 3 of 4
Table 1: Tentative List of Streets
Black St. Encinita Ave .
STRATEGIC GOALS:
Pentland St.
Cul-de-sac
Resurfacing streets is consistent with the City Strategic Goals of Public Health and Safety,
Quality of Life , and Sustainable Infrastructu re .
FISCAL IMPACT:
The estimated cost for the Base Bid Schedule is $1 .35 million . The proposed FY 2017-
18 City Budget will include a proposed allocation of $1 .7 million for street resurfac i ng
using a combination of MeasureR, Measure M, and Proposit ion C funds (C IP No . P18-
03). These funds i nclude about $350 ,000 for crack sealing and preventive resurfacing of
Rosemead Boulevard , which will be considered separately by the City Council. In the
event the Rosemead Boulevard work costs less , the re maining funds could be put toward
the streets in the Additive Alternate Bid Schedule .
Pending City Council discussion , staff will present the bid package for City Council
consideration at the meeting of May 2, 201 7 . Staff is bringing this project forward in
advance of the FY 2017-18 budget due to project timing . The best time to do street
resurfacing is in the summer when schools are not in sess ion and traffic volumes are
lower. Since it can take two to three months or longer to start work from the t ime the bid
notice is issued , waiting until after the budget is adopted to bring this report to Council
would not allow the work to be completed this summer.
City Council
April 18 , 2017
Page 4 of 4
ATTACHMENTS :
A. Summary of Pavement Management Program
B. Map of Streets Resurfaced Since 2014 and Proposed for 2017
C. List of Streets Resurfaced Since 2014
ATTACHMENT A
Pavement Management Program Summary:
Temple City completed a citywide Pavement Management Program (PMP) Report in 2013 .
The report presented the findings and recommendations from the development of the
system data associated with the pavement condition survey of the C ity's street network,
including :
• Pavement Condition Summaries
• Preservation and Repair Activities
• Projected Budgets for Projects based on those Activities
PMP is a Planning Tool , and is updated based on on-going Engineering Eva luations : The
recommendations generated by the PMP are for planning purposes only , and are not
intended to replace sound engineering judgement for actual construction . The PMP is
used as the basis for maki ng strategic decisions to plan future work effectively and cost
efficiently . City Engineer conducts field observations to update and supplement the
information in the PMP report to develop cost effective projects with efficient cosUbenefit
ratio based on field conditions , other relevant projects, budget availability , and various
other factors that may exist at the time .
Pavement Condition Index (PC I): The PCI system is a rating mechanism used to describe
the condition of the City's pavement and has been adopted as the nation 's standard rating
system by AASHTO and ASTM . Ranging between "0" and "1 00 ," a PCI of "0 " would
correspond to a badly deteriorated pavement with virtually no remaining life , wh il e a PCI
of "1 00" would correspond to a pavement with proper engineering design and
construction at the beginning of its life cycle .
Effective Preventative Ma intenance Approach : Preventative maintenance on streets with
better than average PCI ratings must be considered in combination with the more
extensive rehabilitation of failing streets to realize the max im um net benefit and reduce
the long term costs . As a pavement ages , the system predicts the PCI of the pavement
based on the deterioration curves . Once a street segment reaches a PCI of 55 , the street
segment deteriorates at a faster rate per the standard deterioration curve for asphalt
pavement.
Condition of City's pavement: Per the PMP Report, the overall condition of the City of
Temple City's road network is "Good ", with an average weighted Pavement Condition
Index of 62 . Arterial are "Very Good " with a PCI of 77 Collector are "Good " w ith a PCI of
59 and Residential are "Fa ir'' with a PCI of 54 , with 100 being a brand new street and 0
being a badly deteriorated street with virtually no remaining life .
Replacement value and quantity of pavement: The pavement network with in the City of
Temple City has approximately 71 miles of paved surfaces , comprised of approximately
19 miles of residentia l streets , 10 miles of arterial streets , 39 mi le s of collector streets and
3 miles of alleys . This equates to almo st 14 million square feet of pavement. The
estimated replacement value of this pavement is approximately $26 .3 m i l li on for
residential streets , $23 .7 million for arterial streets , $56 mill ion for collector streets and
$2 .7 million for alleys , for a total of $109 mill ion .
Preservation program and costs : A strategy was developed based on a 6-year
maintenance cycle . The strategy objective was to reduce the backlog of street
preservation work over the next 6 years and increase or maintain the overall condition of
the road network . This strategy involves two traditional pavement rehabilitation treatments
including both slurry seal and asphalt concrete overlays as preservation components . The
strategy also used a 3% annual inflation factor for all maintenance costs . The following
scenarios were presented for "Unlimited Funding" and for "Maintaining Current PCf'.
Unlimited Funding: If the entire system were to be rehab ilitated at once , the i nit ial cost
would be $24 ,093,454 , which would bring the average PCI to 92 citywide ; and the
following 6 year cost for annual maintenance would be $5,467 ,291 , with a total budget
of $29 ,560 ,475 . Per this scenario , at the end of 6 year program , the average citywide
PCI would be 83 .
Mainta ining Current PC/: In order to ma intain the citywide average PCI at or above
62 over the next 6 years , approximately $3 million per year w i ll need to be budgeted .
Progress to Date:
Available PMP funds were utilized in conjunction w ith other funded projects , includ ing SR2S
(Safe Routes To Schools), and BTA (Bicycle Transportation Account) State Funded Proj ects
to maximize the cost/benefit ratio of the available funds .
Also, Rosemead Boulevard pavement was improved with new rubberized asphalt pavement
as part of the Rosemead Bl Construction Project. The new asphalt pavement work was
covered by the Rosemead Bl construction funds , which included combination of outside
Federal and State and local match funding .
The street pavement work completed under PMP , SR2S , BTA and Rosemead Bl Projects
covers approximately 4 .7 m sf pavement area , which represents approximately 35 % of the
City's total 13.8 m sf pavement surface area . The pavement improvements covered
approximately 4 .7 m SF included street surface (1 ,050 ,000 SF of Cold mill and Overlay and
3 ,630 ,000 SF of Slurry Seal).
Purpose of the Pavement Management Program:
Well-maintained streets are integral to the general health , quality of life , and economic
stability of the City . Maintaining adequate streets and sidewalks also have a positive
impact on the overall "image" that the City projects to residents , visitors , and ne ighboring
communities . Streets require periodic repair and preventive maintenance i n order to
maintain the street's life expectancy. Failure to conduct timely preventative ma i ntenance
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will significantly shorten a street 's life-cycle , which would subsequently require costly
complete street reconstruction.
Analysis Methodology:
The PMP was developed based upon a field inspection of pavement conditions on all 71
miles of streets w ithin the city, using Federal guidelines , to create a condition inventory
of all streets . Following the completion of this componen t , a Pavement Condition Index
(PCI) was calculated to reflect the overall pavement conditions of each individual street
segment within the City. The PCI is a qualitative scale , ranging from 0-100 , used to rate
the condition of paved surfaces (see table and photos below). A recently paved street
segment has a PCI at , or close to , 100 . As the pavement deteriorates its PCI gradually
decreases . Once it drops to a PCI of 55 ("Fair"), its condition is considered crit ical , and
unless some form of treatment is done, the pavement condition will rapidly deteriorate,
until it becomes "poor" and "failed ", with an exorbitant reconstruction cost.
Pavement Condition Index (PCI)
Qualitative Scale
Pavemeat PCI nr.llold
Quilty
Excellent 86-100
Very Good 71-85
Good 56-70
Fair 41-SS
Poor 26-40
Ve ry Poor 11 -25
Failed 0-10
,------1
I
A roadway with a PC I of 100 A roadway with a PCI of 83
Good Fa ir
A roadway with a PCI of 70 A roadway with a PCI of 50
Failed
A roadway with a PC I of 25 A roadway w ith a PCI of 10
According to the data compiled , Temple City streets have an overall PCI of 62 . Industry
standards indicate that a score of 62 is indicative of a "good " condition rating . The rating
is achieved by averaging the PCI rating for arterial , collector, and residential streets . The
City achieved a PCI of 77 ("very good") on arterial streets , 59 ("good ") on collector streets ,
and 54 ("fair") on re sidentia l streets . It shou ld be noted , the 77 PCI on arterial streets ,
raised the City's overall score . In other words , the very good condition of the City's arterial
street network is skewing the overall index . Most streets within the City are residential ,
and the residential 54 PCI indicates that our street network is at a critica l juncture .
Conditions Summary:
The majority of the streets in the City have a PCI at or above the critical PCI of 55 , which
would require less expensive treatment methods to maintain or increase the ir PCI level.
A minority of streets in the city fall under the "failed " and "poor" PCI levels , and would
require more expensive reconstruction work to bring their PCI back up to an "excellent"
level.
Work Program Approach:
Based upon the pavement conditions a work program was developed based on available
funds . Available PMP funds were utilized in conjunction with other funded projects ,
including SR2S and BTA State Funded Projects to maximize the cost/benefit ratio of the
available funds . A work program was developed prioritizing preventive maintenance on
the street segments whose conditions are currently at or above the critical PCI of 55. By
taking this approach, street segments currently within the range of "fair" to "excellen t"
receive required preventive maintenance needed to maintai n or increase their life
expectancy . Choosing a "worst first" program that conducts expensive , immediate
reconstruction work on the minority of streets with a PCI of "fai led " to "poor", the condition
of the "fair" to "excellent" streets would rapidly decrease in the interim. Th is would result
in a significant drop in the City 's overall PCI , and a depletion of valuable resources and
funds.
ATTACHMENT 8
Map of Streets Resurfaced
Since 2014 and
Proposed for 2017
Streets Resurfaced
-2014 (Rosemead Blvd Project)
-2014 (SR2S I PMP Phase 1)
-2015 (BTA/PMP Phase 2)
-2016 (PMP Phase 3)
-Planned 2017 (HSIP)
-Planned 2017 (PMP Phase 4 )
= Pl anned 2017 (pending availab l e funding)
Pavement Management Program I
Project Status -April 2017
ATTACHMENT C
2014 SR2S (Safe Routes To School) Slurry (Approx . total area=550 ,000 sf):
Cloverly Ave from Broadway to Blackley St
Flaherty St from Cloverly Ave to Primrose Ave
Fratus Drive from Pentland St to La Rosa Dr
La Rosa Drive from Fratus Dr to Alessandro Ave
Lemon from Oak to Temple C ity Blvd
Longden Ave from Rosemead Blvd to Temple C ity Blvd
Oak Avenue from Camino Real to Longden
Pentland St from Encinita Ave to Alessandro Ave
Primrose from Longden Ave to Garibaldi Ave
Temple City Blvd from Camino Real Ave to Lemon Ave
Wendon St from Cloverly Ave to Primrose Ave
2014 SR2S (Safe Routes To Schools) Cold mill and Overlay (ARAM-Rubberized Asphalt)
(Approx. total area=48,000 sf):
Daleview Ave from Freer St to Grand Ave
2015 BTA (Bicycle Transportation Account) Slurry (Approx. total area=729,000 sf):
Longden Ave from Burton Ave to Rosemead Bl
Golden West Ave from Garibaldi Ave to Las Tunas Dr
Olive Ave from Rosemead Bl to E of Arden Dr
Lemon Ave from Temple City Bl to Golden West Ave
Olive from Arden to El Monte Ave
Longden from TC Blvd to East City Limits
Golden West from Lemon to Garibaldi
2015 BTA (Bicycle Transportation Account) Cold mill and Overlay (ARHM-Rubberized
Asphalt) (Approx. total area=383 ,000 sf):
El Monte Ave-Las Tunas Dr to Lower Azusa Rd
Arden Or-Olive Ave to Lower Azusa Rd
FY 2016-2017 Pavement Rehabilitation Project (Approx . total area=2 .350.000 sf):
Baldwin Ave from Live Oak to Lower Azusa
Barela Ave from Woolley to Craiglee
Blackley St from Parmerton to McCulloch
Broadway from West City Limit to Temple City Blvd
Callita St from West City Limit to Rosemead Blvd
Camellia Ave from Garibaldi to cul-de-sac
Camino Real from Oak to Temple City Blvd
Cloverly Avenue from Live Oak to Broadway
Cloverly Avenue from Wendon to Flaherty
Craig lee St from East End to T em pie City Blvd
Daines Dr from Baldwin to El Monte
Daines Dr from Temple City Blvd to cul-de-sac
Daines Dr from Santa Anita to McCulloch
Daneswood Dr from Parmerton to McCulloch
Ellis Lane from Lower Azusa to Temple City Blvd
Elm Ave from Muscatel to Reno
Emperor Ave from Oak to cul-de-sac
Estrella Ave from Salter to East City Limit
Flaherty St from Golden West to Rowland Ave
Freer St from Arden to Santa Anita
Gracewood Ave from Live Oak to Daines
Green St from Baldwin to cul-de-sac
Hart Ave from Hermosa to Las Tunas
Hecla St from Hilton to cul-de-sac
Hermosa Dr from Encinita to Burton
Hilton Ave from Olive to cul-de -sac
Jaylee Dr from Lorna to cul-de-sac
Live Oak Ave from Encinita to East City Limit
Lorna Ave from Emperor to Woolley St
McClintock Ave from Grand to Fairview
Miller Dr from Lower Azusa to South End
Nadine St from Temple City Blvd to cul -de-sac
Noel Dr from Broadway to North End
Oak Ave from Longden to Garibaldi
Parmerton Ave from Daneswood to Blackley
Persimmon Ave from Daines to North City Limit
Reno Ave from Elm to Longden
Rowland Ave from Flaherty to Wendon
Salter Ave from Estrella to Longden
Sparklett St from Temple City Blvd to Kauffman
Sultana Ave from Hermosa to Las Tunas
Val St from Temple City Blvd to East City Limit
Wendon St from Golden West to Rowland