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Home My Public Portal AboutNauset Schools -- 2018-06-14 Minutes P. ; Nauset Regional School Committee F. . f " rr it ? F .tg1" June 14 2018 � ;° fF �F . Brewster Town Hall a L i.ry Present for ,tbe Coii ittee : Robert Sinclair (left the meeting at 8 : 30 p .m.), Judith Schumacher, Emily Hilliar, John O ' Reilly, James O ' Leary, Robert Jacobus, Richard Stewart, Chris Easley, Amy Handel and Ed Brookshire Present for the Administration : Thomas Conrad, Giovanna Venditti, Maxine Minkoff and Ed MacDonald Call to Order - Reorganization Superintendent Conrad called the meeting to order at 6 : 02 p . m . and welcomed the new members . Introductions of all school committee members took place . The Superintendent stated the work of the board is critical and the role of the school committee is very important. He also informed the school committee that he plans to move forward with a committee to work on a Strategic Plan for the District beginning in October. He asked for nominations for Chair of the Nauset Regional School Committee . On a motion by Ed Brookshire , seconded by James O ' Leary, it was voted unanimously to appoint Chris Easley to Chair of the Nauset Regional School Committee . Chair Easley asked for Nominations for Vice Chair of the committee . On a motion by Robert Sinclair, seconded by John O ' Reilly, it was voted unanimously to appoint Judy Schumacher to the position of Vice Chair. The following appointments were voted unanimously : Ann Tefft, Secretary Treasurer : On a motion by Jim O ' Leary, seconded by Ed Brookshire, it was voted unanimously to table this item . Asst. Treasurer : John O ' Reilly and James O ' Leary Payroll Authorizer — James O ' Leary Payroll Authorizer alternate — Robert Jacobus Policy Subcommittee : Judy Schumacher, Emily Hilliar Budget & Finance Subcommittee : Chris Easley, Jim O ' Leary, Judy Schumacher, Ed Brookshire, Richard Stewart Capital Asset Subcommittee : Chris Easely, John O ' Reilly, Richard Stewart, and Ed Brookshire CO Budget — Jim O ' Leary, Amy Handel Health and Wellness Subcommittee — Robert Jacobus Negotiations Subcommittee : Robert Sinclair and James O ' Leary Transportation — Ed Brookshire, Robert Jacobus and Chris Easley Substance Abuse Task Force — Amy Handel and Emily Hilliar (alternating) International Students — Robert Sinclair Curriculum Testing Subcommittee — Robert Sinclair and Richard Stewart Security — High School — Ed Brookshire, John O ' Reilly, Robert Sinclair Cape Cod Collaborative — Robert Jacobus (alternate : Judy Schumacher) Middle School Council — Judy Schumacher High School Council — held Negotiate Agreements with Provincetown and Truro — John O ' Reilly, Chris Easley, James O ' Leary Citizens Speak - none Nauset Regional School Committee & 14, 2018 [ 1 ] Request for Use of Nauset Middle School Parking Lot — Clam BQ — request withdrawn Building Committee Vacancies/Update The following members were recommended to replace others who have left on the Nauset Building Committee : Tony Nanni, Peter Wade, Chris Ellsasser On a motion by Ed Brookshire, seconded by James O ' Leary, it was voted unanimously to appoint new members to vacated seats on the Nauset Building Committee , Harry Terkanian and Greg Levasseur updated the committee on the work of the Owner ' s Project Manager Subcommittee . Mr. Terkanian reviewed the OPM selection process with the committee, noting the strict guidelines provided by the MSBA . Four firms were considered for the project including: Daedalus Projects, Inc . , Boston, MA, The Vertex Companies, Inc . , Weymouth, MA, Colliers International , Madison, CT and P-Three, Inc . , Norwell MA . Presentations took place, references were checked . Three firms had excellent references across the board . The committee ranked contenders and then went to Administration to negotiate a contract. Administration reached an agreement of $225 , 000 for the first phase . June 12th the OPM subcommittee recommended to the Building Committee the firm of Daedalus Projects, Inc . , Boston, MA . The building Committee voted to recommend the firm to the Nauset Regional School Committee, Daedalus Projects, Inc . , as the preferred OPM . Principals ' Reports The Principal ' s reports were included in the packet. Princial Minkoff gave highlights from her report that included : Holocaust Memorial Program, end of year trips , Prism Concert, award ceremonies, and the 8th grade promotion ceremony . Principal MacDonald ' s report was included in the packet. It was Principal MacDonald ' s last meeting and they thanked him very much for all he has done for kids . Principal MacDonald thanked the committee and Superintendent Conrad for their support and for giving him an opportunity as it has been a great experience . He stated it was his honor and pleasure to serve the Nauset Regional School system and the board . Surplus Equipment On a motion by Ed Brookshire, seconded by Judy Schumacher, it was voted unanimously to declare the list of equipment surplus at Nauset Regional High School . Assistant Superintendent' Report Mr. Gauley ' s report was included in the packet. A question was asked about the professional development presenters and Superintendent Conrad indicated he would get that information to the committee . He also indicated that the Curriculum and Professional Development Committee, comprised of teachers, work together in each building to bring forward what teachers would like to see in the way of professional development . A member asked if the committee could have an overview of significant points in the existing Teacher contract at the fall meeting. Superintendent' s Report Superintendent Conrad indicated that he is heavily involved in the hiring process in the Region and entire school district . They are doing site visits for possible employees that has proven to be very beneficial but is very time consuming. He updated the Committee on transportation, buses, the mobile office, fueling process and seat belt study that will be done by Nauset students . He congratulated Principal MacDonald and his staff for a number of outstanding activities and events held as well as a great graduation ceremony. He distributed a piece of work from a couple of students entitled, "Perceptions Regarding the Construction of a Swimming Pool at Nauset Regional High School . " Superintendent Conrad thanked Latisha Rosabelle and Jack Johnson for the research that was very well Nauset Regional School Committee & 14, 2018 [2 ] done . He informed the Committee of a private graduation that took place for a Nauset High School senior at the request of family due to special circumstances . He thanked Principal MacDonald, Sara Stewart and others who helped make this day special with cap and gown, diploma, pomp and circumstance, and friends who participated in the program . He shared this because this is Nauset a caring community that treats people the way they would like to be treated . He was proud of Ed MacDonald and his team for what they were able to do . The Superintendent explained the recruitment process and indicated there will be 5 new staff members between the High School and Middle School . FYI Dashboard Ms . Venditti indicated that the Budget and Finance Subcommittee met to review the Dashboard . She highlighted items from the report and projected E & D to be $760 , 515 . Members will be sent the Dashboard electronically. Gifts and Donations On a motion by John O ' Reilly, seconded by Robert Jacobus, it was voted unanimously to approve the gifts and donations as presented . Nauset Middle School Improvement Plan Principal Minkoff reviewed the 2017 -2019 School Improvement Plan . She reviewed the goals , activities, timeline and indicators for success for each goal . Goal 1 . Ensure Effective and Balanced Use of Technology Goal 2 . Improve Students ' Health, Wellness and Safety Goal 3 . Create Interdisciplinary Real -Life Projects to Help Students Connect Their Learning to the Real World Members thanked Principal Minkoff and the School Council . They felt this was a very good plan . Motion : On a motion by James O ' Leary, seconded by Robert Jacobus, it was voted to approve the Nauset Middle School Improvement plan as presented. REPORTS AND INFORMATION Cape Cod Collaborative — Judy Schumacher reported they had a reorganization meeting and appointed someone from Falmouth as Chair and Judy Lindahl from Eastham as Vice Chair. They had 3 Way Point graduates and have filled their summer program with 211 participants . Forty scholarships for $ 1 , 000 are given by National Grid for students to attend the program at Mass . Maritime . Capital Asset Subcommittee - Chris Easley reported that they met and reviewed summer projects . They discussed the gym flooring being replaced, file server, and energy systems being updated at the Middle School . They are looking into security at the High School . Funds budgeted are not enough money. The Central Office still has the issue of no air conditioning. The Superintendent indicated that $65 ,000 is available for cameras in certain location . Budget & Finance Subcommittee — James O ' Leary reported that the High School and Middle School salaries and personnel cost are perceived to be over 90% but with further research, Nauset is about 70% personnel costs and in line with Cape Tech . He also indicated that the subcommittee will be meeting I July on OPEB to work on defining how this will be presented to the towns and the recommendation to the school committee for approval . (how it gets done and how much money will be included) They will have a workshop on OPEB after July 4th week. Substance Abuse Task Force — No report Nauset Regional School Committee & 14, 2018 [3 ] High School Principal Search Committee — Superintendent Conrad indicated that he just sent letters of appreciation to the High School Building Committee members . He is pleased with the selection of Chris Ellsasser and has negotiated a contract. Future agenda items — Role and responsibility of School Committee members, financial audit management letter, orientation meeting for new members , and explanation of subcommittees . Approval of Minutes Minutes from May 3 , 2018 held by the Superintendent. Motion : On a motion by John O ' Reilly, seconded by Ed Brookshire, it was voted to approve the minutes of May 10th regular meeting. ( 1 abstention- Ed Brookshire) Motion : On a motion by John O ' Reilly, seconded by Judy Schumacher, it was voted to approve the Executive Session minutes of May 10, 2018 . ( 1 abstention — Ed Brookshire , Adjournment On a motion by Ed Brookshire, seconded by Judy Schumacher, it was voted unanimously to adjourn the meeting at 8 : 42 p . m . Submitted by, Ann M. Tefft Included in the packet : Dashboard Report, Principals ' Report, Asst. Supt. Report, Gifts and Donations, NRMS Improvement Plan and minutes . Distributed at the meeting : NHS Swimming Pool Research paper. Nauset Regional School Committee & 14, 2018 [4]