HomeMy Public PortalAboutM 2002-08-20 - CC_sp `� ��
LYNWOOD CITY COUNCIL
SPECIAL MEETING
� AUGUST 20, 2002
The City Council of the City of Lynwood met in a Special Meeting in the Council
Chambers, 11330 Bullis Road on the above date at 9:15 a.m.
Mayor Reyes presiding.
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j Councilman Byrd, Pedroza, Rodriguez and Reyes answered the joint roll call for all
� agencies.
Councilman Richards was absent.
Also present were City Manager Gonzales, City Clerk Hooper and City Treasurer Pygatt.
City Clerk Andrea Hooper announced that the agenda had been duly posted in
accordance with the Brown Act.
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only) ,
NONE
PUBLIC ORAL COMMUNICATIONS
Councilman Richards arrived at 920 a.m.
Item #5: PROPOSED FY 2002-2003 BUDGET PLAN
City Manager Gonzales explai�ed to the Council that staff �presented a three-year
r projection of all funds based upon current expenditure level. Based on this analysis; the
� General Fund was projected in deficit in FY 2003-2004 fiscal year if current levels of
expenditure are maintained. Given that scenario, the preparation for the proposed FY
2002-2003 budget needs to take into consideration reducing cost and increasing revenue
in order to forestall a deficit. Staff has since adjusted the estimates and refined the three-
year projection. Since April 18 staff has derived improved estimates on the actual
expenditures and revenues to use for the base year as the starting point for the projection.
Staff has also prepared a budget plan that includes corrective measures, which will
achieve a savings of approximately $1.8 million dollars in the general fund if
implemented and would forestall a deficit in FY 2004-2005. The corrective measures are
as follows: decrease on operational cost, reorganization of departments for greater
efficiency, enhancement of ongoing revenues, consideration of one-time potential
revenues, and scheduling payback of general� fund liabilities.
City Manager Gonzales also explained that the submitted budget plan is not a finished
budget. Its purpose is to provide the City Council with a basic document, which after
Council review and inpu[ can be used in preparation of the line item budget.
City Manager Gonzales stated he would bring back a proposed FY 2002-2003 line item
budget for a public hearing and Council adoption in approximately three weeks.
i FINANCE & ADMINISTI2ATION BUDGET PLAN:
= Director of Finance & Administration Alfretta Earnest — Presented a brief presentation to
the City Council on the Finance & Administration Department.
RECREAT[ON & COMMUNITY SERVICES BUDGET PLAN:
Director of Recreation & Community Services Jim Givens — Presented a brief
, presentation to the City Council on the Recreation & Community Services Department.
' Stated he would like to bring a new Park Ranger aboard to help resolve some of the parks
� issues.
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Councilman Richards — Believes that by bringing a Park Ranger aboard would not
resolve the parks issues. The problems need to be resolved by the Director of the
department not a Pazk Ranger, believes this position is a waste of time and money.
Councilman Byrd — Stated he would like for the Supervisor to provide Recreational
Leaders for every site that belongs to the Recreation & Community Services Department.
Mayor Reyes — Stated he would like to have a Recreation Leader or an employee on time
to constantly supervise the parks and also every site of the department.
Councilman Richards — Explained that the key is to have communication between staff �
and head departments. The Directors have to take action and make sure the job is being
accomplished by the employees.
Mayor Pro Tem Pedroza — Questioned on the responsibility of maintaining the Parks up
[o date. And what action has been taken to progress the City's Parks.
Director of Recreation & Community Services Jim Givens — Explained to the Council
that staff has been scheduled earlier than their usual hour to help solve some of the parks
issues.
Councilman Richards — Stated he believes that the one who is in charge to solve any
issues is the Director of the department.
Mayor Pro Tem Pedroza — Suggested that maybe what would probably help make a
difference with employees and directors is to provide a time clock for every department.
Councilman Rodriguez — Stated he believes there is a solution to every problem, you just
have to work harder to find the solution.
Mayor Reyes — Stated he is considering putting a time clock for all City employees.
Believes that maybe this would help make a difference and also help solve some issues. �
NEIGHBORHOOD PRESERVATION BUDGET PLAN:
City Manager Gonzales — Explained to the Council that staff would like to bring a new
Department aboard the Neigfiborhood Preservation Department to help solve some of the
City's issues. Including Code Enforcement, Parking Enforcement, Crossing Guards,
Complaints and etc.
Mayor Reyes — Thanked the Supervisors and staff for their assistance in putting all the
Budget Plans together for the CounciPs review. Stated he would like to provide a
retirement plan for the City's employees, would like for staff to look into this idea.
Mayor Pro Tem Pedroza — Stated he would like for staff to provide two security guards in
the City Hall buildings at all times and he would also like to install surveillance cameras
through out the City Hall buildings.
ADJOURNMENT
It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza and
carried to adjourn the Special Council Meeting at 11:45 a.m. i
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Arturo Reyes, M or Andrea L. Hooper, City Clerk