HomeMy Public PortalAbout03-10-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, MARCH 10, 2011
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, March 10, 2011, in the Council Chambers at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, City Controller
Tammy Glenn, Lieutenant Don Benedict, Assistant Engineer of the Richmond Sanitary District,
Director of Human Resources Bill Harris, Director of Information Technology Doug Goss,
Assistant Fire Chief Oscar Abner, Fire Chief Mike Crawley, Firefighter Doug Gardner,
Firefighter Van VanMeter, Firefighter Zack Leib and Bill Henry from the American Legion.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the March 3, 2011 meeting.
Foster moved to approve with a second by Lawson. The motion was unanimously passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for March 11, 2011 in
the amount of $70,846.75. Lawson moved to approve with a second by Foster. The motion was
unanimously passed.
RESOLUTIONS
A. Robinson brought to the board a request that was presented by City Controller
Tammy Glenn for the approval of Resolution No. 1 -2011 authorizing the annual
compensation and benefits of the Richmond Police Officers. Lawson moved to
approve with a second by Foster. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by City Controller
Tammy Glenn for the approval of Resolution No. 2 -2011 authorizing the annual
compensation and benefits of the Richmond Fire Department. Foster moved to
approve with a second by Lawson. The motion was unanimously passed.
Board of Works Minutes
March 10, 2011
Page 2 of 4
ROAD CLOSURE AND TRAFFIC PLAN FOR EASTSIDE INTERSEPTOR
REPLACEMENT PHASE II
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict and Assistant Engineer of the Richmond Sanitary District Elijah for the
closure of South "I" Street between South 4th Street and Liberty Avenue and Liberty
Avenue between 840 Liberty Avenue and 900 Liberty Avenue with a lane shift on
South 5th Street between 733 Liberty Avenue and South "H" Street. Lawson moved
to approve with a second by Foster. The motion was unanimously passed. Also "No
Parking Signs at the following address:
1. 307 South "I" Street — North and South side of street
2. 309 South "I" Street — North and South side of street
3. South half of 733 Liberty Avenue to 743 Liberty Avenue
4. 724 Liberty Avenue — West side of street
5. 801 Liberty Avenue — East side of street
The closure of the sidewalks at 744 South 5th Street and 626 South 5th Street to 528
South 5th Street on the West side is included in the request. Foster moved to approve
with a second by Lawson. The motion was unanimously passed.
NEW HANDICAPPED PARKING SIGN
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict for the approval of a New Handicapped Parking Sign at 409 Sedgwick
Street for William H. Dye. The Lieutenant recommended to the board to deny this
request because of ample off street parking at this address and Mr. Dye has been
notified of this. Foster moved to deny with a second by Lawson. The motion was
unanimously passed.
STREET CLOSURE
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict and Bill Henry from the American Legion for the closure of North 6th Street
from Main Street to Fort Wayne Avenue, on 5th Street from Main Street to North "A"
Street and on South 4th Street from Main Street to South "A" Street beginning at 7:00
AM to 3:00 PM on Saturday, April 9, 2011 for the Project 911 escort for two beams
from the World Trade Center from Richmond to Indianapolis. Lawson moved to
approve with a second by Foster. The motion was unanimously passed.
SPEED LIMIT SIGNS
A. Robinson brought to the board a request that was presented by Lieutenant Don
Benedict for the approval of the placement of 30 MPH Speed Limit signs on West
Cart Road near the entrance to IVY Tech, IU East and Reid Hospital & Health Care
Services. Foster moved to approve with a second by Lawson. The motion was
unanimously passed.
Board of Works Minutes
March 10, 2011
Page 3 of 4
CONTRACTS
A. Robinson brought to the board a request that was presented by Human Resource
Director Bill Harris for the approval of Contract No. 20 -2011 with AmeriVeri CR,
LLC to provide certain medical claims verification products. Lawson moved to
approve with a second by Foster. The motion was unanimously passed. Foster
moved to give authorization to Vicki Robinson as President of the board to sign the
contract with a second by Lawson. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Human Resource
Director Bill Harris for the approval of Contract No. 21 -2011 with AmeriVeri CR,
LLC for the Business Associate agreement for HIPPA Compliance. Lawson moved
to approve with a second Foster. The motion was unanimously passed. Foster moved
to authorize Vicki Robinson as Board President to sign the contract with a second by
Lawson. The motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Director of
Information Technology to rescind Contract No. 30 -2011 with AP Technology for
upgrade of software. He explained that the upgrading of existing software doesn't
warrant a contract. Foster moved to rescind the contract with a second by Lawson.
The motion was unanimously passed. Lawson moved to authorize Doug Goss as
Director of Information Technology to sign for the execution of the sales proposal
with a second by Foster. The motion was unanimously passed
D. Robinson brought to the board a request that was presented by Assistant City
Attorney Kim Vessels for the approval of Contract No. 31 -2011 with Richmond Civic
Theatre to repair the ceiling of a basement extension located underneath the eastern
sidewalk and City right -of -way not to exceed $12,000.00. Foster moved to approve
with a second by Lawson. The motion was unanimously passed.
E. Robinson brought to the board a request that was presented by Director of Human
Resources Bill Harris for the approval of Contract No. 35 -2011 with Eastern Alliance
Insurance Group for a large deductible Workers' Compensation. Lawson moved to
approve with a second by Foster. The motion was unanimously passed. Foster
moved to authorize Vicki Robinson as Board President to sign the contract with a
second by Lawson. The motion was unanimously passed.
F. Robinson brought to the board a request that was presented by Fire Chief Mike
Crawley for the approval of Contract No. 45 -2011 with emsCharts, Inc fir a web -
based computer patient charting system for the Richmond Fire Department it the
amount of $460.00 a month. Foster moved to approve with a second by Lawson.
The motion was unanimously passed.
Robinson took this time to announce that there would be a five minute recess then would return
for the final meeting concerning a Firefighter Grievance.
FIREFIGHTER GRIEVANCE
Robinson announced that for the Final Meeting for Firefighters Grievance #01 -2011 filed by the
local 1408 Firefighters Union, that is the petitioner, verses the City of Richmond that is the
respondent, concerning full workforce was called to order. She noted that all board members
Board of Works Minutes
March 10, 2011
Page 4 of 4
and legal counsel were present. Robinson then went over the terms of how the meeting was to
be conducted. Firefighter Doug Gardner as Union President spoke on behalf of the petitioner.
Fire Chief Mike Crawley, Human Resource Director Bill Harris and City Controller Tammy
Glenn spoke on behalf of the respondent. After a lengthy discussion and several questions asked
by the board, Lawson moved with a second by Foster to take the matter under advisement. The
motion was unanimously passed. Robinson announced that there would be a final answer
rendered at a special session on April 7, 2011 following the regular Board of Works business. A
recording of this meeting is on file with the Clerk's Office.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk