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HomeMy Public PortalAbout13) 10A Discussion on the Pavement Management ProgramAGENDA ITEM 10.A. COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM DATE: April18, 2017 TO: The Honorable City Council FROM: Bryan Cook , City Manager By : Michael D. Forbes , Community Development Director 4-4 SUBJECT: DISCUSSION ON THE PAVEMENT MANAGEMENT PROGRAM RECOMMENDATION: The City Council is requested to discuss streets to be resurfaced in Fiscal Year (FY) 2017- 18 under the Pavement Management Program (PMP). BACKGROUND: 1. In 2013 , Harris and Associates prepared the PMP report . The City Council has previously received staff reports discussing the purpose and use of the PMP and the manner in which streets are prioritized for resurfacing under the PMP . This discussion is summarized in Attachment "A ". Numerous streets have been resurfaced since 2014 consistent with the findings and recommendations of the PMP report (Attachments "B" and "C"). 2 . In 2014 , Rosemead Boulevard was resurfaced as part of the Rosemead Boulevard Safety Enhancement and Beautification Project, and several streets Citywide were resurfaced in conjunction with the Safe Routes to School Project. 3 . In 2015 , several streets Citywide were surfaced in conjunction with the Bicy cle Transportation Account Project. 4. In 2016 , numerous streets Citywide were resurfaced under the FY 2016-17 Pavement Rehabilitation Project. 5 . On January 27 , 2017 , the Facilities , Public Works , and Infrastructure Ad Hoc Committee (now Standing Committee) discussed the City Eng ineer's recommendations for streets to be resurfaced in FY 2017-18 . City Council April18 , 2017 Page 2 of 4 ANALYSIS: The FY 2016-17 Pavement Rehabilitation Project completed resurfaci ng of all streets eligible for slurry seal preventative maintenance. Street segments that were within the range of preventative maintenance were prioritized during project development. With this approach , these streets were prevented from further deterioration , which would result in a significant drop in the City's overall Pavement Condition Inde x (PCI) and more costly rehabilitation in the future. Since no other streets are eligible for slurry seal at this time , all streets for FY 2017-18 would be resurfaced using the more expensive cold mill and overlay method , where the top one to two inches of asphalt are grinded off and replaced . Street segments recommended for resurfacing in FY 2017-18 were identified using the following priorities : 1. To achieve connection and continuity among recently resurfaced streets , priority was given to streets intersecting previously resurfaced streets and Temple City Boulevard, which will be resurfaced this summer in conjunction with the Highway Safety Improvement Program project; and 2. To provide improved surfaces on heavily traveled streets and prevent further deterioration , priority was given to streets with a PCI of less than 55 in proximity to schools . Table 1 is the list of streets recommended for resurfacing in FY 2017-18 based on the above priorities . The list includes streets in the Base Bid Schedule and additional streets in the Additive Alternate Bid Schedule. These streets are also shown in Attachment "B". The estimated budget used to determine this list was developed based on costs from the FY 2016-17 Pavement Rehabilitation Project. Once actual bids are received for this project, the street l ist may be adjusted (increased or decreased) as necessary. It is not uncommon for bids to range within 20 percent above or below the estimated budget. Depending upon the low bid amount received , the final streets will be adjusted accordingly to stay within the budget. Streets in the Additive Alternate Bid Schedule will be added to the project if the budget allows . The proposed project covers about 450,000 square feet of pavement area for cold mill and overlay in the Base Bid Schedule improvements , and also includes limited repair of damaged curb and gutter at various locations within the project limits. The Additive Alternate Bid Schedule includes an additional120 ,000 square feet of pavement area for cold mill and overlay to be considered after actual bids are received . City Council April 18, 2017 Page 3 of 4 Table 1: Tentative List of Streets Black St. Encinita Ave . STRATEGIC GOALS: Pentland St. Cul-de-sac Resurfacing streets is consistent with the City Strategic Goals of Public Health and Safety, Quality of Life , and Sustainable Infrastructu re . FISCAL IMPACT: The estimated cost for the Base Bid Schedule is $1 .35 million . The proposed FY 2017- 18 City Budget will include a proposed allocation of $1 .7 million for street resurfac i ng using a combination of MeasureR, Measure M, and Proposit ion C funds (C IP No . P18- 03). These funds i nclude about $350 ,000 for crack sealing and preventive resurfacing of Rosemead Boulevard , which will be considered separately by the City Council. In the event the Rosemead Boulevard work costs less , the re maining funds could be put toward the streets in the Additive Alternate Bid Schedule . Pending City Council discussion , staff will present the bid package for City Council consideration at the meeting of May 2, 201 7 . Staff is bringing this project forward in advance of the FY 2017-18 budget due to project timing . The best time to do street resurfacing is in the summer when schools are not in sess ion and traffic volumes are lower. Since it can take two to three months or longer to start work from the t ime the bid notice is issued , waiting until after the budget is adopted to bring this report to Council would not allow the work to be completed this summer. City Council April 18 , 2017 Page 4 of 4 ATTACHMENTS : A. Summary of Pavement Management Program B. Map of Streets Resurfaced Since 2014 and Proposed for 2017 C. List of Streets Resurfaced Since 2014 ATTACHMENT A Pavement Management Program Summary: Temple City completed a citywide Pavement Management Program (PMP) Report in 2013 . The report presented the findings and recommendations from the development of the system data associated with the pavement condition survey of the C ity's street network, including : • Pavement Condition Summaries • Preservation and Repair Activities • Projected Budgets for Projects based on those Activities PMP is a Planning Tool , and is updated based on on-going Engineering Eva luations : The recommendations generated by the PMP are for planning purposes only , and are not intended to replace sound engineering judgement for actual construction . The PMP is used as the basis for maki ng strategic decisions to plan future work effectively and cost efficiently . City Engineer conducts field observations to update and supplement the information in the PMP report to develop cost effective projects with efficient cosUbenefit ratio based on field conditions , other relevant projects, budget availability , and various other factors that may exist at the time . Pavement Condition Index (PC I): The PCI system is a rating mechanism used to describe the condition of the City's pavement and has been adopted as the nation 's standard rating system by AASHTO and ASTM . Ranging between "0" and "1 00 ," a PCI of "0 " would correspond to a badly deteriorated pavement with virtually no remaining life , wh il e a PCI of "1 00" would correspond to a pavement with proper engineering design and construction at the beginning of its life cycle . Effective Preventative Ma intenance Approach : Preventative maintenance on streets with better than average PCI ratings must be considered in combination with the more extensive rehabilitation of failing streets to realize the max im um net benefit and reduce the long term costs . As a pavement ages , the system predicts the PCI of the pavement based on the deterioration curves . Once a street segment reaches a PCI of 55 , the street segment deteriorates at a faster rate per the standard deterioration curve for asphalt pavement. Condition of City's pavement: Per the PMP Report, the overall condition of the City of Temple City's road network is "Good ", with an average weighted Pavement Condition Index of 62 . Arterial are "Very Good " with a PCI of 77 Collector are "Good " w ith a PCI of 59 and Residential are "Fa ir'' with a PCI of 54 , with 100 being a brand new street and 0 being a badly deteriorated street with virtually no remaining life . Replacement value and quantity of pavement: The pavement network with in the City of Temple City has approximately 71 miles of paved surfaces , comprised of approximately 19 miles of residentia l streets , 10 miles of arterial streets , 39 mi le s of collector streets and 3 miles of alleys . This equates to almo st 14 million square feet of pavement. The estimated replacement value of this pavement is approximately $26 .3 m i l li on for residential streets , $23 .7 million for arterial streets , $56 mill ion for collector streets and $2 .7 million for alleys , for a total of $109 mill ion . Preservation program and costs : A strategy was developed based on a 6-year maintenance cycle . The strategy objective was to reduce the backlog of street preservation work over the next 6 years and increase or maintain the overall condition of the road network . This strategy involves two traditional pavement rehabilitation treatments including both slurry seal and asphalt concrete overlays as preservation components . The strategy also used a 3% annual inflation factor for all maintenance costs . The following scenarios were presented for "Unlimited Funding" and for "Maintaining Current PCf'. Unlimited Funding: If the entire system were to be rehab ilitated at once , the i nit ial cost would be $24 ,093,454 , which would bring the average PCI to 92 citywide ; and the following 6 year cost for annual maintenance would be $5,467 ,291 , with a total budget of $29 ,560 ,475 . Per this scenario , at the end of 6 year program , the average citywide PCI would be 83 . Mainta ining Current PC/: In order to ma intain the citywide average PCI at or above 62 over the next 6 years , approximately $3 million per year w i ll need to be budgeted . Progress to Date: Available PMP funds were utilized in conjunction w ith other funded projects , includ ing SR2S (Safe Routes To Schools), and BTA (Bicycle Transportation Account) State Funded Proj ects to maximize the cost/benefit ratio of the available funds . Also, Rosemead Boulevard pavement was improved with new rubberized asphalt pavement as part of the Rosemead Bl Construction Project. The new asphalt pavement work was covered by the Rosemead Bl construction funds , which included combination of outside Federal and State and local match funding . The street pavement work completed under PMP , SR2S , BTA and Rosemead Bl Projects covers approximately 4 .7 m sf pavement area , which represents approximately 35 % of the City's total 13.8 m sf pavement surface area . The pavement improvements covered approximately 4 .7 m SF included street surface (1 ,050 ,000 SF of Cold mill and Overlay and 3 ,630 ,000 SF of Slurry Seal). Purpose of the Pavement Management Program: Well-maintained streets are integral to the general health , quality of life , and economic stability of the City . Maintaining adequate streets and sidewalks also have a positive impact on the overall "image" that the City projects to residents , visitors , and ne ighboring communities . Streets require periodic repair and preventive maintenance i n order to maintain the street's life expectancy. Failure to conduct timely preventative ma i ntenance -------;----------- will significantly shorten a street 's life-cycle , which would subsequently require costly complete street reconstruction. Analysis Methodology: The PMP was developed based upon a field inspection of pavement conditions on all 71 miles of streets w ithin the city, using Federal guidelines , to create a condition inventory of all streets . Following the completion of this componen t , a Pavement Condition Index (PCI) was calculated to reflect the overall pavement conditions of each individual street segment within the City. The PCI is a qualitative scale , ranging from 0-100 , used to rate the condition of paved surfaces (see table and photos below). A recently paved street segment has a PCI at , or close to , 100 . As the pavement deteriorates its PCI gradually decreases . Once it drops to a PCI of 55 ("Fair"), its condition is considered crit ical , and unless some form of treatment is done, the pavement condition will rapidly deteriorate, until it becomes "poor" and "failed ", with an exorbitant reconstruction cost. Pavement Condition Index (PCI) Qualitative Scale Pavemeat PCI nr.llold Quilty Excellent 86-100 Very Good 71-85 Good 56-70 Fair 41-SS Poor 26-40 Ve ry Poor 11 -25 Failed 0-10 ,------1 I A roadway with a PC I of 100 A roadway with a PCI of 83 Good Fa ir A roadway with a PCI of 70 A roadway with a PCI of 50 Failed A roadway with a PC I of 25 A roadway w ith a PCI of 10 According to the data compiled , Temple City streets have an overall PCI of 62 . Industry standards indicate that a score of 62 is indicative of a "good " condition rating . The rating is achieved by averaging the PCI rating for arterial , collector, and residential streets . The City achieved a PCI of 77 ("very good") on arterial streets , 59 ("good ") on collector streets , and 54 ("fair") on re sidentia l streets . It shou ld be noted , the 77 PCI on arterial streets , raised the City's overall score . In other words , the very good condition of the City's arterial street network is skewing the overall index . Most streets within the City are residential , and the residential 54 PCI indicates that our street network is at a critica l juncture . Conditions Summary: The majority of the streets in the City have a PCI at or above the critical PCI of 55 , which would require less expensive treatment methods to maintain or increase the ir PCI level. A minority of streets in the city fall under the "failed " and "poor" PCI levels , and would require more expensive reconstruction work to bring their PCI back up to an "excellent" level. Work Program Approach: Based upon the pavement conditions a work program was developed based on available funds . Available PMP funds were utilized in conjunction with other funded projects , including SR2S and BTA State Funded Projects to maximize the cost/benefit ratio of the available funds . A work program was developed prioritizing preventive maintenance on the street segments whose conditions are currently at or above the critical PCI of 55. By taking this approach, street segments currently within the range of "fair" to "excellen t" receive required preventive maintenance needed to maintai n or increase their life expectancy . Choosing a "worst first" program that conducts expensive , immediate reconstruction work on the minority of streets with a PCI of "fai led " to "poor", the condition of the "fair" to "excellent" streets would rapidly decrease in the interim. Th is would result in a significant drop in the City 's overall PCI , and a depletion of valuable resources and funds. ATTACHMENT 8 Map of Streets Resurfaced Since 2014 and Proposed for 2017 Streets Resurfaced -2014 (Rosemead Blvd Project) -2014 (SR2S I PMP Phase 1) -2015 (BTA/PMP Phase 2) -2016 (PMP Phase 3) -Planned 2017 (HSIP) -Planned 2017 (PMP Phase 4 ) = Pl anned 2017 (pending availab l e funding) Pavement Management Program I Project Status -April 2017 ATTACHMENT C 2014 SR2S (Safe Routes To School) Slurry (Approx . total area=550 ,000 sf): Cloverly Ave from Broadway to Blackley St Flaherty St from Cloverly Ave to Primrose Ave Fratus Drive from Pentland St to La Rosa Dr La Rosa Drive from Fratus Dr to Alessandro Ave Lemon from Oak to Temple C ity Blvd Longden Ave from Rosemead Blvd to Temple C ity Blvd Oak Avenue from Camino Real to Longden Pentland St from Encinita Ave to Alessandro Ave Primrose from Longden Ave to Garibaldi Ave Temple City Blvd from Camino Real Ave to Lemon Ave Wendon St from Cloverly Ave to Primrose Ave 2014 SR2S (Safe Routes To Schools) Cold mill and Overlay (ARAM-Rubberized Asphalt) (Approx. total area=48,000 sf): Daleview Ave from Freer St to Grand Ave 2015 BTA (Bicycle Transportation Account) Slurry (Approx. total area=729,000 sf): Longden Ave from Burton Ave to Rosemead Bl Golden West Ave from Garibaldi Ave to Las Tunas Dr Olive Ave from Rosemead Bl to E of Arden Dr Lemon Ave from Temple City Bl to Golden West Ave Olive from Arden to El Monte Ave Longden from TC Blvd to East City Limits Golden West from Lemon to Garibaldi 2015 BTA (Bicycle Transportation Account) Cold mill and Overlay (ARHM-Rubberized Asphalt) (Approx. total area=383 ,000 sf): El Monte Ave-Las Tunas Dr to Lower Azusa Rd Arden Or-Olive Ave to Lower Azusa Rd FY 2016-2017 Pavement Rehabilitation Project (Approx . total area=2 .350.000 sf): Baldwin Ave from Live Oak to Lower Azusa Barela Ave from Woolley to Craiglee Blackley St from Parmerton to McCulloch Broadway from West City Limit to Temple City Blvd Callita St from West City Limit to Rosemead Blvd Camellia Ave from Garibaldi to cul-de-sac Camino Real from Oak to Temple City Blvd Cloverly Avenue from Live Oak to Broadway Cloverly Avenue from Wendon to Flaherty Craig lee St from East End to T em pie City Blvd Daines Dr from Baldwin to El Monte Daines Dr from Temple City Blvd to cul-de-sac Daines Dr from Santa Anita to McCulloch Daneswood Dr from Parmerton to McCulloch Ellis Lane from Lower Azusa to Temple City Blvd Elm Ave from Muscatel to Reno Emperor Ave from Oak to cul-de-sac Estrella Ave from Salter to East City Limit Flaherty St from Golden West to Rowland Ave Freer St from Arden to Santa Anita Gracewood Ave from Live Oak to Daines Green St from Baldwin to cul-de-sac Hart Ave from Hermosa to Las Tunas Hecla St from Hilton to cul-de-sac Hermosa Dr from Encinita to Burton Hilton Ave from Olive to cul-de -sac Jaylee Dr from Lorna to cul-de-sac Live Oak Ave from Encinita to East City Limit Lorna Ave from Emperor to Woolley St McClintock Ave from Grand to Fairview Miller Dr from Lower Azusa to South End Nadine St from Temple City Blvd to cul -de-sac Noel Dr from Broadway to North End Oak Ave from Longden to Garibaldi Parmerton Ave from Daneswood to Blackley Persimmon Ave from Daines to North City Limit Reno Ave from Elm to Longden Rowland Ave from Flaherty to Wendon Salter Ave from Estrella to Longden Sparklett St from Temple City Blvd to Kauffman Sultana Ave from Hermosa to Las Tunas Val St from Temple City Blvd to East City Limit Wendon St from Golden West to Rowland