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HomeMy Public PortalAbout12.20.2022 City Council Meeting Packet Posted 12/16/2022 Page 1 of 1 AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, December 20, 2022 7:00 P.M. Medina City Hall 2052 County Road 24 I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the December 6, 2022, Regular City Council Meeting V. CONSENT AGENDA A. Approve Resolution Accepting Highway 55 Rental Donation for Celebration Day B. Approve MNDOT Agreement for Federal Funds C. Approve Memorandum of Understanding with LELS for 2023 Wages D. Approve Resolution Accepting Public Utilities within the Marsh Pointe Preserve E. Approve Resolution Accepting Public Utilities within the Weston Woods of Medina F. Approve Sewer Cleaning and Televising Services Agreement with Empire Pipe Services G. Approve Resolution Accepting Donation from James Victorsen VI. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VII. NEW BUSINESS A. Discuss Key Items for State Funding for Representative Kristin Robbins VIII. CITY ADMINISTRATOR REPORT IX. MAYOR & CITY COUNCIL REPORTS X. APPROVAL TO PAY BILLS XI. CLOSED SESSION A. Discuss active litigation filed against the City by Chris Sele, Michelle Sele, and Brad Sankey with the city’s legal counsel pursuant to Minn. Stat. 13D.05, subd. 3(b) XII. ADJOURN Meeting Rules of Conduct to Address the City Council: • Fill out & turn in comment card • Give name and address • Indicate if representing a group • Limit remarks to 3-5 minutes MEMORANDUM TO: Medina Mayor and City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: December 15, 2022 DATE OF MEETING: December 20, 2022 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Approve Resolution Accepting Highway 55 Rental Donation for Celebration Day – Highway 55 Rental donated $500 for Celebration Day after the donation deadline. Staff recommends approval of the resolution accepting the donation from Highway 55 Rental. See attached resolution. B. Approve MNDOT Agreement for Federal Funds – The Delegated Contract Process (DCP) agreements are between MnDOT and local public agencies eligible to receive federal funds for construction projects. These agreements cover the roles and responsibilities associated with federal aid funds and allow for MnDOT to act as a local agency’s agent in accepting federal funds for construction projects. City Attorney Dave Anderson reviewed the agreement and staff recommends approval. See attached resolution and agreement. C. Approve Memorandum of Understanding with LELS for 2023 Wages – The Medina City Council approved a 1.5% market adjustment with the 2023 Budget on December 6, 2022. The attached memorandum of understanding with LELS updates the 2023 Police Officer wages to reflect the change. Staff recommends approval. See attached memorandum of understanding. D. Approve Resolution Accepting Public Utilities within the Marsh Pointe Preserve – Staff recommends accepting public utilities within the Marsh Pointe Preserve. See attached letter and resolution. E. Approve Resolution Accepting Public Utilities within the Weston Woods of Medina – Staff recommends accepting public utilities within the Weston Woods of Medina. See attached letter and resolution. 2 F. Approve Sewer Cleaning and Televising Services Agreement with Empire Pipe Services – The Contractor will perform sewer cleaning and televising services for the City. The services consist of cleaning and televising, as well as inspection of sewer lines throughout the City. Staff recommends approval. See attached memo and agreement. G. Approve Resolution Accepting Donation from James Victorsen – Staff recommends approval of the resolution accepting the donation from James Victorsen. See attached memo and resolution. VII. NEW BUSINESS A. Discuss Key Items for State Funding for Representative Kristin Robbins – The City Council requested a draft list of key State funding items to discuss with Rep. Kristin Robbins for the January 3, 2023 City Council Meeting. Staff has put together the attached draft list. Staff is requesting City Council discussion and direction on the list. X. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 006630E-006649E for $63,277.96, and order check numbers 053755-053812 for $295,418.57 and payroll EFT 0512340-0512375 for $64,068.51. INFORMATION PACKET: • Planning Department Update • Police Department Update • Public Works Department Update • Claims List Medina City Council Meeting Minutes December 6, 2022 1 DRAFT 1 2 MEDINA CITY COUNCIL MEETING MINUTES OF DECEMBER 6, 2022 3 4 The City Council of Medina, Minnesota met in regular session on December 6, 2022 at 5 7:01 p.m. in the City Hall Chambers. Albers presided. 6 7 I. ROLL CALL 8 9 Members present: Albers, Cavanaugh, DesLauriers, and Martin (virtual). 10 11 Members absent: Reid. 12 13 Also present: City Administrator Scott Johnson, Attorney Dave Anderson, Finance 14 Director Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, 15 Public Works Director Steve Scherer, and Chief of Police Jason Nelson. 16 17 II. MOTION TO DELEGATE DUTIES TO PRESIDE OVER THE MEETING TO 18 COUNCILMEMBER ALBERS 19 Moved by Cavanaugh, seconded by DesLauriers, to delegate duties to preside over the 20 meeting to Councilmember Albers. 21 22 A roll call vote was performed: 23 24 Cavanaugh aye 25 Martin absent 26 DesLauriers aye 27 Albers aye 28 29 Motion passed 4 to 0 (Council Member Reid was not present). 30 31 III. PLEDGE OF ALLEGIANCE (7:02 p.m.) 32 33 IV. ADDITIONS TO THE AGENDA (7:03 p.m.) 34 The agenda was approved as presented. 35 36 V. APPROVAL OF MINUTES (7:03 p.m.) 37 38 A. Approval of the November 15, 2022 Work Session City Council Meeting 39 Minutes 40 Moved by Albers, seconded by DesLauriers, to approve the November 15, 2022 work 41 session City Council meeting minutes as presented. 42 43 A roll call vote was performed: 44 45 Cavanaugh aye 46 Martin aye 47 DesLauriers aye 48 Albers aye 49 50 Motion passed 4 to 0 (Council Member Reid was not present). 51 Medina City Council Meeting Minutes December 6, 2022 2 1 2 B. Approval of the November 15, 2022 Regular City Council Meeting Minutes 3 Albers commented that prior to the meeting Johnson distributed proposed changes to 4 the minutes as submitted by Martin. 5 6 Moved by Albers, seconded by DesLauriers, to approve the November 15, 2022 regular 7 City Council meeting minutes as amended. 8 9 A roll call vote was performed: 10 11 Cavanaugh aye 12 Martin aye 13 DesLauriers aye 14 Albers aye 15 16 Motion passed 4 to 0 (Council Member Reid was not present). 17 18 VI. CONSENT AGENDA (7:05 p.m.) 19 20 A. Approve 2023 Meeting Calendar 21 B. Resolution Establishing Polling Places for 2023 22 C. Approve 2023 Tobacco Licenses 23 D. Resolution Accepting the Resignation of Planning and Building Assistant 24 Brenda Ruth and Approve Recruitment of Planning and Permit Technician 25 Position with Updated Job Description 26 E. Resolution Accepting Public Street Improvements within the Holy Name 27 Lake Estates Subdivision 28 F. Resolution Ordering Preparation of a Feasibility Report on the Clydesdale 29 Trail Pavement Rehabilitation 30 G. Loram Scannell Wetland Replacement Plan 31 Johnson stated that staff requests to remove Item A from the Consent Agenda. 32 33 Moved by Cavanaugh, seconded by DesLauriers, to approve the consent agenda as 34 amended. 35 36 A roll call vote was performed: 37 38 Cavanaugh aye 39 Martin aye 40 DesLauriers aye 41 Albers aye 42 43 Motion passed 4 to 0 (Council Member Reid was not present). 44 45 A. Approve 2023 Meeting Calendar 46 Johnson stated that staff drafted an updated version of the calendar, removing the 47 employee appreciation event in December because there were too many conflicts. He 48 noted that staff will bring forward potential dates for that event in the future and asked 49 that the remainder of the calendar be approved as presented tonight. 50 51 Medina City Council Meeting Minutes December 6, 2022 3 Moved by DesLauriers, seconded by Albers, to approve the 2023 meeting calendar as 1 presented by staff. 2 3 A roll call vote was performed: 4 5 Cavanaugh aye 6 Martin aye 7 DesLauriers aye 8 Albers aye 9 10 Motion passed 4 to 0 (Council Member Reid was not present). 11 12 VII. COMMENTS (7:08 p.m.) 13 14 A. Comments from Citizens on Items not on the Agenda 15 There were none. 16 17 B. Park Commission 18 Scherer reported that the Park Commission met on November 16th to discuss the 19 Medina Ventures application and the Commission recommended a ten-foot easement 20 beyond the Meander Road right-of-way for a trail easement and accept cash in lieu for 21 the remainder of park dedication. He provided a general update on park activity 22 preparing for the winter season. 23 24 DesLauriers asked the dollar amount that would be requested for park dedication for that 25 application. 26 27 Finke noted that there is an estimate and advised that he could find that information. 28 29 DesLauriers commented that he did notice that the new plow truck was secured but 30 would not be available until later in the year for use next season. 31 32 Scherer commented that the truck was ordered but it will not be received until this time 33 next year and then would need to be outfitted and therefore would not be available for 34 use until perhaps the end of the next plowing season. 35 36 C. Planning Commission 37 Finke reported that the Planning Commission will not be holding a December meeting as 38 there were no business items. 39 40 Albers asked the number of open Planning Commission seats going into 2023. 41 42 Finke replied that there are two expiring terms at the end of 2022 and applications are 43 now open. He noted that current members are allowed to reapply as well unless the 44 maximum term of nine years has been reached. 45 46 Albers invited residents that are interested to apply for those positions. 47 48 Finke stated that applications are also being accepted for the Park Commission. He 49 also provided the estimate for park dedication, noting that the property value would need 50 to be verified by the assessor. 51 Medina City Council Meeting Minutes December 6, 2022 4 1 VIII. PRESENTATIONS 2 3 A. Resolution Recognizing Loretto Fire Chief Leuer (7:14 p.m.) 4 Albers stated that Chief Leuer was recognized as the Fire Officer of the Year Award by 5 the Minnesota State Fire Chief’s Association in October. He stated that Medina would 6 also like to recognize Chief Leuer for his service and receipt of that award and read the 7 resolution. He presented the resolution to Chief Leuer. 8 9 Chief Leuer thanked Medina for the recognition. He stated that it is a huge honor to be 10 recognized by both the City and State of Minnesota. He thanked Medina for its 11 continued support and the support of his Fire Department. He recognized the hard work 12 of his team in serving the community and thanked his family for supporting him in his 13 career. 14 15 Moved by DesLauriers, seconded by Cavanaugh, to Adopt Resolution Recognizing 16 Loretto Fire Chief Leuer. 17 18 A roll call vote was performed: 19 20 Cavanaugh aye 21 Martin aye 22 DesLauriers aye 23 Albers aye 24 25 Motion passed 4 to 0 (Council Member Reid was not present). 26 27 IX. NEW BUSINESS 28 29 A. 2023 Budget (7:21 p.m.) 30 1. Budget and Tax Levy Presentation – Public Comment 31 Johnson stated that staff and Council have been working on the budget since May, 32 noting that the preliminary budget and levy were approved in September. He noted that 33 the final budget and levy amounts are consistent with the preliminary figures adopted in 34 September. 35 36 Barnhart reviewed the general fund budget proposed along with the total levy amount. 37 She stated that the levy is a decrease from the preliminary figure adopted in September. 38 She noted that the decrease was due to the health insurance renewal information 39 received in October as staff had conservatively estimated that figure in the budget. She 40 stated that Hennepin County also made some slight adjustments to the tax capacity. 41 She stated that the City was able to maintain a stable tax rate while lowering the levy. 42 She noted that they are budgeting funds for a new fire facility in order to properly plan for 43 the future. She provided details on the general fund expenditures broken down by 44 department and provided additional details on debt service. She provided comparison of 45 Medina to neighboring communities and reviewed the proposed utility rates for Medina. 46 She noted that the five-year CIP was also included in the packet for review. 47 48 Cavanaugh asked if there is any idea for an outlook for market values as of January 1, 49 2023. 50 51 Medina City Council Meeting Minutes December 6, 2022 5 Barnhart stated that she and Johnson recently met with a representative from Hennepin 1 County as well as the city assessor and it was generally thought to remain in the ballpark 2 of where it is now. She stated that it would remain in the double digits but would not be 3 higher than the increase now. 4 5 Johnson noted that the discussion was very preliminary, but market values appear to be 6 somewhat stabilizing. 7 8 Cavanaugh stated that he had a chance to speak with Barnhart earlier today and in the 9 future, he would like to review the City’s investment returns and strategies. He stated 10 that the City continues to remain very financially healthy and appreciated the 11 stewardship of all. 12 13 Martin thanked Barnhart and City staff for their continued excellent work and 14 collaboration. 15 16 DesLauriers asked if there was anything planned for the additional increases with the 17 HAC contract. 18 19 Barnhart commented that the proposed budget reflects increases on the cleaning side, 20 but projections were not factored in for potential revenue increases. 21 22 DesLauriers asked for details on potential litigation and whether that was factored in. 23 24 Barnhart replied that funds are set aside within the reserve fund for litigation and a 25 transfer could be requested in the first quarter if needed. 26 27 DesLauriers commented that he was impressed with the Wayzata Youth Hockey 28 Association pull-tab revenue in Medina. 29 30 Barnhart replied that there are a few organizations that contribute to charitable gambling, 31 noting that was a new fund created at the end of 2021. She noted that those 32 organizations report monthly related to charitable gambling. 33 34 DesLauriers commented that the police forfeiture account is no longer in effect, since 35 2018, but noted that there is still a balance. He asked if that balance could be moved in 36 the future. 37 38 Barnhart replied that fund still receives money from the City’s participation in the West 39 Metro Drug Task Force activity and those funds have restrictions as to how they can be 40 spent. She stated that she and Nelson are in communication about that fund and how it 41 could be used. 42 43 DesLauriers referenced the debt service fund for 2013A, which will have a balance of 44 $23,000 at the end of 2023. He stated that perhaps that could be paid off at the end of 45 the year. 46 47 Barnhart confirmed that there are some debts coming to the end of term and she 48 continues to be in communication with Ehlers about debt service and when those could 49 be paid in full. 50 51 Medina City Council Meeting Minutes December 6, 2022 6 DesLauriers appreciated the hard work of staff. 1 2 Albers also thanked staff for their hard work in guiding the Council through this process 3 throughout the year. 4 5 Albers opened the public hearing. 6 7 Elizabeth Sedgewick, 4182 and 4200 Arrowhead Drive, commented that their two 8 parcels are just under 30 acres. She noted that she recently received the proposed tax 9 statement from the County and one of their parcels increased by 85 percent and the 10 other by over 50 percent. She commented that they do not have city water or sewer and 11 have lived on the property for over 30 years. She stated that she plans to petition but 12 was not familiar with the process. She commented that they have thought about moving 13 because of the increase in values to their property and related impacts to property taxes. 14 15 Johnson stated that the resident could speak with the City Assessor about the property 16 valuation. 17 18 Ms. Sedgewick stated that she has talked with the assessor who told her that they had 19 passed the deadline. She asked what she would receive in return for such a high 20 increase in taxes. She asked how she could continue to object to her valuation. 21 22 Johnson replied that the valuations are in place and the assessor would be the right 23 party to reach out to. He stated that there is an appeal process at Hennepin County 24 noting that he can have someone follow up with the resident. 25 26 Martin thanked the resident for bringing this to the attention of the Council. She stated 27 that perhaps the resident can be provided with the instruction sheet that is provided to 28 residents during the appeal process. She was afraid that the City deadline had been 29 missed but believed that she could be forwarded to Hennepin County to address the 30 valuation. 31 32 Ms. Sedgewick thanked the Council for allowing her to speak tonight and providing her 33 with additional information. She stated that the County did provide her with the step-by-34 step instructions to follow as well. She commented that she also found it disrespectful 35 that the Fire Chief was not asked to stand when being recognized. 36 37 Steve Skallerud, 305 Lythrum Lane, presented that the valuation of his home increased 38 seven percent and that the City of Medina’s charges went up 19%. He questioned why 39 Medina’s budget was increasing so much and expressed frustration that his taxes were 40 increasing. 41 42 Barnhart commented that there is a large levy increase in order to fund future fire 43 infrastructure. She commented that the expenditures are not directly related to market 44 value increases. 45 46 Skallerud stated he understands that his market value increase is determined separate 47 from the budget, but that as a business owner, he could never consider that large of a 48 budget increase. He concluded that this large of a budget increase means things are not 49 being run well and that the city’s funds are being mismanaged. He requested feedback 50 from the Council on the budget increase. 51 Medina City Council Meeting Minutes December 6, 2022 7 1 DesLauriers commented that on a high level the capital and general fund has increased 2 $1,000,000 and half of that is related to a future fire department. He provided details on 3 the fire service needs and need to plan for that in the future. He stated that $100,000 is 4 for a new Police Officer and another adjustment is for an accounting technician that the 5 City has gone without for the past eight years. He commented that there has also been 6 an adjustment for the wages of City staff. 7 8 Cavanaugh noted that it appears the valuation of the resident’s property increased more 9 than seven percent while the percentage of tax actually decreased. 10 11 Skallerud thanked Cavanaugh for the clarification. He also stated that regardless of how 12 much his taxes are changing, that if the budget is increasing 12%, he does not change 13 his view that the budget has been mismanaged. 14 15 Cavanaugh commented that of the City increase, a large portion is being set aside in a 16 separate fund and would not be spent as that would be dedicated for future fire needs. 17 He noted that the City experiences increases due to rising costs and inflation, similar to 18 every business and household in Medina. 19 20 Skallerud commented that the increase in the budget seems too large and too sudden. 21 He explained that he understands a large portion of the funds are being set aside for a 22 future fire facility, but that he still has to pay his taxes now and it doesn’t matter to him 23 when the funds are spent. 24 25 Barnhart stated that because $455,000 is being transferred to the future fire facility, that 26 is not an ongoing future expense like adding a staff member would be. She stated that 27 transfer was approved for this budget and not necessarily committed for future budgets. 28 She confirmed that the City will finance that facility when constructed, but it will be the 29 largest facility Medina has built to date and therefore the City is attempting to lessen that 30 burden and the impact to residents. 31 32 Ms. Sedgewick stated that she would have appreciated an incremental increase to her 33 property value rather than see an 85 percent increase. 34 35 Barnhart replied that the difficulty in that situation is that the increase for that property is 36 due to the increase in the market value assessment of the property which the City does 37 not have control over. She stated that City staff can assist Ms. Sedgewick with the 38 information necessary to appeal the valuation of her property. 39 40 Albers closed the public hearing. 41 42 2. Resolution Approving 2023 Final Tax Levy 43 Moved by DesLauriers, seconded by Albers, to Adopt Resolution Approving the 2023 44 Final Tax Levy. 45 46 A roll call vote was performed: 47 48 Cavanaugh aye 49 Martin aye 50 DesLauriers aye 51 Medina City Council Meeting Minutes December 6, 2022 8 Albers aye 1 2 Motion passed 4 to 0 (Council Member Reid was not present). 3 4 5 3. Resolution Approving 2023 Final Budget 6 Moved by DesLauriers, seconded by Albers, to Adopt Resolution Approving the 2023 7 Final Budget. 8 9 A roll call vote was performed: 10 11 Cavanaugh aye 12 Martin aye 13 DesLauriers aye 14 Albers aye 15 16 Motion passed 4 to 0 (Council Member Reid was not present). 17 18 B. Ordinance Adopting an Amended Fee Schedule (8:08 p.m.) 19 Johnson stated that staff has updated the fee schedule to reflect the changes for 2023 20 based on the updated budget and fees. 21 22 Barnhart commented that this is an annual action to prepare for the next year, noting 23 that proposed changes were redlined in the packet document. She noted that proposed 24 changes would take effect January 1, 2023. 25 26 Martin referenced the noncompliance for meter replacement, a $40 charge, and asked if 27 that includes the cost for a new meter and installation of a new meter. 28 29 Barnhart replied that fee does not include those charges. She stated that fee would be 30 placed on the resident’s utility bill if they refuse to let staff enter to determine if the meter 31 is not working. 32 33 DesLauriers noted on page eight the tennis court rental fees are addressed. He stated 34 that the pickleball courts that are being built are not included and would hope those will 35 not be rented and would be fully open to the public. 36 37 Barnhart replied that the pickleball courts would not be rented in the same manner as 38 tennis courts and would remain first come, first serve. 39 40 Albers opened the public hearing. 41 42 No comments. 43 44 Albers closed the public hearing. 45 46 Moved by DesLauriers, seconded by Cavanaugh, to Adopt Ordinance Adopting an 47 Amended Fee Schedule for 2023. 48 49 A roll call vote was performed: 50 51 Medina City Council Meeting Minutes December 6, 2022 9 Cavanaugh aye 1 Martin aye 2 DesLauriers aye 3 Albers aye 4 5 Motion passed 4 to 0 (Council Member Reid was not present). 6 7 1. Resolution Authorizing Publication of Ordinance by Title and 8 Summary 9 Moved by DesLauriers, seconded by Cavanaugh, to Adopt Resolution Authorizing 10 Publication of Ordinance by Title and Summary. 11 12 A roll call vote was performed: 13 14 Cavanaugh aye 15 Martin aye 16 DesLauriers aye 17 Albers aye 18 19 Motion passed 4 to 0 (Council Member Reid was not present). 20 21 C. Medina Venture – Medina Park and Boardwalk – 1472 Highway 55 – PUD 22 General Plan and Preliminary Plat (8:12 p.m.) 23 Cavanaugh commented that he does not have a financial interest in this project but 24 because he owns an adjacent property he has been advised to abstain from this item. 25 26 Johnson stated that the applicant is requesting a PUD General Plan and Preliminary Plat 27 for the property which includes commercial development and four townhome units on the 28 subject property. 29 30 Finke stated that this proposed development would include a PUD and Preliminary Plat 31 noting that the subject site is a single parcel bisected by Meander Road with the parcel 32 to the south guided for commercial development and the parcel to the north designated 33 for residential development. He stated that the commercial portion would propose an 34 event venue, restaurant, and daycare facility. He stated that four twinhomes, in two 35 buildings, are proposed for the northern parcel and were originally contemplated to be 36 lodging units. He stated that the Planning Commission recommended that the units 37 north of Meander be maintained as single-family residential units. He explained that the 38 Council must decide if a PUD would be appropriate, providing flexibility in some 39 regulations in return for a better project. He displayed the proposed site plan and 40 identified the proposed access. He reviewed the proposed building elevations and noted 41 updated renderings that could include lodging units on the southern parcel. He stated 42 that staff would request that this item ultimately be tabled in order to better review the 43 updated plans with the new lodging but still wanted input from the Council. He provided 44 a comparison between the underlying zoning standards and what is proposed, noting 45 deviations. He also provided details on the proposed parking, noting that some of the 46 uses within the site would have different peak times of use. He stated that the applicant 47 has stated that they would utilize shuttle service and valet parking for large events. He 48 reviewed the proposed layout for the twinhomes proposed north of Meander Road noting 49 the various flexibilities requested. He provided the newly proposed elevations for the 50 event venue with lodging. He stated that the applicant is not proposing any wetland 51 Medina City Council Meeting Minutes December 6, 2022 10 impacts for the development itself, although there would be impacts for the road and 1 trail. He provided details on the required wetland buffers for the north and south and the 2 averaging proposed by the applicant. He referenced the landscaping and water feature 3 to the southwest of the event venue noting that the feature would be within the buffer but 4 would not encourage trespassing into the buffer. He noted that some of the area 5 required for the northern buffer would be proposed in a larger amount on the southern 6 portion. He stated that staff and the Park Commission recommend the trail continuation 7 on the north side of Meander Road and for the remainder of park dedication to be 8 accepted as cash in lieu, estimated between $50,000 and $75,000. He stated that the 9 report also mentions the Diamond Lake Regional Trail (DLRT) corridor and it was 10 determined that this parcel was too far west and therefore trail easements were not 11 recommended for that purpose. He stated that the Planning Commission held a public 12 hearing in November and the comments received at that time and prior to tonight’s 13 meeting were provided to the Council for review. He noted that a majority of the 14 comments were related to the proposal for lodging units north of Meander and the 15 Commission responded in recommending that those units be used as single-family 16 residential with an allowance for lodging in the southern portion of the development. 17 18 Martin referenced the daycare setback related to the feel of the streetscape for Meander. 19 She asked to what degree buildings on Meander are setback from the right-of-way and 20 paved area. She asked how far from the paved area this proposed 12-foot setback 21 would be. 22 23 Finke replied that the commercial highway district requires a 25-foot front yard setback 24 while the residential units would have a similar setback, but most are setback 35 to 40 25 feet. He stated that the setback is measured from the right-of-way line and therefore the 26 driving lane for the street would be a distance into the right-of-way that would vary 27 dependent upon the orientation of the road and turn lanes along Meander. He estimated 28 about ten feet of boulevard from the edge of the street to the right-of-way, therefore the 29 building would be about 22 feet from the curb line. He commented that Meander Road 30 has a speed limit of 40 mph with slower speeds near curves and noted that the road 31 serves a more local purpose. He stated that staff discussed whether it would make 32 sense to consider a lower speed for the road as more development occurs. 33 34 Albers referenced the Planning Commission discussion related to lodging and asked 35 where that would be proposed on the commercial site. 36 37 Finke provided the new conceptual elevation that would provide for 16 lodging units 38 above the event center. 39 40 Albers stated that he would prefer to keep the lodging on the commercial site. 41 42 Finke commented that the architectural design could be softened in order to mitigate the 43 additional height of that building. 44 45 Martin commented that she dislikes lodging on the northern parcel regardless of whether 46 it is allowed on the southern property. She stated that she would contemplate on 47 allowing some lodging on the southern parcel but would not necessarily approve two 48 stories of lodging on that facility. 49 50 DesLauriers agreed. 51 Medina City Council Meeting Minutes December 6, 2022 11 1 Albers also agreed. 2 3 Martin noted that the Council did review the public comments received prior to the 4 meeting tonight and therefore those comments do not need to be repeated. She stated 5 that those comments could be limited to be in support of a previous statement. 6 7 Albers noted that although this is not a public hearing, the Council would still provide the 8 opportunity for the public to make comments. He stated that he would first provide an 9 opportunity for the applicant to speak. 10 11 Chris Pederson, applicant, noted that he also lives about 400 feet from the proposed 12 development site. He stated that he appreciated the feedback received from the 13 previous concept plan review and they have been working on this proposal for over one 14 year. He stated that his proposal attempts to bring amenities that are desired by Medina 15 residents to this area. He noted that the event center, restaurant, water feature and 16 boardwalk would utilize the beauty of the site and wetlands within the developable area 17 and preserve the wetlands on the site. He appreciated the comments received at the 18 public hearing in November, even though it was a bit negative, as it allowed them to 19 tweak their plans. He stated that there is a need for lodging in the area and they would 20 want to allow lodging onsite, at least for the wedding party, when building a high-end 21 venue. He stated that the lodging piece is an important piece that provides an amenity 22 to the venue. He stated that there are different businesses that will find a home in the 23 mixed retail building and there is a need for daycare in the area. He noted that each 24 piece of the development was designed with intention. He stated that the water feature 25 provides screening of both sound and sight from Highway 55. 26 27 Martin referenced the 12-foot setback proposed for the daycare and the potential of 28 lowering speeds along Meander. She asked and confirmed that the applicant would not 29 have issue with that. She stated that she lacks a sense of justification for the increased 30 density on the northern side and reduced wetland setback and asked why three units 31 would not be sufficient rather than four. She asked for details on the number of lodging 32 units proposed in the commercial area. 33 34 Pederson replied that there is more symmetry in having two twinhomes rather than 35 attempting to fit three single-family homes. He stated that there is a minimal amount of 36 space and the allowance to have raised decks would allow residents to enjoy the beauty 37 of the wetland. He noted that they would propose a fence to keep people out of the 38 buffer area. He stated that they did attempt to work with the adjacent landowner for 39 access, but they were not able to do so and therefore would have to build a new road for 40 access. He stated that a floor layout was provided for the proposed lodging with eight 41 units on each floor, noting that the original concept proposed 12 bedrooms between the 42 homes on the north. He stated they would not be adding stories to the conservatory, 43 and they would not be placing units above the ballroom as that would require pillars 44 which would obstruct the ballroom. He admitted that the design is not yet aesthetically 45 pleasing but noted that they wanted to provide a concept for consideration to build off. 46 47 Martin commented that there were 12 bedrooms proposed between the four townhome 48 units and there are now 16 hotel rooms proposed. She asked the bed versus bed 49 comparison, specifically whether four persons could be accommodated per room. 50 51 Medina City Council Meeting Minutes December 6, 2022 12 Pederson replied that the rooms as proposed would be about 350 to 450 square feet 1 each and therefore that could be a bit tight for two beds. He noted that ideally, he would 2 like to have some larger rooms to provide more of a suite. He stated that the 3 townhomes would have accommodated up to 24 people and as proposed 16 rooms 4 could essentially accommodate 32 people noting that if they did convert some rooms to 5 suites that capacity would be reduced. 6 7 DesLauriers asked if the lodging would be required in the applicant’s mind in order to 8 move forward. 9 10 Pederson replied that the building itself will be very expensive and if people are going to 11 pay high-end prices, they would not want to travel 20 minutes for lodging. He stated that 12 lodging would generate those funds in Medina, as well as the jobs. He stated that they 13 would not operate it as a hotel but more as an Airbnb. He used the example of an 14 executive visiting Loram or Polaris, which are nearby, that perhaps book the lodging 15 while there is an event going on and explained that they could go to their rooms without 16 disturbing the event. 17 18 DesLauriers stated that in the case there is a large event of 300 people, and they are 19 shuttled from Loram, how would they prevent people from parking on the residential 20 streets. 21 22 Pederson stated that he lives in the neighborhood and would personally be able to track 23 that to ensure it is not happening. He stated that they could use signage and the venue 24 materials would provide rules and regulations for event parking. He stated that if there 25 were a big event on a weekend, they would provide shuttle service to the Loram parking 26 lot and would anticipate that from the beginning rather than responding once the lot is 27 full. 28 29 George Stickney, BPS Properties and developer of Marsh Point Preserve, stated that he 30 likes the overall concept with three homes for sale and opposes the lodging use on the 31 northern parcel. He thanked the applicant and staff for responding to the comments at 32 the public hearing in November as all of the units on that side of the road are owner 33 occupied homes and do not want short-term rentals for those homes. He stated that he 34 does have a petition opposing short-term rentals on the northern parcel but noted that 35 they would support the homes being for sale or leased with a minimum term of one year. 36 He was surprised to see that Medina did not have regulations related to short-term 37 rentals. 38 39 Elizabeth Sedgewick, 4182 Arrowhead Drive, asked for the materials on the face of the 40 building. 41 42 Finke reviewed the materials proposed for the commercial buildings and the twinhomes. 43 44 Stickney commented that they like the design of the homes with the exception of the 45 party terrace. 46 47 Sedgewick commented that she believes this site is scrunched to fit in the site where 48 security would be needed. She commented that it seems like quite a concept for a 49 property that would have exhaust, railroad noise, and vehicle noise. 50 51 Medina City Council Meeting Minutes December 6, 2022 13 Tim Newgard, 4115 Cavanaugh Drive, commented that he did make some heated 1 comments at the last meeting related to the short-term rentals. He stated that he would 2 prefer to see the residential homes be two stories and not three stories as his home is 3 not three stories. 4 5 Joe Cavanaugh, 375 Lakeview Road, commented that he believes that this would be a 6 great project that would bring desired amenities to this area. He stated that the only 7 concern he would have would be with parking and would want to ensure that is 8 controlled to ensure parking does not spill into neighboring residential areas. He did not 9 believe the lodging units had been factored into the parking calculation. He stated that 10 he would like to see active management of the lodging units. 11 12 Pederson commented that most often the people using the lodging would be attending 13 the venue for an event. He stated that although they are not calling the lodging a hotel, 14 they would have onsite management of those units. 15 16 Sedgewick commented that they respond when they hear accidents at Highway 55 and 17 Arrowhead Drive. She commented that alcohol is sometimes a factor and would be 18 curious to the opinion of the Police Department as alcohol would be served at the venue. 19 She commented that Meander Road is not a land bridge and is built on wetland with 20 compaction and lifts that provide integrity. She stated that there is a huge amount of 21 construction traffic using Meander Road from the east and north. She asked if Meander 22 would need improvements to support the truck traffic and catering for this venue. 23 24 DesLauriers asked if there is a sidewalk planned on either side. 25 26 Finke replied that the trail would continue on the north side of Meander with a sidewalk 27 into the commercial development. He noted that ultimately the trail plan anticipates 28 further extension of the trail to Arrowhead. 29 30 Richard Mast, 4574 Bluebell Trail North, referenced a previous traffic count and the new 31 estimation of vehicle trips. He noted that there will be three times as many vehicles, and 32 yet no sidewalk on Meander. 33 34 Finke replied that there is a trail within the plan. 35 36 Mast asked the plan now to install a sidewalk to protect families walking on Meander. 37 38 Finke replied that the volume is lower on Meander. He explained that trails and 39 sidewalks occur with development. He stated that staff is encouraging any feedback 40 from the Council at this time in terms of layout or flexibility. He referenced the question 41 of residential density raised by Martin and noted that the land use would allow for three 42 units per acre, although the Comprehensive Plan would allow for higher density. 43 44 Albers asked if there would be a need for a Conditional Use Permit with this application. 45 46 Finke replied that this would be a Planned Unit Development and therefore the PUD 47 agreement would be more intensive than a CUP. 48 49 Albers asked if the Council would want to review a potential ordinance related to short-50 term rentals as mentioned in the public comments received. 51 Medina City Council Meeting Minutes December 6, 2022 14 1 Finke replied that could be part of the overall goal setting discussion the Council will 2 have but noted that the City does not have rental licensing so that would make the 3 implementation of short-term rental licensing more difficult. 4 5 Martin commented that she could allow more dense residential development on the 6 north as long as it is not used for lodging, given the overall architecture of the project. 7 She commented that the venue and restaurant uses on the south side meet many of the 8 needs expressed in the City’s Comprehensive Plan. She stated that she could also 9 allow the flexibilities for wetland buffers given the averaging of the buffers between the 10 two sites. 11 12 Albers and DesLauriers agreed. 13 14 Moved by Martin, seconded by DesLauriers, to table the application to allow the 15 applicant to update plans to incorporate lodging rooms into a proposed commercial 16 building. 17 18 A roll call vote was performed: 19 20 Martin aye 21 DesLauriers aye 22 Albers aye 23 24 Motion passed 3 to 0 (Council Member Cavanaugh recused himself and Council 25 Member Reid was not present). 26 27 Cavanaugh rejoined the Council. 28 29 D. Conduit Bond St. Therese of Corcoran – Public Hearing (9:24 p.m.) 30 Johnson stated that the City was alerted to an opportunity through Kennedy and Graven 31 for the City to provide conduit bonding in 2023. 32 33 Gina Fiorini, Kennedy and Graven, stated that St. Therese of Corcoran has requested 34 conduit bonding from the City of Medina not to exceed $10,000,000 for the construction 35 of a senior living campus to include 99 independent senior apartments, 34 assisted living 36 units, and 20 memory care units. She explained the purpose of conduit bonds for 37 financing which allow a nonprofit to use this type of financing. She stated that the City 38 would issue the bonds and loan to the borrower and would not be general obligation of 39 the City. She stated that St. Therese would pay all the costs of bond issuance and the 40 administrative fee. She stated that Corcoran would also be providing bonds for the 41 project and has approved the authority for Medina to issue bonds, should it choose to do 42 so. 43 44 DesLauriers noted that the City has issued conduit financing in the past and it is a 45 profitable endeavor that benefits the City as well as the nonprofit. 46 47 Cavanaugh asked why Corcoran did not issue 100 percent of the bonds. 48 49 Fiorini replied that each city is able to issue $10,000,000 of bank qualified bonds for this 50 purpose. She stated that Corcoran has already issued its own bonds and therefore does 51 Medina City Council Meeting Minutes December 6, 2022 15 not have the full amount to issue. She noted that the project will have a total cost of 1 about $47,000,000 and therefore the financing is being provided in multiple forms. 2 3 Cavanaugh thanked Martin for reviewing the documents to ensure there would not be 4 any recourse for the City to issue these bonds. 5 6 Albers opened the public hearing. 7 8 No comments made. 9 10 Albers closed the public hearing. 11 12 1. Resolution Authorizing Issuance, Sale, and Delivery of Conduit 13 Revenue Obligations 14 Moved by Martin, seconded by DesLauriers, to Adopt Resolution Authorizing the 15 Issuance, Sale, and Delivery of Conduit Revenue Obligations pursuant to documents 16 presented to the City and since amended by bond counsel. 17 18 A roll call vote was performed: 19 20 Cavanaugh aye 21 Martin aye 22 DesLauriers aye 23 Albers aye 24 25 Motion passed 4 to 0 (Council Member Reid was not present). 26 27 28 E. BAPS Minneapolis LLC – 1400 Hamel Road – Amended Site Plan Review 29 (9:30 p.m.) 30 Johnson stated that the City has updated its regulations related to rooftop elements and 31 therefore the applicant has updated their application to reflect those changes. 32 33 Finke presented the updated site plan, noting the previously approved footprint of the 34 building. He stated that the applicant proposes a smaller building than originally 35 proposed for initial construction and requests the ability to expand within that footprint 36 without requiring additional review as long as it occurs within the next five years. He 37 noted that the sidewalk would also be shifted to provide more convenient access. He 38 stated that the rooftop elements have been added, following the adoption of the related 39 ordinance. He stated that the applicant also proposed to shift the main entrance to the 40 south rather than on the east. He stated that the previously approved elevations were 41 provided to the Council. He stated that the overall amount of glass has been reduced 42 along with the addition of the rooftop elements. He stated that the Planning Commission 43 reviewed this at its November meeting and recommended approval with the noted 44 conditions. 45 46 DesLauriers stated that this does seem like an architectural change as there appears to 47 be more concrete than previously approved. 48 49 Finke confirmed that there is more stucco and less glass in the new proposal. He stated 50 that the minimum standards within the Code were noted within the staff report. He 51 Medina City Council Meeting Minutes December 6, 2022 16 stated that exceeding the minimum standards in the previous proposal could not be 1 counted against an applicant in a subsequent proposal. 2 3 DesLauriers asked if the sidewalk location would impact the parking. 4 5 Finke replied that the sidewalk does not impact that, but there has been a reduction in 6 parking by a few stalls. He stated that there would be a condition related to proof of 7 parking for future expansion. 8 9 Cavanaugh asked if there is any way to get back to the starting point for the glass that 10 was previously proposed on the front. 11 12 DesLauriers asked which side would face the wetland. 13 14 Finke provided details on the side that would face the wetland. 15 16 Joe Bailey, representing the applicant, commented that the street facing would be more 17 focused on with glass. He noted that it would not make sense to have the additional 18 glass on the assembly space, along with the additional cost. He noted that they 19 attempted to lower costs because of the higher construction costs. 20 21 DesLauriers asked if the minimum standards are met through this design. 22 23 Finke stated that would be the decision of the Council as to whether that has been met 24 as there is not a minimum specified within Code. 25 26 Albers referenced the different materials and percentages of each, asking the difference 27 between glass and the other three materials. 28 29 Finke replied that he believed glass is 11.25 percent of all the facades. 30 31 Albers asked the total square footage of the building, which was confirmed as 46,000 32 square feet. 33 34 Cavanaugh asked if there would be clear view of the eastern elevation for vehicles 35 coming down Hamel Road. 36 37 Finke replied that he did not believe it would be very visible from Hamel Road, although 38 it would be visible across the wetland to the east if that parcel were to develop. 39 40 Cavanaugh commented that he does not have any issues with the request but would like 41 to see more glass. 42 43 Finke commented that there could be some flexibility that the applicant could add more 44 glass, if possible. He noted that would allow additional glass to be added without 45 requiring another review. 46 47 Cavanaugh referenced the northern building which has a line of windows across the top 48 and noted that he would like to see that same line on the other side if that would be 49 feasible in terms of cost. 50 51 Medina City Council Meeting Minutes December 6, 2022 17 Bailey commented that the building with the windows in that manner is the gymnasium 1 while the area without is the worship hall and those windows were eliminated in order to 2 have better control of the lighting. 3 4 Cavanaugh agreed that makes sense and asked if something could be done 5 architecturally other than a giant flat surface. 6 7 Bailey commented that they could possibly incorporate modulation to break up that wall. 8 9 Finke commented that a condition could be added requesting additional glass or 10 improved architectural elements along the eastern façade. He noted that the taller 11 portion is setback so there is some modulation. 12 13 Martin noted that she does support that condition. She noted that the public location she 14 is located at is closing but will attempt to move outside. 15 16 1. Resolution Granting Amended Site Plan Review Approval to BAPS 17 Minneapolis LLC 18 Moved by Cavanaugh, seconded by DesLauriers, to Adopt the Resolution Granting 19 Amended Site Plan Review Approval to BAPS Minneapolis LLC, with the additional 20 condition related to additional glass and/or architectural elements on the eastern side. 21 22 A roll call vote was performed: 23 24 Cavanaugh aye 25 Martin aye 26 DesLauriers aye 27 Albers aye 28 29 Motion passed 4 to 0 (Council Member Reid was not present). 30 31 F. Authorize Recruitment for Accounting Technician Position (9:51 p.m.) 32 Johnson stated that staff is requesting to move forward with advertising for recruitment 33 of a full-time accounting technician position as approved in the budget for 2023. 34 35 Barnhart stated that the staff memo mentions the hiring range and the paygrade has a 36 maximum step noting that they would not hire at the maximum step and would stick with 37 the lower to mid-range paygrade. 38 39 Moved by DesLauriers, seconded by Albers, to authorize staff to begin recruitment for 40 the accounting technician position for hire in 2023. 41 42 A roll call vote was performed: 43 44 Cavanaugh aye 45 Martin aye 46 DesLauriers aye 47 Albers aye 48 49 Motion passed 4 to 0 (Council Member Reid was not present). 50 51 Medina City Council Meeting Minutes December 6, 2022 18 G. Ordinance Amending Sections of Chapter 7 of the Code of Ordinances 1 Regarding Public and Private Utilities (9:53 p.m.) 2 Johnson stated that this ordinance update would mitigate issues that staff has 3 encountered with meter replacement. 4 5 Albers asked how meter replacement is scheduled and how long the replacement takes. 6 He asked if residents are given an appointment window. 7 8 Scherer replied that a lot of the equipment is outside and can be done without entrance 9 to the home. He noted that as they get to the direct wire units, some are inside the 10 house and would require response and coordination with the homeowner. 11 12 Albers asked if the equipment would be moved outside the home when it is currently in 13 the home. 14 15 Scherer replied that there is most likely a reason the equipment is inside at this point and 16 therefore would most likely not be moved outside. He stated that in those cases, staff 17 would call the homeowner to schedule the appointment, estimating about 15 minutes for 18 the replacement. He stated that they have encountered situations in the past where 19 homeowners do not want staff to see their meter or change them out and therefore it 20 would be nice to have this in place prior to that time. 21 22 DesLauriers asked what would happen if the meter were to stop. 23 24 Scherer replied that the water flow could be reduced or stopped. 25 26 Moved by DesLauriers, seconded by Cavanaugh, to Adopt Ordinance Amending 27 Sections of Chapter 7 of the Code of Ordinances Regarding Public and Private Utilities. 28 29 A roll call vote was performed: 30 31 Cavanaugh aye 32 Martin aye 33 DesLauriers aye 34 Albers aye 35 36 Motion passed 4 to 0 (Council Member Reid was not present). 37 38 Anderson commented that because the ordinance was reduced in size to one 39 paragraph, a second motion to authorize publication summary is not needed. 40 41 X. CITY ADMINISTRATOR REPORT (9:57 p.m.) 42 Johnson noted that City Attorney Ron Batty will be at the January 3rd meeting at which 43 time he will be honored for 35 years of service. He informed Council that there was a 44 meeting this morning related to Hamel Fire Department assets. 45 46 XI. MAYOR & CITY COUNCIL REPORTS (9:58 p.m.) 47 Martin commented on the upcoming meeting with Interfaith Outreach related to their 48 housing arm. 49 50 Medina City Council Meeting Minutes December 6, 2022 19 Johnson noted the upcoming meeting related to the proposed affordable housing project 1 through Common Bond. He stated that meeting will take place on December 19th to 2 review that proposal. He stated that the Council will discuss affordable housing at its 3 December 20th work session. 4 5 Barnhart stated that staff will present some different affordable housing policy concepts 6 at the work session. 7 8 XII. APPROVAL TO PAY THE BILLS (10:00 p.m.) 9 Moved by Cavanaugh, seconded by Albers, to approve the bills, EFT 006610E-006629E 10 for $67,341.25, order check numbers 053661-053754 for $303,530.49, and payroll EFT 11 0512308-0512339 for $62,802.00. 12 13 A roll call vote was performed: 14 15 Cavanaugh aye 16 Martin aye 17 DesLauriers aye 18 Albers aye 19 20 Motion passed 4 to 0 (Council Member Reid was not present). 21 22 XIII. ADJOURN 23 Moved by Albers, seconded by Cavanaugh, to adjourn the meeting at 10:01 p.m. 24 25 A roll call vote was performed: 26 27 Cavanaugh aye 28 Martin aye 29 DesLauriers aye 30 Albers aye 31 32 Motion passed 4 to 0 (Council Member Reid was not present). 33 34 35 __________________________________ 36 Kathy Martin, Mayor 37 Attest: 38 39 40 ____________________________________ 41 Caitlyn Walker, City Clerk 42 Resolution No. 2022-XX December 20, 2022 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2022-XX RESOLUTION ACCEPTING DONATION FROM HIGHWAY 55 RENTAL WHEREAS, Highway 55 Rental generously offered to donate a check in the amount of $500 to the City of Medina (the “City”); and WHEREAS, the Donation will be dedicated to the City’s Community Event Fund to pay for the annual Celebration Day activities; and WHEREAS, the City wishes to accept the Donation and express its gratitude to Highway 55 Rental for their generosity. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota that the City accepts the Donation and thanks Highway 55 Rental. Dated: December 20, 2022. ____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Agenda Item #5A MnDOT Contract No. 1052221  Updated November 7, 2022 1  STATE OF MINNESOTA  AGENCY AGREEMENT  for  FEDERAL PARTICIPATION IN CONSTRUCTION  This Agreement is entered into by and between City of Medina (“Local Government”) and the State of Minnesota acting  through its Commissioner of Transportation (“MnDOT”).  RECITALS  1.Pursuant to Minnesota Statutes Section 161.36, the Local Government desires MnDOT to act as the Local Government’s agent in accepting federal funds on the Local Government’s behalf for the construction, improvement, or enhancement of transportation financed either in whole or in part by Federal Highway Administration (“FHWA”) federal funds, hereinafter referred to as the “Project(s)”; and 2.This Agreement is intended to cover all federal aid projects initiated by the Local Government and therefore has no specific State Project number associated with it, and 2.1. The Assistance Listing Number (ALN) is 20.205, 20.224, 20.933 or another Department of Transportation ALN as listed on SAM.gov and  2.2. This project is for construction, not research and development.  2.3. MnDOT requires that the terms and conditions of this agency be set forth in an agreement.  AGREEMENT TERMS  1.Term of Agreement; Prior Agreement 1.1. Effective Date.  This Agreement will be effective on the date that MnDOT obtains all required signatures under Minn. Stat. §16C.05, Subd. 2.  This Agreement will remain effective until it is superseded or  terminated pursuant to section 14.    2.Local Government’s Duties 2.1. Designation.  The Local Government designates MnDOT to act as its agent in accepting federal funds on its behalf made available for the Project(s).  Details on the required processes and procedures are available on  the State Aid Website.  2.2. Staffing.    2.2.1. The Local Government will furnish and assign a publicly employed and licensed engineer, (“Project  Engineer"), to be in responsible charge of the Project(s) and to supervise and direct the work to be  performed under any construction contract let for the Project(s). In the alternative, where the Local  Government elects to use a private consultant for construction engineering services, the Local  Government will provide a qualified, full‐time public employee of the Local Government to be in  responsible charge of the Project(s). The services of the Local Government to be performed hereunder  may not be assigned, sublet, or transferred unless the Local Government is notified in writing by  MnDOT that such action is permitted under 23 CFR 1.33 and 23 CFR 635.105 and state law.  This  written consent will in no way relieve the Local Government from its primary responsibility for  performance of the work.  Agenda Item #5B  MnDOT Contract No. 1052221       2  2.2.2. During the progress of the work on the Project(s), the Local Government authorizes its Project  Engineer to request in writing specific engineering and/or technical services from MnDOT, pursuant to  Minnesota Statutes Section 161.39.  Such services may be covered by other technical service  agreements. If MnDOT furnishes the services requested, and if MnDOT requests reimbursement, then  the Local Government will promptly pay MnDOT to reimburse the state trunk highway fund for the full  cost and expense of furnishing such services.  The costs and expenses will include the current MnDOT  labor additives and overhead rates, subject to adjustment based on actual direct costs that have been  verified by audit. Provision of such services will not be deemed to make MnDOT a principal or co‐ principal with respect to the Project(s).  2.3. Pre‐letting.  The Local Government will prepare construction contracts in accordance with Minnesota law  and applicable Federal laws and regulations.  2.3.1. The Local Government will solicit bids after obtaining written notification from MnDOT that the FHWA  has authorized the Project(s).  Any Project(s) advertised prior to authorization without permission will  not be eligible for federal reimbursement.  2.3.2. The Local Government will prepare the Proposal for Highway Construction for the construction  contract, which will include all federal‐aid provisions supplied by MnDOT.   2.3.3. The Local Government will prepare and publish the bid solicitation for the Project(s) as required by  state and federal laws. The Local Government will include in the solicitation the required language for  federal‐aid construction contracts as supplied by MnDOT. The solicitation will state where the  proposals, plans, and specifications are available for the inspection of prospective bidders and where  the Local Government will receive the sealed bids.   2.3.4. The Local Government may not include other work in the construction contract for the authorized  Project(s) without obtaining prior notification from MnDOT that such work is allowed by FHWA.  Failure to obtain such notification may result in the loss of some or all of the federal funds for the  Project(s). All work included in a federal contract is subject to the same federal requirements as the  federal project.  2.3.5. The Local Government will prepare and sell the plan and proposal packages and prepare and  distribute any addenda, if needed.  2.3.6. The Local Government will receive and open bids.  2.3.7. After the bids are opened, the Local Government will consider the bids and will award the bid to the  lowest responsible bidder or reject all bids. If the construction contract contains a goal for  Disadvantaged Business Enterprises (DBEs), the Local Government will not award the bid until it has  received certification of the Disadvantaged Business Enterprise participation from the MnDOT Office  of Civil Rights.   2.3.8. The Local Government must disclose in writing any potential conflict of interest to the Federal  awarding agency or MnDOT in accordance with applicable FHWA policy.  2.4. Contract Administration.  2.4.1. The Local Government will prepare and execute a construction contract with the lowest responsible  bidder, hereinafter referred to as the “Contractor,” in accordance with the special provisions and the  latest edition of MnDOT’s Standard Specifications for Construction when the contract is awarded and  all amendments thereto. All contracts between the Local Government and third parties or  subcontractors must contain all applicable provisions of this Agreement, including the applicable  federal contract clauses, which are identified in Appendix II of 2 CFR 200, Uniform Administrative   MnDOT Contract No. 1052221       3  Requirements, Cost Principles and Audit Requirements for Federal Awards, and as identified in Section  18 of this Agreement.  2.4.2. The Project(s) will be constructed in accordance with the plans, special provisions, and standard  specifications of each Project.  The standard specifications will be the latest edition of MnDOT  Standard Specifications for Highway Construction and all amendments thereto.  The plans, special  provisions, and standard specifications will be on file at the Local Government Engineer’s Office. The  plans, special provisions, and specifications are incorporated into this Agreement by reference as  though fully set forth herein.  2.4.3. The Local Government will furnish the personnel, services, supplies, and equipment necessary to  properly supervise, inspect, and document the work for the Project(s). The services of the Local  Government to be performed hereunder may not be assigned, sublet, or transferred unless the Local  Government is notified in writing by MnDOT that such action is permitted under 23 CFR 1.33 and 23  CFR 635.105 and state law.  This written consent will in no way relieve the Local Government from its  primary responsibility for performance of the work.  2.4.4. The Local Government will document quantities in accordance with the guidelines set forth in the  Construction Section of the Electronic State Aid Manual that are in effect at the time the work was  performed.   2.4.5. The Local Government will test materials in accordance with the Schedule of Materials Control in  effect at the time each Project was let. The Local Government will notify MnDOT when work is in  progress on the Project(s) that requires observation by the Independent Assurance Inspector, as  required by the Independent Assurance Schedule.  2.4.6. The Local Government may make changes in the plans or the character of the work, as may be  necessary to complete the Project(s), and may enter into Change Order(s) with the Contractor. The  Local Government will not be reimbursed for any costs of any work performed under a change order  unless MnDOT has notified the Local Government that the subject work is eligible for federal funds  and sufficient federal funds are available.  2.4.7. The Local Government will request approval from MnDOT for all costs in excess of the amount of  federal funds previously approved for the Project(s) prior to incurring such costs. Failure to obtain  such approval may result in such costs being disallowed for reimbursement.  2.4.8. The Local Government will prepare reports, keep records, and perform work so as to meet federal  requirements and to enable MnDOT to collect the federal aid sought by the Local Government.   Required reports are listed in the MnDOT State Aid Manual, Delegated Contract Process Checklist,  available from MnDOT’s authorized representative. The Local Government will retain all records and  reports and allow MnDOT or the FHWA access to such records and reports for six years.  2.4.9. Upon completion of the Project(s), the Project Engineer will determine whether the work will be  accepted.   2.5. Limitations.    2.5.1. The Local Government will comply with all applicable Federal, State, and local laws, ordinances, and  regulations.  2.5.2. Nondiscrimination.  It is the policy of the Federal Highway Administration and the State of Minnesota  that no person in the United States will, on the grounds of race, color, or national origin, be excluded  from participation in, be denied the benefits of, or be subjected to discrimination under any program  or activity receiving Federal financial assistance (42 U.S.C. 2000d).  Through expansion of the mandate  for nondiscrimination in Title VI and through parallel legislation, the proscribed bases of discrimination   MnDOT Contract No. 1052221       4  include race, color, sex, national origin, age, and disability.  In addition, the Title VI program has been  extended to cover all programs, activities and services of an entity receiving Federal financial  assistance, whether such programs and activities are Federally assisted or not. Even in the absence of  prior discriminatory practice or usage, a recipient in administering a program or activity to which this  part applies is expected to take affirmative action to assure that no person is excluded from  participation in, or is denied the benefits of, the program or activity on the grounds of race, color,  national origin, sex, age, or disability. It is the responsibility of the Local Government to carry out the  above requirements.  2.5.3. Utilities.  The Local Government will treat all public, private or cooperatively owned utility facilities  which directly or indirectly serve the public and which occupy highway rights of way in conformance  with 23 CFR 645 “Utilities”, which is incorporated herein by reference.  2.6. Maintenance.  The  Local Government assumes full responsibility for the operation and maintenance of any  facility constructed or improved under this Agreement.  3. MnDOT’s Duties  3.1. Acceptance. MnDOT accepts designation as Agent of the Local Government for the receipt and disbursement  of federal funds and will act in accordance herewith.  3.2. Project Activities.   3.2.1. MnDOT will make the necessary requests to the FHWA for authorization to use federal funds for the  Project(s) and for reimbursement of eligible costs pursuant to the terms of this Agreement.  3.2.2. MnDOT will provide to the Local Government copies of the required Federal‐aid clauses to be included  in the bid solicitation and will provide the required Federal‐aid provisions to be included in the Proposal  for Highway Construction.  3.2.3. MnDOT will review and certify the DBE participation and notify the Local Government when certification  is complete.  If certification of DBE participation (or good faith efforts to achieve such participation)  cannot be obtained, then Local Government must decide whether to proceed with awarding the  contract.  Failure to obtain such certification will result in the Project becoming ineligible for federal  assistance, and the Local Government must make up any shortfall.  3.2.4. MnDOT will provide the required labor postings.  3.3. Authority. MnDOT may withhold federal funds, where MnDOT or the FHWA determines that the Project(s)  was not completed in compliance with federal requirements.   3.4. Inspection. MnDOT, the FHWA, or duly authorized representatives of the state and federal government will  have the right to audit, evaluate and monitor the work performed under this Agreement. The Local  Government will make all books, records, and documents pertaining to the work hereunder available for a  minimum of six years following the closing of the construction contract.  4. Time  4.1. The Local Government must comply with all time requirements described in this Agreement.  In the  performance of this Agreement, time is of the essence.  4.2. The period of performance is defined as beginning on the date of federal authorization and ending on the  date defined in the federal financial system or federal agreement (“end date”).  No work completed after  the end date will be eligible for federal funding.  Local Government must submit all contract close out  paperwork to MnDOT at least twenty‐four months prior to the end date.    5. Payment   MnDOT Contract No. 1052221       5  5.1. Cost.  The entire cost of the Project(s) is to be paid from federal funds made available by the FHWA and by  other funds provided by the Local Government.  The Local Government will pay any part of the cost or  expense of the Project(s) that is not paid by federal funds. MnDOT will receive the federal funds to be paid  by the FHWA for the Project(s), pursuant to Minnesota Statutes § 161.36, Subdivision 2. MnDOT will  reimburse the Local Government, from said federal funds made available to each Project, for each partial  payment request, subject to the availability and limits of those funds.  5.2. Indirect Cost Rate Proposal/Cost Allocation Plan. If the Local Government seeks reimbursement for indirect  costs and has submitted to MnDOT an indirect cost rate proposal or a cost allocation plan, the rate proposed  will be used on a provisional basis. At any time during the period of performance or the final audit of a  Project, MnDOT may audit and adjust the indirect cost rate according to the cost principles in 2 CFR Part  200. MnDOT may adjust associated reimbursements accordingly.  5.3. Reimbursement.  The Local Government will prepare partial estimates in accordance with the terms of the  construction contract for the Project(s).  The Project Engineer will certify each partial estimate. Following  certification of the partial estimate, the Local Government will make partial payments to the Contractor in  accordance with the terms of the construction contract for the Project(s).  5.3.1. Following certification of the partial estimate, the Local Government may request reimbursement for  costs eligible for federal funds. The Local Government’s request will be made to MnDOT and will  include a copy of the certified partial estimate.   5.3.2. Upon completion of the Project(s), the Local Government will prepare a final estimate in accordance  with the terms of the construction contract for the Project(s).  The Project Engineer will certify the  final estimate. Following certification of the final estimate, the Local Government will make the final  payment to the Contractor in accordance with the terms of the construction contract for the  Project(s).  5.3.3. Following certification of the final estimate, the Local Government may request reimbursement for  costs eligible for federal funds.  The Local Government’s request will be made to MnDOT and will  include a copy of the certified final estimate along with the required records.  5.3.4. Upon completion of the Project(s), MnDOT will perform a final inspection and verify the federal and  state eligibility of all payment requests. If the Project is found to have been completed in accordance  with the plans and specifications, MnDOT will promptly release any remaining federal funds due the  Local Government for the Project(s). If MnDOT finds that the Local Government has been overpaid,  the Local Government must promptly return any excess funds.  5.3.5. In the event MnDOT does not obtain funding from the Minnesota Legislature or other funding source,  or funding cannot be continued at a sufficient level to allow for the processing of the federal aid  reimbursement requests, the Local Government may continue the work with local funds only, until  such time as MnDOT is able to process the federal aid reimbursement requests.  5.4. Matching Funds.  Any cost sharing or matching funds required of the Local Government in this Agreement  must comply with 2 CFR 200.306.  5.5. Federal Funds. Payments under this Agreement will be made from federal funds. The Local Government is  responsible for compliance with all federal requirements imposed on these funds and accepts full financial  responsibility for failure to comply with any federal requirements including, but not limited to, 2 CFR Part  200.  If, for any reason, the federal government fails to pay part of the cost or expense incurred by the Local  Government, or in the event the total amount of federal funds is not available, the Local Government will be  responsible for any and all costs or expenses incurred under this Agreement. The Local Government further  agrees to pay any and all lawful claims arising out of or incidental to the performance of the work covered  by this Agreement in the event the federal government does not pay the same.   MnDOT Contract No. 1052221       6  5.6. Closeout.  The Local Government must liquidate all obligations incurred under this Agreement for each  Project and submit all financial, performance, and other reports as required by the terms of this Agreement  and the Federal award at least twenty‐four months prior to the end date of the period of performance for  each Project.  MnDOT will determine, at its sole discretion, whether a closeout audit is required prior to final  payment approval.  If a closeout audit is required, final payment will be held until the audit has been  completed.  Monitoring of any capital assets acquired with funds will continue following project closeout.  6. Conditions of Payment. All services provided by Local Government under this Agreement must be performed to  MnDOT’s satisfaction, as determined at the sole discretion of MnDOT’s Authorized Representative, and in  accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations.  The Local  Government will not receive payment for work found by MnDOT to be unsatisfactory or performed in violation of  federal, state, or local law.  7. Authorized Representatives  7.1. MnDOT's Authorized Representative is:  Name:  Kristine Elwood, or her successor.    Title:  State Aid Engineer  Phone:  651‐366‐4831  Email:  Kristine.elwood@state.mn.us  MnDOT’s Authorized Representative has the responsibility to monitor Local Government’s performance and  the authority to accept the services provided under this Agreement.  If the services are satisfactory,  MnDOT's Authorized Representative will certify acceptance on each invoice submitted for payment.   7.2. The Local Government’s Authorized Representative is:  Name: Scott Johnson or their successor.    Title: Medina City Administrator  Phone: 763‐473‐8840  Email: scott.johnson@medinamn.gov  If the Local Government’s Authorized Representative changes at any time during this Agreement, the Local  Government will immediately notify MnDOT.   8. Assignment Amendments, Waiver, and Agreement Complete  8.1. Assignment.  The Local Government may neither assign nor transfer any rights or obligations under this  Agreement without the prior written consent of MnDOT and a fully executed Assignment Agreement,  executed and approved by the same parties who executed and approved this Agreement, or their successors  in office.  8.2. Amendments.  Any amendment to this Agreement must be in writing and will not be effective until it has  been executed and approved by the same parties who executed and approved the original agreement, or  their successors in office.  8.3. Waiver.  If MnDOT fails to enforce any provision of this Agreement, that failure does not waive the provision  or MnDOT’s right to subsequently enforce it.  8.4. Agreement Complete.  This Agreement contains all negotiations and agreements between MnDOT and the  Local Government. No other understanding regarding this Agreement, whether written or oral, may be used  to bind either party.   MnDOT Contract No. 1052221       7  8.5. Severability. If any provision of this Agreement, or the application thereof, is found to be invalid or  unenforceable to any extent, the remainder of the Agreement, including all material provisions and the  application of such provisions, will not be affected and will be enforceable to the greatest extent permitted  by the law.  8.6. Electronic Records and Signatures.  The parties agree to contract by electronic means.  This includes using  electronic signatures and converting original documents to electronic records.  8.7. Certification.  By signing this Agreement, the Local Government certifies that it is not suspended or  debarred from receiving federal or state awards.  9. Liability and Claims  9.1. Tort Liability. Each party is responsible for its own acts and omissions and the results thereof to the extent  authorized by law and will not be responsible for the acts and omissions of any others and the results  thereof.  The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnDOT liability.  9.2. Claims.  The Local Government acknowledges that MnDOT is acting only as the Local Government’s agent  for acceptance and disbursement of federal funds, and not as a principal or co‐principal with respect to the  Project.  The Local Government will pay any and all lawful claims arising out of or incidental to the Project  including, without limitation, claims related to contractor selection (including the solicitation, evaluation,  and acceptance or rejection of bids or proposals), acts or omissions in performing the Project work, and any  ultra vires acts.    To the extent permitted by law, the Local Government will indemnify, defend (to the  extent permitted by the Minnesota Attorney General), and hold MnDOT harmless from any claims or costs  arising out of or incidental to the Project(s), including reasonable attorney fees incurred by MnDOT.  The  Local Government’s indemnification obligation extends to any actions related to the certification of DBE  participation, even if such actions are recommended by MnDOT.  10. Audits  10.1. Under Minn. Stat. § 16C.05, Subd.5, the books, records, documents, and accounting procedures and  practices of the Local Government, or any other party relevant to this Agreement or transaction, are subject  to examination by MnDOT and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of  six years from the end of this Agreement, receipt and approval of all final reports, or the required period of  time to satisfy all state and program retention requirements, whichever is later.  The Local Government will  take timely and appropriate action on all deficiencies identified by an audit.  10.2. All requests for reimbursement are subject to audit, at MnDOT’s discretion.  The cost principles outlined in 2  CFR 200.400‐.476 will be used to determine whether costs are eligible for reimbursement under this  Agreement.  10.3. If Local Government expends $750,000 or more in Federal Funds during the Local Government’s fiscal year,  the Local Government must have a single audit or program specific audit conducted in accordance with 2  CFR Part 200.  11. Government Data Practices. The Local Government and MnDOT must comply with the Minnesota Government  Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by MnDOT under this Agreement, and as it  applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local  Government under this Agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data  referred to in this clause by either the Local Government or MnDOT.    12. Workers Compensation. The Local Government certifies that it is in compliance with Minn. Stat. §176.181, Subd.  2, pertaining to workers’ compensation insurance coverage.  The Local Government’s employees and agents will  not be considered MnDOT employees.  Any claims that may arise under the Minnesota Workers’ Compensation  Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission   MnDOT Contract No. 1052221       8  on the part of these employees are in no way MnDOT’s obligation or responsibility.  13. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice‐of‐law provisions, governs  this Agreement.  Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate  state or federal court with competent jurisdiction in Ramsey County, Minnesota.  14. Termination; Suspension  14.1. Termination by MnDOT. MnDOT may terminate this Agreement with or without cause, upon 30 days  written notice to the Local Government.  Upon termination, the Local Government will be entitled to  payment, determined on a pro rata basis, for services satisfactorily performed.  14.2. Termination for Cause.  MnDOT may immediately terminate this Agreement if MnDOT finds that there has  been a failure to comply with the provisions of this Agreement, that reasonable progress has not been  made, that fraudulent or wasteful activity has occurred, that the Local Government has been convicted of a  criminal offense relating to a state agreement, or that the purposes for which the funds were granted have  not been or will not be fulfilled. MnDOT may take action to protect the interests of MnDOT of Minnesota,  including the refusal to disburse additional funds and/or requiring the return of all or part of the funds  already disbursed.  14.3. Termination for Insufficient Funding.  MnDOT may immediately terminate this Agreement if:  14.3.1. It does not obtain funding from the Minnesota Legislature; or  14.3.2. If funding cannot be continued at a level sufficient to allow for the payment of the services covered  here. Termination must be by written or fax notice to the Local Government. MnDOT is not  obligated to pay for any services that are provided after notice and effective date of termination.  However, the Local Government will be entitled to payment, determined on a pro rata basis, for  services satisfactorily performed to the extent that funds are available. MnDOT will not be assessed  any penalty if the Agreement is terminated because of the decision of the Minnesota Legislature, or  other funding source, not to appropriate funds. MnDOT will provide the Local Government notice of  the lack of funding within a reasonable time of MnDOT’s receiving that notice.  14.4. Suspension.  MnDOT may immediately suspend this Agreement in the event of a total or partial government  shutdown due to the failure to have an approved budget by the legal deadline.  Work performed by the  Local Government during a period of suspension will be deemed unauthorized and undertaken at risk of  non‐payment.  15. Data Disclosure. Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Local Government consents  to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax  identification number, already provided to MnDOT, to federal and state tax agencies and state personnel involved  in the payment of state obligations.  These identification numbers may be used in the enforcement of federal and  state tax laws which could result in action requiring the Local Government to file state tax returns and pay  delinquent state tax liabilities, if any.  16. Fund Use Prohibited. The Local Government will not utilize any funds received pursuant to this Agreement to  compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however  organized, which is disqualified or debarred from entering into or receiving a State contract.  This restriction  applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a  subcontractor, or as an equipment or material supplier.  This restriction does not prevent the Local Government  from utilizing these funds to pay any party who might be disqualified or debarred after the Local Government’s  contract award on this Project.  17. Discrimination Prohibited by Minnesota Statutes §181.59. The Local Government will comply with the provisions  of Minnesota Statutes §181.59 which requires that every contract for or on behalf of the State of Minnesota, or   MnDOT Contract No. 1052221       9  any county, city, town, township, school, school district or any other district in the state, for materials, supplies or  construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor  for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or  vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the  United States or resident aliens who are qualified and available to perform the work to which the employment  relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or  intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being  hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on  account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may  be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or  any other person authorized to contracts for employment, and all money due, or to become due under the  contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement.  18. Federal Contract Clauses  18.1. Appendix II 2 CFR Part 200. The Local Government agrees to comply with the following federal  requirements as identified in 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit  Requirements for Federal Awards, and agrees to pass through these requirements to its subcontractors and  third‐party contractors, as applicable. In addition, the Local Government shall have the same meaning as  “Contractor” in the federal requirements listed below.  18.1.1. Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount  determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations  Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal  remedies in instances where contractors violate or breach contract terms, and provide for such  sanctions and penalties as appropriate.  18.1.2. All contracts in excess of $10,000 must address termination for cause and for convenience by the  non‐Federal entity including the manner by which it will be effected and the basis for settlement.  18.1.3. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts  that meet the definition of “federally assisted construction contract” in 41 CFR Part 60‐1.3 must  include the equal opportunity clause provided under 41 CFR 60‐1.4(b), in accordance with Executive  Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964‐1965 Comp.,  p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal  Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal  Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”  18.1.4. Davis‐Bacon Act, as amended (40 U.S.C. 3141‐3148). When required by Federal program legislation,  all prime construction contracts in excess of $2,000 awarded by non‐Federal entities must include a  provision for compliance with the Davis‐Bacon Act (40 U.S.C. 3141‐3144, and 3146‐3148) as  supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions  Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with  the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less  than the prevailing wages specified in a wage determination made by the Secretary of Labor. In  addition, contractors must be required to pay wages not less than once a week. The non‐Federal  entity must place a copy of the current prevailing wage determination issued by the Department of  Labor in each solicitation. The decision to award a contract or subcontract must be conditioned  upon the acceptance of the wage determination. The non‐Federal entity must report all suspected  or reported violations to the Federal awarding agency. The contracts must also include a provision  for compliance with the Copeland “Anti‐Kickback” Act (40 U.S.C. 3145), as supplemented  by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public   MnDOT Contract No. 1052221       10  Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”).  The Act provides that each contractor or subrecipient must be prohibited from inducing, by any  means, any person employed in the construction, completion, or repair of public work, to give up  any part of the compensation to which he or she is otherwise entitled. The non‐Federal entity must  report all suspected or reported violations to the Federal awarding agency.  18.1.5. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701‐3708). Where applicable, all  contracts awarded by the non‐Federal entity in excess of $100,000 that involve the employment of  mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as  supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act,  each contractor must be required to compute the wages of every mechanic and laborer on the basis  of a standard work week of 40 hours. Work in excess of the standard work week is permissible  provided that the worker is compensated at a rate of not less than one and a half times the basic  rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40  U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be  required to work in surroundings or under working conditions which are unsanitary, hazardous or  dangerous. These requirements do not apply to the purchases of supplies or materials or articles  ordinarily available on the open market, or contracts for transportation or transmission of  intelligence.  18.1.6. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition  of “funding agreement” under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter  into a contract with a small business firm or nonprofit organization regarding the substitution of  parties, assignment or performance of experimental, developmental, or research work under that  “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR  Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under  Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations  issued by the awarding agency.  18.1.7. Clean Air Act (42 U.S.C. 7401‐7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251‐ 1387), as amended ‐ Contracts and subgrants of amounts in excess of $150,000 must contain a  provision that requires the non‐Federal award to agree to comply with all applicable standards,  orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401‐7671q) and the Federal  Water Pollution Control Act as amended (33 U.S.C. 1251‐1387). Violations must be reported to the  Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).  18.1.8. Debarment and Suspension (Executive Orders 12549 and 12689) ‐ A contract award (see 2 CFR  180.220) must not be made to parties listed on the governmentwide exclusions in the System for  Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement  Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235),  “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended,  or otherwise excluded by agencies, as well as parties declared ineligible under statutory or  regulatory authority other than Executive Order 12549.  18.1.9. Byrd Anti‐Lobbying Amendment (31 U.S.C. 1352) ‐ Contractors that apply or bid for an award  exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it  will not and has not used Federal appropriated funds to pay any person or organization for  influencing or attempting to influence an officer or employee of any agency, a member of Congress,  officer or employee of Congress, or an employee of a member of Congress in connection with  obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must  also disclose any lobbying with non‐Federal funds that takes place in connection with obtaining any  Federal award. Such disclosures are forwarded from tier to tier up to the non‐Federal award.   MnDOT Contract No. 1052221       11  18.1.10. Local Government will comply with 2 CFR § 200.323.  18.1.11. Local Government will comply with 2 CFR § 200.216.  18.1.12. Local Government will comply with 2 CFR § 200.322.  18.2. Drug‐Free Workplace.  The Local Government will comply with the Drug‐Free Workplace requirements  under subpart B of 49 C.F.R. Part 32.  18.3. Title VI/Non‐discrimination Assurances.  The Local Government hereby agrees that, as a condition of  receiving any Federal financial assistance under this Agreement, it will comply with Title VI of the Civil  Rights Act of 1964 (78 Stat. 252, 42 U.S.C. § 2000d), related nondiscrimination statutes (i.e., 23 U.S.C. § 324,  Section 504 of the Rehabilitation Act of 1973 as amended, and the Age Discrimination Act of 1975), and  applicable regulatory requirements to the end that no person in the United States shall, on the grounds of  race, color, national origin, sex, disability, or age be excluded from participation in, be denied the benefits  of, or otherwise be subjected to discrimination under any program or activity for which the Local  Government receives Federal financial assistance.   The Local Government hereby agrees to comply with all applicable US DOT Standard Title VI/Non‐ Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E,  which can be found at: https://edocs‐ public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=11149035.  If federal funds are  included in any contract, the Local Government will ensure the appendices and solicitation language within  the assurances are inserted into contracts as required. State may conduct a review of the Local  Government’s compliance with this provision. The Local Government must cooperate with State  throughout the review process by supplying all requested information and documentation to State, making  Local Government staff and officials available for meetings as requested, and correcting any areas of non‐ compliance as determined by State.   18.4. Buy America.  The Local Government must comply with the Buy America domestic preferences contained  in the Build America, Buy America Act (Sections 70901‐52 of the Infrastructure Investment and Jobs  Act, Public Law 117‐58) and as implemented by US DOT operating agencies.  18.5. Federal Funding Accountability and Transparency Act (FFATA)  18.5.1. This Agreement requires the Local Government to provide supplies and/or services that are funded  in whole or in part by federal funds that are subject to FFATA. The Local Government is responsible  for ensuring that all applicable requirements, including but not limited to those set forth herein, of  FFATA are met and that the Local Government provides information to the MnDOT as required.   a. Reporting of Total Compensation of the Local Government’s Executives.   b. The Local Government shall report the names and total compensation of each of its five most  highly compensated executives for the Local Government’s preceding completed fiscal year, if  in the Local Government’s preceding fiscal year it received:  i. 80 percent or more of the Local Government’s annual gross revenues from Federal  procurement contracts and Federal financial assistance subject to the Transparency Act,  as defined at 2 CFR 170.320 (and subawards); and   ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and  subcontracts), and Federal financial assistance subject to the Transparency Act (and  subawards); and  iii. The public does not have access to information about the compensation of the  executives through periodic reports filed under section 13(a) or 15(d) of the Securities   MnDOT Contract No. 1052221       12  Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue  Code of 1986. (To determine if the public has access to the compensation information,  see the U.S. Security and Exchange Commission total compensation filings at  https://www.sec.gov/answers/execomp.htm).  Executive means officers, managing partners, or any other employees in management  positions.  c. Total compensation means the cash and noncash dollar value earned by the executive during  the Local Government’s preceding fiscal year and includes the following (for more information  see 17 CFR 229.402(c)(2)):   i. Salary and bonus.   ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount  recognized for financial statement reporting purposes with respect to the fiscal year in  accordance with the Statement of Financial Accounting Standards No. 123 (Revised  2004) (FAS 123R), Shared Based Payments.   iii. Earnings for services under non‐equity incentive plans. This does not include group life,  health, hospitalization or medical reimbursement plans that do not discriminate in favor  of executives, and are available generally to all salaried employees.   iv. Change in pension value. This is the change in present value of defined benefit and  actuarial pension plans.   v. Above‐market earnings on deferred compensation which is not tax qualified.   18.5.2. Other compensation, if the aggregate value of all such other compensation (e.g. severance,  termination payments, value of life insurance paid on behalf of the employee, perquisites or  property) for the executive exceeds $10,000.  18.5.3. The Local Government must report executive total compensation described above to the MnDOT  by the end of the month during which this Agreement is awarded.  18.5.4. The Local Government will obtain a Unique Entity Identifier number and maintain this number for  the term of this Agreement.  This number shall be provided to MnDOT on the plan review checklist  submitted with the plans for each Project.    18.5.5. The Local Government’s failure to comply with the above requirements is a material breach of this  Agreement for which the MnDOT may terminate this Agreement for cause.  The MnDOT will not be  obligated to pay any outstanding invoice received from the Local Government unless and until the  Local Government is in full compliance with the above requirements.    [THE REMAINDER OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK.] MnDOT Contract No. 1052221     13      City of Medina  Local Government certifies that the appropriate  person(s) have executed the contract on behalf of the  Local Government as required by applicable articles,  bylaws, resolutions or ordinances.  By:    Title:    Date:        By:    Title:    Date:                                                    DEPARTMENT OF TRANSPORTATION      By:    Title:    Date:      COMMISSIONER OF ADMINISTRATION  By:    Date:  Resolution No. 2022-XX December 20, 2022 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2022-XX RESOLUTION ENTERING INTO AGREEMENT 1052221 WITH MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY FOR FEDERAL PARTICIPATION IN CONSTRUCTION BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the City of Medina to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, by the city council of the city of Medina that the Mayor and the City Administrator are hereby authorized and directed for and on behalf of the City of Medina to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 1052221“, a copy of which said agreement was before the city council and which is made a part hereof by reference. Dated: December 20, 2022. ____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2022-XX December 20, 2022 STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) I, the undersigned, being the duly qualified and acting Clerk of the City of Medina, Minnesota (the “City”), do hereby certify that attached hereto is a compared, true, and correct copy of RESOLUTION 2022-XX ENTERING INTO AGREEMENT 1052221 WITH MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY FOR FEDERAL PARTICIPATION IN CONSTRUCTION, duly adopted by the City Council of the City on December 20, 2022, at a meeting thereof duly called and held, as on file and of record in my office, which resolution has not been amended, modified, or rescinded since the date thereof, and is in full force and effect as of the date hereof. WITNESS My hand and the seal of the City this ___ day of December, 2022. __________________________________ Caitlyn Walker, City Clerk (Seal) MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding ("MOU") is made and entered into by and between the City of Medina (the "City" or "Employer"), and Law Enforcement Labor Services, Inc. Local #36 (the "Union"), on behalf of the City of Medina police officers bargaining unit (the "Police Unit"). WHEREAS, the Employer has agreed to provide a 1.5 % market inflation adjustment for 2023 wages; and NOW, THEREFORE, BE IT RESOLVED THAT all parties hereto, in consideration of their mutual covenants and agreements to be performed, as hereinafter set forth, agree as follows: The City of Medina approved a 5% total COLA increase (this includes the 1.5 % market inflation adjustment) for all employees starting January 1, 2023. The additional 1.5% market inflation adjustment is for all employees and is in addition to the 3.5% COLA increase that was previously approved as part of the 2022-2023 collective bargaining agreement. Updated 2023 Appendix A of the labor agreement with a 1.5 % market inflation adjustment for 2023 wages - Attached 1. Amendment or Modification This MOU or any of its terms may only be amended or modified by a written instrument signed by or on behalf of all of the parties hereto and ratified by the Union and City Council. 2. Entire MOU This MOU constitutes the entire MOV among the parties hereto and no representations, warranties, covenants, or inducements have been made to any party concerning this MDU, other than the representations, covenants, or inducements contained and memorialized in this MOU. IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed on the latest date affixed to the signatures hereto. CITY COUNCIL, CITY OF MEDINA LAW ENFORCEMENT LABOR SERVICES, I^iCJLQCAL #36 BY: Kathy Martin, Mayor Robin Roeser, Business Agent BY: BY: Scott Johnson, Dave Hall, Union Steward City Administrator DATE: DATE: Agenda Item #5C APPENDIX A EFFECTIVE 1-1-2023 HOURLY RATE: STEP 1 - Start $32.47 STEP 2 - After 1 Year of Continuous Service $36.02 STEP 3 - After 2 Years of Continuous Service $39.53 STEP 4 - After 3 Years of Continuous Service $43.12 A2. Part-time EMPLOYEES will be compensated at a wage rate equal to or greater than Step 1 above. A3. Nothing in Appendix "A" will constrain the EMPLOYER from hiring an EMPLOYEE at any step in the wage schedule. A4. The EMPLOYER will pay Investigators/Drug Task Force Officers an additional two hundred and fifty ($250.00) per month (or give eight hours of compensatory time for every week on call) for officers assigned to these positions. A5. The EMPLOYER will reimburse all full-time EMPLOYEES for travel and meals in accordance with the City’s Travel Policy Section 99.20. A6. The EMPLOYER will pay a designated Field Training Officer (FTO) at a rate of $1.50 per hour in addition to the FTO’s base wage for hours worked as an FTO. K:\018785-000\Admin\Docs\Resolutions & Warranty Bonds\2022-12-15 Letter Request for Warranty Bond for Utilities - Marsh Pointe Preserve.docx 70 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 55 4 1 6 | 76 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M December 15, 2022 Mr. George Stickney BPS Properties, LLC 235 Lake Street E, Suite #100 Wayzata, MN 55391 Re: The Marsh Pointe Preserve – Accept Utility Improvements & Request Warranty Bond City Project No.SD-22-316, WSB Project No. 018785-000 Dear Mr. Stickney: WSB & Associates, Inc., the City of Medina’s engineering consultant (Engineer), has observed the installation and testing of the public watermain and sanitary sewer utilities (Improvements) for the Marsh Pointe Preserve development in accordance with the plans and as required by the Development Agreement, notwithstanding the remaining punch list items yet to be addressed. The City Council must formally accept the Improvements by resolution at a regularly scheduled council meeting. Prior to acceptance of the Improvements by the City Council, the developer is required to submit a two-year warranty bond for 100% of the construction costs of the sanitary sewer and watermain improvements. At this time, the warranty bond shall be in the amount of $763,331.20 based on the construction cost estimates previously provided by the developer’s engineer. Please submit the warranty bond effective for two calendar years to the attention of the City Clerk Caitlyn Walker at Medina City Hall. City staff and the Engineer will consider a reduction in the Letter of Credit (LOC) after the City Council formally accepts the Subdivision Improvements and receives the warranty bond. Sincerely, WSB Jim Stremel, P.E. City Engineer Agenda Item #5D Resolution No. 2022-__ December 20, 2022 Member _________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION 2022-## RESOLUTION ACCEPTING PUBLIC UTILITIES WITHIN THE MARSH POINTE PRESERVE WHEREAS, the City of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, BPS Properties, LLC (the “Developer”) has constructed improvements within the platted development known as the Marsh Pointe Preserve for the purpose of developing single family lots; and WHEREAS, the Developer and the City have previously entered into an agreement dated May 17, 2022 (the “Development Agreement”) related to the development of the subdivision; and WHEREAS, consistent with the terms of the Agreement, the Developer has completed construction of public sanitary sewer and watermain infrastructure improvements (the “Improvements”), to serve the units within the Development; and WHEREAS, the public street improvements within the Development will be completed at a future date and therefore will not yet be accepted by the City as public improvements; and WHEREAS, the city engineer has inspected the Improvements and determined that they have been constructed in accordance with the plans incorporated in the Development Agreement; and WHEREAS, the estimated cost of construction of the Improvements was $461.072.70 for the sanitary sewer and $302,258.50 for the watermain, the total amount of the Improvements was $763,331.20; and WHEREAS, the Development Agreement requires the Developer or the Developer’s contractor to submit a warranty bond guaranteeing repair or replacement of any defects in the Improvements for two years following completion as a condition of being accepted by the City. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota as follows: 1. The City hereby accepts the Improvements, as public improvements upon the date of this resolution or the date indicated on the warranty bond, whichever is later. Thereafter, the City shall maintain the Improvements as public improvements, except as provided for herein. Resolution No. 2022-__ 2 December 20, 2022 2. The Developer shall remain responsible to repair or replace defective portions of the Improvements if they show signs of failure within two years of date of this resolution or the date indicated on the warranty bond, whichever is later, normal wear and tear excepted. 3. If the Developer shall fail to repair or replace defective portions of the Improvements as required herein and pursuant to the Development Agreement, the City shall utilize the warranty bond for such purpose. 4. Upon receipt of the warranty bond and at the discretion of the city engineer, the City authorizes a reduction of the letter of credit for the Improvements as described herein. 5. Acceptance of the Improvements is subject to the terms and conditions of the letter from the city engineer dated December 15, 2022. 6. City staff and consultants are authorized and directed to take all steps necessary or convenient to carry out the intent and purpose of this resolution. Dated: December 20, 2022. By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. K:\016964-000\Admin\Docs\Resolutions & Warranty Bond\2022-12-15 Letter Request for Warranty Bond for Utilities - Weston Woods of Medina.docx 70 1 X E N I A A V E N U E S | S U I T E 3 0 0 | M I N N E A P O L I S , M N | 55 4 1 6 | 76 3 . 5 4 1 . 4 8 0 0 | W S B E N G . C O M December 15, 2022 Mr. Mark Smith 2120 Otter Lake Drive Lino Lakes, MN 55110 Re: Weston Woods of Medina – Accept Utility Improvements & Request Warranty Bond City Project No.SD-21-302, WSB Project No. 016964-000 Dear Mr. Smith: WSB & Associates, Inc., the City of Medina’s engineering consultant (Engineer), has observed the installation and testing of the public watermain and sanitary sewer utilities (Improvements) for the Marsh Pointe Preserve development in accordance with the plans and as required by the Development Agreement, notwithstanding the remaining punch list items yet to be addressed. The City Council must formally accept the Improvements by resolution at a regularly scheduled council meeting. Prior to acceptance of the Improvements by the City Council, the developer is required to submit a two-year warranty bond for 100% of the construction costs of the sanitary sewer and watermain improvements. At this time, the warranty bond shall be in the amount of $1,112,000.00 based on the construction cost estimates previously provided by the developer’s engineer. Please submit the warranty bond effective for two calendar years to the attention of the City Clerk Caitlyn Walker at Medina City Hall. City staff and the Engineer will consider a reduction in the Letter of Credit (LOC) after the City Council formally accepts the Subdivision Improvements and receives the warranty bond. Sincerely, WSB Jim Stremel, P.E. City Engineer Agenda Item #5E Resolution No. 2022-__ December 20, 2022 Member _________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION 2022-## RESOLUTION ACCEPTING PUBLIC UTILITIES WITHIN THE WESTON WOODS OF MEDINA WHEREAS, the City of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Mark R. Smith and Kathleen A. Smith (the “Developer”) has constructed improvements within the platted development known as the Weston Woods of Medina for the purpose of developing single family lots; and WHEREAS, the Developer and the City have previously entered into an agreement dated April 22, 2022 (the “Development Agreement”) related to the development of the subdivision; and WHEREAS, consistent with the terms of the Agreement, the Developer has completed construction of public sanitary sewer and watermain infrastructure improvements (the “Improvements”), to serve the units within the Development; and WHEREAS, the public street improvements within the Development will be completed at a future date and therefore will not yet be accepted by the City as public improvements; and WHEREAS, the city engineer has inspected the Improvements and determined that they have been constructed in accordance with the plans incorporated in the Development Agreement; and WHEREAS, the estimated cost of construction of the Improvements was $528,000.00 for the sanitary sewer and $584,000.00 for the watermain, the total amount of the Improvements was $1,112,000.00; and WHEREAS, the Development Agreement requires the Developer or the Developer’s contractor to submit a warranty bond guaranteeing repair or replacement of any defects in the Improvements for two years following completion as a condition of being accepted by the City. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota as follows: 1. The City hereby accepts the Improvements, as public improvements upon the date of this resolution or the date indicated on the warranty bond, whichever is later. Thereafter, the City shall maintain the Improvements as public improvements, except as provided for herein. Resolution No. 2022-__ 2 December 20, 2022 2. The Developer shall remain responsible to repair or replace defective portions of the Improvements if they show signs of failure within two years of date of this resolution or the date indicated on the warranty bond, whichever is later, normal wear and tear excepted. 3. If the Developer shall fail to repair or replace defective portions of the Improvements as required herein and pursuant to the Development Agreement, the City shall utilize the warranty bond for such purpose. 4. Upon receipt of the warranty bond and at the discretion of the city engineer, the City authorizes a reduction of the letter of credit for the Improvements as described herein. 5. Acceptance of the Improvements is subject to the terms and conditions of the letter from the city engineer dated December 15, 2022. 6. City staff and consultants are authorized and directed to take all steps necessary or convenient to carry out the intent and purpose of this resolution. Dated: December 20, 2022. By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member _______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. 1 SEWER CLEANING AND TELEVISING SERVICES AGREEMENT This Agreement is made this 20th day of December 2022, by and between Empire Pipe Services, 415 Truman Street, North Mankato, MN 56003, a Minnesota corporation (the “Contractor”) and the city of Medina, a Minnesota municipal corporation (the “City”). Recitals 1. The City has been authorized to enter into a contract for sewer cleaning and televising services; and 2. The City has approved the contract for sewer cleaning and televising services with the Contractor; and 3. The parties wish to define the scope of services and terms of their agreement. NOW, THEREFORE, the City and the Contractor agree as follows: Terms 1.0 SCOPE OF SERVICES. The Contractor will perform sewer cleaning and televising services for the City. “Sewer Cleaning & Televising Services” will consist of cleaning and televising, as well as inspection of sewer lines throughout the City, as designated by the Public Works Director or his designee. Contractor will immediately alert the City of any restrictions, blockages or malfunctions occurring in the system. 2.0. TERM. The term and prices of this contract shall remain in effect from December 20, 2022 to December 31, 2023, or until such later date as may be mutually agreed upon. 3.0 COMPENSATION. The City shall compensate the Contractor at a rate of $1.30 per lineal feet for televising and a per hour rate as described in Exhibit A for all cleaning and inspection of sewer lines. 3.01 The Contractor shall pay for all sales taxes, licenses and permits. These costs shall be included in the bid cost. Taxable sales to the City of Medina are taxed at the Minnesota Sales Tax rate of 6.875%. All invoices must include the following language: “All labor and material subject to sales tax by the State of MN is included in the contract amount and will be remitted by the vendor.” 4.0 INDEPENDENT CONTRACTOR. 4.01 Both the Contractor and the City acknowledge and agree that the Contractor is an independent contractor and not an employee of the City. Any employee or subcontractor who may perform services for the Contractor in connection with this Agreement is also not an employee of the City. The Contractor understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, worker’s compensation insurance and unemployment insurance, nor will the City withhold any state or federal taxes, including income or payroll taxes, which may be payable by the Contractor. Agenda Item #5F 2 4.02 The Contractor will provide the personnel, equipment, and all necessary traffic control and use its own equipment and tools to complete the services under this Agreement. 4.03 The Contractor acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. 5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City from claims and liability for injury or damage to persons or property for all work performed by the Contractor and its respective employees or agents under this Agreement. The Contractor shall name the City as an additional insured under its commercial general liability policy in limits acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that acceptable insurance coverage is effective. 6.0 WORKER’S COMPENSATION. 6.01 The Contractor will comply with the provisions of the Minnesota worker’s compensation statute as an independent contractor before commencing work under this Agreement. 6.02 The Contractor will provide its own worker’s compensation insurance and will provide evidence to the City of such coverage before commencing work under this Agreement. 7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s performance under this Agreement. 8.0 PAYMENT AND PERFORMANCE BOND. The Contractor shall provide a Payment and Performance Bond to the City at no additional cost to the City. 9.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will, in all respects, be controlled and governed by the laws of Minnesota. 10.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City. 11.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties. 12.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its entitlement to any immunity under statute or common law. 3 13.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason. If the contract is terminated early, the City will pay a prorated fee for the services performed to date in that calendar year. IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. CITY OF MEDINA By _______________________________ Kathleen Martin, Mayor By _______________________________ Caitlyn Walker, City Clerk EMPIRE PIPE SERVICES (CONTRACTOR) By ____________________________ Shawn Wenner, CEO \ I I \ I ( December 12, 2022, Rev-1 Maintenance Proposal Submitted To: City of Medina 2052 County Road 24 Medina, MN 55340 Attn: Greg Leuer & Steve Scherer Job Name/ Location: Sanitary Sewer Cleaning & Televising Maintenance, Foxberry & Morningside Neighborhoods, Medina, MN We hereby submit the following specifications per these scope clarifications: •Sewer Maps/Plans will need to be provided and manholes need to be exposed prior •Price breakdown is located on the 2nd page of the proposal• • • • • • • • • • • • • We assume all manholes are accessible by street or alley way "Easement work" with difficult access is not included at this time, if required it will be done on a hourly basis. When cleaning we assume a dump site for all vacuumed debris will be in close proximity Cleaning includes up to (2) cleaning passes, over (2) will be considered "heavy cleaning" Any specialty cleaning such as root cutting, deposit removal, tap cutting will be at an additional hourly charge During the cold weather season, we will need accommodations to keep the Jet Vac Truck inside ov�r night Our prices are based off this volume, of footage a significant reduction may result in an increase in the p�r foot price (2) Copies of Repbrts &1Videos to be provided at a minimum Our technicians �re PACP certified (Pipeline Assessment fertification Program) Manhole lnspectiond if requested will be MACP Level 1 \ Our televising softwlre is GIS compatible (if needed, please notify before starting work) Mobilization is included & minimal Traffic Control is inclJded at this time Work on State Highways will require a permit & may require additional traffic control All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted per standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the1s imate. All agreements contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, tornado, and oth r cessary insurance. Our workers are f I y covered b'y l Wo ( rkman's Compens�tion Insurance. / ) // Authorized Signature: Shawn Wenner I Acceptance of Proposal The above prices, specifications, and conditions are satisfactory apd are ) hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance Authorized Signature PH: 507-388-2885 • FAX: 507-388-5703 • 415 Truman St • North Mankato, MN 56003 EXHIBIT A December 12, 2022, Rev-1 City of Medina 2052 County Road 24 Medina, MN 55340 Attn: Greg Leuer & Steve Scherer City of Medina Foxberry & Morningside Neighborhood Sanitary Sewer Cleaning & Televising Maintenance Proposal for 2023 2023 Item No. Description Unit Estimated Quantity Unit Price 1 Mobilization EA 1 790.00 Cleaning & Televising of 8-12" existing PVC Sanitary Sewer 2 LF 22,900 1.30 Total Estimated Amount: Please review "Clarifications" on Page 1 Additional Item Rates that may be needed on a per Incident Basis for the duration of the agreement* 1 Jet Vac Truck w/operator HR 1 $260.00 2 Televising Truck w/operator HR 1 $240.00 3 I I Lateral Launch Camera quote on per incident basis 4 f Manhole Inspections (MACP Level 1) 5 Cleaning of Lift station (Average cost) q Trenchless Spot Repair I 1 Per Diem (only if there is a,dditional work over 6 hrs.) 8· \ Technician only *Additional items will be tracked in half-hour incrementsI EA 1 $80.00 EA 1 $518.00 per incident basis EA\ 1 $300.00 HR 1 $85.00 PleJse note: We share our hourly rates for the "Additional Items" in confidince we ask that you I • only use this information for city purposes. Estimated Total Price $790.00 $29,770.00 $30,560.00 Empire Pipe Services 415 Truman Street\ I 'North Mankato, MN, 56003 \ \ Acceptance of Proposal The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. I I \ I I \ Date of Acceptance Authorized Signature r PH: 507-38B-2B85 • FAX: 507-3B8-5703 • 415 Truman St • North Mankato, MN 56003 TO: Medina City Council FROM: Director Jason Nelson DATE: December 15, 2022 RE: Donation – James Victorsen On December 13, 2022, the police department received a check from James Victorsen for $500.00 as a donation for the Medina Police Department. I would ask the Medina City Council to accept the donation and direct staff to respond with a thank you letter to Mr. Victorsen. Agenda Item #5G Resolution No. 2022-XX December 20, 2022 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2022-XX RESOLUTION ACCEPTING DONATION FROM JAMES VICTORSEN WHEREAS, James Victorsen has generously offered to donate a check in the amount of $500 to the City of Medina (the “City”); and WHEREAS, the Donation will be dedicated to the Medina Police Department; and WHEREAS, the City wishes to accept the Donation and express its gratitude to James Victorsen for his generosity. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota that the City accepts the Donation and thanks James Victorsen. Dated: December 20, 2022. ____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Caitlyn Walker, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. DRAFT Discussion Topics for January 3, 2023 Meeting with Rep. Robbins: • Highway 55 Corridor Coalition Funding Request - $39 million Corridors of Commerce grant application • Expand broadband options in Medina - Funding for last mile connections • Medina Water Treatment Plant Expansion – Funding request for the cost of the $3.5 million expansion project for water plant improvements to reduce manganese levels for safe drinking water. • Funding for Highway 55/Tamarack Drive Extension Road/Utility Project – Quiet Zone, pedestrian bridge, and New Wayzata School (2025/2026 timeframe) • Medina requests clear legislation, guidance, and a regulatory framework for THC and/or recreational marijuana if current law is maintained or further expanded this legislative session Agenda Item #7A Planning Department Update Page 1 of 2 December 20, 2022 City Council Meeting TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director DATE: December 15, 2022 MEETING: December 20, 2022 City Council SUBJECT: Planning Department Updates Land Use Application Review A) Meander Park and Boardwalk – Meander Rd, east of Arrowhead Dr – Medina Ventures had requested PUD General Plan and Preliminary Plat approval for a development to include four residential units north of Meander Rd, and commercial uses south of Meander Rd including a venue, restaurant, daycare, and speculative retail space. The Planning Commission held a public hearing on November 9 and recommended approval, provided the twinhomes were not used for lodging units. The Council reviewed at the December 6 meeting, provided feedback, and tabled the application to allow the applicant to finalize plans. B) Loram/Scannell Medina Industrial – Loram and Scannell have submitted materials for the City to prepare an EAW for a warehouse/industrial development east of Arrowhead Drive, south of Highway 55, to the south of Loram’s existing facility. The council approved the findings of fact and made a negative declaration on the need for an EIS at the April 5 meeting. Staff will route the record of decision as required. The applicant has now also applied for preliminary plat and site plan review approval for construction of approximately 398,000 s.f. of office warehouse on three lots. The Planning Commission held a public hearing at their August 10 and October 11 meetings and recommended approval on a 4-2 vote. The City Council reviewed the wetland replacement plan on October 18 and directed staff to prepare a notice of decision. Staff presented and Council approved the wetland application at the December 6 meeting. The applicant has also submitted updated plat and plans, which are under review and staff will present after review. C) Knappenberger Rearrangement and Easement Vacation – Gail Knappenberger has requested approval of a lot line rearrangement between two properties in common ownership. The applicant also requests to vacate easements adjacent to the relocated property line and proposes to grant replacement easements next to the new line. City Council granted approval on November 1. Staff will work with the applicant to record necessary documents to finalize the requests. D) Cates Ranch/Willow Drive Warehouse Industrial – Comprehensive Plan Amendment– Oppidan has submitted a concept plan review for a 310,000 square foot warehouse/office development east of Willow Drive, north of Chippewa Road. The applicant is requesting feedback prior to proceeding with full design of their project. The Planning Commission reviewed and provided comments on October 11 and Council reviewed on October 18. Staff will await formal application. E) BAPS Site Plan Review – 1400 Hamel Road – BAP Minneapolis Medina has requested an amendment to their approved site plan review. The applicant has submitted updated architectural information based on the City’s updated regulations pertaining to architectural elements. The applicant has also proposed minor adjustments to the site layout previously approved. The Council reviewed at the November 9 meeting and recommended approval. The Council approved the amended Site Plan Review at the December 6 meeting. The applicant has indicated that they intend to start construction during the spring of 2023. MEMORANDUM Planning Department Update Page 2 of 2 December 20, 2022 City Council Meeting F) Adam’s Pest Control Final Plat – Jan Har LLC has requested final plat approval for a two lot subdivision for development of an office north of Hwy 55 and west of Willow Drive. The property owner to the east of the site has not agreed to provide right-of-way, so the applicant proposes access directly to Highway 55. Council granted final approval at the September 20 meeting. Construction is underway. G) 500 Hamel Road Apartment Concept Plan – Medina Apartments LLC has requested review of a concept plan review for development of a 97-unit apartment building at 500 Hamel Rd. The Planning Commission held a public hearing at their August 10 meeting and Council provided comments on August 16. The developer met with neighbors on September 12 and the parties have indicated that they will meet again to discuss the project. H) Hamel Townhomes Final Plat – 342 Hamel Rd – Hamel Townhomes, LLC has requested final plat approval for a 30-unit townhome development. The Council granted final plat approval on August 16. Staff will work with the applicant to finalize documents prior to beginning of construction. I) Ditter Heating and Cooling Site Plan Review – 820 Tower Drive – Ditter Heating and Cooling has requested a Site Plan Review for an approximately 5,000 square foot addition to its building. The application is incomplete for review and will be scheduled for a hearing when complete. J) Pioneer Highlands– Pioneer Trail Preserve – These projects have been preliminarily approved and the City is awaiting final plat application. K) Johnson ADU CUP, St. Peter and Paul Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. Other Projects A) Hackamore Road – WSB continues work to finalize plans and specification. The following actions have occurred in the past few weeks: 1) Staff continues discussions with Medina property owners where easements are necessary. 2) The Elm Creek Watershed granted permit approval at their 12/14 meeting. 3) The Wetland Technical Evaluation Panel (TEP) reviewed the wetland replacement plan. The TEPs feedback was that a portion of the impacts were not eligible under Road Improvement Credits and that the cities will likely need to purchase credits for a portion of the impacts. 4) Xcel Energy provided an estimate of $75,000-$150,000 to underground their power line east of County Road 116 and $600,000 to underground the line both east and west of CR116. Medina and Corcoran staff discussed and feedback was that the benefit likely would not justify that cost for either segment. B) Willow Sanitary Sewer Lift Station – WSB is finalizing plans and specifications for the lift station to serve the area near Willow Drive, north of Chippewa Road. Staff has finalized necessary easements from the Cates family. This includes a replacement easement negotiated by staff for Century Link to replace an existing unused easement which is located in the ideal location of the lift station. WSB is soliciting proposals for electrical components separately because these items have a substantial lead time. TO: Honorable Mayor and City Council FROM: Jason Nelson, Director of Public Safety DATE: December 15, 2022 RE: Department Updates On December 14th we assisted with the Canadian Pacific Holiday Train in Loretto. There was approximately 1000 people who attended. It was the first time the train had stopped and did a full show since covid. This is a great event that raises money and collects food donations for the area food shelves. Officer Jordan Myrhe is in his last phase of Field Training. He is now in a patrol car by himself and taking calls. During this time, his Field Training Officer (FTO) will be following him and responding to calls with him but from their own squad car. Officer Myhre has been doing a fantastic job and has progressed exactly how we hopped an eight-year veteran would have. Our two new Community Service Officers (CSO’s) are also progressing in their FTO process and are both doing well. It’s exciting to see younger persons so eager to learn and their attention to detail is excellent. Both CSOs are currently enrolled in college for law enforcement. We are excited to get them up and running on their own soon. Patrol: The following are updates of Patrol Officers between November 30, 2022 and December 12, 2022: Citations – 9 Warnings – 30 PD Accidents – 6 Medicals – 14 Suspicion Calls – 5 Traffic Complaints – 2 Assist Other Agencies – 6 Alarms – 7 Welfare Checks - 1 PI Accidents - 1 On 11/30/2022 at 1345 hours officers were dispatched to a report of an unconscious female at a residence in the 4100 block of Prairie View Trail. Upon arrival officers found the female still on the ground but had regained consciousness and complaining of back and neck pain. Patient was transported to the hospital by North Ambulance. On 11/30/2022 officers were dispatched to a reported domestic in the 2000 block of Tamarack Drive. Officers arrived and spoke with all parties involved. Officers assisted with getting an adult male a ride away from the residence to separate the parties and waited on scene until the ride arrived. Individuals had very different versions of what had happened at the residence. The case will be submitted to the Medina Prosecuting Attorney for review. On 12/01/2022 officers were dispatched to a welfare check at a residence in the 3100 block of Cypress Circle. An 11-year-old had called his father crying hysterically and stated his mother had struck him with a hammer. Upon arrival officers made contact with all family members at the house. It was determined that the child was overreacting to being tapped with a hammer while trying to get his attention. No abuse was suspected. On 12/03/2022 officers were called to a drunk problem at Pig on the Porch restaurant in Loretto. Employees reported an intoxicated male refusing to leave and asking for assistance in getting him out of the restaurant. Upon arrival officers made contact with the male who had already agreed to leave with another person at the restaurant. Officers stood by until the male left the establishment. On 12/04/2022 at 1033 hours officers were dispatched to Target on a report of a male having difficulty breathing. Upon arrival officer learned it was the male from previous incidents where he had been huffing cleaner canisters. The male was issued a citation for trespassing. On 12/05/2022 at 2201 hours officers were dispatched to a reported domestic in the 100 block of Crestview Lane, Loretto. Officers arrived and were able to make contact with both parties involved. A female was found to have an active warrant for her arrest out of Wright County and was placed under arrest. She was transported to Rockford and released to a Wright County Deputy. On 12/06/2022 at 0907 hours officers were called to a domestic in the 300 block of Cherry Hill Trail. Upon arrival officers learned an adult male had assaulted his father at the residence. The adult male was arrested for domestic assault and transported to Hennepin County Jail. On 12/08/2022 at 0650 hours officers were dispatched to a vehicle in the ditch in the area of Highway 55 and County Road 19. Reporting party also advised the vehicle had been driving erratically prior to going into the ditch. Upon arrival officers made contact with the driver who was found to be having a medical emergency. The driver’s blood sugar levels were found extremely low. He was treated for the low blood sugar and transported to the hospital for evaluation. On 12/09/2022 at 1000 hours officer was dispatched to a theft report at Motley’s Auto Service, 4775 County Road 19. Officer learned that 8 vehicles parked in a fenced in area had their catalytic converters cut off and stolen. Officer was able to collect some evidence from the scene that will be processed. On 12/11/2022 at 0112 hours officers were dispatched to a suspicious person at the Medina Ridge Condominiums. Upon arrival officers made contact with a juvenile who stated he had left a phone and air pods in the lobby while visiting with a friend earlier. He was advised to contact the management office the following week to see if they had been turned in. He was asked to leave the property. Investigations: Attended West Hennepin Crime Collaborative Meeting Attended Hennepin County Dispatch User Advisory Board (UAB) quarterly meeting. Received a report of 8 catalytic convertors that were cut off of vehicles at a business. Information from a neighboring city has identified a possible vehicle and person(s) of interest. Received a report of possible violation of harassment restraining order and firearms violation. Investigation ongoing. Received a child protection report regarding safety of children. Investigation opened and ongoing. Investigation into two burglaries and a car theft from October 2022. Seized cell phone has provided data to sufficiently charge suspect in a Minnetonka burglary/car theft, and information provided to other cities as well. Ongoing. Continuing to monitor the two new Community Service Officers (CSO) during their field training process. Majority of officers now trained on the use of the new AEDs that should be arriving shortly. There are currently 10 cases assigned to investigations. 1 TO: Honorable Mayor and Members of the City Council FROM: Steve Scherer, Public Works Director DATE: December 13, 2022 MEETING: December 20, 2022 SUBJECT: Public Works Update STREETS • Snow, winter rains, and cold weather have been the mixed bag Public Works is dealing with over the past week. • I am working on the general plan and feasibility report for the Townline Road project. Most of the funding for our portion has been collected via development and Medina Public Works will lead the project. I will pave the Juniper Curve cul-de-sac and the trail to the north at the same time. Scott and I are simultaneously working with Orono and Independence on the JPA. • The streets are in good winter condition. The Public Works crew always strive to keep the streets as clean as is possible, with very little overtime. WATER/SEWER/STORMWATER • The filter rehab project is well on its way at the water treatment plant. The media has been removed from filter #1 and it is being sand blasted and primed at this time. • A contract is in your packet for sewer cleaning and televising services in the Foxberry Farms and Morningside neighborhoods. It has been several years since these areas were last cleaned, and we’ll be paving in the near future, it is important to look at the pipes now and address any issues. • Public Works received our first shipment of new radios for the reading system upgrade this week. We are working on a plan to install them in the coming months. PARKS/TRAILS • Public Works finished cleaning up the rest of the debris from the Chippewa Road park property. The burned rubble was sent to Demcon, and the concrete was recycled at G.L. Contracting on Willow Drive. • Maintenance of the ice-skating rinks and the snow hill is ongoing and weather dependent. It is wonderful to see kids enjoy these favorite amenities and our goal is to have ice for Christmas break. MISC • Performance reviews have been completed for my staff and several goals established for 2023. • The Safety Committee expects to submit a revised safety manual for your review and acceptance in the new year. MEMORANDUM ORDER CHECKS DECEMBER 6, 2022 – DECEMBER 20, 2022 053755 LANO EQUIPMENT INC .......................................................... $9,072.50 053756 METROPOLITAN COUNCIL .................................................. $12,300.75 053757 MN CHILD CARE HEALTH CONSULT ....................................... $250.00 053758 MONSSEN, SHEILA .................................................................... $250.00 053759 NAPA OF CORCORAN INC ........................................................ $126.08 053760 ORONO WESTONKA SOCCER ................................................. $500.00 053761 SWANSON HOMES ............................................................... $10,000.00 053762 TEGRETE CORP ........................................................................ $312.00 053763 ADAMS PEST CONTROL INC ...................................................... $97.93 053764 ALDEN POOL & MUNICIPAL SUPPLY ...................................... $985.00 053765 ASPEN MILLS INC ................................................................... $2,804.30 053766 BEAUDRY OIL & PROPANE ................................................... $4,414.65 053767 CASHIN, TIM & HOLLY ............................................................ $1,000.00 053768 CINTAS CORPORATION NO. 2 ................................................. $114.38 053769 CONTEMPORARY IMAGES .................................................... $3,061.78 053770 CORE & MAIN LP .................................................................. $57,200.00 053771 DITTER COOLING & HEATING ............................................. $14,995.00 053772 DOBOS ........................................................................................ $961.88 053773 DPC INDUSTRIES INC ................................................................. $10.00 053774 GILLUND ENTERPRISES ........................................................... $816.00 053775 GOPHER STATE ONE CALL ...................................................... $175.50 053776 GRAINGER.................................................................................. $151.71 053777 HAKANSON ANDERSON ASSOCIATES I ................................. $500.00 053778 HAMEL LUMBER INC ................................................................... $93.89 053779 HAMEL LIONS CLUB .................................................................. $675.00 053780 HENN COUNTY INFO TECH ................................................... $2,347.02 053781 HENN COUNTY SHERIFF ............................................................ $75.00 053782 HENNEPIN COUNTY TREASURER ............................................. $45.00 053783 HIGHWAY 55 RENTAL ............................................................... $195.50 053784 MATTHEW E HUNZ .................................................................... $273.46 053785 KENNEDY & GRAVEN CHARTERED ................................... $19,932.34 053786 LAW ENFORCEMENT LABOR ................................................... $585.00 053787 LEADS ONLINE LLC ................................................................ $1,954.00 053788 LEXIPOL LLC ........................................................................... $6,729.00 053789 LEXISNEXIS RISK DATA MGMT INC .......................................... $41.50 053790 CITY OF LONG LAKE ................................................................. $859.75 053791 CITY OF MAPLE PLAIN ........................................................... $1,442.04 053792 MEDTOX LABS ............................................................................. $54.57 053793 METROPOLITAN COUNCIL .................................................. $36,562.86 053794 MN POLLUTION CONTROL AGENCY ......................................... $23.00 053795 NAPA OF CORCORAN INC ........................................................ $221.60 053796 NORTHWEST FAMILY PHYSICIANS ........................................... $52.00 053797 OCCUPATIONAL MEDICINE CONSULTA ................................... $12.00 053798 ODP BUSINESS SOLUTION LLC ............................................... $154.42 053799 OPG-3, INC .............................................................................. $9,310.00 053800 CITY OF ORONO ..................................................................... $2,245.98 053801 PREMIUM WATERS INC .............................................................. $47.23 053802 SOLUTION BUILDERS INC ..................................................... $5,363.40 053803 STAR TRIBUNE ............................................................................ $64.77 053804 STREICHER'S ............................................................................. $288.95 053805 SUBURBAN TIRE WHOLESALE INC ......................................... $539.96 053806 TALLEN & BAERTSCHI ........................................................... $5,197.12 053807 TIMESAVER OFFSITE ................................................................ $556.76 053808 TRITECH SOFTWARE SYSTEMS ........................................ $10,541.94 053809 ULINE .......................................................................................... $901.88 053810 WESTSIDE WHOLESALE TIRE ................................................. $184.50 053811 WSB & ASSOCIATES ............................................................ $66,614.25 053812 ZIEGLER INC ........................................................................... $1,133.42 Total Checks $295,418.57 ELECTRONIC PAYMENTS DECEMBER 6, 2022 – DECEMBER 20, 2022 006630E PR PERA ................................................................................ $20,380.34 006631E PR FED/FICA ......................................................................... $19,552.29 006632E PR MN Deferred Comp ............................................................ $2,834.00 006633E PR STATE OF MINNESOTA .................................................... $4,381.47 006634E CITY OF MEDINA ......................................................................... $24.00 006635E FURTHER................................................................................. $2,179.37 006636E MN CHILD SUPPORT PAYMENT .............................................. $724.20 006637E FARMERS STATE BANK OF HAMEL ........................................ $150.00 006638E AFLAC ......................................................................................... $491.08 006639E CENTURYLINK ........................................................................... $269.19 006640E CIPHER LABORATORIES INC. ............................................... $1,407.00 006641E CULLIGAN-METRO ...................................................................... $36.50 006642E ELAN FINANCIAL SERVICE .................................................... $3,943.31 006643E FP MAILING SOL POSTAGE BY PHON ................................. $1,000.00 006644E FRONTIER .................................................................................... $57.54 006645E FURTHER.................................................................................... $714.38 006646E MEDIACOM OF MN LLC ............................................................. $964.95 006647E PAYMENT SERVICE NETWORK INC ..................................... $1,330.70 006648E THE VALVOLINE COMPANY 68 .................................................. $39.97 006649E XCEL ENERGY ........................................................................ $2,797.67 Total Electronic Checks $63,277.96 PAYROLL DIRECT DEPOSIT DECEMBER 7, 2022 0512340 MILINKOVICH, JACOB ............................................................... $744.33 0512341 WIESE, TANNER L ..................................................................... $744.33 0512342 ALBERS, TODD M. ..................................................................... $230.87 0512343 ALTENDORF, JENNIFER L. .................................................... $1,228.60 0512344 BARNHART, ERIN A. ............................................................... $2,788.42 0512345 BOECKER, KEVIN D. ............................................................... $3,140.85 0512346 CAVANAUGH, JOSEPH ............................................................. $230.87 0512347 CONVERSE, KEITH A. ............................................................ $2,485.90 0512348 DEMARS, LISA ........................................................................ $1,558.36 0512349 DESLAURIERS, DEAN ............................................................... $230.87 0512350 DION, DEBRA A. ...................................................................... $2,091.50 0512351 ENDE, JOSEPH ....................................................................... $2,008.32 0512352 FINKE, DUSTIN D. ................................................................... $2,869.01 0512353 GLEASON, JOHN M................................................................. $2,272.26 0512354 GREGORY, THOMAS .............................................................. $2,224.43 0512355 HALL, DAVID M. ....................................................................... $2,768.72 0512356 HANSON, JUSTIN .................................................................... $2,447.29 0512357 JACOBSON, NICOLE ................................................................. $909.85 0512358 JOHNSON, SCOTT T. .............................................................. $2,740.19 0512359 KLAERS, ANNE M. .................................................................. $1,616.28 0512360 LEUER, GREGORY J. ............................................................. $2,033.96 0512361 MARTIN, KATHLEEN M .............................................................. $327.07 0512362 MCGILL, CHRISTOPHER R. ................................................... $1,727.31 0512363 MCKINLEY, JOSHUA D ........................................................... $2,736.63 0512364 MYHRE, JORDAN J ................................................................. $2,470.59 0512365 NELSON, JASON ..................................................................... $2,812.15 0512366 RATKE, TREVOR J .................................................................. $1,785.76 0512367 REID, ROBIN ............................................................................... $230.87 0512368 REINKING, DEREK M .............................................................. $2,327.13 0512369 RUTH, BRENDA L. ................................................................... $1,652.47 0512370 SCHARF, ANDREW ................................................................. $1,877.16 0512371 SCHERER, STEVEN T. ........................................................... $2,527.20 0512372 VINCK, JOHN J ........................................................................ $2,393.05 0512373 VOGEL, NICHOLE ...................................................................... $993.12 0512374 WALKER, CAITLYN M. ............................................................ $1,910.20 0512375 BURSCH, JEFFREY ................................................................... $932.59 Total Payroll Direct Deposit $64,068.51