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Home My Public Portal AboutM 2002-10-10 - CC_sp �� LYNWOOD CITY COUNCIL SPECIAL MEETING OCTOBER 10, 2002 The City Council of the City of Lynwood met in a Special Meeting in the Council Chambers, 11330 Bullis Road on the above date at 9:15 a.m. Mayor Reyes presiding. . ", Councilman Byrd, Pedroza, Richards, Rodciguez and Reyes answered the joint roll call i . for all agencies. � � � ' , Also present were City Manager Gonzales, City Attorney Montgomery, City Clerk Hooper and City Treasure Pygatt. -- City - Clerk Andrea Hooper announced that the agenda had been, duly posted in accordance with the Brown Act PUBLIC ORAL COMMUNICATIONS � � - � - (Regarding Agenda Items Only) , NONE � PUBLIC ORAL COMMUNICATIONS NONE Item #5: PROPOSED FY 2002-2003 BUDGET PLAN ' City Manager Gonzales — Stated the Budget Process started in early Ap'ril when staff ^ presented a three-year projection o£ all funds based upon cunent expenditure leveL The Apri] numbers showed annual expenditures at a higher leve! than the annual revenues in ` the General Fund. This results in the reliance on the General Fund reserves to sustain on- x going operations. To reverse this trend, the Department Directors' scrutinized their departmental operation and ascertained areas to streamline without critically impacting services as well as to continue to meet.our obligations. Base on those meetings the • following corrective actions were formulated, which embody the proposed budget. ' • Decrease operational cost. : Reorganization of Departments for greater efficiency. � „ • Enhancement of ongoing revenues. - • One Time Potential Revenue Sources � • Scheduling of payback of general fund liabilities , City Manager — Also stated that if the proposed budget is adopted, the City can reduce the spending above revenues sources and will assure a healthy financial environmental for the City. � � Finance Director Earnest — Explained that she is here to provide Council with a Summary . Budget of the Departments, Lynwood Redevelopment Agency and the Lynwood ' Information Inc. Also demonstrated to the Council the Proposed Budget Char[s. ""' City Manager — Stated that this Summary Plan gives the Council and Staff an adjustment f now of the expenditures of the City's revenues. � Mayor Reyes — Stated that he would like to go to Close Session first and then come back � and discuss the,Agendas. . E � �� . CLOSED SESSION Item #6: CLOSED SESSION ITEMS: City Attorney Montgomery stated with respect to every item of business to be discussed in C1ose Session Pursuant to Section 54957.6: A. Conference with Labor Negotiator B. City of Lynwood v. U.S. Waste management � It was moved by Councilman Richards, second by Councilman Rodriguez and carried to i recess to Close Session at 10:00 a.m. � Council reconvened at 10:30 a.m. City Attorney Montgomery stated that Council met on the aforementioned matters and stated on: - A. Conference with Labor Negotiator - No discussion was made DepuTy City Attorney Sylva stated that Council met on the aforementioned matters and stated on: B• City of Lynwood .v. U.S. Waste Management Case No. TC-013503 - No reportable action � � - Item #5: PROPOSED FY 2002-2003 BUDGET PLAN Councilmam Richards – Questioned the sales tax revenue of the Walgreen Drug Store projection. , Community Development Director Morales.– Explained to Council that the revenue is �� about 250.00 dollars square foot; we are looking at about 1;400.00 dollars annually. Councilman Richards– Questioned an the City Attorneys salary believes it is outrageous to have to pay double the amount for two City Attorneys when we haye nevet fiad the need for two City Attorneys. City Manager Gonzales – Stated we have those long going cases still`pending, a number of lawsuits Chat we are now still dealing with and those certainly have to be taken into consideration. Councilman Richards – Stated that even if we took a look at the pending cases the amount of projected increase in legal fees far exceeds the amount of in declaims that we have. Mayor Reyes – Stated he disagrees with Councilman Richards there are still a lot of cases pending and they need to be taken c,are of, would like to continue with the Pioposed Budget presentations. COMMUNITY DEVELOPMENT PROPOSED FY.2002-2003 BUDGET PLAN:. Community Development Director Morales – Introduced his departments Proposed — Budget Plan explained the changes in positions, titles, and expenditure increase, salazy increase and also decrease. Mayor Reyes – Stated he has no problem with the departmenYs changes. City Manager – Explained to the Council the departmenYs changes from the chart. , � r � �� Councilman Richards — Stated he would like to try Yo make all the- posiYions in the d'epartment available to the staff, and would also like for every Department Head to talk to their department staff on the changes that would be made in regards to their position. � Mayor Reyes — Stated he believes this discussion is very risky without the City Council � � having approved the changes, but we have not approved the changes how would they be able to go to the employees and tell them that their position will be reclassified or that their positions is going to be deleted you are putting the management on line. � . Councilman Richards — Stated he would just ]ike for the Department Heads to consult the , changes with their staf£ . ,: � � City-�Manager Gonzales — Explained to the Council that the adoption of the Budget does � not implemenf creation of the positions for which we do not yet have a description those descriptions will be done and brought to the Council like we have done in tfle past.the . = numbers that are in the budget reflect a period of time for that implementatiori to take .. � place for the discussion� that are being described during the implementation period to be conducted with the employees to be conducted with the bargaining unit and monetarily � that time has been built into this document. � It was moved by Mayor Reyes, seconded by Councilman Rodriguez and carried to approve the Community Development Proposed Budget. � � Councilman Richazds — Stated he has a substitute motion that the Personnel from Human Resource bring back the concerning issues of reclassification of titles and positions and to hear from them first. ` Councilman Byrd, second the substitute motion. . SUBSTITUTE ROLL CALL: AYES: . COUNCILMEN BYRD, RICHARDS � NOES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES � ' ABSTAIN: NONE ABSENT: . NONE Motion failed. ORIGINAL ROLL CALL: AYES: COUNCILMEN PEDROZA, RODRIGUEZ, REYES NOES: COUNCILMEN BYRD, RICHARDS ABSTAIN: NONE ABSENT: NONE Motion passed. - : Councilman Richards — Questioned if you have a budget that has twenty positions funded it would probably be two to three months before you fill in the positions so we have half a year positions with eight vacancies why would you adopt a budget for eight vacant positions 'are we just adding it to the budget why don't we just reduce th�e budget to ' reflect the actual amount that has been saved for this half year period. r City Manager Gonzales — Explained that the budget has been built upon five months and � ' would transpired with the old expenditures and old budget and the new one would come _ after the implementation period but at the moment there is no patting of the budget. CITY CLERKS PROPOSED FY 2002-2003 BUDGET PLAN: � � City Clerk Hooper — Introduced her departments Proposed Budget explained the changes in increasing a part time to a full time position, salary inerease and expenditures"decrease. . . �� : It was moved by Mayor Reyes, seconded by Councilman Rodriguez and canied to approve the City Clerks Proposed Budget. ROLL CALL: AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ, REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE CITY TREASURERS PROPOSED FY 2002-2003 BUDGET PLAN: --y City Treasurer Pygatt — Introduced her departments Proposed Budget. she requested to have the Council provide her with a full time Deputy City Treasurer. Finance Director Earnest — Stated that at the last meeting it was discuss that -Finance would share a person with the City Treasurer, we did budget for a half count clerk to be. shared at a fifry percent with the City Treasurer her.increase in salary reflects the part time employee to be Active Deputy City Treasurer. Councilman Byrd — Stated that he agrees with providing the City,Treasurer with a full time Deputy City Treasurer it would help solve some of the Treasurers issues. Mayor Pro Tem Pedroza — Stated that he also has no problem with providing the.City Treasurer with a Deputy City Treasurer, because he does.not agree with the Mayor and City Manager always having to sign checks, it would help solve this issue. Councilman Rodriguez — Stated he would agree with providing a Deputy City Treasurer as long as it is an in house employee working within City Hall, and itshould be were she can be located, what she caa account to, and what her duties are, and what she is 8oing even if she is under the City Treasurer. � � City Treasurer Pygatt — Questioned if this Deputy City Treasurer would be a full time � employee based upon the salary of $35,939.20 yearly under the supervision of the City Treasurer. It was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza and carried to approve a Deputy City Treasurer for the City Treasurer with the conditiomfhat it is an in house employee working within City Hall. ROLL CALL: � AYES: COUNCILMEN BYRD, PEDROZA, RICHARDS, RODRIGUEZ, REYES NOES: NONE ABSTAIN: NONE ABSENT: NONE Ciry Treasurer Pygatf — Stated that she wanted to make it clear to the Council bhat the City Treasurer should have the privilege of choosing the Deputy City Treasurer. Councilman Richards — Stated to the City Treasurer that as long as it states it in the Gode then there would be no problem. � ADJOURNMENT Having no further discussion, it was moved by Councilman Rodriguez, seconded by Mayor Pro Tem Pedroza and carried to adjourn the Special Council Meeting at I2:00 p.m. --��a 7��-- �`z�!�.��.. j(; �,/ ��,,� Arturo Reyes, Mayor Andrea L. Hooper, City Clerk