HomeMy Public PortalAbout03-31-2011THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, MARCH 31, 2011
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, March 31, 2011, in the Council Chambers at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Tony Foster. Also attending were Assistant City Attorney Kim Vessels, Sergeant Curt
Leverton, Director of Public Works and Engineering Greg Stiens, Human Resource Director
William Harris, Police Chief Kris Wolski, Jacob Leverton and David Mears from Milestone.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel are present.
APPROVAL OF MINUTES
Robinson made request to the board to approve the minutes for the March 24, 2011 meeting.
Lawson moved to approve with a second by Robinson. The motion was unanimously passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for April 1, 2011 in the
amount of $130,493.83. She explained of that total $27,751.52 was paid to the Wayne County
Treasurer for the City's portion of 9 -1 -1 salaries and benefits; $10,000.00 was paid to Center
City Development Corp for the City's contribution; $24,416.60 was paid to Clark Dietz for
preliminary engineering for the removal of South 9th Street Bridge and $15,839.10 was paid to
Thor Construction for the New House Construction NSP Grant. Lawson moved to approve with
a second by Foster. The motion was unanimously passed.
HANDICAPPED PARKING SIGN RENEWALS
A. Robinson brought to the board a request that was presented by Sergeant Curt
Leverton for the approval of three Handicapped Parking sign renewals. They are as
follows:
1. 1707 Southwest "A" Street for Westview Elementary School
2. 327 North 18th Street for Carl J. Mann
3. 407 North 17th Street for Angela Youkon
Foster moved to approve with a second by Lawson. The motion was unanimously
passed.
ADDENDUMS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Addendum No. 1 to Contract
No. 20 -2009 with INDOT that is a coordination contract for the South "E" Project.
Lawson moved to approve with a second by Foster. The motion was unanimously
passed.
CONTRACTS
A. Robinson brought to the board a request that was presented by Director of Human
Resources William Harris for the approval of Contract No. 58 -2011 with
Amalgamated Transit Union Local 1474. Foster moved to approve with a second by
Lawson. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Police Chief Kris
Wolski for the approval of Contract No. 59 -2011 with Fletcher Chrysler Dodge Jeep
for the purchase of seven new 2011 Dodge Charger Police vehicles in the amount of
$154,392.00. There were two other dealerships that placed bids and they were
Wetzel Family Auto in the total amount of $169,057.00 and Thomas Dodge in the
total amount of $156,940.00. Fletcher Chrysler Dodge Jeep was the lowest and most
responsive bidder at $154,392.00. Foster moved to approve with a second by
Lawson. The motion was unanimously passed.
BID OPENINGS
A. Robinson brought to the board a bid opening for aggregate and bituminous materials
for 2011. Those bids are as follows:
Barrett Paving Materials — Stone — F.O.B Plant per ton
a.
#1 Stone-
$9.10
b.
#2 Stone -
$9.10
c.
#8 Stone -
$10.10
d.
#9 Stone -
$10.10
e.
#11 Stone
- $10.50
f.
#12 Stone
- $10.50
g.
#53 Stone
- $9.00
h.
#73 Stone
- $9.10
i. Limestone Screening - $5.30
j. Revetment Rip Rap - $10.75
k. Flat Stone - $55.00
All Deliveries to Street Department add $3.01 per ton
All Deliveries to Landfill add $2.72 per ton
2. Milestone — F.O.B. Cambridge City or Richmond Plant per ton
a. Coated Aggregate BCA or "Cold Mix" - $115.00 per
ton
b. #5 (25mm) Base Hot Asphalt - $44.60 per ton
c. #11 (9.5mm) Surface Asphalt - $47.85 per ton
Bidder shall have the right to increase the contract unit price in
an amount equal to the bidder's increase in cost of materials
and supplies occurring subsequent to the date of which such bid
is submitted (hereinafter referred to as "base date ") to the board
having authority to award contracts. Any increase or decrease
in the bidder's cost of materials and supplies after the base date
shall be determined monthly and shall be verified by proper
documents furnished to the responsible awarding board which
shall include proof of price to the bidder.
U.S. Aggregates — Gravel — F.O.B. Plant per ton
a. #12 Gravel - $7.45
b. #53 Gravel - $7.55
c. #73 Gravel - $7.55
d. #8 Washed Gravel -
$8.05
e. #9 Washed Gravel -
$8.05
f. #53 Washed Gravel
— $7.55
g. #73 Washed Gravel
— $7.55
h. Pea Fill Gravel #12
- $7.45
All deliveries to the Street Department add $2.75 per ton
All deliveries to the Landfill and $2.00 per ton
Sand — F.O.B. Plant per ton
a. #23 - $6.25 per ton
b. #24 - $6.25 per ton
c. B Borrow - $3.95 per ton
d. Masonry sand - $15.80 per ton
All deliveries to Street Department add $2.75 per ton
All deliveries to Landfill add $2.00 per ton
Fixed pricing until May 1, 2012
4. Richmond Concrete — Concrete
a. Delivered — Class A - $92.00 per cubic yard
b. Delivered — Class B - $87.00 per cubic yard
c. Concrete w /fiber reinforcement — Delivered — Class A -
$98.75 per cubic yard
d. Concrete w /fiber reinforcement — Delivered Class B -
$93.75 per cubic yard
e. Flowable Fill — Delivered — Type I - $60.00 per cubic
yard
f. Exceptions:
1. Concrete delivered of less that 5 cubic
yard load add $75.00 delivery charge
2. Concrete delivered of 2 cubic yards or
less add $100.00 delivery charge
3. Concrete delivered of 1 cubic yard add
$150.00 delivery charge
4. Fuel Surcharge of $8.00 a load
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk